Certifier and Principal Investigator Manual

Transcription

1 Office of Sponsored Programs and Research Office Effort Reporting Banner Self-Service Graphical User Interface (GUI) Certifier and Principal Investigator Manual Creation/Revision Date: May 28, 205 This manual is for use and available to all individuals and personnel that need to certify an effort report and Principal Investigators that need to certify and review effort reports. Table of Contents A: Logging into the Effort Reporting Certification System Banner Self-Service GUI pages to 3 B: Certification of Effort Reports..pages 4 to 2 C: Principal Investigator Review of Certified Effort Reports.pages 2 to 8 D: Printing and Saving an Effort Certification Report pages 8 to 9 A. Logging into the Effort Reporting Certification System Banner Self-Service Graphical User Interface (GUI) A) Logon onto Banner Production (PROD) Self-Service Module Page of 20

2 A2) Click on Employee tab A3) Click on Effort Certification Page 2 of 20

3 A4) After you click on the Effort Certification link, you will go to the homepage of the Effort Certification Self- Service Banner Graphic User Interface (GUI) titled: Certify My Effort Here is where you will see the effort report period that has identified you as a certifier - This screen also will allow you to move throughout the SSB GUI interface to: - o Review or Certify Reports o Refresh the screen 2 A5) When you move your cursor over the line item, detailing the effort reporting certification period, it will become highlighted. Left click on the highlighted line item to open up the effort report 2 Page 3 of 20

4 B. Certification of Effort Reports B) On the Certify My Effort -> Effort Report page, a Certifier can view the effort report. This will also be where the Certifier certifies their effort report and requests changes. The effort report will list the following: Sponsored All research/sponsored funded payroll distributions should show up here - o Fund number and name of fund is listed o Organization is also listed Non-Sponsored All other (non-research) funded payroll distributions should show up here - Screen also provides a pie chart to easily see the percentages of effort expended - This screen also provides a lot of other information that is viewable by the Certifier Report status tab Indicates what Effort Reporting Period is currently being reviewed o Dates under report status are for the dates when one can certify their effort report o Message below the dates indicates status of the effort report Date tab Allows the user to see the pre-review period, certification period, and post-review end Date - 4 Open Items Provides summary of what is outstanding or open for a certifier to complete Page 4 of 20

5 B2) On the Certify My Effort -> Pay Period Summary page, a Certifier can see each individual payroll that contributed to their total effort expended and reported. In this screen, a Certifier will see the following: Organization, Grant, and Fund Number Pay periods reported and applicable to the effort report are displayed on this screen - Type of Effort and payroll percentage of type of effort related to that pay period only Effort Period Percent Total amount of effort for the pay period as it relates to the entire effort reported for the period Page 5 of 20

6 B3) On the Certify My Effort -> Routing Queue page, a Certifier can view the routing of the effort report up to the current state. If you go into the effort certification report, and no one has done anything with the pre-review or routing queues above the Certification Queue, a Certifier CAN STILL CERTIFY Certifiers should certify the report when the report is available for them to certify Page 6 of 20

7 B4) On the Certify Effort -> Effort Report, a certifier can either Certify, Add New Funding or Request Changes - Page 7 of 20

8 B5) On the Certify Effort -> Effort Report, if you agree with the percentage of effort, then click on the Certify button at the bottom of the screen. When you do, a pop-up window will appear with a certification statement. Please read the certification statement and click I Agree if you want to certify your effort - After certifying your effort, the effort report is no longer in your queue and you should see the status change to Certified Unlocked. When you see that message in the upper right box in the Effort Certification Report, then you have completed your certification, and the effort report will not be available for you to revise. It will be available for review only by the Principal Investigator of the grants. A Certifier can print their certified report by left clicking on the More Actions button at the top of the effort reporting screen, then clicking on the Print option in the dropdown box to obtain a PDF copy of the effort report that is certified and now locked. Page 8 of 20

9 B6) On the Certify Effort -> Effort Report, if the effort reported does not appear to be correct, and then the certifier has an option of Request Changes or Add New Funding. Before utilizing the directions below, please review pages 0 to 2, as they provide more information related to the Effort Report. To Request Changes, please follow the directions below: Certifiers can changes the percentages of effort in the electronic effort report, then use the print function in the Effort Reporting Module to save a PDF copy of the revised percentage of effort. That revised Percentage of Effort Report can be attached to an sent to the PI for review. the PDF copy of the revised effort report to the Principal Investigator(s) of the grants listed on your effort report. o recipients must include the following recipients according to a faculty or staff s home department and campus location: Glassboro, Camden/CMSRU and Stratford campuses Eric Gregory gregorye@rowan.edu o Note: The percentage change in the MUST equal 00% To Add New Funding, please follow the directions below: Click on the ellipsis to bring up a drop down box o Select the appropriate Grant from the list or you can input the grant (G then fund number G5XXXX or G6XXXX) in the top of the drop down box window in the search box Identify and include the Fund, Organization and Effort associated with the addition of the new fund For effort, include the percentage of effort you worked on the fund that is being added to the effort report Click the Save button to save your input Page 9 of 20

10 After saving your input, your effort report will look like this: Note: To ensure that you have saved your revised effort, you can also left click on the save button at the top of the effort certification report 2 Notice that the button to certify is gone. You have to revise the effort recorded in the Sponsored or Non- Sponsored section. Click on figure in the Effort Column You will be able to input or revise effort percentage already identified and listed in your effort report o Note: Make sure the Total percentage equals 00% 2 Page 0 of 20

11 After you make the changes in the window, your new effort report will look like this: Even though you have updated the effort report, you cannot certify. You must send an to the Principal Investigator to review and approve the revision to your effort. the PI with the revised effort report attachment, and any other information that is relevant to the effort report requiring PI review and approval o recipients must include the following recipients according to a faculty or staff s home department and campus location: Glassboro, Camden/CMSRU and Stratford campuses Eric Gregory gregorye@rowan.edu o Note: The percentage change that is reflected on the PDF file attached in the MUST equal 00% If the PI agrees with your change or has a revision to the percentage change, then the PI must forward the , with attached revised effort report or statement of revised effort with the new revised percentages of each fund revised, to the Office of Sponsored Programs using the following address sponsoredprograms@rowan.edu. Also, to facilitate an efficient effort reporting process please include: o recipients must include the following recipients according to a faculty or staff s home department and campus location: Page of 20

12 o Glassboro, Camden/CMSRU and Stratford campuses Eric Gregory Note: It is recommended that the individual, whose effort is in the process of certification and PI review, should be cced on the sent to the Office of Sponsored Programs In the to the Office of Sponsored Programs or Research Administration, the PI MUST include a comment stating the following: I agree with the revised percentage of effort Upon receipt of the indicating approval by the PI, Office of Sponsored Program staff will retain the PI and copy of the PDF effort report, indicating certification and approval of effort C. Principal Investigator Review of Certified Effort Reports If you have to certify a report for your effort, please follow section B and the steps detailed under section B. Otherwise, the directions below are for approving certified effort reports. C) Go to the link titled: Review or Certify Reports to review any effort reports certified by individuals paid from your grant / sponsored project and/or to certify a report of which you were identified as a Proxy - Page 2 of 20

13 C2) To review and identify reports that require review or certification, click on the Advanced Search tab arrow: C3) In the advanced search option, select the following data: a. Left click on the Select Attribute arrow, and choose the Chart of Accounts from the dropbox i. For Chart of Accounts, ALWAYS include the letter R Page 3 of 20

14 C4) After selecting the appropriate period, click on the Go button to bring up effort reports related to your grant - C5) After clicking on Go, a list of all effort reports to certify or in the process of certification will appear a. Rows displayed number/count is available in the upper right side of the table b. This list will also allow you to identify what reports are awaiting certification and what reports have been certified and need PI review under the status column - 2 C6) For any effort report that has a status of Certified, move your cursor over that report, highlight the report, and click on it to open it up - 2 Page 4 of 20

15 C7) After opening up a Certified report, you will see the following: C8) If you agree with the certified effort report for the individual, which will be identified in the Blue ribbon of the effort certification report, then click the Review button - Page 5 of 20

16 C9) After clicking on the Review button, the effort certification report will not have any buttons on the bottom right of the effort certification report, and the status will change to Completed Locked - a. Note: In the same form, click on the Routing Queue link to review the routing queue and determine the next step in the effort reporting certification process - 2 C0) Upon clicking the Review button and the status changing to Completed Locked, the effort report associated with your grant is complete 2 C) If you know an individual paid from your grant is not available to review and certify their report, then you as the Principal Investigator can Certify the report. C2) Using the steps detailed in Section B Certification of Effort Reports above, select the individual you know cannot certify their report. Page 6 of 20

17 C3) When you open up their report, you should see this screen: Note: Notice that the option to Review is not available C4) If you agree with the percentage of effort, then click on the Certify button - Note: See section B Certification of Effort Reports if you need to make/notify the Office of Sponsored Programs of a percentage change related to effort. C5) After certification, a message will appear. If you agree, click on the I Agree button - Page 7 of 20

18 C6) After clicking on I Agree, the buttons on the bottom right will be updated. The Certify button will now become the Review button. Follow steps C through C above D. Printing and Saving an Effort Certification Report Effort Reports that have a Disposition of Completed-Locked can be printed or saved.. In the homepage of the effort report Self Service Banner module, you should see a tab titled More Actions. Left click on that tab to bring down a drop box. 2. Left click on Print and your internet browser will bring up a PDF file of your effort report Page 8 of 20

19 An example of what a certified report looks like is below: Note: To know when a report that you are reviewing has been certified and reviewed, this area of the report will have information present, indicating who certified and reviewed the report and what date and time the report was certified and reviewed Page 9 of 20

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