Opening your business account. Company

Transcription

1 Opening your business account Company 1

2 Thank you for considering AIB as your business partner. We are committed to providing real value to every customer, and to delivering the highest standard of service in banking and financial services. Our success is reflected in that of our customers. The management team at your local AIB branch or business outlet has a great deal of experience in providing financial guidance to help businesses start up and expand. Use our experience to your advantage, by getting us involved in discussing your plans. We will work with you to identify your financial needs and advise you only of the products and services we consider will benefit you and your business. We will be delighted to help your business prosper and grow in any way we can. 2

3 Contents Running your own business... 4 Opening your AIB Business Account... 5 Account Opening Form... 7 Products and Services required... 8 Foreign Account Tax Compliance Act (FATCA)... 9 Details of Company Director(s) and Company Secretary Details of Beneficial Owners of the Company Details of Beneficial Owners of a Shareholding Company General Company Mandate Bank Use Only This application pack sets out the steps which you should follow if you wish to apply to open a business account with AIB. The contents of this document do not constitute an offer to open a bank account. 3

4 Running your own business Starting and running your own business is one of the most rewarding things you can do. Although there are risks, with careful planning you can realise your dream and choosing the right banking partner is a key element for success. Getting the right finance There are as many businesses as there are people with viable ideas. But how do you get that initial push to set you on the road to success? You ll need funding to bring your business idea to market, develop it and make it prosper. Think about what kind of finance you need and where it s available. It s important to get the most efficient and effective form of finance for your particular needs. Bank loans are just one source of finance. You can avail of government grants and other financial support. There are many organisations specifically aimed at helping start-up or early-stage businesses. Enterprise Ireland and Údarás na Gaeltachta offer advice and assistance. The Government and the EU-funded Business Innovation Centres around Ireland assist small and medium-sized businesses. Local Enterprise Offices and Area Partnerships also offer support to businesses based in a particular locality. Equity In return for shares, you or another investor can invest money in your business. You exchange part-ownership and perhaps some of the control of the business for the funding that can help get it off the ground. You can turn to family members or business contacts for this equity finance. You yourself can put the money in. Be sure to draw up a written agreement based on professional advice if you re getting equity finance from someone else. Decide how much bank funding you need, how long you need it for and what you want to do with it. These questions will help you decide what you need from your bank. AIB offers a variety of options for short, medium and long term finance: Long term finance is normally used to fund the purchase of a business premises or asset with a life span of more than 7 years. AIB offers a wide range of finance options to suit your business needs please contact your local branch or visit Securing your future When you are self-employed, you need to protect your business interests, as well as those of your family and key people in your company. One of the better ways to plan for the future is by investing surplus cash. AIB offers a number of options. Talk to one of our Financial Advisors for practical advice on maximising the return on your investments. Your AIB business account AIB has a nationwide network of branches, so there s one near you. Our informed staff will be happy to discuss how best to finance your business. In addition to our branch network, we offer electronic banking through our ibusiness Banking Channel that allows you to access your account from your own computer, check balances and statements, transfer funds between accounts and pay bills. You can also make individual payments and download current financial information, including foreign exchange rates, stock-market prices and the latest market news. Talk to our ibusiness Banking Specialists who can advise you on the best option for your business. Whatever your business, whatever your needs, AIB has a comprehensive range of products and services. And we understand the real issues and challenges facing your business. At all of our branches, we have specialists whose job it is to help businesses succeed. For more information or to meet us, call into any AIB branch or visit our website Short term finance options help you manage your day-to-day cashflow needs and can also help with seasonal demands, such as buying extra stock when required. Medium term finance is especially suited to funding the purchase of fixed assets, machinery etc. with a life span of 5-7 years. 4

5 Opening your AIB Business Account STEP 1 Gather together the following documents: Details of the Company Name and Company Registration number. If you are trading under a different name to the Company name, we will need a copy of the Certificate of Registration of that business name. Most recent audited accounts, together with bank statements for the previous six months and a bank reference if these items are available. NOTE: If your Company or any Shareholding entity is incorporated outside the Republic of Ireland, come and talk to us as we may require additional information. STEP 2 Complete the following forms included in this pack: Account Opening Form to give us your business details. General Company Mandate to tell us what instructions we are to take to conduct transactions on your business account. Details of Beneficial Owners*, Director(s) and Company Secretary. We will search in the Companies Office to verify the Company s particulars. We will only use personal information provided by you in these forms for the purpose of the opening and conduct of the Company s accounts. *Any individuals who ultimately own or control 25% or more of the shares or voting rights in the Company or otherwise exercise control over the management of the Company. A Company Director must sign and the Company Secretary countersign (or another Director) to confirm that the information provided in respect of the Beneficial Owners of the Company is correct. Where the Company is a Guarantee Company without Share Capital the individual(s) could be the person with the casting or deciding vote, e.g. Chairperson, or another relevant member (or members) of the Managing Committee/Board. Where no individual owns or controls 25% or more of the shares or voting rights in the Company or otherwise exercises control over the management of the Company, then we will need details for the two individuals who hold the greatest percentage of shares or voting rights in the Company. We will need details of the Beneficial Owner of any shareholding company that itself ultimately owns or controls 25% or more of the shares or voting rights in the Company, or otherwise exercises control over the management of the Company. Financial Institutions in Ireland are required as a matter of Irish law to ask certain questions for the purposes of identifying those accounts which are reportable to Irish Revenue for onward transmission to the US Internal Revenue Service in connection with the Foreign Account Tax Compliance Act (FATCA). On this application form you will be asked to: Confirm the FATCA entity type for the Company (if you need more information please refer to the Entity Classification Guide, available at or from any AIB staff member). If relevant, provide the GIIN (Global Intermediary Identification Number) or US TIN (Tax Identification Number) or US Citizenship/tax residency status together with US TIN for Beneficial Owners. STEP 3 Identification requirements: In order to comply with legislation to combat money laundering and terrorist financing we will need suitable proof of identity and residential address of the following: one person who is authorised to sign any transactions on the account(s) of the Company ( account signatory ); one Director Those individuals will need to go to the branch where the account is being opened or any AIB branch and produce: 1). Photographic ID: A valid Passport, Current Drivers Licence or National Identity Card. 2). Proof of permanent residential address (Documents must be no more than six months old): A Utility Bill or Correspondence from a Regulated Financial Institution or a Government Department. There are alternative arrangements in place for the establishment of identity and current permanent residential address of persons who do not possess the documentation outlined above. Please talk to one of our staff at your local AIB branch for details. 5

6 Opening your AIB Business Account (Cont d) STEP 3 Identification requirements: (Cont d) If any of the individuals are non-residents, come and talk to us as we may require additional information. Identification procedures are not required for certain listed plc s, for example companies listed on the Official List of the Irish Stock Exchange. If your Company is in this category, please let us know. The account will not become operational until we have centrally verified the identification documents. In order to comply with our obligations under legislation, we may, at our discretion at any time seek further information, documentation and confirmation as to the identity of individuals who ultimately own or control the shares or voting rights in the Company or otherwise exercise control over the management of the Company. STEP 4 STEP 5 Do you need Electronic Banking? Do you require advice from an ibusiness Banking Specialist? Do you require an ibusiness Banking application form? Telephone or call into your local branch and make an appointment to meet with a relationship manager: Don t forget to bring the following to your meeting: This application pack and all the necessary documents Your business plan (if available) Audited accounts (if available) Before your appointment, we recommend that you take a few minutes to read the relevant product terms and conditions. These are the rules and regulations for operating a business account with AIB. 6

7 Please use BLOCK CAPITALS and indicate with a 3 where appropriate. Sections marked with an * are mandatory and must be completed in full. Company Name* (as on the Certificate of Incorporation) ACCOUNT OPENING FORM Trading Name* (if different) 1. Is this a newly formed company (i.e. has not previously traded)?* Yes No 2. If Yes, was a Company Formation Agent used to incorporate the Company?* Yes No 3. If Yes, state the name of the Company Formation Agent* Business Address*: Address Line 1* Address Line 2* Address Line 3 County* Country* Correspondence Address: (if different to Business Address) Address Line 1* Address Line 2* Address Line 3 County* Country* 7

8 ACCOUNT OPENING FORM - CONTINUED Contact Person* Work Fax Number Business Description* No. of Employees Years in Business Business Premises Status Owned Leased Rented (Please tick as appropriate) No. of Outlets Purpose of Account* Daily Banking Other Source of Funding for the Account* Estimated Annual Turnover of the account* Main Banker NSC Company Reg. No. / Trading Cert. No. Country where Incorporated* Operating/Trading where (i.e. Country)* Auditors Name Irish Tax Reference Number Charity Status Number Customer Telephone Details Work Mobile Phone Number Work Phone Number* /Web Details Work Address Work Web Address 8

9 Please use BLOCK CAPITALS and indicate with a 3 where appropriate. Sections marked with an * are mandatory and must be completed in full. Account Type requirements*: Business Current Account PRODUCTS AND SERVICES REQUIRED Business Start-up Current Account (Available if you are starting a new business or if your business is in operation for less than 3 years, and you are opening a Business Start-up Current Account for first time. Charities, voluntary organisations, clubs and associations and incorporated societies are not eligible.) Young Farmer Current Account (Available if you are between 18 and 40 years of age and (a) you have recently purchased or inherited a farm, or (b) you are in the process of purchasing or inheriting a farm, or (c) you are starting your own farming business or entering into a farming partnership.) By ticking this box I/we confirm that I/we wish to apply for the Business Start-up Current Account Fee Offer. I/we confirm that I have received and agree to the Business Start-up Current Account Fee Offer Terms and Conditions set out in the Business Start-up Package brochure. By ticking this box I/we confirm that I/we wish to apply for the Young Farmer Current Account Fee Offer. I/we confirm that I/we have received and agree to the Young Farmer Current Account Fee Offer Terms and Conditions set out in the Young Farmers Package brochure. Demand Deposit Account Other Account (If other, please specify) Statement Diary*: Frequency: Annually Quarterly Monthly Weekly Day of Month Date of Statement / / (Day/Month/Year) Cheque Book requirements*: Do you want your Company logo on your cheques? Yes No Yes (you will need to arrange the artwork with your printer) Cheque Book required*: Yes No Cheque Book Type*: 25 cheques 50 cheques 100 cheques Lodgement requirements*: Lodge Card required*: (ExpressLodge Cards allow lodgements to be made using AIB Cash & Cheque Lodgement machines) Number of ExpressLodge Cards required: Yes No Please note ExpressLodge Cards can only be ordered on Current Accounts. The embossed name on the cards will match the customer account profile name. Lodgement Book required* Yes No AIB Merchant Services requirements*: Will your business have a need now or in the future to offer credit/debit card payment options to your customers? Will your business have a need now or in the future to offer credit/debit card payment options in a Card not present or online environment? Yes Yes No No If not already indicated, can you please confirm the retail sector that your business operates in? 9

10 FOREIGN ACCOUNT TAX COMPLIANCE ACT (FATCA) Financial institutions in Ireland are required as a matter of Irish law to seek answers to certain questions for purposes of identifying those accounts which are reportable to Irish Revenue for onward transmission to the US Internal Revenue Service in connection with the Foreign Account Tax Compliance Act (FATCA). Customers of Financial Institutions such as AIB must provide the answers to specific FATCA questions. If customers do not provide all of the information requested, the Financial Institution may be obliged to include the account(s) details in the annual FATCA return to Irish Revenue. Please note that AIB is unable to offer taxation advice. For tax related questions please contact your professional tax advisor or Irish Revenue. Please indicate entity type Under FATCA Regulations you are required to identify the Entity Type applicable to your organisation. When providing answers to the questions below please refer to the Entity Classification Guide for descriptions of each entity type. This Guide is available at 1. Is your organisation a US Person? (if yes please tick one of the options below. If no please go to question 2) Description Tick if applicable Description Specified US Person (Note 1) Other US Person Tick if applicable 2. Is your organisation a Financial Institution? (if yes please tick one of the options below. If no please go to question 3) Description Tick if applicable Description Certified Deemed Compliant Financial Institution Participating Financial Institution (Note2) Tick if applicable Registered Deemed Compliant Financial Institution (Note 2) Non-Participating Financial Institution Partner Jurisdiction Financial Institution (inc. Irish FI) (Note 2) 3. Is your organisation an Exempt Beneficial Owner? (if yes please tick below. If no please go to question 4) (Examples: Government Entity, Central Bank, Pension Trust, and International organisation such as World Bank, and IMF) Tick if Description applicable Exempt Beneficial Owner 4. If your organistation does not fall into one of the categories above, it is a Non-Financial Foreign (Non-US) Entity (NFFE). (please tick selection below) Typically an NFFE will be an Active NFFE if less than 50% of its gross income is from passive sources (including dividends, interest, annuities, and rent) AND less than 50% of its assets are held for the production of passive income. It is expected that the majority of organisations will fall into the Active NFFE category. A Passive NFFE is one that is not an Active NFFE. Description Tick if applicable Description Tick if applicable Active NFFE Passive NFFE (Note 3) Note 1: Please provide US TIN (US Tax Identification Number) Note 2: Please provide GIIN (Global Intermediary Identification Number) Note 3: If the Company is a Passive NFFE, please also complete the relevant US citizenship/tax residency questions where applicable. Please include GIIN/US TIN where applicable. 10

11 DETAILS OF COMPANY DIRECTOR(S) Company Name: List hereunder the names of all of the Company Directors Company Director Name: Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Company Director Name: Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Company Director Name: Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Company Director Name: Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Please provide further detail in respect of one of the Directors listed above. This person must provide proof of identity and proof of their current residential address. Refer to page 5 for guidance. Director s Name: Home Address Date of Birth / / (Day/Month/Year) Occupation Percentage Shareholding:. % Company Secretary Name: DETAILS OF COMPANY SECRETARY Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % 11

12 Company Name: Please provide details of all Beneficial Owners, i.e. individuals who ultimately own or control 25% or more of the shares or voting rights in the Company or otherwise exercise control over the management of the Company. Where no individual is a Beneficial Owner, we will need details for two individuals. Where the Company is a Guarantee Company without Share Capital the individual(s) could be the person with the casting or deciding vote, e.g. Chairperson, or another relevant member (or members) of the Managing Committee/Board. Where the Company is a Passive NFFE (see page 9 and the Entity Classification Guide ), Beneficial Owners must also complete questions marked ** Please refer to page 5 for guidance. DETAILS OF BENEFICIAL OWNERS OF THE COMPANY Beneficiary Name: Home Address Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): Beneficiary Name: Home Address Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): Beneficiary Name: Home Address Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): 12

13 DETAILS OF BENEFICIAL OWNERS OF THE COMPANY (CONT D) Beneficiary Name: Home Address Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): LIST BELOW ANY SHAREHOLDING ENTITY OWNING 25% OR MORE List below any shareholding entity that itself ultimately owns or controls 25% or more of the shares or voting rights in the Company or otherwise excercises control over the management of the Company. Company Name % of shares owned in this Company Registered Number Registered Number Registered Number Registered Number 13

14 DETAILS OF BENEFICIAL OWNERS OF A SHAREHOLDING COMPANY Company Name: For any of the shareholding entities listed at the bottom of the previous page please provide details of all Beneficial Owners that is, individuals who ultimately own or control 25% or more of the shares or voting rights in the Company or otherwise exercise control over the management of the Company. Where no individual is a Beneficial Owner, we will need details for two individuals. Where the Company is a Passive NFFE (see page 9 and the Entity Classification Guide ), Beneficial Owners must also complete questions marked ** Please refer to page 5 for guidance. Beneficiary Name: Home Address Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Shareholding Company Name: Registered Address: **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): Beneficiary Name: Home Address Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Shareholding Company Name: Registered Address: **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): Beneficiary Name: Home Address Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Shareholding Company Name: Registered Address: **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): 14

15 Beneficiary Name: Home Address DETAILS OF BENEFICIAL OWNERS OF A SHAREHOLDING COMPANY (CONT D) Occupation Date of Birth / / (Day/Month/Year) Percentage Shareholding:. % Shareholding Company Name: Registered Address: **Are you a US Citizen? Yes No **Are you a US Tax resident? Yes No If you answered Yes to either of the previous questions, please provide your US TIN (Tax Identification Number): I confirm that the information provided above in respect of Beneficial Owners of the Company is correct. (signed by Company Director and countersigned by the Company Secretary or another Company Director) 15

16 Complete in BLOCK CAPITALS with a black or blue ballpoint pen. General Company Mandate We certify that at a meeting of the Director(s) of ( the Company ) held on the D D / M M / Y Y Y Y the following Resolutions were passed: Enter the name of the Company exactly as it appears on the Certificate of Incorporation, including symbols, brackets, abbreviations and punctuations. This date should be the same as, or after, the date on which the Company was incorporated. PART I Account opening and operation That Allied Irish Banks, p.l.c. ( the Bank ) is hereby requested and authorised to open and keep an account or accounts ( the account ) for the Company subject to the Bank s relevant Terms and Conditions for Current, Demand Deposit and Masterplan Accounts (a copy of which, together with the Bank s brochure Business Fees and Charges and the Bank s Terms of Business have been received by the Company) and to make payments and transfers from the account on instructions given in accordance with the drawing instructions in Part II hereof. Certificate of Information We hereby certify the accuracy of all information provided to the Bank for the purpose of the opening of the account. Alterations and variations That this mandate, having been notified to the Bank, shall remain in force unless and until altered or varied by new instructions given pursuant to a decision of the Board advised to the Bank in writing (in the form of a certified extract from the minutes of the relevant meeting or in the Bank s standard form of Company Supplemental Mandate as may be appropriate) under the hand of a Director and countersigned by the Secretary or another Director of the Company whereupon such new or supplemental instructions giving effect to such decision (to the extent that the same shall be at variance or inconsistent therewith) shall replace or alter, as the case may be, the instructions herein contained. Changes in Director(s) etc. That the Bank be informed by notice in writing, signed by at least one Director and countersigned by the Secretary or another Director, as soon as may be, of any change in the Beneficial Owners, Directors and Secretary of the Company. Borrowing That the Company do borrow from the Bank from time to time and give security for such borrowing to such extent as may be arranged with the Bank. 16

17 PART II DRAWING INSTRUCTIONS (Insert an X as appropriate) On the signature(s) of: Any One Any Two Both All of the following or Other (specify in Special Instructions box below) Special Signing Instructions (complete only if Other option chosen above) PRINT IN BLOCK CAPITALS The following special signing instructions shall apply (if applicable): (e.g. Any one up to/including xxx, Any two over that amount etc.). Special Instructions are accepted at the discretion of the Bank and should be discussed and agreed with the Bank before this mandate is completed. Signatory (Full Name in BLOCK CAPITALS) Company Position Specimen Signature 1 2 Sign within the box above 3 Sign within the box above 4 Sign within the box above 5 Sign within the box above Sign within the box above Certified to be a true extract from the minutes of the Company The mandate must be signed here by the Chairperson of the meeting at which the mandate resolutions were passed (this person must be a Director of the Company) and countersigned by the Company Secretary (who must not be the same person as the Chairperson ) or another Director of the Company. Signed by Chairperson: Chairperson: Print Name: Signed by Company Secretary/Director: Company Secretary/Director: Print Name: Dated the D D / M M / Y Y Y Y The date must be the same date or after the date of the meeting shown on the first page of the mandate. 17

18 BANK USE ONLY Please use BLOCK CAPITALS and indicate with a 3 where appropriate. Sections marked with an * are mandatory and must be completed in full. Branch NSC: 9 3 Company Name* (as on the Certificate of Incorporation) Business Classification*: Business Non Professional Business Professional Non-Commercial (Please tick as appropriate) Business Category* (Refer to InfoBank table) Business Type* (Refer to InfoBank) Complex Structure*: Yes No (Please tick as appropriate) Contact Details Salutation* (RM to specify salutation for customer correspondence) Products and Services* (Select the Account Types and Product Codes for each account to be opened) Product Code must be selected when opening a Business Start-up Current Account. Product 1 Account Type: Product 2 Product 3 Product 4 Product 5 Product Code: Account Type: Product Code: Account Type: Product Code: Account Type: Product Code: Account Type: Product Code: Account No: Account No: Account No: Account No: Account No: Short Name* Signing Authority*: Any One Any Two Both All of the following or Other (Please tick as appropriate) Source of Funds Account Classification* Y (Company) P (Charity) X (Irish State Sponsored & Semi State) Q (AIB Subsidiary) Sector* ^ Sector Group* ^ Sector Sub Group* ^ (if applicable) } (^ Refer to Sector Codes on InfoBank) Central Bank Code* ^ Non Resident Declaration Held: Yes No (Please tick as appropriate) (Form 263 (37)) Exempt from DIRT: Yes No (Please tick as appropriate) Staff Referral Code Sub Office/Service Outlet (if applicable) 18

19 BANK USE ONLY (CONT D) Lodgement/Cheque Book Order (Please tick as appropriate) Lodgement Book: Yes No Cheque Book: Yes No Cheque Book Type:* 25 cheques 50 cheques 100 cheques Number of Cheque Books required* Name(s) to be Printed on Book Name(s) to be Printed on Book Signatory 1 ^^ Signatory 2 ^^ Usage Code: High Medium Low (Please tick as appropriate) Triggerable: Yes No } (^^Refer to Signatory table on InfoBank) ExpressLodge Card required*: (ExpressLodge Cards allow lodgements to be made using AIB Cash & Cheque Lodgement machines) Number of ExpressLodge Cards required*: Yes No *Please note ExpressLodge Cards can only be ordered on Current Accounts. The embossed name on the cards will match the customer account profile name. Foreign Account Tax Compliance Act* Has the Unincorporated Society declared the entity type? Yes No If the Unincorporated Society is a Passive NFFE, have the relevant additional questions been completed? Yes No Referral to AIBMS completed? Yes No Not applicable Referral to AIBMS completed? Yes No Not applicable Branch confirmation Mandatory I confirm that all the mandatory fields have been completed. Branch Staff Name: Staff Number: Signature: Date: / / (Day/Month/Year) 19

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