MULTIFUNCTIONAL DIGITAL SYSTEMS. Network Administrator s Guide

Transcription

1 MULTIFUNCTIONAL DIGITAL SYSTEMS Network Administrator s Guide

2 SOFTWARE LICENSE AGREEMENT INSTALLING OR OTHERWISE USING THIS SOFTWARE PRODUCT CONSTITUTES YOUR ACCEPTANCE OF THE FOLLOWING TERMS AND CONDITIONS (UNLESS A SEPARATE LICENSE IS PROVIDED BY THE SUPPLIER OF APPLICABLE SOFTWARE IN WHICH CASE SUCH SEPA- RATE LICENSE SHALL APPLY). IF YOU DO NOT ACCEPT THESE TERMS, YOU MAY NOT INSTALL OR USE THIS SOFTWARE, AND YOU MUST PROMPTLY RETURN THE SOFTWARE TO THE LOCATION WHERE YOU OBTAINED IT. THE SOFTWARE INSTALLED ON THIS PRODUCT INCLUDES NUMEROUS INDIVIDUAL SOFT- WARE COMPONENTS, EACH HAVING ITS OWN APPLICABLE END USER LICENSE AGREE- MENT ( EULA ). INFORMATION RELATING TO THE EULAS MAY BE FOUND IN AN ELECTRONIC FILE INCLUDED ON THE USER DOCUMENTATION CD-ROM INCLUDED HERE- WITH; HOWEVER, ALL SOFTWARE AND DOCUMENTATION DEVELOPED OR CREATED BY OR FOR TOSHIBA TEC CORPORATION ( TTEC ) ARE PROPRIETARY PRODUCTS OF TTEC AND ARE PROTECTED BY COPYRIGHT LAWS, INTERNATIONAL TREATY PROVISIONS, AND OTHER APPLICABLE LAWS. Grant of License This is a legal agreement between you, the end-user ( You ), and TTEC and its suppliers. This software, fonts (including their typefaces) and related documentation ( Software ) is licensed for use with the system CPU on which it was installed ( System ) in accordance with the terms contained in this Agreement. This Software is proprietary to TTEC and/or its suppliers. TTEC and its suppliers disclaim responsibility for the installation and/or use of this Software, and for the results obtained by using this Software. You may use one copy of the Software as installed on a single System, and may not copy the Software for any reason except as necessary to use the Software on a single System. Any copies of the Software shall be subject to the conditions of this Agreement. You may not, nor cause or permit any third party to, modify, adapt, merge, translate, reverse compile, reverse assemble, or reverse engineer the Software. You may not use the Software, except in accordance with this license. No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers. Source code of the Software is not licensed to you. You will be held legally responsible for any copyright infringement, unauthorized transfer, reproduction or use of the Software or its documentation. Term This license is effective until terminated by TTEC or upon your failure to comply with any term of this Agreement. Upon termination, you agree to destroy all copies of the Software and its documentation. You may terminate this license at any time by destroying the Software and its documentation and all copies. Disclaimer of Warranty THIS SOFTWARE IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGE- MENT. TTEC AND ITS SUPPLIERS DISCLAIM ANY WARRANTY RELATING TO THE QUALITY AND PERFORMANCE OF THE SOFTWARE. IF THE SOFTWARE PROVES DEFECTIVE, YOU (AND NOT TTEC OR ITS SUPPLIERS) SHALL BE RESPONSIBLE FOR THE ENTIRE COST OF ALL NEC- ESSARY SERVICING, REPAIR OR CORRECTION. TTEC AND ITS SUPPLIERS DO NOT WARRANT THAT THE FUNCTIONS CONTAINED IN THE SOFTWARE WILL MEET YOUR REQUIREMENTS OR THAT THE OPERATION OF THE SOFTWARE WILL BE UNINTERRUPTED OR ERROR FREE. ALL INFORMATION CONTAINED HEREIN THAT IS PROVIDED BY TTEC AND ITS AFFILIATES PURSUANT TO A EULA IS PROVIDED AS IS WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED. Limitation of Liability IN NO EVENT WILL TTEC OR ITS SUPPLIERS BE LIABLE TO YOU FOR ANY DAMAGES, WHETHER IN CONTRACT, TORT, OR OTHERWISE (EXCEPT PERSONAL INJURY OR DEATH RESULTING FROM NEGLIGENCE ON THE PART OF TTEC OR ITS SUPPLIERS), INCLUDING WITHOUT LIMITATION ANY LOST PROFITS, LOST DATA, LOST SAVINGS OR OTHER INCIDEN- TAL, SPECIAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO 2 Network Administrator s Guide SOFTWARE LICENSE AGREEMENT

3 USE THE SOFTWARE, EVEN IF TTEC OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSI- BILITY OF SUCH DAMAGES, NOR FOR THIRD PARTY CLAIMS. U.S. Government Restricted Rights The Software is provided with RESTRICTED RIGHTS. Use, duplication or disclosure by the U.S. Government is subject to restrictions set forth in subdivision (b) (3) (ii) or (c) (i) (ii) of the Rights in Technical Data and Computer Software Clause set forth in , or (c) (2) of the DOD FAR, as appropriate. Contractor/Manufacturer is TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, , Japan. General You may not sublicense, lease, rent, assign or transfer this license or the Software. Any attempt to sublicense, lease, rent, assign or transfer any of the rights, duties or obligations hereunder is void. You agree that you do not intend to, and will not ship, transmit (directly or indirectly) the Software, including any copies of the Software, or any technical data contained in the Software or its media, or any direct product thereof, to any country or destination prohibited by the United States Government. This license shall be governed by the laws of Japan or, at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement, the laws of the Country designated from time to time by the relevant Supplier of TTEC. If any provision or portion of this Agreement shall be found to be illegal, invalid or unenforceable, the remaining provisions or portions shall remain in full force and effect. YOU ACKNOWLEDGE THAT YOU HAVE READ THIS LICENSE AGREEMENT AND THAT YOU UNDERSTAND ITS PROVISIONS. YOU AGREE TO BE BOUND BY ITS TERMS AND CONDI- TIONS. YOU FURTHER AGREE THAT THIS LICENSE AGREEMENT CONTAINS THE COMPLETE AND EXCLUSIVE AGREEMENT BETWEEN YOU AND TTEC AND ITS SUPPLIERS AND SUPER- SEDES ANY PROPOSAL OR PRIOR AGREEMENT, ORAL OR WRITTEN, OR ANY OTHER COM- MUNICATION RELATING TO THE SUBJECT MATTER OF THIS LICENSE AGREEMENT. TOSHIBA TEC Corporation, 2-4-1, Shibakoen, Minato-ku, Tokyo, , Japan. Network Administrator s Guide SOFTWARE LICENSE AGREEMENT 3

4 TRADEMARKS AND COPYRIGHT Trademarks The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System. The official name of Windows XP is Microsoft Windows XP Operating System. The official name of Windows Server 2003 is Microsoft Windows Server 2003 Operating System. Microsoft, Windows, Windows NT, and the brand names and product names of other Microsoft products are trademarks of Microsoft Corporation in the US and other countries. Apple, AppleTalk, Macintosh, Mac, TrueType, and LaserWriter are trademarks of Apple Computer Inc. in the US and other countries. Postscript is a trademark of Adobe Systems Incorporated. Netscape is a trademark of Netscape Communications Corporation. IBM, AT and AIX are trademarks of International Business Machines Corporation. NOVELL, NetWare, and NDS are trademarks of Novell, Inc. Other company names and product names in this manual are the trademarks of their respective companies. Copyright 2003 TOSHIBA TEC CORPORATION All Rights Reserved Under the copyright laws, this manual cannot be reproduced in any form without prior written permission of TTEC. No patent liability is assumed, however, with respect to the use of the information contained herein. 4 Network Administrator s Guide TRADEMARKS AND COPYRIGHT

5 Preface Thank you for purchasing e-studio3511/4511, e-studio350/450, or e-studio230/280 Multifunctional Digital Systems. This Network Administrator s Guide explains the instructions for administrators to set up and manage the e-studio3511/4511, e-studio350/450, or e-studio230/280 from the network using TopAccess. Read this guide before setting up your e-studio3511/4511, e-studio350/450, or e-studio230/280 using TopAccess. Keep this guide within easy reach, and use it to configure an environment that makes best of the e-stu- DIO s functions. About This Guide This manual describes how to set up the e-studio3511/4511, e-studio350/450, or e-studio230/280 from the network using TopAccess administrator functions. For information about initial setup for the e-studio3511/4511, e-studio350/450, or e-studio230/280 from the Control Panel, see the User Functions Guide. For information about setting up network clients, see the Printing Guide and Network Operator s Guide. For general information on using the copier, your computer, your application software, or your network, see the manuals that accompany those products. Conventions The term this equipment in this manual refers to the e-studio3511/4511, e-studio350/450, or e-studio230/280. The term e-filing in this manual is an abbreviation of electronic filing. About Other Manuals Other guides are included in the User Documentation CD-ROM provided with this system: Printing Guide explains how to install user software for the printer functions, including how to set up and manage print jobs from Microsoft Windows, Apple Mac OS, and UNIX computers. Network Operator s Guide explains how to set up and manage network functions using the TopAccess user functions such as network job management and template registration from client computers via a network. e-filing Guide explains how to operate the e-filing features by using the TWAIN driver, File Downloader and e-filing web utility. Network Fax Guide explains how to use the network fax features that enable users to operate fax and internet fax sending from a client computer via network. Network Administrator s Guide Preface 5

6 Table of Contents SOFTWARE LICENSE AGREEMENT...2 TRADEMARKS AND COPYRIGHT...4 Preface...5 About This Guide...5 Conventions...5 About Other Manuals...5 Table of Contents Overview...11 Features and Functions...12 About Setup from TopAccess...12 About Maintenance from TopAccess...13 About Registration from TopAccess...13 About Other Administrative Functions in TopAccess...14 Accessing TopAccess Administrator Mode Easy Setup Flow...17 Overview for Network Configuration...18 Connecting to the Local Area Network over TCP/IP...19 Connecting to the Local Area Network over IPX/SPX...19 Connecting to the Local Area Network over AppleTalk network...19 Connecting to the Internet...20 Setup Flow for Printing Features...21 Setup Flow for Windows Printing...21 Setup Flow for LPR Printing...22 Setup Flow for SMB Printing...23 Setup Flow for Peer-to-Peer Printing...24 Setup Flow for IPP Printing...25 Setup Flow for Printing via Windows Print Server...26 Setup Flow for Novell Printing...27 Setup Flow for Macintosh Printing...28 Setup Flow for AppleTalk Printing...29 Setup Flow for LPR Printing...29 Setup Flow for Unix Printing...30 Setup Flow for FTP Printing...31 Setup Flow for Printing...31 Setup Flow for Scanning Features...33 Setup Flow for Save as file...33 Setup Flow for Scan to Setup Flow for Fax Features...36 Setup Flow for Network-Fax...36 Setup Flow for Internet Fax...38 Setup Flow for Onramp Gateway...39 Setup Flow for Offramp Gateway...41 Setup Flow for e-filing Features...44 Setup Flow for e-filing Web Utility...44 Setup Flow for TWAIN Driver and File Downloader Setting up from TopAccess...47 Setting up Device Settings...48 Setting up the Device Information...49 Setting up the Energy Save Network Administrator s Guide Table of Contents

7 Setting up the Time and Date...50 Setting up the Web General Setting...51 Setting up Network Settings...52 Setting up the TCP/IP...53 Setting up the IPX/SPX...54 Setting up the AppleTalk...54 Setting up the Rendezvous...55 Setting up the LDAP Session...55 Setting up the DNS Session...55 Setting up the DDNS Session...56 Setting up the SLP Session...56 Setting up the SMB Session...56 Setting up the NetWare Session...57 Setting up the HTTP Network Service...58 Setting up the SMTP Client...58 Setting up the SMTP Server...59 Setting up the POP3 Network Service...60 Setting up the FTP Client...61 Setting up the FTP Server...61 Setting up the SNMP Network Service...61 Setting up Copier Settings...63 Setting up the Copier Settings...64 Setting up Fax Settings...66 Setting up the Fax Settings...67 Setting up Save as file Settings...71 Setting up the Local Storage Path...72 Setting up the Storage Maintenance...72 Setting up the Destination...73 Setting up the Remote 1 and Remote Setting up the N/W-Fax Destination...74 Setting up the N/W-Fax Folder...75 Setting up Settings...76 Setting up the Settings...77 Setting up Internet Fax Settings...78 Setting up the Internet Fax Settings...79 Setting up Printer Settings...80 Setting up the Printer Settings...81 Setting up Print Service Settings...83 Setting up the Raw TCP Print...84 Setting up the LPD Print...84 Setting up the IPP Print...85 Setting up the FTP Print...85 Setting up the NetWare Print...86 Setting up the Print...86 Displaying Version Information Managing the Device...89 Maintaining from TopAccess...90 About the Maintenance Functions...90 Updating the Software...91 Removing the Client Software...93 Backing up Data...94 Restoring Data from Backup File...96 Network Administrator s Guide Table of Contents 7

8 Deleting the Data from Local Folder...99 Managing Directory Service Setting up Notification Importing and Exporting the Address Book Importing the Address Book Data Exporting the Address Book Data Importing and Exporting the Department Code Importing the Department Code Data Exporting the Department Code Data Exporting the Logs and Journals Clearing the Logs and Journals Registering from TopAccess About the Registrations Registering Public Templates Creating or Editing the Public Templates Panel Setting Destination Setting Internet Fax Setting Fax Setting Setting Save as file Setting Box Setting Scan Setting Resetting the Public Template Resetting a Public Template Resetting All Public Templates Registering Fax and Internet Fax Received Forward Setting up the Fax or Internet Fax Received Forward Properties Destination Setting Internet Fax Setting Setting Save as file Setting Box Setting Displaying Message Log Managing Department Code Displaying the Department List and Counters Clearing the Department Counters Registering or modifying the Department Code Deleting the Department Code Setting up Network Server About Network Server Setup Setting up Windows Print Server Configuring the Windows Print Server Installing the Printer Drivers as Shared Printers Setting up the Clients Setting up NetWare Print Server Setting up the NetWare in Bindery Mode Editing the Network Startup File Setting up the NetWare File Server Setting up the NetWare in NDS Mode Setting up the NetWare in NDPS Mode Setting up DNS and Mail Servers Tips of Setting up the DNS and Mail Servers for Network Administrator s Guide Table of Contents

9 Tips of Setting up the DNS and Mail Servers for Internet Fax Tips of Setting up the DNS and Mail Servers for Offramp Gateway Troubleshooting Troubleshooting Overview Network Connectivity Problems Cannot Discover Device Cannot Ping the Device Cannot Print From Client Network or Touch Panel Display Disabled After LDAP Search Banner Page Outputted to Inner Tray Troubleshooting Hardware Errors Common Errors Startup Page Does Not Print Print Jobs Not Output Device Status Indicators Copier Maintenance Calls TopAccess Error Messages Message Log Troubleshooting Network Errors Cannot See This Equipment Cannot Print To This Equipment Appendix Default Setting List Default Settings for General Setting Device Information Energy Save Time Stamp Web General Setting Default Settings for Network Setting TCP/IP IPX/SPX AppleTalk Rendezvous LDAP Session DNS Session DDNS Session SLP Session SMB Session NetWare Session HTTP Network Service SMTP Client SMTP Server POP3 Network Service FTP Client FTP Server SNMP Network Service Default Settings for Copier Setting Default Settings for Fax Setting (Optional) Default Settings for Save as file Setting Default Settings for Setting Default Settings for Internet Fax Setting Default Settings for Printer Setting Network Administrator s Guide Table of Contents 9

10 Default Settings for Print Service Raw TCP Print LPD Print IPP Print FTP Print NetWare Print Print INDEX Network Administrator s Guide Table of Contents

11 1. OVERVIEW Network Administrator s Guide 1. Overview 11

12 Features and Functions With the TopAccess web-based device management utility in the administrator mode, you can configure network and device settings, display and filter message and job logs, and control current jobs using a web browser. NOTE: Before you read through this guide and perform the setup and maintenance operations, please perform the setup for TopAccess. For information about setting up the equipment for TopAccess, see the User Functions Guide. About Setup from TopAccess Following setup options are performed from TopAccess in the administrator mode: Configuring device settings An administrator can configure the device settings such as device information, energy save, date and time, and language for TopAccess web utility. Configuring network settings An administrator can configure the network settings such as TCP/IP, IPX/SPX, AppleTalk, Rendezvous, LDAP session, DNS session, DDNS session, SLP session, SMB session, Netware session, HTTP network service, SMTP client, SMTP server, POP3 network service, FTP client, FTP server, and SNMP network service. Configuring copier settings An administrator can configure the default copier settings such as color mode (only for e-studio3511/4511), original mode for color (only for e-studio3511/4511), original mode for black, exposure, bypass feed, book > 2, magazine sort, 2in1/4in1, maximum copies, auto 2-sided mode, and sorter mode priority. Configuring fax settings An administrator can configure the facsimile device settings such as terminal ID, fax number, line 2 number, ringer volume, monitor volume, completion volume, reception mode, remote RX, dial type, dial type (line 2), line-2 mode, resolution, original mode, exposure, TTI, RTI, ECM, discard, reduction, duplex print, alternation, recovery transmit, journal auto print, memory transmission report, multi transmission report, polling report, and relay station report. NOTE: The fax settings are available only when the fax option is installed on this equipment. Configuring save as file settings An administrator can configure the save as file settings such as storage maintenance, destination, remote 1, remote 2, N/W-Fax destination, and N/W-Fax folder. Configuring settings An administrator can configure the settings such as file format, fragment message size, and default body strings. Configuring Internet Fax settings An administrator can configure the Internet Fax settings such as fragment page size and default body strings. Configuring printer settings An administrator can configure the default printer settings such as number of days to save private, proof and invalid jobs, duplex printing, default paper size, default paper type, default orientation, default stapling, default output tray, PCL form line, PCL font pitch, PCL font point size, PCL font number, auto paper size conversion, and print startup page. Configuring print service settings An administrator can configure the print services such as Raw TCP/IP print, LPD print, IPP print, FTP print, NetWare print, and print. 12 Network Administrator s Guide Features and Functions

13 About Maintenance from TopAccess Following maintenance options are performed from TopAccess in the administrator mode: Updating client software An administrator can update the client software saved in this equipment. When a new version of client software is released, an administrator should update the client software in this equipment so clients can install new versions of their client software from TopAccess. Removing client software An administrator can remove client software saved in this equipment. Creating backup files An administrator can save the data in the address book, mailboxes, and templates as files for backups. Restoring data from backup files An administrator can restore the data in the address book, mailboxes, and templates using the backup files. Deleting data in hard disk An administrator can delete data such as scan, transmission, and reception data in the hard disk. Use this feature to delete data periodically for restoring the hard disk space if there is not enough disk space for operation. Registering the directory service An administrator can add or delete directory service for LDAP servers. If any LDAP servers are registered, clients can search for data using the registered LDAP servers to add new addresses to the address book. Setting up the notification settings An administrator can enable or disable notifications for specific events that occur in this equipment. An administrator specifies the address to send a notification. Importing and exporting address book data An administrator can import/export the address book data in CSV format. Importing and exporting department code data An administrator can import/export the department code data in CSV format. Exporting logs An administrator can export the logs and journals in CSV format such as print job logs, fax transmit journals, fax reception journals, scan logs, and message logs. Clearing logs An administrator can clear the logs and journals in CSV format such as print job logs, fax transmit journals, fax reception journals, scan logs, and message logs. About Registration from TopAccess Registering is performed from TopAccess in the administrator mode: Registering public templates An administrator can register public templates that are available for all users. Registering Fax or Internet Fax Received Forward An administrator can register the agents for the relay transmission of received faxes or Internet Faxes. Using these agents, an administrator can collect the all received faxes by transmitting them to another internet fax device, saving them as a file in the hard disk or network folders, sending them to specific addresses, or storing to e-filing. NOTE: The Fax Received Forward is available only when the fax option is installed on this equipment. Network Administrator s Guide Features and Functions 13

14 About Other Administrative Functions in TopAccess Displaying message logs An administrator can display the message logs from TopAccess in the administrator mode. Registering department codes An administrator can manage department codes from the Counter tab. 14 Network Administrator s Guide Features and Functions

15 Accessing TopAccess Administrator Mode TopAccess, web-based utility available on this equipment, allows you to manage this equipment remotely via the Internet or via your company s intranet. To operate TopAccess, this equipment should be connected to the network and configured with the TCP/IP settings. After you complete the TCP/IP setup, you can access to the TopAccess web site to operate various functions from your computer using a Web browser such as Netscape Navigator and Internet Explorer. You can use the TopAccess web-based utility from a Windows, Macintosh or Unix operating system environment. The following browsers are supported: Windows Internet Explorer 5.5 or later Netscape Navigator 7.02 or later Macintosh Internet Explorer 5.5 or later Netscape Navigator 7.02 or later Unix Netscape Navigator 7.02 or later Accessing TopAccess in the administrator mode 1. To navigate to TopAccess, enter the following URL on the address box of your Internet browser. Address> or Name> For example When the IP address of the equipment is : When the device name of this equipment is mfp-00c67861 : 2. The TopAccess web page opens. 3. Click the [Administration] tab. The Login page is displayed. Network Administrator s Guide Accessing TopAccess Administrator Mode 15

16 4. Enter the administrator password in the Password field. Then click [Login]. You cannot change a name in the User Name field. It always must be Admin to login TopAccess in the administrator mode. The Setup page is displayed. SUPPLEMENT: The default administrator password is if you have not change the administrator password. 5. Click the menu and submenu to display the desired page. SUPPLEMENT: To logout from the administrator mode, click the Logout link that is displayed in the upper right. 16 Network Administrator s Guide Accessing TopAccess Administrator Mode

17 2. EASY SETUP FLOW Network Administrator s Guide 2. Easy Setup Flow 17

18 Overview for Network Configuration This equipment supports the various features of electronic document processing over a network such as network printing, scanning, and sending or Internet Fax over the Internet. To enable these features, an administrator has to assign the proper network configuration to client computers, servers, and this equipment. NOTE: This chapter describes the setup flow for network features. For information about setting up local features such as copy and fax, please see the User Functions Guide. The guide describes how to operate the [User Functions] button that contains setup features for users and administrators. Some settings can be assigned from the Touch Panel Display on this equipment. Before setting up from TopAccess, please see the User Functions Guide and perform the initial setup for this equipment. Following diagram illustrates the common network configurations for this equipment. Parallel or USB Connection * USB Connection is not available for Windows NT 4.0 TCP/IP or IPX/SPX Local Area Network Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Unix workstation Windows Print Server NetWare Print Server Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 AppleTalk or TCP/IP Local Area Network Mac OS 8.6 Mac OS 9.x Mac OS X Internet DNS Server Server For e-studio230/280: To set up the parallel printing, the optional Parallel Interface Kit must be installed. 18 Network Administrator s Guide Overview for Network Configuration

19 Connecting to the Local Area Network over TCP/IP When this equipment is connected to the local area network over TCP/IP with Windows computers, Unix workstations, and NetWare servers, the following features are available: Printing Features SMB Printing in the Peer-to-Peer connection from Windows computers P.23 "Setup Flow for SMB Printing" Peer-to-Peer Printing in the Peer-to-Peer connection from Windows computers P.24 "Setup Flow for Peer-to-Peer Printing" LPR Printing in the Peer-to-Peer connection from Windows computers P.22 "Setup Flow for LPR Printing" IPP Printing in the Peer-to-Peer connection from Windows computers P.25 "Setup Flow for IPP Printing" SMB Printing through the Windows Print Server from Windows computers P.26 "Setup Flow for Printing via Windows Print Server" Novell Printing through the NetWare Print Server from Windows computers P.27 "Setup Flow for Novell Printing" LPR Printing in the TCP/IP network from Macintosh computers P.29 "Setup Flow for LPR Printing" FTP Printing P.31 "Setup Flow for FTP Printing" Printing from Unix workstation P.30 "Setup Flow for Unix Printing" Job Monitoring with TopAccessDocMon from Windows Scanning Features Save as file feature for saving scanned images or received jobs as files in network folder P.33 "Setup Flow for Save as file" e-filing Features Editing the files in the Box using e-filing web utility P.44 "Setup Flow for e-filing Web Utility" Acquiring data from a Box with TWAIN driver or File downloader P.44 "Setup Flow for TWAIN Driver and File Downloader" Network Management Features Monitoring or managing this equipment using TopAccess Connecting to the Local Area Network over IPX/SPX When this equipment is connected to the local area network over IPX/SPX with Windows computers and NetWare servers, the following features are available: Printing Features Novell Printing through the NetWare Print Server from Windows computers P.27 "Setup Flow for Novell Printing" Connecting to the Local Area Network over AppleTalk network When this equipment is connected to the local area network over AppleTalk with Macintosh computers, the following features are available: Printing Features AppleTalk Printing in the AppleTalk network from Macintosh computers Network Administrator s Guide Overview for Network Configuration 19

20 P.29 "Setup Flow for AppleTalk Printing" Connecting to the Internet When this equipment is connected to the local area network where the Internet access is enabled with DNS server and mail server, the following features are available: Printing Features IPP Printing in the Internet connection from Windows computers P.25 "Setup Flow for IPP Printing" Printing in the Internet connection using client software P.31 "Setup Flow for Printing" Scanning Features Scan to at this equipment P.34 "Setup Flow for Scan to " Fax Features Sending or Receiving Internet Fax at this equipment P.38 "Setup Flow for Internet Fax" Sending fax or Internet Fax using the N/W-Fax driver from Windows computers P.36 "Setup Flow for Network-Fax" Onramp gateway (convert a received fax from the public switched telephone line to an Internet Fax and send it to the Internet) P.39 "Setup Flow for Onramp Gateway" Offramp gateway (convert a received Internet Fax from Internet to a fax and send it to facsimile through the public switched telephone line) P.41 "Setup Flow for Offramp Gateway" NOTE: The N/W-Fax driver, Onramp gateway and Offramp gateway can be operated only when optional fax unit is installed in this equipment. 20 Network Administrator s Guide Overview for Network Configuration

21 Setup Flow for Printing Features This section describes the minimum setup flow to configure this equipment for printing. For e-studio350/450 and e-studio230/280: The printing features are available only when the Printer Kit or Printer/Scanner Kit is installed. Setup Flow for Windows Printing This equipment supports SMB printing, Peer-to-Peer printing, LPR printing, and IPP printing for Windows computers. The configurations required are different for each printing system. If you are not sure which printing system you will use, choose the proper printing system according to operating systems of clients in your network: For Windows 98/Me SMB Printing or Peer-to-Peer Printing For Windows NT 4.0, Windows 2000, Windows XP, Windows Server 2003 LPR Printing SUPPLEMENTS: It assumes using SMB printing in a small network. If you can use the Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 as a print server, it is recommended to set up for printing via Windows print server. This equipment also supports printing via the parallel port. When this equipment is used for parallel printing, there is no need to configure the equipment. To set up for parallel printing, please see the Quick Start Guide. For e-studio230/280: To set up the parallel printing, the optional Parallel Interface Kit must be installed. System Requirements Windows printing applies to the following Windows computers. Display Resolution 1024 x 768 dots or more Display Color High Color (16bit) or higher is recommended CPU Pentium 133 MHz minimum (Pentium 266 MHz or faster recommended) Memory 64MB for Windows 98 96MB for Windows Me and Windows NT MB for Windows 2000/XP/Server 2003 The applicable computers depend on the printing systems: LPR Printing Windows NT 4.0 Service Pack 6a Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 SMB Printing Windows 98 (Windows 98 Second Edition Recommended) Windows Me Windows NT 4.0 Service Pack 6a Windows 2000 Service Pack 3 Windows XP Service Pack 1 Network Administrator s Guide Setup Flow for Printing Features 21

22 Windows Server 2003 Peer-to-Peer Printing Windows 98 (Windows 98 Second Edition Recommended) Windows Me IPP Printing Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Setup Flow for LPR Printing Connecting over TCP/IP Network Setting up the LPR printer connection Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 This equipment can be used with LPR printer connection for Windows NT 4.0, Windows 2000, Windows XP, and Windows Server LPR printing is the common method to setting up the printer from servers. It is better to use LPR printing for Windows NT 4.0, Windows 2000, Windows XP, and Windows Server 2003 rather than SMB printing because the printing process of LPR printing is shorter than SMB printing. Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the LPD Print Service. P.84 "Setting up the LPD Print" Step 3: Setting up the Raw TCP if required. If you permit a Raw TCP connection for printing, which can be used with Windows 2000, Windows XP, and Windows Server 2003 TCP/IP, please configure the Raw TCP/IP Print as well. P.84 "Setting up the Raw TCP Print" Step 4: Advise users to install the Client Software for LPR printing. Users can install the printer drivers for LPR printing by installation from the Client1 CD-ROM and add the LPR port. For more information about the LPR installation, please see the Printing Guide. In the LPR enabled network, users must install following client software for printing: 22 Network Administrator s Guide Setup Flow for Printing Features

23 Printer Drivers TopAccessDocMon Agfa Font Manager Setup Flow for SMB Printing Network Environment over TCP/IP Setting up SMB Printer Connection Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 This equipment can be used with SMB printer connection that allows you to connect to this equipment using File and Printer Sharing for Microsoft Networks service. SMB printing is the common method to setting up the printer from the Windows 98/Me computers. However, SMB printing is not suitable for printing a large amount of documents. NOTE: It assumes using SMB printing in a small network. If you can use the Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 as a print server, it is recommended to set up for printing via Windows print server. P.26 "Setup Flow for Printing via Windows Print Server" Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the SMB Session. The NetBIOS name and workgroup should be configured to enable SMB printing. Also if the network system uses the WINS server to provide name resolution for this equipment with the Windows network, you can specify the WINS server to be used. P.56 "Setting up the SMB Session" Step 3: Advise users to install the Client Software for SMB printing. Users can install the printer drivers for SMB printing using the following methods: 1) Point and Print installation or 2) installation from the Client1 CD-ROM. It is recommended for an Network Administrator s Guide Setup Flow for Printing Features 23

24 administrator to determine which method should be used for an installation (or allows both installations for users.) For more information about the SMB installation, please see the Printing Guide. In the SMB enabled network, users must install following client software for printing: Printer Drivers TopAccessDocMon Agfa Font Manager Setup Flow for Peer-to-Peer Printing Connecting over TCP/IP Network Windows 98 Windows Me Windows 98 Windows Me Setting up the TCP/IP printer connection with Peer-to-Peer Utility Windows 98 Windows Me This equipment provides the Peer-to-Peer Utility, (for Windows 98 and Windows Me), that enables a peer-to-peer connection over the TCP/IP network. The Peer-to-Peer Utility allows users to add the Peer-to-Peer TCP/IP port by searching for the equipment in the local area network. If an administrator does not allow printer sharing in a Windows network, (which means the SMB print service is disabled), he or she can permit users to connect to this equipment using the Peer-to-Peer Utility. NOTE: TopAccessDocMon cannot be used when you configure the printer connection using the Peer-to-Peer utility. Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" 24 Network Administrator s Guide Setup Flow for Printing Features

25 Step 2: Advise users to install the Client Software for Peer-to-Peer printing. Users can get the printer drivers for Peer-to-Peer printing by installation from the Client1 CD-ROM. For more information about the Peer-to-Peer installation, please see the Printing Guide. In the Peer-to-Peer enabled network, users must install following client software for printing: Printer Drivers Peer-to-Peer Utility Agfa Font Manager Setup Flow for IPP Printing Connecting over Internet Setting up the IPP printer connection Windows 2000 Windows XP Windows Server 2003 This equipment can be used with the IPP printer connection for Windows 2000, Windows XP, and Windows Server 2003 in a TCP/IP network. Even though IPP printing can be used in a local area network, this method is commonly used to print over the Internet. If you allow IPP printing through the Internet, you must configure the DNS server to enable users to access this equipment over the Internet using the HTTP protocol. This is useful when users want to print to this equipment from outside the local area network. Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the DNS Session to specify the DNS server that assigns the equipment s DNS name. The DNS Session should be configured when the DNS server is used to assign the DNS name (rather than the IP address) over the Internet. P.55 "Setting up the DNS Session" Step 3: Setting up the DDNS Session if required. If the DNS server supports the dynamic DNS service, please configure the DDNS Session to enable the dynamic DNS service. P.56 "Setting up the DDNS Session" Step 4: Setting up the IPP Print Service. P.85 "Setting up the IPP Print" Network Administrator s Guide Setup Flow for Printing Features 25

26 Step 5: Advise users to install the Client Software for IPP printing. Users can install the printer drivers for IPP printing by installation by Add Printer Wizard. For more information about the IPP installation, please see the Printing Guide. In the IPP enabled network, users must install following client software for printing: Printer Drivers TopAccessDocMon Agfa Font Manager NOTE: TopAccessDocMon is available only when the client computers are connected to this equipment within the same local area network. Also TopAccessDocMon cannot automatically find the IP or IPX address of this equipment to connect, if users install the client software for IPP printing. In that case, users must find the equipment in the network using the Network Discovery feature. For more information about TopAccessDocMon, see the Printing Guide. Setup Flow for Printing via Windows Print Server Connecting to Client Server type of Microsoft network Setting up the LPR connection Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Setting up the SMB printer connection Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 When you want to manage all print jobs in the print server instead of directly printing to this equipment, the Windows Client Server network solution is helpful. In this case, an administrator sets up the sharing printer using LPR in Windows NT 4.0, Windows 2000, Windows XP, or Windows Server 2003 print server. Then clients can install the printer driver from the Windows print server using SMB. Setup procedure Step 1: Setting up this equipment for LPR printing. Please see the setup flow for LPR printing. P.22 "Setup Flow for LPR Printing" NOTE: When installing the printer driver in the server to set up the sharing printer, install the printer driver by the Add Printer Wizard. Do not install the printer driver using the installer. 26 Network Administrator s Guide Setup Flow for Printing Features

27 Step 2: Setting up the Windows print server. P.161 "Setting up Windows Print Server" Step 3: Advise users to install the Client Software for SMB printing via the Windows print server. Users can install the printer drivers for Windows Client Server network from the queue created in the Windows print server. This installation method is common for Windows print sharing. Please refer to the Windows documentation for information about sharing printers. In the Windows Client Server network, users must install following client software for printing: Printer Drivers TopAccessDocMon Agfa Font Manager Setup Flow for Novell Printing This equipment supports Novell printing for Windows computers. System Requirements Novell printing applies the following NetWare server and client computers: NetWare: NetWare 4.x bindery emulation mode NetWare 4.x NDS mode NetWare 5.x and 6.x NDS mode (over IPX/SPX only) NetWare NDPS Printer Agent Client OS: Windows 98 (Windows 98 Second Edition Recommended) Windows Me Windows NT 4.0 Service Pack 5 Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Connecting with a NetWare Environment over TCP/IP or IPX/SPX Network Setting up the Novell printer connection NetWare 4.x NetWare 5.x NetWare 6.x Setting up the SMB printer connection to Novell print queue Windows 98 Windows Me Windows NT 4.0 Windows 2000 Windows XP Windows Server 2003 Network Administrator s Guide Setup Flow for Printing Features 27

28 When you want to manage the print jobs in the NetWare print server instead of directly printing to this equipment, an administrator must configure the NetWare print servers and this equipment. This equipment supports the PSERVER in the NetWare 4.x bindery emulation mode, NetWare 4.x NDS mode, NetWare 5.x NDS/NDPS mode, and NetWare 6.x NDS/NDPS mode. Setup procedure Step 1: Setting up the NetWare print server. P.163 "Setting up NetWare Print Server" Step 2: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 3: Setting up the IPX/SPX if this equipment is used in the IPX/SPX network. P.54 "Setting up the IPX/SPX" Step 4: Setting up the NetWare Session. P.57 "Setting up the NetWare Session" Step 5: Setting up the SLP Session. If the NetWare file server is connected to the equipment over the TCP/IP network, enable the SLP. P.56 "Setting up the SLP Session" Step 6: Setting up the NetWare Print Service. P.86 "Setting up the NetWare Print" Step 7: Advise users to install the Client Software for Novell printing. Users can install the printer drivers for Novell printing from the Client1 CD-ROM and map the queue created in the NetWare server. For more information about the Novell installation, please see the Printing Guide. In the Novell network, users must install following client software for printing: Printer Drivers TopAccessDocMon Agfa Font Manager Setup Flow for Macintosh Printing This equipment supports AppleTalk printing and LPR printing for Macintosh computers. The configurations required are different for each printing system. System Requirements Macintosh printing applies the following Mac OS computers and environments: Display Resolution: 1024 x 768 dots or more OS: Mac OS 8.6 to 9.x, Mac OS X Protocol: TCP/IP or AppleTalk (Ethernet) 28 Network Administrator s Guide Setup Flow for Printing Features

29 Printer Driver: LaserWriter 8 printer driver version or later (not required for Mac OS X or later) NOTE: Macintosh printing from Mac OS X 10.2 and its earlier versions of Mac OS X is supported only in Classic mode using the PPD file for Mac OS 8.6 to 9.x. This equipment also provides the PPD file for Mac OS X or later. Setup Flow for AppleTalk Printing Connecting over AppleTalk Network Setting up the AppleTalk printer connection Mac OS 8.6 Mac OS 9.x Mac OS X This equipment can be used with the AppleTalk printer connection when the Macintosh computers and the equipment are connected over the AppleTalk network. Setup procedure Step 1: Setting up the AppleTalk. Please see the User Functions Guide to configure AppleTalk from the Touch Panel Display, or from TopAccess. P.54 "Setting up the AppleTalk" Step 2: Advise users to install the Macintosh PPD file. Users can install the Macintosh PPD file from the Client1 CD-ROM. For more information about the Macintosh PPD file installation and setting up AppleTalk printing on the Macintosh computer, please see the Printing Guide. Setup Flow for LPR Printing Connecting over TCP/IP Network Setting up the LPR printer connection Mac OS 8.6 Mac OS 9.x Mac OS X This equipment can be used with the LPR printer connection when the Macintosh computers and the equipment are connected over the TCP/IP network. Network Administrator s Guide Setup Flow for Printing Features 29

30 Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the LPD Print Service. P.84 "Setting up the LPD Print" Step 3: Advise users to install the Macintosh PPD file. Users can install the Macintosh PPD file from the Client1 CD-ROM. For more information about the Macintosh PPD file installation and setting up LPR printing on the Macintosh computer, please see the Printing Guide. Setup Flow for Unix Printing This equipment supports printing for Unix workstations using the Unix Filters. System Requirements Unix printing applies the following Unix workstations: OS: Sun Solaris 2.6/2.7/7.8/8/9 HP-UX ver.10.20/11.x IBM AIX 4.1.5/4.3.3/5L SCO UnixWare 7 SCO OpenUnix 8 Red Hat Linux 6.2/7.1/7.2/7.3/8.0 SuSE Linux ver.7.0/8.1 Mandrake Linux ver.7.1/9 Turbo Linux 8 Connecting over TCP/IP Network Unix workstation Setting up the LPR printer connection This equipment can be used with the LPR printer connection when the Unix workstations and the equipment are connected over the TCP/IP network. 30 Network Administrator s Guide Setup Flow for Printing Features

31 Setup procedure Step 1: Setting up the TCP/IP. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the LPD Print Service. P.84 "Setting up the LPD Print" Step 3: Advise users to install the Unix Filters for Unix printing. Users can install the Unix filters for Unix printing from the Admin s Client CD-ROM. For more information about the Unix installation, please see the Printing Guide. Setup Flow for FTP Printing This equipment supports FTP printing that enables to print a file sent through FTP protocol. Users can send a print file using the FTP download tools to this equipment from any operating systems. This equipment can print following files using the FTP printing: PCL format print job file PostScript Level 3 print job file Text data file Setup procedure Step 1: Setting up the TCP/IP and the HTTP Network Service to enable TopAccess. You should set the TCP/IP and HTTP Network Service from the Touch Panel Display the first time you use it, to make TopAccess available. Please see the User Functions Guide to configure the TCP/IP and HTTP Network Service from the Touch Panel Display, or from TopAccess. P.53 "Setting up the TCP/IP" P.58 "Setting up the HTTP Network Service" Step 2: Setting up the FTP Print Service. P.85 "Setting up the FTP Print" Step 3: Now any users can download to this equipment using the FTP down-load tools. Users can use any FTP download tools to print through FTP. For more information about FTP printing, please see the Printing Guide. Setup Flow for Printing This equipment allows you to print a file sent to it via . Users can send a print job by attaching the file that users want to print to an . This equipment will receive the message from the POP3 account in the server and print the file. This equipment can print the following files: TIFF file Network Administrator s Guide Setup Flow for Printing Features 31