Document Management & Electronic Filing
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- Kenneth Barrett
- 10 years ago
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1 Document Management & Electronic Filing Are you wasting money? Losing things? People taking files and NEVER returning them? Purchasing myriads of beige filing cabinets, every one of which arrives in a varying shade of beige? Lost cabinet keys and on and on and on... We feel the same way and as a solution have selected a modular approach to accomplish document management. This means we have selected the best products from various vendors to build the most cost effective and flexible solution possible... document management Plantrol s is used as the main filing system using a familiar cabinet, drawer and folder paradigm to link documents to data bases in your existing business data. allows you to see all documents in various views and to compress and encrypt your documents while giving you complete security at all levels. offers mapping in relational data bases and is Internet/Intranet compatible. OMNIcom247 Plantrol s OMNIcom247 allows us to capture computer generated PDF and CSV output. With this product you will be able to file directly into the System which will give you a universal interface to all of your documents. Technical Aspects Kofax Scanning Software The Windows Server system is used to store all the documents and indexes. This system also provides the environment for the client/server application which is used in the system. SQL Server is the database s management system that contains the index information for all documents that are filed. These indexes are then used to speed storage and retrieval of documents and data. We selected this product because of its open system and relational architecture. When high volume document scanning is required, Kofax is a software and hardware combination that will drive a video interface scanner and allow batch scanning and indexing of documents. Document types can be setup to do OCR on various page regions virtually eliminating human intervention in the indexing process. Pages can be separated automatically by placing a barcode on page separators. The page separator can be a separator only, or can be the first page of your document set. Plantrol has a release script for Ascent which indexes scanned documents and then stores the documents in cabinets. Scanner SQL Server for Indexing Server OMNIcom247 Client Scanner Faxes Secure Storage Office Documents
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