Online Employer Verification User Guide

Transcription

1 Online Employer Verification User Guide Overview The College of Registered Nurses of Manitoba s online employer verification system, available through Nurse Check, assists employers in meeting their responsibilities under the Registered Nurses Act and Regulation. Employers have a responsibility under the act to verify that the nurses they employ are properly registered with the College. In addition, employers are required to verify their employees registration status at least annually. This web-based system allows employers to query and view the current registration status and the registration renewal status of their registered nurse, nurse practitioner and graduate nurse employees. This user guide is a step-by-step guide on accessing and using the system. Username and Password Before you can use the system, you must obtain a username and password. This will typically be done by your human resources department. The contact person who is issued the username and password may then distribute this information to persons within the facility needing to use the system. To obtain a username and password, download the online employer verification application form. Fill in the required information and fax the application to the College at (204) A representative at the College will contact you via with your username and password. Logging-in Online Employer Verification User Guide 1

2 To log-in: 1. Go to the College s website ( and navigate to Nurse Check. (You can access this page via the Quick Links on the home page or, alternatively, you can click on Registration Services in the navigation bar on the lefthand side of the page and then choose Employer Verification System.) 2. Click I agree to abide by the Terms of Use. The online employer verification log-in button will appear; click the button. 3. Enter your username and password. If you have trouble logging-in please contact us at (204) or (800) (toll free in Manitoba) or us at registration@crnm.mb.ca Online Employer Verification User Guide 2

3 Submitting a Query When you have successfully logged-in to the system, a page will display with two options for submitting your verification request (a query). Option 1 allows you to search many nurses at one time using their registration numbers and last names. Option 2 allows you to search for a nurse using their registration number and/or first name and/or last name. You must specify search criteria in a minimum of two of the fields with option 2. Option 1 To search using option 1: 1. Click on the Option 1 link to activate this search option. 2. When using option 1, you can type directly into the search box, however, it is advisable to create your list of nurses in a Word, Excel or text file so you can copy and paste the list into the search box. This will help to avoid errors and will prevent the system from timing out. Your list must be in the following format: Registration Number1, Last Name1, Registration Number2, Last Name2, etc. 3. Optional step: Once you have typed your list or pasted your list into the search box, you may save your query by clicking the Save Query button. This will allow you to reload the exact same search the next time you log-in by clicking on the Click here to use your saved query link. 4. To proceed with your query, click the Submit Query button. 5. Your results should display. If you receive the error message The input format is wrong, it must be Registration Number, Last Name, check your list to ensure it is in the correct format and all commas are placed correctly in the list. Online Employer Verification User Guide 3

4 Option 2 To search using option 2: 1. Click on the Option 2 link to activate this search option. 2. Type in two of the following into the appropriate fields: registration number, last name or first name. 3. To proceed with your query, click the Submit Query button. Results Understanding the Results Under the heading Current Registration Year the individual s current register will display along with their expiry date. During registration renewal season (October December) the individual s registration status for the upcoming year will also display under Renewal Year when the individual has renewed their registration for the next year. One of the following options will display under the Register heading: Registered Nurse* This individual is currently registered to practice as a registered nurse in Registered Nurse (Extended Practice)* This individual is currently registered to practice as a registered nurse (extended practice)/nurse practitioner in Graduate Nurse* This individual is currently registered to practice as a graduate nurse in Non-Practicing* This individual is a non-practicing member and is not currently registered to practice in Former This individual is a former member and is not currently registered to practice in Cancelled This individual s registration has been cancelled. They are not currently registered to practice in Suspended - This individual s registration has been suspended. They are not currently registered to practice in No Records Found This individual is not registered to practice in We have no record of this individual. * For more information about the scope of practice of each of these registers, please visit It is important to note that report data represents a snapshot of information accurate at the time of the query. The information is subject to change at a later date (as processing occurs). Online Employer Verification User Guide 4

5 Conditions If a member has conditions on their practice, the word Conditions will appear in the column called Conditions. To view more details about the conditions, click on Conditions and a new window will open with further details. Expiry Date An individual s current registration ends at 11:59 pm on the date displayed under this column. Client Population This column will only apply to RN(EP)s/NPs and identifies the client population they are authorized to practice within. Printing or Exporting the Results To print a copy of the results, click the Print List button in the lower right hand corner. If you would like to export and save a copy of the results, click the Export List button in the lower right hand corner. A dialogue box will pop-up asking you if you would like to save or print the report. Questions and Further Assistance If you have questions or need further assistance with the online employer verification system, please contact us at (204) or (800) (toll free in Manitoba) or us at registration@crnm.mb.ca Online Employer Verification User Guide 5