POLICIES AND PROCEDURES GOVERNING AFFILIATION AND TRAINING OF STUDENTS TO THE ARMED FORCES OF THE PHILIPPINES (AFP) HOSPITAL
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1 POLICIES AND PROCEDURES GOVERNING AFFILIATION AND TRAINING OF STUDENTS TO THE ARMED FORCES OF THE PHILIPPINES (AFP) HOSPITAL AFP Comptroller Letter Number dated 04 July REFERENCES: a. Department of Health (DOH) Administrative Order Nr 5 series 1996 dated February b. GHQ Circular Nr 12 dated August c. Management of Affiliation Training at Fort Bonifacio General Hospital dated 7 June d. Management of Affiliation Training at AFP Medical Center dated 1 February PURPOSE: This Comptroller Letter is issued to prescribe the revised policies and procedures governing affiliation and training of students to designated AFP hospitals for the learning and training of students from schools/colleges/universities. 3. RATIONALE: Due to the changing needs of society, the Armed Forces of the Philippines (AFP) in line with the objectives of improving the quality and delivery of public health services, is making available its designated AFP hospitals for the learning and training of students from health professional schools/colleges/universities. 4. POLICIES: a. At no time shall the interest and welfare of patients be subordinated to the conduct of the affiliation training program. b. No special rooms or spaces shall be designated for the exclusive use of training of students, nor shall new construction be made by the hospital out of government funds for the purpose. c. Rules and regulations regarding the conduct of training shall be prescribed by the AFP hospital designated as learning and training of students.
2 d. OJT student shall pay the accreditation fee to the AFP hospitals according to the field of discipline enumerated in para 6. e. Affiliation fees paid by the students to the AFP hospitals shall be treated as AFP Trust Receipts (AFPTR) and shall be deposited in the authorized government depository bank. Its use shall be subject to a Program of Expenditures (POE) prepared by the Chief of Services concerned and approved by the Commanding Officer (CO)/Commanding General (CG) of the AFP hospital or his delegated representative. f. Affiliation fees shall be distributed in the following: 1) All staff members in the hospital shall have a share of honoraria from the total collection of affiliation fees per batch provided that all leaves and absences shall be proportionately deducted from the amount due him. 2) Honoraria from resource person shall be taken from the Training Service/Department concerned and shall be based on the number of hours he/she has lectured consistent with the Civil Service Commission Issuance and Department Memorandum Nr 25 s, ) In the event of conflicts regarding affiliation and training of students, the Chief of Hospital has the authority to resolve the issues within his level in accordance with the Administrative Order. g. Affiliation fee shall be stipulated at the contract and will be collected in two (2) checks. One check represents 60% of the total amount that shall be addressed to CG/CO of the AFP hospital concerned. Another check representing 40% of the total amount shall be addressed to Headquarters, AFP hospital concerned and will become part of the said hospital trust fund. h. The collected affiliation fees shall be divided on the following manner: 1) 5% - total collection shall be remitted to the National Committee on affiliating students, DOH, Manila. 2) 55% - For honorarium shall be given quarterly and shall be distributed to the hospital staff who participated in the training of interns/students. The distribution shall be as follows: a) 60% will be distributed to the Training Staff of the respective sections directly involved in the conduct of the training. A payroll shall be prepared by the Chief of Service concerned and shall be approved by CO, AFP Hospital. b) 40% will be distributed to the other staff (pro-rated) not directly involved in the training.
3 3) The 40% shall be used to fund attendance of affiliation trainers to Human Resource Development activities and to procure supplies and equipment based on training needs as well as for research related to training. Attached is the approved POE. i. CO, FSU shall maintain a record of collection, distribution and disbursement of affiliation fee. Distribution and disbursement of affiliation fee shall be subject to accounting and auditing rules and regulations. j. The designated custodian of funds is the CO, Finance Service Unit who shall maintain bank account at any authorized government depository bank for each area of training with CG/CO of the AFP hospital concerned and the Chief of Service involved in the affiliation as the signatories. k. The CO, Finance Service Unit and the Chief of Service involved with the affiliation shall be the authorized signatories for the withdrawal of funds from the bank. There will be no withdrawal of such funds without the approval of the CG/CO of the AFP hospital concerned. l. The report of collection and utilization of affiliation fees shall be submitted to the Accounting Office of the Unit concerned for recording purposes. 5. PROCEDURES FOR AFFILIATION: a. The Dean of concerned schools/colleges/universities shall forward their letter request for affiliation to the CO/CG of the AFP hospital. b. Affiliation contract between the CO/CG of the AFP hospital and the affiliating school/college/universities in eight (8) copies shall be accomplished and signed and forwarded to The Surgeon General (TSG) for review and evaluation. c. TSG shall recommend the contract for approval to the Chief of Staff, AFP. d. Affiliation shall be filed two (2) months before the start of the actual affiliation. Affiliation contract shall be renewed yearly for the first two (2) years and every two (2) years thereafter. e. Copies of the approved affiliation contract shall be provided/furnished to the Chief of Hospital for implementation of the training policies and procedures. 6. STANDARD RATES OF FEES: a. Dentistry P400.00/student per semester b. Hospital Dietetics P for 192 hours per student
4 c. Public Health Nutrition P for 240 hours per student d. Medical Technology P100.00/student/month e. Medicine P5.00/hour/student (3 rd year) P60.00/month/student (4 th year) f. Midwifery P40.00/student for hours g. Nursing P60.00/student for hours P40.00/student for hours P30.00/student for hours P20.00/student for 1-9 hours h. Occupational/Physical/ Respiratory Therapy P100.00/student/month i. Pharmacy P for 480 hours P for 160 hours j. Psychology P4.00/student/hour/Baccalaureate level P5.00/student/hour Masteral level P6.00/student/hour Doctoral k. Radiologic Technology P70.00/student/month l. Social Work P100.00/student/month m. Nurse/Health Aide P30.00/student/month 7. RESCISSION CLAUSE: Provisions of previous publications or parts thereof which are inconsistent with this Comptroller Letter are hereby rescinded or modified accordingly.
5 8. EFFECTIVITY: This Comptroller Letter shall take effect immediately. BY COMMAND OF GENERAL CIMATU: Distribution: A AUREMS (SGD) CARLOS F GARCIA Major General AFP Deputy Chief of Staff for Comptrollership, J6
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