Introduction to Case Information Database Management System (CIDMS)

Transcription

1 Introduction to Case Information Database Management System (CIDMS)

2 Lesson Goals This topic is designed for the participants to learn about CIDMS

3 Objectives After this lesson, the participants will be able to: 1. Define what is CIDMS 2. Explain how CIDMS developed 3. Explain the objectives of CIDMS 4. Enumerate what information we can store in CIDMS 5. Explain why CIDMS/NGIS? 6. Explain the NGIS Concept 7. Explain the differences between CIRAS and CIDMS 8. Explain CIDMS Policies 9. Answer the Frequently Asked Questions about CIDMS

4 What is CIDMS? CIDMS is the CASE MANAGEMENT INFORMATION SYSTEM of the PNP specifically designed for Investigators in managing case files/folders The CIDMS acronym stands for Case Information Database Management System A program initially used by CIDG that was enhanced by DIDM thru the technical assistance of ITMS First It was a LAN/stand-alone, now it is a Web-Based information system using SQL as back-end and visual basic.net/php as front-end Web-based CIDMS domain name is

5 How was CIDMS developed? By gathering inputs from the end-users - Investigators from Police Stations (NCRPO & Regions) Inputs from Investigators/Case Monitoring Personnel from DIDM, CIDG, WCPC, AKG, ACG, AVSEGROUP, MG. Inputs from evidence concerned personnel, subject-matter experts and forensic examiners from HPG-Motor Vehicle Clearance Division, CSG- Firearms and Explosives Office and Crime Laboratory. Inputs from Legal Officer of DIDM (detailed, from Legal Service) Inputs from Information Technology Officers of DICTM and ITMS And also from learning about information systems of other government agencies (like Supreme Court s E-courts) and other countries (like the TIMS of Albania - was presented to the PNP).

6 Objectives of CIDMS CIDMS is a tool for Investigators to; Easily access and manage case files/folders Have a systematic recording by digitizing case files/folders Backup case folders in case we lose the case folder because of flooding, earthquake, fire and so on. Avoid voluminous records Cross-reference various cases

7 Let s review what is Criminal Investigation? Is an applied science that involves the study of facts, used to identify, locate and gather evidence to prove the guilt of the suspect to solve the case. Facts include but not limited to: Incident and Case Information Persons Involved Pieces of Evidence

8 What case Information can we store in CIDMS? Facts about the incident Facts about how the incident was reported Law enforcement officers involved Civilian persons Involved Pieces of Evidence Information on the filing and status of the case in Prosecutor s Office Court(s) of Law Electronic copy of the case files or the entire case folder

9 Why CIDMS/NGIS? Technological advancement Criminals becomes smarter and more organized Crimes becomes more complex and sophisticated Increase of crimes in which Information Technology is used (drug/human trafficking, identity theft, terrorism, cybercrimes, telecommunication fraud etc.) Need for Law Enforcement to adapt to the challenge of modern day policing (fight back) If Information technology is a means to commit a crime, it can also be a means to fight crime.

10 World Wide Web and Cybercrimes The World-Wide Web is easy to access but hard to secure. Conventional web browsers can only access the Surface Web (shallow 20%). The Deep Web (80%) is anything that a search engine can t find. The Dark Web is classified as a small portion of the Deep Web intentionally hidden, inaccessible through standard web browsers. It is being used to propagate illegal activities like selling illegal drugs online, money laundering in the advent of virtual currency (bit coins).

11 World Wide Web and Cybercrimes

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13 NGIS CONCEPT C O CIRAS (Enhanced e-blotter & GIS) e-warrant N V E R G E N CMAS CIDMS e-roques C E e-subpoena

14 Difference between CIRAS and CIDMS CIRAS CIDMS All Incidents Initial Report (5Ws/1H) Desk Officer / Crime Registrar / Crime Analyst Starting History Developed to digitize blotter book, aid in UCPER. To Analyze Crime situation in a given area to enhance police mobilization / deployment and aid in crime prevention Crimes subjected to investigation Entire Case Folder (Incident, Investigation, Prosecution Resolution, Court Decision) Investigator on Case / Case Monitoring Personnel / C, Invest Complete Case History Developed for PNP s need of a unified Case Management System, for cross-referencing cases, aid in solving cases, case folder backup / repository, case folder monitoring reports (status/stats)

15 Web CIDMS POLICIES Account activation will depend on Unit endorsement letter signed by Head of Unit. No endorsement = No account activation. Types of user account Trainer Can be used for practice and teaching purposes, encoded information while using this type of account will not be treated/counted as actual data. Encoder Limited to add case and inquiries of own encoded case Investigator Add, update cases and inquiries Supervisor Inquiries (viewing of all cases nationwide)

16 Web CIDMS POLICIES For Investigator/IOC that will be reassigned, outgoing IOC must properly turn-over hard-copy of case folder records to incoming IOC with supervision of supervisors (Chief Investigator). How do we turn-over case folder records in CIDMS? Turn-over of case folder records on Web CIDMS will be dependent on endorsement letter signed by Head of Unit.

17 Web CIDMS POLICIES What data are we storing in CIDMS? Content of the entire Case folders (all cases subjected to an investigation either cleared, solved or unsolved. Either it has been filed in the prosecutor s office or not. And either filed in a court of law or not).

18 Web CIDMS POLICIES Question: Are we allowed to show records in CIDMS to any person who is not a member of the PNP? Answer: NO! Case folders are confidential. CIDMS is strictly for internal use of the PNP only. Even Investigators do not like other officers to view case folders that they are currently investigating to avoid having the investigation compromised.

19 Web CIDMS POLICIES Warning on viewing E-Docs in CIDMS? E-Documents includes all kinds of confidential documents in a case folder. It may include potentially disturbing graphic content depicting explicit violence, gore and death. You are restricted from showing it to any other person specially relatives of the victim, to prevent them from being shocked, offended or upset.

20 Frequently Asked Questions What is the recommended minimum hardware and software requirements of CIDMS? Intel Core i3 processor or equivalent or higher 2 gigabytes RAM memory or higher 160 gigabytes hard disk space High speed Automatic Document Feeder/ADF scanner (for scanning case folders in pdf format) Windows 7 Operating System or higher MS Office Adobe Acrobat Reader

21 Frequently Asked Questions How can we upload scanned documents if we don t have a scanner? You can use mobile apps like CamScan (available for iphone and android) to take a photos of documents, save it in PDF format and transfer it to your pc for uploading in CIDMS.

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23 What is the order of priority with respect to cases that will be encoded into the CIDMS? Task Force USIG (TF USIG) cases (Killings of Activist and Media Practitioners, Death of Foreign Nationals, Labor-Related Killings and Enforced Disappearances) Task Force Judges, Prosecutors and IBP Lawyers (TF JPL) cases Task Force Elected Government Officials (TF EGO) cases Drug related cases Election-Related Incidents (ERIs) Environmental Cases (illegal logging, illegal mining, illegal fishing) Torture cases Frequently Asked Questions Committee on Legal Action (COLA) cases Other Heinous and Sensational cases All other cases subjected to an investigation

24 Frequently Asked Questions How many cases need to be encoded into the CIDMS per day? A minimum of two (2) cases (case folders) per day What type of file must only be attached into the e-docs portion of CIDMS? All types of document files (Legal, Forensic, Photos of crime scene/evidences) can be attached to the CIDMS. Files need to be converted to PDF format before attaching to reduce the size of the files, save space and speed-up the attaching process.

25 Frequently Asked Questions Who is the end-user/main user of the CIDMS? The IOC Who are the personnel needed to be trained in the use of CIDMS? IOC as end-user/main user Chief, Investigation as supervisor Crime Registrar for continuity IT Officer/PNCO for technical assistance in the cascading

26 What Offices are primarily responsible (OPR) in the implementation and cascading of CIDMS? NHQ DIDM PRO RIDMD DISTRICT/CPO/PPO DIDMD/CIDMD/PIDMB CPS/MPS/STN IDMS NOSUs Frequently Asked Questions What is the task of the IT Officers/PNCOs in the implementation and cascading of CIDMS? Their task is only limited to providing technical assistance when requested by the RIDMD/DIDMD/CIDMD/PIDMB/IDMS or NOSUs. Hence, no IT Officer/PNCO shall cascade the CIDMS without the request for technical assistance and presence of the OPR.

27 Frequently Asked Questions Where can we lodge any inquiries on the investigation and technical aspect of CIDMS? Investigation Aspect: NHQ DIDM PRO RIDMD DISTRICT/CPO/PPO DIDMD/CIDMD/PIDMB CPS/MPS/STN IDMS NOSUs Technical Aspect: PRO/District/NOSU IT Officer/PNCO

28 Account Activation Support DIDM Task Force USIG Hotline (02) Local 3650 DIDM IT Division Hotline (02) Local 3479 Rank/Name/Designation Account Activation For Mobile/ PO2 NORITA CESAR DELA CRUZ PRO (Globe/TM) ITMS PNCO/Action PNCO Task Force USIG, DIDM norita.delacruz@didm.pnp.gov.ph PO2 EULYSSES PELAYO DELA CRUZ PRO (Globe/TM) ITMS PNCO/Action PNCO PRO 4B didm_tfusig@yahoo.com Task Force USIG, DIDM PO2 LOVELY SIUAGAN PRO (Smart/SUN) ITMS PNCO/Action PNCO PRO ARMM lovely.siuagan@didm.pnp.gov.ph Task Force USIG, DIDM SPO1 JERLYNE TINOY PRO (Globe/TM) Task Force USIG, DIDM PRO 8 jerlyne.tinoy@didm.pnp.gov.ph

29 Account Activation Support Rank/Name/Designation Account Activation For Mobile/ NUP Roselyn C Dela Cruz PRO (Sun) ITMS NUP PRO COR roselyn.delacruz@didm.pnp.gov.ph ITD, DIDM NUP Dexter P Robles PRO 4A (Globe/TM) ITMS NUP PRO 4B (SUN) ITD, DIDM PRO 5 dexter.robles@didm.pnp.gov.ph NUP Volmer C Andrabado PRO (Globe/TM) ITMS NUP PRO 7 volmer.andrabado@didm.pnp.gov.ph ITD, DIDM PRO 8 NUP Michael DC Baclig PRO (Smart/Talk and Text) ITMS NUP PRO 10 michael.baclig@didm.pnp.gov.ph ITD, DIDM PRO 11 PRO ARMM

30 Technical Support Rank/Name/Designation Roles/Technical Support for; Mobile/ NUP Jason Tacorda Web Server Admin (Globe/TM) Computer Programmer Database Admin Support Programmer/Debugging Account Related Concerns NUP Jasmin Ponce User Login (Smart/Sun) Information Systems Analyst Inquiry Searching Update Case Searching Drug Evidences Tab Other Evidences Tab

31 Technical Support Rank/Name/Designation Roles/Technical Support for; Mobile/ NUP Mark Aguho Firearms Evidences Tab (Globe/TM) Computer Programmer Vehicle Evidences Tab Evidence Custodian List E-Documents Tab Case Journal Tab NUP Gerogil Escabosa PNP Officers Tab (Smart/Sun) Computer Programmer Persons Involved Tab PO2 MOHAMED TALAUE PANAGA Case Details Tab (Globe/TM) Computer Programmer Prosecution Tab Court Tab

32 For All Mankind