MILITARY TRANSCRIPTS & TRANSFER CREDIT. Best Practices and Current Realities

Transcription

1 MILITARY TRANSCRIPTS & TRANSFER CREDIT Best Practices and Current Realities

2 PANELIST & INSTITUTIONS Mary Beth Lynch, Assistant Director of Evaluations. Thomas Edison State College, a public institution dedicated exclusively to adults Johnelle Welsh, Dean of Student Services. Central Texas College, a large, public community college Patrick Elliott, Associate Registrar. University of Maryland University College, a large, public online university

3 TERMINOLOGY American Council on Education (ACE) An agency that reviews non-accredited learning and makes credit recommendations DD214 A brief record of active military service that can sometimes be used in lieu of the current, more-detailed records Evaluation a degree audit of transfer credit and remaining degree requirements Evaluator a staff member who completes an evaluation

4 TERMINOLOGY Joint Service Transcript (JST) a document that shows education and experience for the Army, Navy, Marines, and Coast Guard Servicemember Opportunity College (SOC) Provides access to higher education for servicemembers and helps them complete degrees via a 1900-instution consortium

5 MARY BETH LYNCH

6 THOMAS EDISON STATE COLLEGE Provides flexible, high-quality, collegiate learning opportunities for self-directed adults Chartered in 1972 One of New Jersey s 11 senior public institutions of higher learning One of the oldest schools in the country designed specifically for adults Offers associate, bachelors and masters degree programs in more than 100 areas of studies. Accredited by the Middle States Commission on Higher Education 20,000 + student enrollment Average student age is 36 Students in all 50 states and approximately 60 countries throughout the world

7 METHODS OF LEARNING AND EARNING CREDIT Earning Credit for What You Already Know Examination programs, including Thomas Edison State College Examination Program (TECEP) and others, such as the CLEP and DSST examination programs Transferring credit earned from other regionally accredited institutions Professional and Military training, including programs evaluated by the American Council on Education (ACE) and the National College Credit Recommendation Service (NCCRS) Professional licenses, certifications and corporate courses reviewed by the Office for Assessment of Professional and Workplace Learning Prior Learning Assessment (PLA) demonstrating college-level knowledge acquired outside the classroom

8 METHODS OF LEARNING AND EARNING CREDIT - CONTINUED Taking Courses Online Courses Guided Study Courses e-pack Courses

9 SERVING THE U.S. MILITARY Office of Military and Veteran Education (OMVE) serves active duty military personnel and veterans of the U.S. Military Military Degree Completion Program (MDCP) enables enlisted men and women to engage in a degree program wherever they are stationed or deployed TESC is a partnering institution of GoArmyED and Navy College programs Enables veterans and their families to maximize their GI education benefits Member of the Servicemembers Opportunity College

10 APPLICATION/EVALUATION PROCESS Application Received Transfer Credit Evaluation done upon application Dedicated staff members to do evaluation Use Colleague (SIS) to determine equivalencies Student notified of transfer credit Credits posted to student s online Degree Audit System Managing Transfer Credit Quality Control mechanisms prior to entering equivalencies into the database Use Singularity to manage process Uses CRM component to notify student of progress Matching 16,000 courses at TESC with course equivalencies

11 MILITARY CREDIT SOURCES - Joint Services Transcript (JST) - Community College of the Air Force/Air University regionally accredited - Defense Language Institute regionally accredited - Defense Language Proficiency Test ACE reviewed - TESC Academic Program Review of military training and occupations - Defense Acquisition University ACE reviewed courses - Defense Equal Opportunity Management Institute ACE reviewed courses - Defense Information School ACE reviewed courses - DD214/ Enlisted Records Brief/MATMEP/Other Documents

12 JOINT SERVICES TRANSCRIPTS - Navy, Marine Corps, Army and Coast Guard moved to one standard academic transcript March, Prior to that, each branch had its own official transcript AARTS, SMART and CGI - Includes military branch-specific seal, service member data, course completions, occupational affiliations, credentialing, military experience, summary page and academic course page - Available for service members and veterans -

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17 TESC ACADEMIC PROGRAM REVIEW NAVY NUCLEAR POWER SCHOOL ACE Credit Recommendation Version 2 (11/06 present) General physics 5sh Heat transfer 1 sh Fluid dynamics 3sh Nuclear reactor engineering 3sh Atomic and nuclear physics 1sh Radiation protection technology 1sh General chemistry 3sh Technical mathematics 4sh Industrial safety 3sh TESC Academic Program Review Fluid Mechanics 3sh Heat Transfer 3sh Precalculus 3sh Fund of Nuclear Engineering 3sh Reactor Engineering 3sh Radiation Effects 3sh Nuclear Materials 2sh Radiation Safety 3sh Rad, reactor and envir safety 3sh Physics I 3sh Physics II 3sh Nuclear Physics 3sh Radiation Physics 3sh General Chemistry 3sh

18 MILITARY DOCUMENTA TION: OTHER DD214

19 Military Documentation: Other

20 Commissioned Officer Certification in Lieu of Notary Public Signature

21 Awarding Credit for Military Training and Occupations militaryguides.acenet.edu

22 Signal Support Systems Specialist MOS-25U-001 Level 30 TESC Course Title Credit CIS-107 Computer Concepts and Applications 1 sh MAN-201 Principles of Supervision 3 sh MAI-251 Maintenance Management 3 sh ELT-201 Electronic Devices 3 sh ELM-171 Diagnosis & Troubleshooting 3 sh ELMN-151 Computer Repair I: Module Level 3 sh ELM-152 Computer Repair II: Peripherals 3 sh CAP-385 Network Security 3 sh CAP-181 Networks 3 sh

23 Medical Technology Technician NV ACE Credit Recommendation In the upper-division baccalaureate degree category, 15 semester hours in microbiology (including bacteriology, parasitology, and mycology), 10 in hematology, 5 in clinical microscopy and venipuncture, 8 in blood banking and serology, 12 in clinical chemistry, 3 in pathology and histology, and additional credit in medical laboratory technology (MLT) or medical technology (MT) on the basis of national proficiency examination (2/74)(2/74). TESC Equivalency Credit BIO-251 Microbiology for Health 4 credits CLB-211 Diagnostic Bacteriology 4 credits CLB-311 Clinical Microbiology 4 credits CLB-312 Clinical Parasitology 3 credits CLB-241 Hematology I + Lab 5 credits CLB-341 Hematology II 5 credits CLB-350 Immunology 4 credits CLB-251 Immunohematology + Lab 4 credits CLB-202 Clinical Microscopy 5 credits CLB-231 Clinical Chemistry 6 credits CLB-232 Clinical Chemistry II 6 credits CLB-371 Pathophysiology 3 credits

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27 JOHNELLE WELSH

28 ABOUT CTC Founded 1965 Worldwide Locations and Distance Learning Central Campus, Killeen, Texas Classroom Courses ~140 U.S. Military Installations Worldwide 100% Online Distance Learning Programs (23 associate degree and 28 certificate programs) Annual College Credit Enrollment ~50,000 Certificate and Associate Degrees 26 th Associate Degree Producer of 1,655 in United States Accredited by Southern Association of Colleges and Schools Commission on Colleges

29 SERVING U.S. MILITARY SINCE EARLY 1970S GoArmyEd LOI Institution, Navy College Program Distance Learning Partnership, Navy College Program for Afloat College Education, MarineNet, Air Force GEM Program, and College Credit for Heroes Participant Servicemembers Opportunity College Consortium and SOC Degree Network System-2 Member MyCAA Military Spouse Career Advancement Accounts Participating College VA Approved Yellow Ribbon School VetSuccess on Campus (VSOC) Student Veterans Organization Chapter (SVO)

30 RECOGNIZED NONTRADITIONAL LEARNING Military Occupations and Courses Defense Language Proficiency Tests (DLPT) Nationally Recognized Exams DSST, CLEP, College Board AP, International Baccalaureate Diploma National Certifications such as those listed on Army Credentialing Opportunities Online (COOL) and Navy COOL Websites Civilian Education and Training such as Department of Defense (DOD) Modules Completed in U.S. Military Child Care Centers

31 CENTRALIZED EVALUATION SYSTEM STUDENT SERVICES Official Requests for Nontraditional Learning SOC Student Agreements & Degree Plans Veterans Transfer Course Evaluations Post Evaluated Credits and Transfer Credits to Student Record in Colleague Add Transfer Course Equivalencies to Colleague Maintain Degree Audit Map ACE Credit Recommendations to CTC Courses Add Nontraditional Credit Recommendations to Colleague Graduation Applications

32 COLLEGE CREDIT FOR HEROES (CCH) INITIATIVE Searchable Databases and Request Official Evaluation at collegecreditforheroes.org Preliminary Military Evaluations and CLEP, DSST Exams College Credit for Heroes (CCH) Transcript can supplement JST supplement for Participating Colleges and Universities Collaborate with other Texas institutions to develop accelerated programs of study through award of credit for military experiences and training

33 EVALUATION PROCESSES Transfer Course Equivalencies, CLEP, DSST, College Board AP Upon Receipt of Official Transcript and Person in Colleague GoArmyEd Military Evaluations Prior to Completion of Second Course All Other Nontraditional Evaluation Requests Upon Completion of 6 Semester Hours with CTC or based on Service Branch/Contract Requirements

34 TEXAS STATE LEGISLATION House Bill 269, May 2009 award all physical education courses required and additional semester hours, not to exceed 12 to apply to elective courses may award additional course credit as institution considers appropriate Senate Bill 1736, June 2011, College Credit for Heroes Initiative Identify, develop, and support methods to maximize award of college credits for military education experiences

35 SOURCE DOCUMENTS FOR EVALUATION Joint Service Transcript (JST) Army Specific (certified copies) Officer Record Brief (ORB) Enlisted Record Brief (ERB) DA Form 1059 Service School Academic Evaluation Report DA Form 2-1 Personnel Qualification Record DD 214 if none of the above available Army Occupations 10 and 20 Skill Levels CTC Commander Certification form to document proficiency Marine Corps Aviation MOS (ITSS/MATMEP automated) CTC Commander Certification form to document skill level achievement experiences

36 CREDIT RECOMMENDATION ONLINE RESOURCES ACE Military Guides Online ACE National Guide to College Credit for Workforce Training SOC Degree Network System (DNS) Credit Evaluation Supplement SOC Degree Network System-2 Handbook CTC Individualized Career Evaluation Program (ICEP) Manual TES Transfer Evaluation System

37 SOC DNS CREDIT EVALUATION SUPPLEMENT

38 SOC DNS

39 SOC DNS CREDIT EVALUATION SUPPLEMENT SOC DNS-2 HANDBOOK ACE CREDIT TO CTC COURSE

40 ICEP EXAMPLES OF ACE NV Naval Corrections Specialist, Version 3, 4/2009-Present 3 Corrections (CJ401A) CRIJ 2313 Correctional Systems and Practices 3 Human Relations (BU102A) HRPO 1311 Human Relations MC Basic Electronics, Version 6, 10/2009- Present 4 AC/DC Circuits (ET122A) CETT 1509 DC-AC Circuits 4 Electronic Circuits (ET125A) CETT 1429 Solid State Devices 4 Digital Electronics CETT Elective

41 AR MENTAL HEALTH SPECIALIST, VERSION 2 4 Intro to Counseling 1 Developmental Psychology 1 Intro to Mental Health Careers 3 Interview Techniques 1 Psychological Testing 6 Mental Health Clinical Practicum 3 Intro to Psychological Interventions 3 Abnormal Psychology CTC COURSES DAAC 2354 Dynamics of Group Counseling DAAC 2364 Practicum-Clinical Psychology PSYT 1309 Health Psychology PSYT 1329 Interviewing and Communication Skills PSYT 2331 Crisis Intervention PSYT 2331 Abnormal Psychology ICEP EXAMPLE OF ACE

42 ARMY MOS 92G FOOD SERVICE OPERATIONS, V1

43 CTC CREDIT FOR MOS 92G

44 ONE METHOD EVALUATE CCAF TRANSFER COURSES

45 CCAF COURSE NUMBER AND SOC DNS COURSE CATEGORY CTC COURSE EQUIVALENCY ELT 2105, 2112, and/or 2113 ET151A EDP 2209 Cisco Networking CS621A EDT 2823 Technical Writing EN211A HRM 1001, 2109, 2202, and/or 2205 MG201A EECT 2439 Communication Circuits ITCC 1401 Exploration- Network Fundamentals ENGL 2311 Technical and Business Writing HRPO 2301 Human Resource Management CCAF-CTC COURSE EQUIVALENCIES

46 COLLEGE CREDIT FOR HEROES

47 CCH DATABASES

48 SEARCH FOR ARMY 92G

49 CCH CREDIT RECOMMENDATIONS

50 COLLEAGUE TO AUTOMATE NONTRADITIONAL LEARNING

51 CREDIT POSTED TO STUDENT RECORD IN COLLEAGUE

52 NEW CCH INITIATIVES Maintain College Credit for Heroes Website/Portal at collegecreditforheroes.org Collaborate with other Texas Institutions to Develop Accelerated Programs of Study Promote Accelerated Programs on CCH Website Provides Training for ACE Processes, JST, and other Military Documents

53 PATRICK ELLIOTT

54 ABOUT UMUC Established in 1947 One of 11 accredited, degree-granting institutions in the University System of Maryland Largest public university in the United States, with over 92,000 students worldwide Courses are available entirely online or in hybrid format 71% of undergraduate students are working full-time Average age of undergraduate student is 32 55,000 service members, reservists, veterans, and family members

55 UMUC SERVES THE MILITARY Multiple departments or units that focus solely on serving military students Students can use military training and experience to earn credit towards degree Member of GoArmyEd and SOC consortium Teaches face-to-face classes to service members in Asia and Europe Over 130 worldwide locations, with many locations specifically serving military populations

56 TRANSFER CREDIT PROCESS Office of the Registrar Load ACE data Process military transcripts Review and award credit Degree Audit Team

57 MILITARY CREDIT SOURCES Source JST (Army, Navy, Marines, Coast Guard) Community College of the Air Force & Air University Defense Acquisition University Defense Language Institute Defense Language Proficiency Test DD-214 DD-295 Process Receive electronically from JST system Process as any other regionally accredited institution Reviewed during evaluation Process as any other regionally accredited institution, but prefer DLPT Process as test credit based on ACE recommendations Reviewed during evaluation Reviewed during evaluation

58 ADDITIONAL INFORMATION Automatically review regionally-accredited and ACE-reviewed credit sources MOS, experiential, and supplemental military information is further reviewed by an evaluator Military Partnership team processes a SOC agreement based on evaluation Office of the Registrar receives and processes additional military documents that relate to various processes

59 EXAMPLE ARTICULATIONS Subject Course Number Description UMUC Credit NV Personnel Administration And M Generic UL elective NV Computer Systems Applications Generic LL CMST NV Ordnance Engineering Generic vocational NV Business Communications BMGT 110 NV Organizational Behavior Generic UL BMGT NV International Relations UL GVPT 200 NV Oral Communication SPCH 100 NV Risk Management Generic UL elective LMM 214 Organizatnl Theory & Behavior LL BMGT 364 HAR 2111 Hyp Chamb Ops/Maintenanc Generic LL elective

60 CHALLENGES & BEST PRACTICES Panelist discussion

61 CHALLENGES How do you manage military transfer credits with so many different source documents? What are the pros and cons of the new Joint Service Transcript? How has the changing military and federal budgets affected these processes? What other challenges have you faced and how have you addressed them?

62 BEST PRACTICES What advice would you give to a colleague planning to start working with military transfer credit? What resources do you use in conjunction with military transfer credits? Are there ways to automate parts of this process? Do you have any other tips or recommendations?

63 YOUR QUESTIONS?

64 CONTACT INFORMATION Patrick Elliott, Associate Registrar University of Maryland University College (ph) (m)