Table of Contents. 1. GSGDA Policy Objectives MDA Mission MDA Core functions MDA Strategic Policy objectives...

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1 Table of Contents PART A: STRATEGIC OVERVIEW OF THE MINISTRY 1. GSGDA Policy Objectives MDA Mission MDA Core functions MDA Strategic Policy objectives Policy Outcome Indicators and Targets MDA Summary Expenditure Estimates by Budget program...3 PART B: BUDGET PROGRAM SUMMARY Program 1: Program 2: Management and Administration Civic Education NCCE May, 2012 Page i

2 PART C: FINANCIAL INFORMATION Annex A i. Summary of Expenditure by Program, Economic Classification and Funding Source ii. iii. iv. Expenditure by Program and Sub Program Expenditure by Project and Program Expenditure by Funding and Program v. Expenditure by Program/Sub-Program and Economic Classification NCCE May, 2012 Pageii

3 PART A: STRATEGIC OVERVIEW OF THE NATIONAL COMMISSION FOR CIVIL EDUCATION (NCCE) 1. GSGDA Policy Objectives The GSGDA contains six (6) Policy Objectives that are relevant to the National Commission for Civil Education These are as follows: Enhance civil society and private sector participation in governance Promote coordination, harmonization and ownership of the development process Strengthen arms of Government and independent Governance institutions Foster civic advocacy to nurture the culture of rights and responsibilities Strengthen functional relationship between assembly members and citizens Deepen on-going institutionalization and internalization of policy formulation, planning, and M&E system at all levels 2. MDA Vision To be an effective independent governance institution in delivering of civic education to all Ghanaians and working towards sustaining Ghana's democracy. 3. MDA Core Functions The MDA core functions are: Create and sustain within the society, the awareness of the principles and objectives of the constitution as the fundamental law of the people of Ghana; Educate and encourage the public to defend the constitution at all times against all forms of abuse and violation; Formulate for the consideration of Government from time to time, programmes at national, regional and district levels aimed at realizing the objectives of the constitution; Formulate, implement and oversee programmes intended to inculcate in the citizens of Ghana awareness of their civic responsibilities and an appreciation of their rights and obligations as free people; NCCE May, 2012 Page 1

4 Assess for the information of Government, the limitations to the achievement of true democracy arising from the existing inequalities between different strata of the population and make recommendations for re-dressing these inequalities Perform other functions that Parliament may prescribe. 4. MDA Strategic Policy Objectives The MDA has adopted the following strategic policy objectives to guide its effort to fulfil the national policy objectives listed above: Promote in-depth consultation between stakeholders; Strengthen functional relationship between Assembly Members and citizens; Institute regular dialogue between DSOs and government agencies/state institutions at national and decentralized levels; Institutionalize democratic practices in local government structures; Develop the capacity of the MMDAs towards effective revenue mobilization; Strengthen policy formulation and planning capacity at all levels; Strengthen monitoring and evaluation capacity and coordination at all levels; Launch public education programme on children s rights and the dangers of child trafficking; Implement National Behavioural Change Communication strategy for lifestyle change using the life-cycle approach. 5. Policy Outcome Indicators and Targets Outcome Indicator Description Improved citizen responsibility through Civic Education Unit of Measurement Percentage of the population sensitized Baseline Latest Status Target Year Value Year Value Year Value % % % NCCE May, 2012 Page2

5 6. MDA Summary Expenditure Estimates by Budget Program, Economic Classification and Projects. Expenditure by Budget Program Actual Budget Est. Outturn Budget Indicative Indicative GH GH GH BP1: Management and Administration 466, , ,268 BP2: Civic Education 3,010,598 70,000 70,700 Expenditure by Economic Classification Current Expenditure Total Expenditure (by Program) ,477, , , Actual Budget Est. Outturn Budget Indicative Indicative Compensation of Employees 5,027,533 5,077,808 5,077,808 Use of Goods and Services 3,083, Subsidies Grants Social Benefits 38, Other Expenses 38, Capital Expenditure Non-Financial Assets 316, , ,968 Total Expenditure (by Economic Classification) ,504,931 5,394,608 5,397,776 Expenditure by Projects and Programs Actual Budget Est. Outturn Budget Indicative Indicative GH GH GH P1 M anagement and Administration 246, , ,268 P2 Civic Education 70,000 70,000 70,700 TOTAL (Expenditure by Projects) 316, , ,968 NCCE May, 2012 Page3

6 PART B: BUDGET PROGRAM SUMMARY PROGRAM 1: Management and Administration 1. Budget Program Objective To effectively coordinate the activities of the various Departments and Directorates within the Commission, ensure the provision of adequate logistics and improve planning and management for quality service delivery. 2. Budget Program Description The Management and Administration program covers all the activities that are necessary to create the environment for a high quality civic education delivery. The key functions include: Policy Planning: Determining, implementing, monitoring and reviewing management policies for the smooth running of the Commission. Standards: Encouraging staff to work hard in a non-partisan manner and being fair to all parties Coordination: Ensuring nationwide coordination of all activities at the regional and district levels. o Conduct routine inspection on staff and offices Human Resource Development: Undertake personnel recruitment and selection o Manage human resource including staff payroll o Plan and develop effective training programs for quality service delivery Budget management: Ensure regular updating of Commission strategic plan o Prepare and manage approved annual budget for the Commission. NCCE May, 2012 Page4

7 3. Budget Program Summary: Expenditure by Budget Sub-Program, Economic Classification and Projects Program 1: Management and Administration BSP3: Policy Planning, Monitoring And Evaluation 105, BSP4: Statistics, Research, Information and Public 46,800 46,800 47,268 Total Expenditure , , ,268 Expenditure by Economic Classification Current Expenditure Compensation of Employees Actual Budget Est. Outturn Budget Indicative Indicative Use of Goods and Services 190, Subsidies Grants Social Benefits Other Expenses 30, Capital Expenditure Non-Financial Assets 246, , ,268 Total Expenditure , , ,268 Expenditure by Projects and Program Actual Budget Est. Outturn Budget Indicative Indicative Project 1 Project 2 Project 3 Contruct Head Office Building from , , ,000 Continue and complete Ho NCCE Office by , , ,000 Purchase computers and accessories for 181 Cost Centres, establish a website and an area network by December, ,800 46,800 47,268 Total Expenditure , , ,268 NCCE May, 2012 Page5

8 BUDGET SUB-PROGRAM SUMMARY PROGRAM 1: Management and Administration 1. SUB-PROGRAM 1.1: General Administration and Human Resource 2. Budget Sub-Program Objective To effectively coordinate the activities of the various Departments and Directorates within the Commission and ensure the provision of adequate logistics. 3. Budget Sub-Program Description This sub program looks at the coordination of activities of the Commission through the office of the Chairman. It Issues directives that are consistent with the policy direction of the Commission; Provides logistics (e.g. procurement, transport etc.) for the smooth running of the Commission; Manages the assets of the Commission (I.e. administers the maintenance of properties, manage lease agreements, etc.) Ensures adequate human resource to enhance the delivery of Civic Education in line with the Commission s strategic plan. Organizes training and development programs to improve efficiency of staff. NCCE May, 2012 Page6

9 4. Budget Sub-Program Results Statement The following output indicators are the means by which the Commission measures the performance of this sub-program. The table indicates the main outputs and an indicator for each. Where past data has been collected this is presented. The projections are the Commission s estimate of future performance. Main Outputs Output Indicator Past Budget Projections Training of staff in requisite skills Internal Auditing Senior managers trained Construction of Ho regional office building Construction of Head Office building Percentage of staff trained cost centres audited Senior managers trained annually Progress of work Progress of work 2% 2% 2% 10% 15% 15% % 20% 60% 100% (Dec.20 14) % 20% 40% 5. Budget Sub-Program Operations and Projects The table lists the main Operations and projects to be undertaken by the program Operations Projects (Investment) Staff to be trained to improve capacity for voter education by November 2012 Undertake Internal Audit programmes annually in all 180 Cost Centres from Staff to be trained to improve capacity at GIMPA by December 2012 Foreign training for two senior management staff Overseas travels for management staff Maintenance of Assets and Liabilities Continue and complete Ho NCCE Regional Office by 2012 Construct two District Offices in each region annually up to December 2012 Construct head office building from NCCE May, 2012 Page7

10 6. Budget Sub-Program Summary: Expenditure by Economic Classification Sub-Program 1.1: General Ad ministra ti on and Huma n Res ou rce Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure 21 Compensation of Employees 22 Use of Goods and Services 85, Subsidies 26 Grants 27 Social Benefits 28 Other Expenses 30, Capital Expenditure 31 Non-Financial Assets 200, , ,000 Total Expenditure 315, , ,000 NCCE May, 2012 Page8

11 PROGRAM 1: Management and Administration SUB-PROGRAM 1.2: Finance 1. Budget Sub-Program Objective Improve resource mobilization, financial management and reporting. 2. Budget Sub-Program Description This sub program considers the financial management practices of the Commission. Some of the activities undertaken include: Identifying other revenue streams apart from GOG Maintain the budget resources of the Commission. Ensure compliances with accounting procedures and timely reporting Maintain proper accounting records Ensure budgetary control and management of assets, liabilities, revenue and expenditures Preparation of cash-flow statements and final accounts as per the financial regulations. NCCE May, 2012 Page9

12 3. Budget Sub-Program Results Statement The following output indicators are the means by which the Commission measures the performance of this sub-program. The table indicates the main outputs and an indicator for each. Where past data has been collected this is presented. The projections are the Commission s estimate of future performance. Main Outputs Preparation of financial reports Output Indicator Reports Past Budget Projections Updates of assets register Revised Assets Register Bi-annual Bi-annual Bi-annual Bi-annual Bi-annual Biannual Responding to audit reports Preparation of annual estimates Internal Audit Reports External Audit Reports Date of completion Thirty days after receipt of report End of September Thirty days after receipt of report End of September Thirty days after receipt of report End of September Thirty days after receipt of report End of September Thirty days after receipt of report End of September Thirty days after receipt of report End of Septemb er 4. Budget Sub-Program Operations and Projects The table lists the main Operations and projects to be undertaken by the program Operations Budget Committee Meetings Collation of data for Budgeting from regions and districts Review of financial Reports from regions and districts Capacity building for Accounting staff Assessment on the state of assets of the commission Projects (Investment) N/A NCCE May, 2012 Page10

13 5. Budget Sub-Program Summary: Expenditure by Economic Classification Sub-Program 1.2: F i n a n c e Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure 21 Compensation of Employees 22 Use of Goods and Services 25 Subsidies Grants 27 Social Benefits 28 Other Expenses Capital Expenditure 31 Non-Financial Assets Total Expenditure NCCE May, 2012 Page11

14 PROGRAM 1: Management and Administration SUB-PROGRAM 1.3: Policy, Planning, Monitoring and Evaluation 1. Budget Sub-Program Objectives Improve Civic Education Planning and Management. 2. Budget Sub-Program Description The sub-program is responsible for: Determining, implementing and monitoring Civic education of the Commission and other organisations in Civic Education delivery; Conducting routine inspections of Regional and District offices to provide assurance of the maintenance of high service delivery; Ensuring the routine updating of the Civic Education strategic plan; Preparing the annual budget for the Commission; Managing the budget approved by parliament. Identifying and monitoring the contribution that other organisations make to Civic Education in Ghana. NCCE May, 2012 Page12

15 3. Budget Sub-Program Results Statement The following output indicators are the means by which the Commission measures the performance of this sub-program. The table indicates the main outputs and an indicator for each. Where past data has been collected this is presented. The projections are the Commission s estimate of future performance. Main Outputs Staff training in monitoring and evaluation Monitoring of programmes Monitoring and Evaluation reports Management meetings Output Indicator staff trained monitoring visits undertaken M&E internal reports M&E external reports meetings held ARIC meetings held Past Budget Projections Budget Sub-Program Operations and Projects The lists the main Operations and projects to be undertaken by the program Operations Projects (Investment) Give training in monitoring and evaluation of staff by June 2012 Undertake quarterly monitoring activities in 181 Cost Centres from Develop, implement and report on M&E Review and implementation of strategic plan Procurement of computers and other data gathering equipment NCCE May, 2012 Page13

16 5. Budget Sub-Program Summary: Expenditure by Economic Classification Sub-Program 1.3: Policy, Planning, Monitoring and Evaluation Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure 21 Compensation of Employees 22 Use of Goods and Services 105, Subsidies 26 Grants 27 Social Benefits 28 Other Expenses Capital Expenditure 31 Non-Financial Assets Total Expenditure 105, NCCE May, 2012 Page14

17 PROGRAM 1: Management and Administration SUB-PROGRAM 1.4: Statistics, Research, Information and Public Relations 1. Budget Sub-Program Objective To strengthen the Civic Education Management Information System (CEMIS) and improve the availability of relevant data and statistics 2. Budget Sub-Program Description The sub program is responsible for the following: Conduct research and data collection Design a reliable, accessible,cemis to include all ESP indicators, to track and publish financial data, to link to the payroll, and to enhance sector M&E Establish electronic CEMIS systems in all NCCE regional and district offices Train officials at regional and district levels on the provision and use of accurate CEMIS data Statistics Unit updated in effective data collection, distribution (on-line and printed) and analysis Conduct periodic in-service training in the use of CEMIS Improve corporate image of the Commission NCCE May, 2012 Page15

18 3. Budget Sub-Program Results Statement The following output indicators are the means by which the Commission measures the performance of this sub-program. The table indicates the main outputs and an indicator for each. Where past data has been collected this is presented. The projections are the Commission s estimate of future performance. Main Outputs Purchase of computers Installation of CEMIS Output Indicator computers purchased Regional and Districts offices networked Past Budget Projections Budget Sub-Program Operations and Projects The table lists the main Operations and projects to be undertaken by the program Operations Projects (Investment) Maintenance and management of network Staffs training and retention on CEMIS Conducting research for civic education Purchase computers and accessories for 181 Cost Centres, establish a website and an area network by December Budget Sub-Program Summary: Expenditure by Economic Classification Sub-Program 1.4: Statistics, Research, Information and Public Relations Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure 21 Compensation of Employees 22 Use of Goods and Services 25 Subsidies 26 Grants 27 Social Benefits 28 Other Expenses Capital Expenditure 31 Non-Financial Assets 46,800 46,800 47,268 Total Expenditure 46,800 46,800 47,268 NCCE May, 2012 Page16

19 BUDGET PROGRAM SUMMARY PROGRAM 2: CIVIC EDUCATION 1. Budget Program Objective To promote and sustain constitutional democracy and inculcate in the Ghanaian citizenry the awareness of their rights and obligations, through civic education 2. Budget Program Description This program develops among the citizenry, a culture of democracy through awareness creation, sensitization and participation. The NCCE has played and continues to play key roles in social and political development by providing the requisite awareness and sensitization which have encouraged many citizens to exercise their civic rights and responsibilities. These areas include: Citizens participation in the electoral process Citizens participation in community/local development Women s empowerment to participate in political development Promoting the protection of the rights of children, the vulnerable and the excluded in society. The NCCE, recognizing the broad challenges and demands of democracy, encourages partnership and collaboration with MMDAs and institutions in the implementation of cross cutting issues such as HIV/AIDs. Gender Mainstreaming, Peace and Conflict Resolution Measures, Revenue Generation and Tax Education and general mobilization for national development. NCCE May, 2012 Page17

20 3. Budget Program Summary: Expenditure by Budget Sub-Program, Economic Classification and Projects Expenditure by Budget Sub-Program Actual Budget Est. Outturn Budget Indicative Indicative BSP1: Constitutional Awareness BSP2: Deepening And Sustaining Civic Awareness 2,970,598 70,000 70,700 BSP3: Research On Limitations To True Democracy 40, Total Expenditure ,010,598 70,000 70,700 Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure Compensation of Employees Use of Goods and Services 2,893, Subsidies Grants Social Benefits 38, Other Expenses 8, Capital Expenditure Non-Financial Assets 70,000 70,000 70,700 Total Expenditure ,010,598 70,000 70,700 Expenditure by projects and Program Acquire one hundred and twenty(120) Pick -Ups with public address systems by June ,000 70,000 70,700 Total Expenditure NCCE May, 2012 Page18

21 PROGRAM 2: Civic Education SUB-PROGRAM2.1: Constitutional Awareness Creation 1. Budget Sub-Program Objective To create and sustain within the society the awareness of the principles and the objectives of the constitution. 2. Budget Sub-Program Description Under this, the National Commission for Civic Education seeks to play and continue to play key roles in social and political development by providing the awareness and sensitisation which will encourage citizens to exercise their civic rights and responsibilities. The areas include The promotion of awareness on the protection of the rights of children, the vulnerable and the excluded in the society. Making the constitution easily available in English and other Ghanaian languages. Deepening the knowledge of the constitution in the primary, secondary, tertiary levels and amongst out-of school youth. Create platforms to educate and sensitize the public on the tenets of the constitution. The Sub Program involves intensive work conducted by 170 districts and 10 regional offices of the Commission 99% of the program is funded by the Government of Ghana with other donors contributing 1% of National Commission for Civic Education annual budget. NCCE May, 2012 Page19

22 3. Budget Sub-Program Results Statement The following output indicators are the means by which the Ministry measures the performance of this sub-program. The table indicates the main outputs and an indicator for each. Where past data has been collected this is presented. The projections are the Ministry s estimate of future performance. Main Outputs Public Education and Sensitization on principles and objectives of the constitution Output Indicator communities sensitized Past Budget Projections Budget Sub-Program Operations and Projects The table lists the main Operations and projects to be undertaken by the program Operations Public Education and Sensitization Create and sustain awareness among citizens annually on good Governance and essence of taxation at all levels of society from 2012 to Establish and sustain Civic Education Clubs activities Creation of awareness through annual constitution week activities Sensitization of school youth through Constitution game competitions Projects (Investment) Acquire one hundred and twenty (120) pickups with public address systems by June 2012 NCCE May, 2012 Page20

23 5. Budget Sub-Program Summary: Ex penditure by Economic Classification Sub-Program 2.1: Constitutional Awareness Creation Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure 21 Compensation of Employees 22 Use of Goods and Services Subsidies 26 Grants 27 Social Benefits 28 Other Expenses Capital Expenditure 31 Non-Financial Assets Total Expenditure NCCE May, 2012 Page21

24 PROGRAM 2: Civic Education SUB-PROGRAM 2.2: Deepening and Sustaining Civic Awareness 1. Budget Sub-Program Objective To formulate, implement and oversee programs intended to inculcate in the citizens of Ghana awareness of their civic responsibilities and appreciation of their rights and obligations as free people of Ghana. 2. Budget Sub-Program Description This sub program seeks to educate and encourage the public to defend the constitution at all times against all forms of abuse and violation. It can be seen through the following areas Nurture the youth to be patriotic and good citizens Inculcate in the citizenry democratic values to encourage them to stand up for Ghana at all times. Educate the citizenry to understand and appreciate operations National and Local Governance systems. Foster civic advocacy to nurture the culture of rights and responsibilities Effective Citizens participation in issues of governance at all levels. Women empowerment to participate in political development The Sub Program will involve intensive work conducted by 170 districts and 10 regional offices of the Commission.99% of the program will be funded by the Government of Ghana with other donors contributing 1% of National Commission for Civic Education annual budget. NCCE May, 2012 Page22

25 3. Budget Sub-Program Results Statement The following output indicators are the means by which the Commission measures the performance of this sub-program. The table indicates the main outputs and an indicator for each. Where past data has been collected this is presented. The projections are the Commission s estimate of future performance. Main Outputs Citizenry educated on violent-free elections Social Auditing Project Citizen Output Indicator communities educated on violent free elections activities undertaken in the districts schools sensitised Past Budget Projections Budget Sub-Program Operations and Projects The table lists the main Operations and projects to be undertaken by the program Operations Collaborate with Electoral Commission to sensitize the citizenry to reduce acrimony and create a free political environment through civic engagement of activities of political parties and voters in general by November Undertake Social auditing activities in regions and districts Undertake Project citizen in Schools Community outreach, TV and radio programmes and mobile cinema shows. Political Party Youth Activists Forum. Projects (Investment) Procurement of motor bikes and vehicles Procurement of public address systems Procurement of projectors Procure ten (10) cinema Vans and accessories NCCE May, 2012 Page23

26 5. Budget Sub-Program Summary: Expenditure by Economic Classification Sub-Program 2.2: Deepening and Sustaining Civic Awareness Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure 21 Compensation of Employees 22 Use of Goods and Services 2,853, Subsidies 26 Grants 27 Social Benefits 38, Other Expenses 8,625 Capital Expenditure 31 Non-Financial Assets 70,000 70,000 70,700 Total Expenditure 2,970,598 70,000 70,700 NCCE May, 2012 Page24

27 PROGRAM 2: Civic Education SUB-PROGRAM2.3: Research on Limitations to True Democracy 1. Budget Sub-Program Objectives Assess for the information of Government limitations to the achievement of true democracy arising from inequalities between different strata of the population. 2. Budget Sub-Program Description The sub program seeks to develop benchmarks/criteria for measuring inequalities among the different segments in the Ghanaian society for effective and realistic assessment of limits to the achievement of true democracy and make recommendation to the Government for redress. The sub-program is funded mainly by Government subvention and complimented by Development-Partner-Funding. Activities carried out under the program include data collection and processing, publications, opinion polls, seminars and workshops. The national office develops research projects and supervises their implementation at the district, regional and national levels. The various regional and districts offices also do initiate and undertake their own research activities. To fully implement this subprogram, the Commission develops an effective institutional linkage with the appropriate Government institutions for the purpose of getting prompt Governmental responses to recommendations. In order to ensure that officers have up-to-date knowledge and skills related to the conduct of research, internal and external capacity training programs are organised for them periodically. Areas for research include baseline data collection and gender related issues. NCCE May, 2012 Page25

28 3. Budget Sub-Program Results Statement The following output indicators are the means by which the Commission measures the performance of this sub-program. The table indicates the main outputs and an indicator for each. Where past data has been collected this is presented. The projections are the Commission s estimate of future performance. Main Outputs Research on issues of concern to Ghanaian voter on the election 2012 Assessment of civic education Baseline studies on civic issues Output Indicator Reports on concerns to Ghanaian voter published programs assessed baselines studies conducted Past Budget Projections Budget Sub-Program Operations and Projects The table lists the main Operations and projects to be undertaken by the program Operations Conduct research on issues of concern to Ghanaian voter for Election 2012 Collect baseline data Conduct survey on civic education programs Publication of research findings Projects (Investment) Procurement of giant photocopier Procurement of software(spss) Procurement of scanners, comb binding machines and computers NCCE May, 2012 Page26

29 5. Budget Sub-Program Summary: Expenditure by Economic Classification Sub-Program 2.3: Research on Limitations to True Democracy Expenditure by Economic Classification Actual Budget Est. Outturn Budget Indicative Indicative Current Expenditure 21 Compensation of Employees 22 Use of Goods and Services 40, Subsidies 26 Grants 27 Social Benefits 28 Other Expenses Capital Expenditure 31 Non-Financial Assets Total Expenditure 40, NCCE May, 2012 Page27