Basic WORD Course Outline. Basic Word: Week 1. Outline: Week 1. PotenEal Word Processors. iwork (pages) 3/3/15. Page. Office Online (Word)

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1 Basic WORD Course Outline Barbara Horner- Miller Week : Basic Word Processing Nomenclature and Very Basic EdiEng Week : Text EdiEng & FormaKng Ribbons, Lists, Shortcuts and SecEons Week 3: It s More Than Text Tables, Images and More Week 4: Tools & PrinEng Spelling & Grammar, Track Changes and More Outline: Week MS Word Products and AlternaEves Opening the Word ApplicaEon Templates and Blank s The Word Screen & Nomenclature The Menu- Bar The Ribbon CreaEng Basic Files Create, Save, Quit, Re- enter PotenEal Word Processors MicrosoX (MS) Office Word for the PC Word for the Macintosh Word Online Free and SubscripEon Versions Also available on ipad, iphone and Android devices Apple iwork s for the Mac s for the ipad Google Docs OpenOffice and LibreOffice Office Online (Word) MicrosoX (MS) Program Same Tools & Features as MS Office 03 iwork (pages) Apple Product for Mac, ipad and iphone Purchase from Apple Store

2 Google Docs (Docs) Browser- based On Google Drive Using Your Google Account OpenOffice & LibreOffice (Writer) Extra Tools Included CreaEng and Managing Databases Similar to Older Versions of MS Office Office Changes with 03 Opening Word In the new Read Mode, text reflows automaecally in columns for easier on- screen reading Fewer menus means more focus on your content - see only the tools you need, when you need them Open a PDF in Word, and edit content just as if you created it in Word Show your style by using Word templates in more than 40 categories On a PC Click Start Budon Click on Word On a Mac Click on the HardDrive Click on ApplicaEons Click on MicrosoX Office Click on Word OR Move cursor to the Dock Click on Word on the Dock Opening Word on the PC Opening Word on a Mac Click on HardDrive icon () Word Icon Click on ApplicaEons icon () Start Budon Click on MicrosoX Office icon (3) Click on Word icon (4)

3 Opening Word s On a PC Within Word, Click on File To Open a New Click on New Select Template To Open an ExisEng Click on Open [Navigate to the ] Click on Name On Desktop, Double Click on the icon Start Menu => s => Name, Double Click Opening A New on the PC 3 Opening Word s On a Mac A New Double Click a Template (or blank document) ExisEng from Finder Double Click on the Name Icon ExisEng within Word File=>Open=> Navigate; Double Click on Name File=>Open Recent=>Name Opening a New on a Mac. Click on Word Icon on the Dock in the MS Office Folder. Click on Blank or other template Templates CerEficate & Window for PC Each applicaeon has a series of templates Each template mimics a document type Blank document Calendars many different formats StaEonary - envelops and leders Business resumes, agendas, business cards, etc Publishing newsleders, brochures, cereficates, etc Select the parecipaeon (PC) or elegant (Mac) cereficate 3

4 CerEficate & Window on Mac Word 03 (PC) Normal View Quick Access Bar Doc Title Minimize Tabs Close Ribbon Slider Edit Screen Rulers Status Bar Views Zoom Control Menu Bar Format Toolbar Ribbon Rulers Word 0 (Mac) Normal View Apple Menu Views File Menu Doc Title Edit Window Status Bar Title Bar Slider Zoom Control Tabs Word 03 Quick Access Bar (PC) Pulldown, document opeons Save document Undo last command Redo last command Print Preview and Print Open new document Open exiseng document document as adachment Quick Print document Spelling & Grammar Draw Table Touch/Mouse Mode Show below Ribbon More Quick Access OpEons Apple Menu Word 0 Menu Bar (Mac) Word pull down menus menu/workflow support 3 In Order: Universal Access Preferences; detect displays; backups; bluetooth; network; sound; power, keyboard preferences; day; Eme; user name; search 4

5 Word 0 File Menu (Mac) Part of the Menu Bar Exercise : Create a from a Template Open Word, Find the Template and DoubleClick Edit the Type Your Name where it says recipient Insert Today's Date where it says date Save the as "My_Cert" on the desktop and quit Word on PC File=>Save As (My_Cert via Dialog Box); X X (upper Right Corner of Word window) For a new file, it asks to Save, Don t Save, Cancel and quits Word Exercise : Open an ExisEng Open My_Cert PC: Open Word; Click File and select My_Cert from list on the right Mac: Open Word; pull down File menu to recent files and select My_Cert Either: Double Click on the My_Cert Icon on Desktop Change the name of the recipient to "Tim Jones" Drag cursor over your name and type "Tim Jones" Save a new document as New_Cert on Desktop File=>Save As Select the locaeon in the dialog box Name it New_Cert Discussion How would we have done the following Save the change under the current name while keeping Word open? Exit the document without saving the change while keeping Word open? Quit Word while saving the changes with the same name? Quit Word without saving the changes? Exercise 3: Create A File From A Blank Open Word Select Blank as the template Enter this text without using <return> Jack and Jill went up the hill to fetch a pail of water. Jack fell down and broke his crown and Jill came tumbling axer. Exercise 3: ConEnued Skip a few lines and add another text block Type <return> axer each line Humpty Dumpty sat on a wall Humpty Dumpty had a great fall All the King s horses and all the King s men Couldn t put Humpty Dumpty together again 5

6 Using the ruler as a guide, take the print border and move it around. What happens? Demonstrates the effect of <return> which is to always start a new line (or paragraph) Jack and Jill expands/ contracts the lines based on the current margins Leave the tab and margins at 6 for now Effect of <return> Exercise 4: Basic EdiEng Let s turn Jack and Jill into a rhyme a la Humpty Dumpty PosiEon cursor axer hill and type <return> Do the same for water, down & crown Delete all of the periods PosiEon the cursor following the. and type <delete> on the Mac <backspace> on the PC Now capitalize the first leder of each line Use cursor to highlight the lowercase leder and type the uppercase leder How else might we have accomplished this capitalizaeon? Exercise 4: ConEnued Using the Arrow keys to navigate PosiEon Cursor to the first Humpty Add the Etle Humpty Dumpty Type the /tle and <return> <return> Repeat to add the Etle Jake (sic) and Jill Fix Jake Use the mouse to highlight the word Jake Fix the error by typing the word Jack Exercise 4: ConEnued PracEce using the mouse to highlight text Click, drag, release which we have been using Extend the selected area using <shix>click PosiEon cursor anywhere on a word, double click PosiEon cursor anywhere in a paragraph and triple click (selects text between the previous <return> and the following <return>) Replace crown with croen Note the red underline (this indicates a misspelling) <right click> creon, select crown from the opeons On Mac, <control>click is a <right click> Save the file with these changes Review of Mouse AcEons Single Click Select an object or set the insereon point Double Click Open a file or select a word Triple Click Select a paragraph (up to a <return>) Right Click [on Mac: <control>click] Menu of correceon opeons Review of Mouse AcEons (cont) Click and Drag Text seleceon (use click, drag and release) Extend to the right with <shix>click Exact seleceon: Place cursor at first character and single click; Place cursor at final character and <shix>click Select MulEple Text Blocks Select first text block Select other text blocks while pressing <ctrl> [control] on PC <cmd> [command] on Mac 6

7 Standard Toolbar (Mac) Duplicates some funceonality of the Menu- Bar but with Single Click instead of a pull- down menu The <undo> icon is on the Quick Access bar PC: Reminder Create New Cut Text (Scissors) Create New Doc from Template Copy Text (Two Sheets of Paper) Open ExisEng Paste Text (Clipboard) Undo Change Redo Change Show Paragraphs Show/Hide Sidebar Show/Hide Toolbox Show/Hide Media Browser Save Current Copy Format MagnificaEon Print Current Help <cut> Scissors, <copy> papers and <paste> clipboard icons are found on the Home Ribbon on PC <LeX Click> will provide these opeons Exercise 5: More Text EdiEng DeleEng Text Highlight the text and <backspace> [PC] or <delete> [Mac] CuKng Text Highlight the text and <cut> [scissors] Difference between deleeng and cukng Cut and Paste Text Highlight the text to be moved Click <cut> at the top of the window [scissors] Move cursor to the insereon point Click <paste> at the top of the window [clipboard] Exercise 5: More Text EdiEng (cont) Highlight and Drag Text Select the enere rhyme, Jack and Jill Drag it below Humpty Dumpty Copying Text Highlight the text to be moved <cut> (at the top of the window [scissors]) Move cursor to the insereon point <paste> (at the top of the window [clipboard]) Undoing a Mistake <undo> [blue or gold curved arrow] Exercise 6: Views There are several document views within Word View Icons are at the bodom of the Word window DraX Print Layout Mouse over the views to see the names Learn the difference View=>Print Layout Copy one poem unel the text goes onto nd page View =>DraX Change views as needed to see the difference QuesEons 7

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