CONWY EDUCATION AUTHORITY JOB DESCRIPTION. School Support Officer - Administration and Organisation (Level 1)

Transcription

1 CONWY EDUCATION AUTHORITY JOB DESCRIPTION POST: School Support Officer - Administration and Organisation (Level 1) SALARY RANGE: SCP 6-11 POSTHOLDER: REPORTING TO: JOB PURPOSE Under the instruction/guidance of senior staff, provide routine general clerical, administrative, financial support to the school. MAIN DUTIES Organisation Undertake reception duties, answering routine telephone and face-to-face enquiries and signing in visitors. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff, etc. Assisting with arrangements for visits by school nurse, photographer, etc. Administration Provide routine clerical support, eg photocopying, filing, faxing, ing, complete routine forms. Maintain manual and computerised record/management information systems, including input of Star Data. Undertake typing, word processing and other IT- based tasks. Sort and distribute mail. Undertake routine administration, eg registers/school meals. Resources Operate office equipment, eg photocopier, computer. Arrange orderly and secure storage of supplies, compile and maintain school inventory. Undertake routine financial administration, eg collect and record dinner money.

2 Responsibilities Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Be aware of and support difference and ensure equal opportunities for all. Contribute to the overall ethos/work/aims of the school. Appreciate and support the role of other professionals. Attend and participate in relevant meetings as required. Participate in training and other learning activities and performance development as required. Date Agreed by Postholder:... Signature of Postholder:...

3 PERSON SPECIFICATION Experience General clerical/administrative work. Qualifications Induction/basic skills. Good numeracy/literacy skills. Knowledge/Skills Appropriate knowledge of first aid. Good understanding and ability to use relevant technology (eg photocopier, keyboard/computer skills). Participate in development and training opportunities. Ability to relate well to children and adults. Work constructively and flexibly as part of a team, understanding school roles and responsibilities and your own position within these.

4 CONWY EDUCATION AUTHORITY JOB DESCRIPTION POST: School Support Officer - Administration and Organisation (Level 2) SALARY RANGE: SCP POSTHOLDER: REPORTING TO: JOB PURPOSE Under the instruction/guidance of senior staff, provide general administrative/ financial support to the school. MAIN DUTIES Organisation Undertake reception duties, answering general telephone and face-to-face enquiries and signing in visitors. Assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/staff, etc. Assist in arrangements for school trips, events, etc. Administration Provide general clerical/administrative support, eg photocopying, filing, faxing, complete standard forms, respond to routine correspondence. Maintain manual and computerised records/management information systems, eg SIMS. Produce lists/information/data as required, eg pupil data (STAR). Undertake typing and word processing and other IT - based tasks. Take notes at meetings. Sort and distribute mail. Undertake administration procedures. Maintain and collate pupil records. Undertake routine administration of school lettings and other uses of school premises.

5 Resources Operate relevant equipment/ict packages (eg Word, Excel, databases, spreadsheets, internet). Maintain stock and supplies, cataloguing and distributing as required. Operate uniform and other sales within the school. Provide general advice and guidance to staff, pupils and others. Undertake general financial administration, eg processing orders of supplies, compile and maintain school inventory. Responsibilities Be aware of and comply with policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to the headteacher. Be aware of and support difference and ensure equal opportunities for all. Contribute to the overall ethos/work/aims of the school. Appreciate and support the role of other professionals. Attend and participate in relevant meetings as required. Participate in training and other learning activities and performance development as required. Date Agreed by Postholder:... Signature of Postholder:...

6 PERSON SPECIFICATION Experience General clerical/administrative/financial work. Qualifications NVQ2 or equivalent qualification or experience in relevant discipline. Good numeracy/literacy skills. Knowledge/Skills Appropriate knowledge of first aid. Effective use of ICT packages. Use of relevant equipment/resources. Good keyboard skills. Knowledge of relevant policies/codes of practice and awareness of relevant legislation. Ability to relate well to children and adults. Work constructively and flexibly as part of a team, understanding school roles and responsibilities and your own position within these. Ability to identify own training and development needs and co-operate with means to address these.

7 CONWY EDUCATION AUTHORITY JOB DESCRIPTION POST: School Support Officer - Administration and Organisation (Level 3) SALARY RANGE: SCP POSTHOLDER: REPORTING TO: JOB PURPOSE Under the instruction/guidance of senior staff, be responsible for undertaking administrative/financial, organisational processes within the school. Assist with the planning and development of support services. MAIN DUTIES Organisation Deal with sensitive reception/visitor, etc matters. Contribute to the planning, development and organisation of support service systems/procedures/policies. Organise school trips/events, etc. Supervise, train and develop staff as appropriate. Administration Manage manual and computerised record/information systems. Analyse and evaluate data/information and produce reports/information/data as required. Undertake typing and word processing and complex IT - based tasks. Provide personal (administrative and organisational) support to other staff. Provide administrative and organisational support to the Governing Body. Undertake administration of complex procedures. Complete and submit complex forms, returns, etc including those to outside agencies, eg National Assembly for Wales. Manage the procedures for notifying the relevant body of staffing/payroll changes for implementation.

8 Resources Operate relevant equipment/complex ICT packages. Monitor and manage stock within an agreed budget, cataloguing resources and undertaking audits as required. Manage uniform and other sales within the school. Provide advice and guidance to staff, pupils and others. Undertake research and obtain information to inform decisions. Assist with procurement and sponsorship. Assist with marketing and promotion of the school. Manage administration of facilities, including use of school premises. Undertake complex financial administration procedures. Manage expenditure within an agreed budget. Responsibilities Comply with and assist with the development of policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person. Be aware of and support difference and ensure equal opportunities for all. Contribute to the overall ethos/work/aims of the school. Establish constructive relationships and communicate with other agencies/ professionals. Attend and participate in regular meetings. Participate in training and other learning activities and performance development as required. Recognise own strengths and areas of expertise and use these to advise and support others. Date Agreed by Postholder:... Signature of Postholder:...

9 PERSON SPECIFICATION Experience Experience of development, management and operation of administrative systems. Qualifications NVQ3 or equivalent qualification, or experience in relevant discipline. Very good numeracy/literacy skills. Knowledge/Skills Effective use of ICT and other specialist equipment/resources. Full working knowledge of relevant policies/codes of practice and awareness of relevant legislation. Very good ICT skills. Ability to relate well to children and adults. Work constructively and flexibly as part of a team, understanding school roles and responsibilities and your own position within these. Ability to self-evaluate learning needs and actively seek learning opportunities.