Edition of QuickBooks

Transcription

1 Edition of QuickBooks QuickBooks Pro, typically all you need of you are just starting to us QuickBooks. It has job costing, reports, etc. Costs about $180. Contractor Edition, additional features like a warning when a subcontractor s liability and/or worker s comp insurance expired. Additional reports like costs to complete. Costs about $260. Enterprise, for those companies that have tremendous amount of data or more than a couple users in QuickBooks all day long. $3,000 for 3 users. Annual fee of about $1k. Online, doesn t look or act the same as the desktop version.

2 Poll Which Version QuickBooks Pro Contractor Edition Accountants Edition Enterprise Online

3 QuickBooks Set Up Tips Customers, entity that writes the check to you. Person that pays you, i.e., Jennifer Blanco, ABC Construction, Online Accounting. Jobs, scope of work. Kitchen remodel, new construction, TI s, etc. Items, Phases of the job. Permits, Site Work, Excavation, Concrete, etc. Reports- Job Estimates vs Actual Detail Report, example on next page.

4

5 New Features Lead Center, for tracking sales leads. Calendar, so you can see at a glance what is due to be paid, due to be received from customers and what you have on your to do list. Batch Timesheets for those that have crews or field employees that have similar timesheets. One Click Create The next big thing is the One Click Create button that Intuit added to QuickBooks last year. Once you get used to it you ll wonder how you managed without it! Improved Excel Integration - Automatic updating of data from QuickBooks to your customized Excel reports.

6 1099 Wizard Importance of filing 1099 s for 2013 Intuit made it easier with the wizard QuickBooks makes it easier BUT Get W-9 forms from your subcontractors Send 1099 s in on time January 31 st to subcontractors February 28 th postmarked to the IRS and State You don t have to send a 1099 to: Under $600 in a calendar year Incorporated businesses

7 Poll How Long QB Haven t Starting Using it Yet 1 to 3 years 3 to 5 years Oh goodess FOREVER!

8 Use The Escape Key To get out of screens quickly Located at the top left side of your keyboard Labeled Esc

9 Close All Windows If you are a person who finds yourself in several windows at a time make sure you close out of those windows at the end of the day by selecting Windows menu and Close All. This will help you save time when opening the program because it won t attempt to open all the reports and screens you had open last time you closed the program.

10 Use the Built In Calculator Type in a number and hit the * / = or + key and the calculator will automatically pop up.

11 Copy and Paste Feature Copy feature Edit menu, select Copy or Ctrl + C Paste feature Edit menu, select Paste or Ctrl + V Up and down arrows for quick movement between fields on a form.

12 Customer Center Information about a job in one area Info at your finger tips for invoices and payments Job cost information at top right

13 Vendor Center Quick Report shows up instantly to the right. In Show box enter the type of transaction In Filter by show filter choices In Date enter the date range Notes Vendor aging Edit vendor

14 Employee Center Quick Report shows up instantly to the right. In Show box enter the type of transaction In Filter by show filter choices In Date enter the date range Employee Notes Transactions tab Edit employee

15 Integrated Apps that make your life easier Tsheet.com View My Paycheck Expensify

16 Memorized Reports Memorized Reports Very powerful tool Get rid of existing reports that you won t use Memorize reports that use need often Leave the screen open for quick access to them Set up memorized group headers

17 To Print a Letter After Version 2007 preparing custom letters is easy: Go to Vendor or Customer Center Select the Vendor or Customer From the Word pull down menu, select Prepare Letter to Choose the template you created and follow the prompts.

18 Export to Excel Useful reports can be moved quickly into Excel Example Job Cost Report sent to Excel for further manipulation

19 Use Custom Fields WC Insurance Expiration Dates General Liability Insurance Expiration Dates

20 Using the Asset Tracker Tracking Assets Lists menu, Fixed Asset Item List

21 Tracking Loans Use Loan Tracker Do What If scenarios with loans in loan tracker Compare two loans side by side Evaluate cost to refinance loan Save time by using recurring loan amounts Save money by reminding yourself when a loan payment is due by entering a bill for each loan payment Keep track of loan balances on an ongoing basis

22 General Maintenance Close/lock the year Database Utilities Check database for errors How long to keep data in QuickBooks When to purge data Making backups Offsite storage of backups

23 Author Construction Forms for Contractors Contractor s Guide to QuickBooks Pro

24 Karen Mitchell onlineaccounting.com