wicked Central an online management system for Study Support Centres

Transcription

1 wicked Central an online management system for Study Support Centres Guidelines for Regional/Local Ministry of Education Staff Learning Media Ltd

2 Contents Contents... 1 Guidelines for Regional/Local Ministry of Education Staff... 2 What is wicked Central?... 2 Passwords... 2 How to log in and out... 2 Your home screen... 3 Your regions... 4 Getting started Adding a Study Support Centre Adding a Key Director: Adding reasons for your approval Viewing content submitted by Study Support Centres Viewing a Learning Objective Viewing a Financial Declaration Viewing an End of Year Report Viewing a list of students Viewing Attendance totals Getting help Deleting non-returning SSCs Deleting/updating a key director Other help WickED Central. SSC Online Management System. Guidelines for use. Learning Media

3 wicked Central Guidelines for Regional/Local Ministry of Education Staff Kia ora and welcome to wicked Central - the wicked Study Support Centre Online Management System: These guidelines will assist you to use the system. What is wicked Central? wicked Central is an online place where you can add, view and download information about the Study Support Centres for which you are responsible. You can also view information about other Study Support Centres in your region. Passwords wicked Central is private, and is administered by the wicked site manager. We will send you personal login details. These comprise a username (your address) and a password. As you cannot change these, please keep them in a safe place. If you forget them, don't hesitate to contact us at admin@wicked.org.nz. How to log in and out 1. Please go to and select the Login link at the top right hand corner of the screen. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

4 2. Please enter the login and password we have sent you - i.e. your unique username ( ) and password to log in. Your home screen After logging in, you will see your home screen (My SSC Home) The Welcome message displays your name. Your regions are displayed on the screen below the introduction. FAQs, Guidelines and other relevant documents are displayed in a link on the left hand navigation menu. On the right you ll see a link to My SSC Home when you are logged in. Select this link from anywhere on the site and it will bring you back to your SSC Home screen. To view a region select the one you want to see. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

5 Your regions This screen has a table that lists all the Study Support Centres from the region you selected. From this screen you can: add a new Study Support Centre view or edit the details of each of your Study Support Centres select their name to view or select Edit add to enter Approval information and once submitted select View to see it view the Learning Objectives when they are available view the Financial Declarations when they are available view the End of Year Reports (when they are available at the end of the year) view the student lists view the Attendance totals view FAQs view Guidelines and other Ministry of Education documents view previous year s reports. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

6 Getting started For each Study Support Centre there are three things you will need. Instructions about how to do these are described in the following pages. 1. Add a Study Support Centre and enter their initial details 2. Enter the details of the Key Director of a Study Support Centre this includes creating a password for them 3. Enter your reasons for approving a Study Support Centre 1. Adding a Study Support Centre Go to and use your unique login and password to log into the wicked Central system at the top right had corner of the screen. Logging in will take you to your home screen. NB: It is important that you use the login assigned to you. This ensures that Study Support Centres are added to the correct region. Select the region where your new Study Support Centre is located. Select the link Add new Study Support Centre WickED Central. SSC Online Management System. Guidelines for use. Learning Media

7 Fill in the online form. Required fields are marked with (*). Please ensure you fill in all required fields. If you don t complete required fields the form can t be processed. When you have finished please select Submit. The Study Support Centre you have added will now appear in the list of Study Support Centres for that region. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

8 NB: Study Support Centre staff will be able to view the details you enter for their centre. They will also be able to edit some of the details. 2. Adding a Key Director: If you haven t already done so go to and use your unique login and password to log into the wicked Central system at the top right had corner of the screen. Logging in will take you to your home screen. From the regional list on your home screen select the region where the Study Support Centre is located. From the list of Study Support Centres select the Study Support Centre whose key director details are to be added. To add the key director select Add staff. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

9 Fill in the online form. Required fields are marked with (*). Please ensure you fill in all required fields. If you don t complete required fields the form can t be processed. NB: Study Support Centre staff will be able to access the details you have added for their key director and edit some of the details you have submitted. They won t be able to change the login details i.e. initial address and password. On the registration form our preference is for a personal rather than a generic one where more than one person sees the s. Please avoid using addresses unique to a role in a school e.g. office@xschool or admin@xschool. If a Study Support Centre has sent you those addresses to use as a first choice (*) required , please use their second choice as the required one or ask them to provide one that is unique to them. Please choose a password unique to each person, and make sure that it has more than 6 letters and a mix of upper case, lower case and numeric. They will be notified automatically by of their username and password. All personal details will remain confidential to the wicked Central System and administration and are not displayed or shared with other parties. When you have filled in the form select Submit. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

10 When you have submitted the form you can return to the Study Support Centre screen and select the Staff button. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

11 Their name of the key director will appear in the list. 3. Adding reasons for your approval Go to and use your unique login and password to log into the wicked Central system at the top right had corner of the screen. Logging in will take you to your home screen. NB: It is important that you use the login assigned to you. This ensures that Study Support Centres are added to the correct region. Select the region where your new Study Support Centre is located. Locate the recently added Study Support Centre in the list and select Add in the column under Approval. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

12 For Study Support Centres returning from the previous year the reason for the previous year s approval will be displayed above the text field. Complete the reasons for your approval, based on the points noted above the text box and select Submit. When you return to the list of Study Support Centres for your region you may view the information you have submitted. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

13 NB: Only Ministry of Education staff will have access to view reasons for approval. Select the name of the Study Support Centre whose information you wish to view and select the drop down button to Administration on the SSC s page. Then select View previous year s reports. NB: Information for database forms is entered into an information collector and cannot be edited once submitted. If you need to change information after submitting it please contact admin@wicked.org.nz WickED Central. SSC Online Management System. Guidelines for use. Learning Media

14 Viewing content submitted by Study Support Centres When information has been submitted by Study Support Centres it will be accessible for you to look at, and possibly download as PDFs. You will not be able to edit any of the information submitted. You will be able to: view a Learning Objective view a Financial Declaration view and End of Year Report view a list of students view attendance totals. Viewing a Learning Objective To see a Learning Objective select the View link in the table next to the Study Support Centre. The information will also be available as a PDF. Until a Study Support Centre submits a Learning Objective the text displayed will read Not available. Viewing a Financial Declaration To see a Financial Declaration select the View link in the table next to the Study Support Centre. The information will also be available as a PDF. Until a Study WickED Central. SSC Online Management System. Guidelines for use. Learning Media

15 Support Centre submits a Financial Declaration the text displayed will read Not available. Viewing an End of Year Report To see an End of Year Report select the View link in the table next to the Study Support Centre. The information will also be available as a PDF. Until a Study Support Centre submits an End of Year Report the text displayed will read Not available. Viewing a list of students To see the list of students at a centre select the View link in the table next to the Study Support Centre. Until a Study Support Centre enters a student the list WickED Central. SSC Online Management System. Guidelines for use. Learning Media

16 will display no entries. Viewing Attendance totals To view the attendance totals of students in a centre select the View link in the table next to the Study Support Centre whose Attendance Totals to view. NB: The Ministry of Education National Office is able to download attendance reports for all Study Support Centres at any time. If you wish to find out more about this please contact them. WickED Central. SSC Online Management System. Guidelines for use. Learning Media

17 Getting help Deleting non-returning SSCs If a Study Support Centre is not running for the year please notify: admin@wicked.org.nz so we can delete them from the wicked Central online management system. Deleting/updating a key director If a key director has changed please add the correct person in and notify admin@wicked.org.nz so we can remove the original one from the system. Please note that the new director may not necessarily display until the old one has been removed. Other help If you or your Study Support Centres need any help with anything relating to wicked Central fell free to admin@wicked.org.nz. WickED Central. SSC Online Management System. Guidelines for use. Learning Media