Gardnerville Water Company Regular Board Meeting Minutes Tuesday, April 8, :00 p.m. Board Room 1579 Virginia Ranch Rd Gardnerville, NV 89410

Transcription

1 Gardnerville Water Company Regular Board Meeting Minutes Tuesday, April 8, :00 p.m. Board Room 1579 Virginia Ranch Rd Gardnerville, NV Board Members Present: Barbara Henningsen, Chairman Mark Hussman, Vice Chairman Jason Spotts, Secretary Chad Owens, Treasurer Board Members Absent: Don Wilcks, Member-at-Large Staff Members Present: Mark Gonzales, GWC Manager/Engineer Kristien Bennett, GWC Financial Officer April Wilson, GWC Secretary Chuck Zumpft, GWC Attorney Barbara Henningsen called the April 8, 2014 Regular Board meeting to order at 5:00p.m. Approval of Agenda: Chad Owens made a motion to approve the Agenda for the April 8, 2014 Board meeting. Jason Spotts seconded the motion. Motion was approved. Minutes of the March 11, 2014 Regular Board Meeting: Jason Spotts made a motion to approve the March 11, 2014 Regular Board Meeting Minutes. Chad Owens seconded the motion. Motion was approved. Financial Statements for March 2014: Mark Hussman made a motion to approve the Financial Statements for March Jason Spotts seconded the motion. Motion was approved. Public Comment: There was no public comment Agenda Item 1: Old Business: 1. Booster Station RCI completed field soils testing for the new booster station site on March 12 th. Two test bores were completed by Anderson Drilling and three backhoe test pits were dug by GWC staff at the proposed booster station location. These exploratory bore holes and test pits will allow RCI to complete the project soils report that will be used for building foundation and trenching recommendations. A design progress meeting was held on March 27 th at GWC office. At the design meeting, the electrician obtained information from GWC on preference for motor drivers, panels, generator, and temporary power. I will be visiting with Douglas County, the Town of Gardnerville and the Nevada Bureau of Safe Drinking Water regarding project reviews and requirements. I will also be putting together scheduling lead times for ordering equipment for the building such as pumps, panels, motors, etc.

2 Continued Page 2 of 5 2. Virginia Ranch Road Phase 2 I have the initial roadway plan and profile from RCI and will be making certain adjustments to the centerline road grades; I will also be adding existing sewer information and proposed water main extension details onto the plans. I am in coordination with Doug Curtis from Curtis and Sons on the overall roadway design. 3. Vehicle Garage GWC Staff have been working on the over excavation for the new vehicle garage site. At this time about 60% of the clay material has been removed from the site. In addition, the landscape irrigation line that crosses the construction area has been excavated and set aside temporarily to allow for the completion of the over excavation. The irrigation line will be placed into a protective sleeve to allow for compacted fill material to be placed around and on top of this line. Mark Lovelady was able to locate an empty 2-inch conduit that was included in the original office building utilities installation. This conduit runs under the paved parking area from the GWC electrical panel within the office to just outside the parking lot curb and gutter. The spare 2-inch conduit allows the electrician for the garage to extend power from the GWC office to the garage without cutting the existing parking lot pavement. 4. Clark Annexation I received a return receipt on my Outlook service indicating that Mr. Ken Phillips, the representative from RFMS, has read my correspondence and attachments for annexation. My to Mr. Phillips was sent on He read my on I have another phone call placed to Mr. Phillips regarding the issue on I will allow RFMS a short time frame to let me know about joining the Clark annexation package submittal. Agenda Item 2A: Bid Award For Garage: Mark presented five bids for the proposed garage at the March 11 th Board meeting. At that meeting the consensus of the Board was to rebid the project with the following item changes. 1. Over excavation for building pad and concrete flat work. This work was redirected to be completed by GWC staff. GWC staff would also be responsible for importing and compaction of DG or type 2 base material for the building site and flatwork areas. 2. Rain gutters would be bid separately by GWC. 3. Plywood installation at half wall height within the interior of the structure would be completed by GWC staff at a later time. 4. Two Garage doors 8ft by 8ft would be bid separately by GWC. 5. The contractor would be requested to submit bids for stucco finish and 7/16 LP hard board cottage lap.

3 Continued Page 3 of 5 The following is a recap of bids received by GWC for the original March bid and the revised April bid: Contractor March Bid April Bid Reduction from Original Bid Lap Siding Stucco Lap Siding Stucco Walter & Walter Const. $ 54, $ 47, $ 47, $ 7, $ 6, Brian Ross Const. $ 54, $ 48, $ 48, $ 6, $ 6, Central Sierra Const. $ 73, $ 48, $ 50, $ 24, $ 23, BDR Const. $ 53, $ 50, $ 50, $ 3, $ 3, Jeff Hall Const. $ 59, No Bid No Bid Recommendation Mark recommended that the 24x28 vehicle garage construction contract be awarded to Walter and Walter Construction, Ltd. I also recommend that the award of the contract to Walter and Walter Construction, Ltd. include the optional stucco exterior for a total cost of $47, Mark Hussman made a potion to award the 24x28 vehicle garage construction contract be awarded to Walter and Walter Construction, Ltd. with the optional stucco exterior for a total cost of $47, Chad Owens seconded the motion. Motion was approved Agenda Item 3: Attorney Report: On February 28 th GWC was copied with notifications of construction defects and legal action taken by Maddox, Segerblom and Canepa, attorneys representing 13 residents of Stodick Estates South against H & S Construction. Chuck Zumpft received the correspondence and notifications from Castronova Law Offices that were sent to GWC. Mark Gonzales attended an emergency plumbing inspection at 1375 Bryan Lane on On March 10, Mark Gonzales sent copies of legal notifications to our insurance carrier Glatfelter Insurance Services at Chuck s suggestion. Chuck and Mark both agree that there is no liability in this situation for GWC as our responsibilities end at the meter pit. Chuck wrote a letter to Castronova Law Office explaining that this is not an issue for GWC explaining that GWC responsibility ends at the meter pit. Letter was mailed on March 12, 2014.

4 Continued Page 4 of 5 Agenda Item 4: Manager/Engineer Report: The following is a recap of work completed by GWC staff in the month of March 2014 along with other items of interest and projects occurring in early April. 1. Meters, Plan Reviews & Impact fees A. There were 8 meters replaced in March B. There were two new plan reviews completed by GWC staff in March Saint Galls Church submitted plans for a Knights of Columbus hall to be built just north of the present church. Smith s Food & Drug submitted plans for a fueling facility to be built north of the Taco Bell Restaurant within the Smith s present parking area along Waterloo Lane. C. There was $23, in impact fees collected in March Service Orders There were 97 service orders completed by GWC staff in March Locates There were 34 locates completed by GWC staff in March Monthly Staff Projects A. Monthly Bacteria Sampling B. Douglas County Senior & Community Center Inspection C. Rural Water Conference Classes D. Meter adjustments E. Meter Lid adjustments F. Landscape Removal & Re-establish for Garage Site G. Landscape Re-routing for Garage Site H. Over excavation & Utility Conduit Pothole I. Landscape maintenance 5. Coordination with Town of Gardnerville on Town Projects Attached is a map and listing of several proposed construction projects that are now being designed by the Town of Gardnerville. They include a new walkway along US 395 between the Kings lane entrance and the Waterloo Center; improvements to the Town yard; improvements to the US 395 S curve near the old GWC office; and a bridge replacement and widening project located on Centerville Lane near Scottsdale Plumbing. The most interesting project planned is the one involving improvements to the S curve on US 395 near the old GWC office. This project includes drainage improvements, sidewalk relocations, removal of certain access ways to US 395 from the old GWC, and changing the intersection of Douglas Avenue and US 395 to a one way in only direction. I will be requesting large scale draft plans of the proposed Douglas Avenue/ US 395 intersection and S curve revamping as this project will have some far reaching changes that will affect the GWC property at that location. 6. Request for annual leave in June

5 Continued Page 5 of 5 Mark requested the Board for permission to take 7 days of annual leave in June. The exact days requested are June 12, 13 and 16 th through the 20 th. Agenda Item 6: Board Comments: No Board Comments Agenda Item 7: Adjournment: Jason Spotss made a motion to adjourn the Board meeting. Mark Hussman seconded the motion. Motion was approved. The meeting was adjourned at 6:43 p.m.