How To Help A Disaster Stricken Person

Transcription

1 Commonwealth of Pennsylvania Intra-State Mutual Aid System (PIMAS) Draft Version

2 REVISION LOG DATE REVISIONS Created by Pennsylvania Working Group (PWG) PIMAS Page 2 of

3 TABLE OF CONTENTS HISTORY.. 6 COMMONWEALTH OF PA EMERGENCY MANAGEMENT 8 Structure 8 Emergency Support Functions (ESF) 9 OVERVIEW.. 9 Coordination of the PIMAS Regional Structure. 11 R.C.T.T.F (Map) Key Positions. 11 Integration with the SEOC Resources Inventory.. 12 Article IX Workmen s Compensation Liability. 13 PIMAS Revision Process. 13 TRAINING/CERTIFICATION CODE OF CONDUCT. 15 General Responsibilities 15 ACTIVATION OF THE PLAN 16 Request for Assistance.. 16 EMS Deployment Guidelines 17 Response to Request for Assistance DEPLOYMENT OF RESOURCES.. 17 Time Frame for Deployment. 17 Pre-identified Resources 18 Pre-staged Resources. 18 PLAN ACTIVATION, RESOURCE REQUEST, and DEPLOYMENT. 18 Activation.. 18 Request for Assistance (RFA) Resource Definitions. 19 EMS Deployment Guidelines 19 Response to Request for Assistance.. 20 Uniform Mission Tasking Number 20 Activation Orders Force Protection. 21 Documentation...21 Uniform Vehicle Mission Markings.. 22 Mission Book. 22 Logistical Support. 22 REIMBURSEMENT PROCEDURES.. 23 Financial Assistance.. 23 Reimbursement for PIMAS Resources. 24 DHS/FEMA Reimbursement 24 Reimbursement Eligibility 24 DHS/FEMA Categories of Work. 24 Disaster Related Expenditures.. 25 Created by Pennsylvania Working Group (PWG) PIMAS Page 3 of

4 Expenses for Personnel. 25 Expenses for Equipment 25 Approved DHS/FEMA Equipment Rates. 26 Damage/Loss Equipment.. 26 Reimbursement Processing 26 Travel Reimbursement.. 27 APPENDIX A Organization.. 28 Plan Implementation PIMAS Coordinator (State Coordinator).. 30 Vice-Chair PIMAS Working Group PIMAS Regional Coordinator PIMAS County Coordinator. 33 Public Information Officer 34 ESF 8 Liaison 35 PIMAS Field Representative. 36 APPENDIX B Resource Typing Definitions. 37 Overview/Background.. 38 Tier I Criteria for the NIMS National Resource Typing Definitions 39 Tier II Pennsylvania Specific Resource 40 APPENDIX C Communications 41 Communications Tactical Radio Interoperability Units (TRIO).. 42 PA STARNET (800 MHz Statewide Radio Network). 43 Cache Radios 43 Operational Readiness.. 43 Deployments. 44 TRIO Unit Capabilities. 44 PIMAS Frequency Plan 45 APPENDIX D Public Information 47 Public Information Officer Resource Typing Minimum Requirements APPENDIX E Activation.. 49 Sample Activation Order.. 50 Appendix F Position Description.. 51 PIMAS State Coordinator. 52 PIMAS County Coordinator. 53 PIMAS Regional Coordinator.. 54 SEOC Liaison Officer.. 55 ESF 8 Liaison PIMAS Field Representative 57 Strike Team/Task Force Leader 58 Appendix G Definitions and Acronyms. 59 Appendix H Intra-Municipal Mutual Aid Agreements.. 68 Sample Emergency Services Mutual Aid Agreement FORMS.. 74 PIMAS State Fire Rescue Resource Inventory Form (Form 1) 75 Emergency Response Team Deployment (Form 2).. 78 Personnel Emergency Contact (Form 3) Created by Pennsylvania Working Group (PWG) PIMAS Page 4 of

5 Expense Report PIMAS Deployment(Form 4).. 80 ICS-213 PIMAS Resource Request Form. 81 NOTES. 82 Created by Pennsylvania Working Group (PWG) PIMAS Page 5 of

6 HISTORY Although Pennsylvania has long been hailed as the birth place of the fire service in our country and as the Pennsylvania Fire Service has evolved over the years, it is widely accepted that our Commonwealth form of government has at times created obstacles. These obstacles include communications and equipment interoperability, the lack of accountability, lack of support from local governments, the lack of required compliance with national standards and limited knowledge at the state level as to what resources actually exist. The purpose of the Pennsylvania Intrastate Mutual Aid System (PIMAS) is to provide coordination of resources during major fires and emergencies, disasters, or planned events. This plan is based on a series of observed occurrences and discussions of shared experiences, an extensive review of plans and systems from other states. It is also an evolution of our past experiences in dealing with the day-to-day incidents that continually challenge our resources and competencies. Most importantly, it is a practical approach in providing a useful guide to assist the fire service in managing the types of devastation that occur in the Commonwealth. The working group was created in September of 2006 when the State Fire Commissioner was contacted by the International Association of Fire Chief s (IAFC) and a small group of career fire chief s who wanted to establish an Intrastate Mutual Aid System. The purpose of PIMAS is to provide for the systematic mobilization, deployment, organization, and management of emergency resources throughout Pennsylvania, and the Nation, in assisting local agencies in mitigating the effects of any large scale disaster. It is not intended to provide for day to day responses between municipalities. These Intra-Municipal Agreements should be signed by local governments on a County wide basis. Examples of these agreements can be found in the Appendix G. The local fire rescue agency is the first tier of response in the event of a natural or man-made disaster. These first responders provide the initial damage assessment, conduct search & rescue operations, treat the injured, and make every effort to stabilize the incident. It is understood that no local entity has all of the resources to handle the breadth of every disaster, major fire, or emergency and therefore the PIMAS has been developed to provide additional tiers of response should the incident warrant. Pennsylvania, with its large and rapidly growing population centers located in regions susceptible to natural disasters as well as acts of terrorism accentuates the need for multiple levels of preparation and coordination. The PIMAS embraces an all-hazards approach to the effective management of emergency response personnel during the incipient stage of any major incident and throughout its extended operations. Effective utilization of this plan will by far, have the most significant impact on reducing loss of life and coordinating the use of statewide resources in the most efficient means possible. The PIMAS lends itself to the rapid activation and response of regional assets to a community who s local and mutual aid resources have been exhausted. Created by Pennsylvania Working Group (PWG) PIMAS Page 6 of

7 This document is the culmination of a desire to succeed and to improve in our mission to serve and protect the citizens of the Commonwealth of Pennsylvania. Through the efforts and leadership of the Pennsylvania Working Group, this document was possible. Special thanks go to the International Association of Fire Chiefs, for providing technical assistance and grant money to support the development of this document. ORIGINAL WORKING GROUP MEMBERS Barry Baker, IAFC Technical Advisor and Fire Chief Ormond Beach, Florida Lloyd Ayers, Fire Commissioner Philadelphia Fire Department Gary Brouse, Chief Federal Fire Department, New Cumberland Army Depot Larry Christy, Chief Butler Bureau of Fire J. R. Davis, Captain Scranton Fire Department Timothy L. Dunkle, Administrator Pennsylvania State Fire Academy David Eckman, - Pennsylvania Professional Fire Fighter Association Donald Konkle, Chief Harrisburg Fire Department Charles Lentz, Deputy Chief Pittsburgh Bureau of Fire Christian Long, Planner Pennsylvania Emergency Management Agency Edward A Mann, State Fire Commissioner Commonwealth of Pennsylvania John G. Miller Chief, Division of Forest Fire Protection; PA DCNR, Bureau of Forestry Terry Osborne, Deputy Chief Scranton Fire Department Michael F. Pothering, Jr. Fire Chief, Good Intent Hose Co. #1 of Llewellyn Joseph Schmider, Director PA Dept. of Health, Bureau of Emergency Medical Services Bruce Trego, Homeland Security Training Coordinator Office of the State Fire Commissioner James Wetzel, Chief Franklin Fire Department Created by Pennsylvania Working Group (PWG) PIMAS Page 7 of

8 Commonwealth of Pennsylvania Emergency Management Structure The emergency management structure in the Commonwealth of Pennsylvania is guided by Pennsylvania Statute Title 35, and establishes a structure for disaster management, which identifies four (4) levels of ascending intervention (local, county, state and federal). The basic concept of the PIMAS is to allow the first level (local) of government to be charged with the responsibility for emergency response and relief, attempting to mitigate the situation with the resources available. Requests for assistance from the next higher level will be made when the magnitude of the disaster either exceeds the resources of, or are not available to, the local level. Under Title 35, each county government is to operate an emergency management agency for the purpose of coordinating disaster relief efforts in that county. Upon exhaustion of resources at the county level and existing mutual aid agreements, requests for assistance outside of the affected county may occur through two different methods. For those counties where there is no mutual aid agreement in their Regional Counter Terrorism Task Force, requests for State assistance through the PIMAS will be made directly to the Pennsylvania State EOC (SEOC) which is operated 24-7 by the Pennsylvania Emergency Management Agency. For those counties that are part of a mutual aid agreement within their Regional Counter terrorism Task Force, requests for assistance will first be made through the Regional Task Force Coordinator to the member counties of the Regional Task Force. Upon exhaustion of resources at this regional level, requests for State assistance through the PIMAS will then be made to the Pennsylvania State EOC (SEOC). The Governor may declare a state of emergency and direct state resources into the affected area. These requests shall be made through the County Emergency Management Agency Coordinator, where the incident is occurring, to the State Emergency Operation Center. The State Emergency Operation Center will provide direct liaison to the County Emergency Operation Center regarding the coordination of State and/or Emergency Management Assistance Compact (EMAC) resources operating and/or responding into the affected area. The State Emergency Operation Center will coordinate all disaster resources through various Emergency Support Functions (ESF s). Each ESF has assigned to it a State agency with primary responsibility for managing that function (Figure 1). When all of the previously stated resources are determined to be inadequate to respond to the emergency, the Governor will request assistance through the Department of Homeland Security/Federal Emergency Management Agency (DHS/FEMA). When the President of the United States declares a major emergency, a declared fire or a declared disaster, federal assistance would then be authorized to assist State government. In Pennsylvania, the Pennsylvania Emergency Management Agency has been designated as the State agency responsible for coordinating assistance received through federal programs. Created by Pennsylvania Working Group (PWG) PIMAS Page 8 of

9 Emergency Support Functions (ESF) ESF FUNCTION LEAD AGENCY 1 Transportation Department of Transportation 2 Communications Office of Administration 3 Public Works & Engineering Department of General Services 4 Fire Fighting Office of State Fire Commissioner 5 Information & Planning Pennsylvania Emergency Management Agency 6 Mass Care Department of Public Welfare 7 Resource Support Department of General Services 8 Health and Medical Department of Health, Bureau of Emergency Medical Services 9 Search & Rescue Office of the State Fire Commissioner 10 Hazardous Materials Department of Environmental Protection 11 Food and Water Department of Agriculture 12 Energy Department of Environmental Protection 13 Public Safety and Security Pennsylvania State Police 14 Long Term Community Recovery and Pennsylvania Emergency Management Mitigation Agency 15 External Affairs Governor s Office of Communications and Press OVERVIEW Figure 1 The PIMAS is directed towards enhancing disaster management and emergency response at the local, county, and state levels of government by: Utilizing the National Incident Management System (NIMS) to manage resources during a major emergency, major fire, and/or disaster. Providing central coordination for fire rescue resource response through a regional concept in conjunction with ESF s 4 and 9 (Firefighting/Search & Rescue) at the State Emergency Operation Center (SEOC). Providing resources for pre-hospital EMS in coordination with ESF 8 (Health & Medical). Pre-designating responsibilities for leadership and resources at the local, county, and state levels. Integrating fire rescue into the planning and response phases of emergency management systems at the county and state level. Encouraging each agency to sign the Statewide Mutual Aid Agreement for Catastrophic Emergency, Declared Fire, Declared Disaster, Response and Recovery, this supports all fire rescue agencies responding in support of the PIMAS. Supporting the response to hazardous material incidents in coordination with ESF 10. (Hazardous Materials). Created by Pennsylvania Working Group (PWG) PIMAS Page 9 of

10 Supporting the response needs for Public Information Officers in coordination with ESF 14 (Public Information). Supporting the response needs for fire-rescue dispatchers in coordination with ESF 2 (Communication). Supporting the response needs for critical incident stress management (CISM) with ESF 8 (Health & Medical). Supporting the response needs for Incident Management with ESF 5, Information and Planning. Coordination of PIMAS The PIMAS, including its development, revision, distribution, training and implementation is the responsibility of the Office of the State Fire Commissioner and the PIMAS Working Group (PWG). The PWG will oversee this process. The PIMAS Working Group will be composed of the following: PWG Committee Chair (State Fire Commissioner) PWG Committee, Vice-Chair PIMAS Regional Coordinator (one representative from each Task Force) for a total of nine (9) Pennsylvania Emergency Management Agency (PEMA), one representative Department of Conservation and Natural Resources (DCNR), Division of Forest Fire Protection (FFP), one representative Department of Health (DOH), Bureau of Emergency Medical Services, one representative Keystone Emergency Management Association (KEMA), one representative Pennsylvania Task Force 1 (PA-TF1), one representative A career fire chief appointed by State Fire Commissioner A volunteer fire chief appointed by the State Fire Commissioner Pennsylvania Association for Search and Rescue (PASAR), one representative Pennsylvania Fish and Boat Commission (PFBC), one representative Pennsylvania Department of Environmental Protection (DEP), one representative International Association of Fire Fighters (IAFF), one representative Created by Pennsylvania Working Group (PWG) PIMAS Page 10 of

11 Regional Structure Pennsylvania was divided into 9 Regional Counter Terrorism Task Forces in This structure should enable better control and coordination of resources as it relates to the all-hazards approach to emergency response. Pennsylvania Regional Counter Terrorism Task Forces Figure 2 Key Positions State Coordinator/Pennsylvania Working Group Chair (State Fire Commissioner): Responsible for assigning staff in the ESF 4 and/or 9 positions at the State Emergency Operation Center and responsible for the oversight and implementation of the PIMAS and providing guidance and direction to the PIMAS Working Group. The State Coordinator shall appoint, a Vice Chair and alternate(s) as needed. PIMAS County Coordinator/County Emergency Management Coordinators: There are sixtyseven identified, one per county. The County Emergency Management Coordinator or a designee shall coordinate assistance among fire rescue agencies in their respective county. They should also work closely with the Office of the State Fire Commissioner through the PIMAS Regional Coordinator to maintain the resource list for those county fire departments who agree to participate in the PIMAS. Created by Pennsylvania Working Group (PWG) PIMAS Page 11 of

12 PIMAS s Regional Coordinator: The nine Regional Counter Terrorism Task Forces will identify a person to serve as the PIMAS Regional Coordinator for their region. This coordinator will serve on the PWG and will coordinate PIMAS resources within the region. They will also be provided the resource list of those departments who are participating in PIMAS within their region. This list shall be provided to them through Office of the State Fire Commissioner. State Emergency Operation Center Liaison Officer: When requested by the Pennsylvania Emergency Management Agency, the Office of the State Fire Commissioner will staff the State Emergency Operation Center (ESF 4 and/or 9) as required to interface between the Counties, Regions and other state agencies. The State Emergency Operation Center liaison officer may assign a PIMAS field representative. Regional EMS Liaison: Regional Emergency Response Coordinators shall appoint one (1) EMS Liaison for each of the 16 region EMS councils. This position shall coordinate EMS resources in the region in concert with ESF 8 and PIMAS. PIMAS Field Representative: The SEOC Liaison Officer may appoint during an incident or event a person to serve as an on-site Liaison for the State PIMAS Coordinator to the Incident Commander. Integration with the State Emergency Operations Center The Office of the State Fire Commissioner (OSFC) is the lead agency responsible for the management of ESF 4 and/or 9. An Incident Management System (IMS) structure, with predesignated positions, is established in the State Emergency Operations Center. The Office of the State Fire Commissioner or his designee will provide staff to coordinate ESF 4 and/or 9 at the State Emergency Operation Center, coordinating resource response into the affected region. The Office of the State Fire Commissioner also serves as an advisor to the Pennsylvania Emergency Management Agency and the State Emergency Operation Center on other disaster management issues. Resource Inventory The OSFC will work closely with the County Coordinators and Regional PIMAS Coordinator to ensure accurate resource inventories are developed for each organization that has agreed to and been approved by their local government to participate in PIMAS. The participating organization will submit the document to the OSFC who will coordinate the resource list with the County Coordinator and the PIMAS Regional Coordinator. Resources will not be added to the Statewide Resource Inventory until both the County and Regional Coordinator have signed off on the resource inventory. It is clearly understood, as is the standard practice with all mutual aid agreements that all equipment, vehicles, and personnel listed will be provided within the PIMAS only if available at the time of the request. Tier One Resource typing (national response) will be consistent with the most current edition of the DHS/FEMA/NIMS Integration Center s Resource Typing Definitions document. Tier Two Resource typing (Pennsylvania response only) will be consistent with the current edition of the Pennsylvania s Resource Typing document. (See Appendix B for specific Tier One & Two Resource typing definitions). Created by Pennsylvania Working Group (PWG) PIMAS Page 12 of

13 The Resource Inventory form should include only the resources that are available for response to an emergency elsewhere, without reducing local capabilities to an unacceptable level. The Type refers to minimum requirements. If all requirements are not met for a Type I, but are for a Type II, then it shall be listed accurately as a Type II. (Example: 1250 GPM pumper with only 500 gallons of water, meeting all other Type I requirements, will be listed as a Type II because it has less than 750 gallons of water). A separate list, if necessary, will be used for additional resources not typed on these resource lists. Article IX Workers Compensation Personnel of a participating political subdivision and/or agency responding to, rendering assistance for a request, participating in PIMAS training or exercise who sustain injury or death in the course of, and arising out of, their employment are entitled to all applicable benefits normally available to personnel while performing their duties for their employer. Responders shall receive any additional state and federal benefits that may be available to them for line of duty deaths. Liability All activities performed under this agreement are deemed hereby to be governmental functions. For the purposes of liability, all persons responding under the operational control of the requesting political subdivision are deemed to be employees of the requesting participating political subdivision. Neither the participating political subdivisions nor their employees, except in cases of willful misconduct, gross negligence or bad faith shall be liable for the death of or injury to persons or for damage to property when complying or attempting to comply with the statewide mutual aid system. PIMAS Revision Process September: The PIMAS Working Group members will be requested by the Office of the State Fire Commissioner to solicit their respective areas for recommended revisions to the PIMAS. These individuals will provide written comments to the Office of the State Fire Commissioner within a period of time specified by the Office of the State Fire Commissioner. October: At the PIMAS Working Group meeting, the Office of the State Fire Commissioner, through the PIMAS Working Group, will summarize the recommended revisions to the PIMAS. The PIMAS Working Group will provide preliminary direction as to the scope of the proposed changes and the Office of the State Fire Commissioner will coordinate with Regional Counter Terrorism Task Force leaders for their input. January: The Office of the State Fire Commissioner will provide a final draft of the revised PIMAS to the PIMAS Working Group for final approval of the changes. April: The revised PIMAS will be distributed to all participating fire departments, County PIMAS Coordinators, PIMAS Regional Coordinators and state agencies. The updated PIMAS will be posted on the Office of the State Fire Commissioner and the Pennsylvania Emergency Management Agency web sites. Created by Pennsylvania Working Group (PWG) PIMAS Page 13 of

14 TRAINING/CERTIFICATION Training will be based on minimum competencies for specific functions and/or positions. As a minimum the following training will be required of responding members: Firefighters, Emergency Responders, Team Leaders, and Company Officers ICS-100 Introduction to Incident Command System or equivalent ICS-200 Basic Incident Command System or equivalent IS-700 National Incident Management System; An Introduction Liaisons, Command Staff, and General Staff Officers All the above training plus ICS-300 Intermediate Incident Command Systems for Expanding Incidents or equivalent ICS-400 Advanced Incident Command System for Command & General Staff, Complex Incidents, and MACS or equivalent IS-800 or IS-800a National Response Plan (NRP): An Introduction Additionally, all responding members will be certified to a minimum of Firefighter 1 by the National Board on Fire Service Professional Qualifications (NBFSPQ) or the International Fire Service Accreditation Congress (IFSAC). Personnel assigned to an Emergency Operation Center must also have the State Emergency Operations Center training as indicated by the Pennsylvania Emergency Management Agency. Created by Pennsylvania Working Group (PWG) PIMAS Page 14 of

15 CODE OF CONDUCT The conduct of deployed resources under the PIMAS is of paramount importance to the Office of the State Fire Commissioner, the Pennsylvania Emergency Management Agency, the Pennsylvania Fire Services, the sponsoring agency, and the local Authority Having Jurisdiction (AHJ). Professional conduct is most important to the citizens who are in need of the services. These resources are perceived as representatives of a well-organized, highly trained group of responders who have been assembled to help communities in need of assistance. At the conclusion of a mission, system members must ensure that their performance has been positive, and that they will be remembered for the outstanding way they conducted themselves both socially and in the work environment. A Code of Conduct consists of the rules and standards governing the expected demeanor of members of agencies responding as part of the PIMAS. Each participating agency member is both a representative of their response team and their Participating Agency. Any violation of principles or adverse behavior demonstrated will be looked upon as unprofessional. Such behavior may discredit the good work that the resource completes and will reflect poorly on the entire team's performance and it s Participating Agency. General Responsibilities: It is the responsibility of the Participating Agency to prepare its members before deployment regarding conduct expectations. Each deployed member is bound by their participating agency s rules, regulations, policies, and procedures. It is the responsibility of the Office of the State Fire Commissioner to reinforce the Code of Conduct during all planning sessions, team meetings and briefings and to monitor compliance. Any violations must be documented, with appropriate follow-up action taken by the Office of the State Fire Commissioner, PIMAS Working Group and the Participating Agency. At no time during a mission will participating agency members take personal advantage of any situation and/or opportunity that arises. It is the responsibility of each participating agency member to abide by this Code of Conduct. Each Participating Agency member will follow local regulations and agency protocols regarding medial care and handling of patients and/or deceased As a basic guide, system members will base all actions and decisions on the ethical, moral and legal consequences of those actions. It is in this manner that positive and beneficial outcomes will prevail in all system events. Accordingly system members will: Keep the value of life and the welfare of the victim constantly in mind Remain cognizant of cultural issues including race, religion, gender and nationality Abide by all local law enforcement practices, including its policy regarding weapons Abide by all regulations regarding the handling of sensitive information Follow local regulations and agency protocols regarding medial care and handling of patients and/or deceased Follow prescribed direction regarding dress code and personal protective equipment Created by Pennsylvania Working Group (PWG) PIMAS Page 15 of

16 Not carry firearms Not be in possession of non-prescribed or illegal substances Will not consume alcoholic beverages while on duty or subject to call Only procure equipment through appropriate channels Follow Authority Having Jurisdiction and federal regulations or restrictions regarding taking and showing pictures of victims or structures Not remove property from an operational work site as a souvenir Not deface any property Travel only via approved roadways and not stray into restricted areas Demonstrate proper consideration for other teams capabilities and operating practices Not accept gratuities to promote cooperation Not engage in unauthorized conversations with media relevant to incident or release of any operations security information ACTIVATION OF THE PLAN When a fire department is affected by a disaster situation locally, the Incident Commander will initially request additional assistance by utilizing the local mutual aid system. The PIMAS recognizes that there are several variations of mutual aid systems throughout the Commonwealth of Pennsylvania. The Plan is not intended to replace or inhibit the development of any local, county, or regional mutual aid system. When a local jurisdiction is no longer able to obtain additional assistance through the area mutual aid system, they may activate PIMAS by requesting additional assistance from the State Emergency Operations Center. The local jurisdiction will channel resource requests through their County Emergency Management Offices. The County will forward the resource request to the State Emergency Operations Center. The State Emergency Operations Center will attempt to fill all requests utilizing the resource inventory and the closest regional PIMAS resources. During any major incident, interagency coordination is essential and the activation and deployment of PIMAS resources is no exception. Request for Assistance All requests for assistance will be processed through the State Emergency Operations Center via the Pennsylvania Emergency Information Reporting System (PIERS) from the County Emergency Operations Center. The initial request can be made via telephone or others means in order to expedite the movement of resources. The County making the request will complete an ICS-213 General Message Resource Request form when requesting PIMAS resources as soon as practical. The ICS- 213 General Message Resource Request form will list exactly what kind and type of resources are being requested, what area(s) resources have already been utilized from, the anticipated duration of the mission and nature of the mission to which those resources will be assigned. Upon receiving an ICS-213 General Message Resource Request form requesting PIMAS resources, the State Emergency Operations Center will then fill the request based upon the information given and the resources that are available. Once the State Emergency Operations Center has committed to filling a request, the State PIMAS Coordinator shall be contacted and advised of the PIMAS activation. For specific information on requesting resources and resource definitions see Appendix B Created by Pennsylvania Working Group (PWG) PIMAS Page 16 of

17 EMS Deployment Guidelines The Office of the State Fire Commissioner and the Pennsylvania Department of Heath, Bureau of Emergency Medical Services, have entered into a Memorandum of Understanding (MOU) to formalize the use of the PIMAS to deploy pre-hospital EMS resources to provide pre-hospital care to and for deployed PIMAS resources. The general concept of this plan to deploy and track those resources will work as follows. When a request for a PIMAS resource(s) is received at the State Emergency Operation Center from a County Emergency Management Agency, the appropriate pre-hospital EMS resource(s) needed to provide pre-hospital care to and for the deployed PIMAS resource(s) will be determined. Response to Request for Assistance When a region commits to filling a request, care should be taken to assure the proper type of resource and number being committed is verified, for each resource being deployed. In addition, a total hourly estimate of costs for the committed resource(s) and estimated transportation costs to and from the point of departure (POD) must be included. A responding agency will have one (1) hour to determine if the resource(s) are available, advise the State Emergency Operations Center of their availability, and make verbal commitment of their response. Created by Pennsylvania Working Group (PWG) DEPLOYMENT OF RESOURCES Critical to the success of the PIMAS is the efficient deployment of resources in a timely fashion. The three (3) essential elements necessary to achieve this goal include: establishment of an efficient timeframe for deployment; the ability to pre-stage resources in advance of a pending disaster; and pre-identified Strike Teams and Task Forces within each region. In concert with this concept, it is critical that all resources deployed are adequately documented and tracked. Time frame for deployment: Standard Deployment Unless specified otherwise at the time of request, the standard for deployment of resources shall be within three (3) hours of the mission assignment from the State Emergency Operation Center. Unless otherwise stated, the anticipated duration of the deployment will range from 24 hours to a maximum of 72 hours. Deployed resources shall respond to the designated Staging Area. The Staging Area shall be under the direct supervision of a Staging Area Manager Rapid Deployment Under certain circumstances a more rapid deployment may be deemed necessary by the State Emergency Operation Center and authorized as a Rapid Deployment. The time frame for this deployment shall be as soon as possible but preferably within thirty (30) minutes of the mission assignment from the State Emergency Operations Center. PIMAS resources deploying as part of a Rapid Deployment for a time critical mission will respond with available resources. Unless otherwise stated, the anticipated duration of the deployment will be less than 24 hours. Deployed PIMAS resources shall respond to the designated Staging Area. The Staging Area shall be under the direct supervision of a Staging Area Manager. PIMAS Page 17 of

18 Pre-identified resources: Each County on a regional basis is encouraged to pre-identify Strike Teams and/or Task Forces through their respective Regional Counter Terrorism Task Force. The most common use of these resources will be for an incident requiring a rapid response. It is anticipated that these Rapid Deployments will peak quickly and terminate within a shorter time frame, thereby allowing for a shorter preparation time. Pre-staged resources: Based on the forecast of an imminent disaster or during a planned significant event, it may be necessary to stage resources in advance, to better position them geographically for a timely response into an affected area. That decision will be made with the concurrence of the State Emergency Operations Center and the sponsoring County Emergency Management Agency Coordinator. Once the mission has been tasked, the PIMAS resources shall be prepared for deployment and sent to the identified Staging Area. It is imperative that personnel arrive at the scene of a disaster with the ability to be self-sufficient with regards to personal amenities, equipment, and personal protective equipment (PPE). The PPE must be appropriate for the mission and comply with all applicable standards. Plan Activation, Resource Request & Deployment ACTIVATION The PIMAS has incorporated standardized forms for ordering resources. Activity logs and chronological logs that are in compliance with State and Federal guidelines are available to participating agencies. When an emergency, fire, disaster, or event requires the activation of PIMAS resources, the requesting agency or political sub-division will be financially responsible for expenses incurred by the responding PIMAS resources. Current standardized fee schedules for the use of apparatus and equipment, allowable replacement costs will be provided to the participating agency for use when requesting reimbursements. These fee schedules will be the maximum costs when reimbursements are requested on declared major emergencies, fires, or disasters. It will be the responsibility of the participating agency to submit reimbursement forms to the requesting agency and/or political sub-division. It will be the requesting agency and/or political sub-division s responsibility to seek re-imbursement from the state or federal level of government when a disaster, fire, or major emergency has been declared by the State and/or Federal government. When a local emergency, fire, or disaster is not elevated to a State declaration, the local request for PIMAS assistance will be made to the State Emergency Operations Center by the County Emergency Management Director. The State Emergency Operations Center will notify the State Fire Commissioner, or designee, of the resource request. The State Fire Commissioner, or designee, will activate the ESF 4 and/or 9 function in the State Emergency Operation Center. The State Fire Commissioner, or designee, will also contact the appropriate PIMAS Regional Coordinator(s) and determine the availability of the PIMAS resources that have been requested by the local incident commander or political sub-division. If the resource(s) is/are available, the Created by Pennsylvania Working Group (PWG) PIMAS Page 18 of

19 State Fire Commissioner will authorize the response and assign a mission number. When a fire department is affected by an emergency, fire, or disaster situation locally, the fire chief will request additional assistance from area mutual aid agencies. When the department is no longer able to obtain additional assistance from area departments through local mutual aid, requests for Intrastate Mutual Aid must be directed to their County Emergency Management Coordinator. The County Emergency Management Coordinator where the incident is taking place shall contact the State Emergency Operation Center through the Pennsylvania Information and Emergency Reporting System (PIERS) to request the additional resources. As soon as practical the County requesting the resources will need to generate an ICS-213 General Message Resource Request form. The County Emergency Operations Center will in turn forward, the ICS-213 General Message Resource Request form to the State Emergency Operation Center via fax or . Once received at the State Emergency Operation Center, the request will be forwarded to the ESF 4 and/or 9 coordinator for action through the PIMAS. Request for Assistance (RFA) All requests will be processed through the State Emergency Operation Center utilizing the ICS- 213 General Message Resource Request form. The requesting agency will complete the top portion of the form, assuring that a detailed explanation of the mission to which those resources will be assigned is included. The requestor then utilizes the remainder of the form to identify exactly what and how many of each resource type will be needed. The form utilizes the accepted resource typing consistent with the most current edition of the DHS/FEMA/NIMS Integration Center s Resource Typing Definitions document (Tier One resources) and Pennsylvania s Resource Typing document (Tier Two resources)for resources not included in the DHS document. (Appendix B). ESF 4 and/or 9 will fill the request in accordance with the PIMAS. Resource Definitions To provide standardization in deployment, specific terminology has been chosen: Strike Team (ST): Five (5) like units, e.g. Type I Engines, with common communications and an assigned Strike Team Leader. The Leader should be in a separate vehicle for mobility and is responsible for coordinating the Strike Team s response to and efforts during the incident. Task Force (TF): Five (5) units, which need not be identical, e.g. three (3) Type I Engines and two (2) Type I Aerials with common communications and an assigned Task Force Leader. The leader should be in a separate vehicle for mobility and is responsible for coordinating the Task Force s response to and efforts during, the incident. Single Resource (SR): A single engine company, a piece of equipment, or individual personnel that may be requested to support the incident. EMS Deployment Guidelines The Office of the State Fire Commissioner and the Pennsylvania Department of Heath, Bureau of Emergency Medical Services, have entered into a Memorandum of Understanding (MOU) to Created by Pennsylvania Working Group (PWG) PIMAS Page 19 of

20 formalize the use of the PIMAS to deploy pre-hospital EMS resources to provide pre-hospital care to and for deployed PIMAS resources. The general concept of this plan to deploy and track those resources will work as follows. When a request for a PIMAS resource(s) is received at the State Emergency Operation Center from a County Emergency Management Agency, the ESF 4 and/or 9 representatives will confer with the ESF 8 representative to determine the appropriate pre-hospital EMS resource(s) needed to provide pre-hospital care to and for the deployed PIMAS resource(s). Response to Request for Assistance Once a region has committed to filling a request, each responding agency will complete the bottom half of an ICS Form 213 General Message Resource Request form. When completing the ICS-213 General message Resource Request form, care should be taken to assure the proper type of resource and number of resource being committed is placed on the ICS-213 General Message Resource Request form, for each resource being deployed. In addition, a total hourly estimate of costs for the committed resources and estimated transportation costs to and from the point of departure (POD) must be included on this form. A responding agency will have one (1) hour to determine if the resource(s) are available, advise the State Emergency Operations Center of their availability, and make verbal commitment of their response. Uniform Mission Tasking Numbers Each County Emergency Management Agency Coordinator will assure that all personnel and all equipment deployed under this plan are accounted for prior to, during and upon returning from each mission. To assist in the accountability process, the State Emergency Operation Center will issue Uniform Mission/Tasking Numbers to all equipment, apparatus, and personnel that are sent into an affected area or sent to a Staging Area. These numbers will be formatted as follows: Activation Orders Mission # Task # PIMAS 018/ 02 Once the Response to the Request for assistance is confirmed, ESF 4 and/or 9 will issue Activation Orders (Appendix H). In an effort to coordinate the deployment of all PIMAS resources, these Orders will be issued to the County Emergency Management Agency Coordinator who will in turn forward them to the Team Leader or individual if a Single Resource. These Orders will clearly identify: The Mission/Tasking Number. Incident Type/Location Contact name and telephone number of the Staging Area Manager or responsible party Directions and maps if available to the Staging Area Primary mission objective(s) and any special instructions Mission length not to exceed Created by Pennsylvania Working Group (PWG) PIMAS Page 20 of

21 Force Protection Protection of responders will be coordinated with ESF 13 (Public Safety & Security) based on the nature of the mission and extent of risk to those responders. This protection shall include but not be limited to: protection of PIMAS resource(s), personnel and equipment while in transit, security at incident facilities, and protection during operations. The primary mission of the force protection resources is to assess and detect hostile activity before it becomes a risk to operations or PIMAS resources. The law enforcement officer must assess, evaluate, and then advise the PIMAS resources leader or the senior operations officer, regarding risk associated with criminal or hostile individuals or groups. The law enforcement officer is a deterrent by his or her mere presence, which may be sufficient to deter and prevent criminal and hostile behavior. When mere physical presence is insufficient to establish a safe work environment, then PIMAS resources should be removed from danger until law enforcement can establish a secure environment. Documentation It is critical that all PIMAS resources deployed are adequately documented and tracked from within each region. Once a Request for Assistance is submitted on an ICS-213 General Message Resource Request form and has been received at the State Emergency Operations Center, and a region has agreed to fill the request, the PIMAS Regional Coordinator must complete: The ICS-213 General Message Resource Request form that requested the resource and return it to the original requestor. Emergency Response Team Deployment Form (Form 1) Personnel Emergency Contact Form (Form 2) The Request for Assistance, ICS-213 General Message Resource Request form and the Emergency Response Team Deployment Form must be faxed or ed to ESF 4 and/or 9 at the State Emergency Operation Center prior to the departure of the PIMAS resources. The Emergency Response Team Deployment Form shall contain the following information on each individual being deployed with or as a PIMAS resource: Mission # - to be issued by State Emergency Operation Center. Placed next to the mission number the type of mission being filled. (Ex: ALS Strike Team) Date/Time Deployed - to be updated as replacement crews are deployed. Message # - original message number issued by the State Emergency Operation Center Date/Time Demobilized - to be updated as the mission is completed. Full Name - as it would appear on payroll, social security, etc. Agency - sponsoring department. Social Security Number - as it appears on the individual s payroll records. Hourly Wage - must indicate whether rate includes fringe. If it does not include fringe benefits, then the fringe benefit amount must be indicated in a percentage basis. Position - to indicate position within strike team, task force or position filled resource request. (May also indicate fire service rank) Unit Designation - apparatus number/designation individual is assigned to. Created by Pennsylvania Working Group (PWG) PIMAS Page 21 of

22 Comments - to provide additional information such as; fringe amount, special skills or when providing replacement personnel. Agency POC an agency representative of the responding agency, which is not responding, that will serve as a point of contact for the agency. The Personnel Emergency Contact Form shall contain a reliable 24-hour contact number with the name of a family member/friend for each team member deployed. An ICS-214 Unit Log must be completed by each unit or single resource for each operational period during activation. These logs will be turned into the entity from each Participating Agency responsible for the reimbursement. A copy of the ICS-214 Unit Log will be turned into the incident/event Finance/Administration Section as part of the demobilization process prior to leaving the incident/event. Uniform Vehicle Mission Markings In order to identify strike teams, task forces or other units tasked, vehicles shall be marked in a uniform method that identifies the mission/task and agency. These can be marked on vehicle at time of need, and should be on the upper most part of the windshield. Good results can be attained from using markers designed for writing on windshields used by automobile dealers. Mission # / Task # / FD Numeric Designation Number and Vehicle ID (Example: 023/011/ E314 (Mission 023/Task 011/Venango County Rocky Grove VFD/Engine 314)) The Numeric designators for each fire department can be found in Appendix G. Mission Book When PIMAS resources are deployed to an affected area, the Regional PIMAS Coordinator shall assure that the Strike Team Leader, Task Force Leader, or individual if a single resource, receives a Mission Book that includes the following information: Sufficient ICS-214 Unit Log s for each unit to cover multiple operational periods. Copy of ICS forms 202, 203, 204, 205, 206, and 221 Personnel Emergency Contact Form Code of Conduct for each member to date and sign. Copy of all vehicle/apparatus registrations. Copy of basic vehicle/apparatus inventory. Copy of Activation Orders Logistical Support The logistical support of mutual aid resources is critical to the effective management of an emergency effort. The PIMAS will utilize a tiered logistical support response. The first tier is self sufficiency. It is imperative that personnel arrive at the scene of a disaster with the ability to be self-sufficient with regards to personal amenities, equipment, and personal protective equipment (PPE). PIMAS resources deployed to an affected area should be sent with enough Created by Pennsylvania Working Group (PWG) PIMAS Page 22 of

23 provisions to not require additional logistical support for up to 72 hours. Additional tiered responses will be dependant on several variables which include but are not limited to; the scope of the disaster, the size of the affected area, the existing infrastructure in the affected area, and the PIMAS resource s ability to re-supply. Considerations for logistical support include: Transportation: o Staging areas, within and outside, the emergency, declared fire, or disaster area o Overnight storage for vehicles o Maps and directions for responding personnel o Emergency towing and repairs (state contracted towing services) o Designating fuel, oil, and water depots (PennDOT Maintenance) Food supplies and preparation: o Self contained mobile food preparation units o Personnel to prepare/distribute meals o Sanitation and clean up o Food supplies/utensils Overnight shelter and rehabilitation areas: o Provide suitable (secure) overnight shelter o Environmental considerations (rain, sun/heat, insects) o Bedding o Transportation to and from shelter o Parking and security of apparatus o Electricity/generator power o Water and sanitary facilities o Communications links (in and out of the disaster area) Critical Incident Stress Debriefing (CISD) considerations Affected worker support/assistance Financial Assistance REIMBURSEMENT PROCEDURES When a major or catastrophic emergency exceeds local resources and area departments are unable to fulfill the needs of the citizens, then aid and assistance may be requested from the Commonwealth. Such financial assistance is made available on a supplemental basis through a process of application and review. If community resources are insufficient, the local government may apply to the state for state assistance. The governor reviews the application, studies the damage estimates and, if appropriate, declares the area a state disaster. This official declaration makes state funds, personnel, and resources available. However, if damages are so extensive that the combined local and state resources are not sufficient, the Governor applies to the President for Federal disaster assistance. A similar assessment of the application and damage estimates is completed. If the need for Federal Created by Pennsylvania Working Group (PWG) PIMAS Page 23 of

24 assistance is justified, the President issues a disaster declaration, a declared fire declaration, or a major emergency declaration and resources are made available. This official declaration makes federal funds, personnel, and resources available. Federal funding is usually on a shared cost basis with 75% Federal funds and 25% State/Local funds. When the incident or event is not given the designation of a State Declared or Federal Declared disaster or major emergency, then the local authority having jurisdiction (political sub-division) will be financially responsible for expenses related to response to the incident/event. Reimbursement for PIMAS Resources When PIMAS resources are requested through the State Emergency Operations Center to respond to a local emergency or event, the requesting political sub-division will accept the responsibility for reimbursing all responding PIMAS resources. Properly dispatched PIMAS resources with an assigned mission number will submit an itemized bill to the requesting political sub-division within thirty (30) days of demobilization and return home. The invoice will indicate wages and benefit costs, equipment costs, damaged/lost equipment costs, and expendable supply costs. Equipment rates will not exceed the current DHS/FEMA established rates for equipment. Payment of reimbursement requests will be made by the requesting political sub-division within sixty (60) days of receipt of the request. This reimbursement must be paid regardless of whether the incident/event is elevated to a State or Federal declaration. If a State and/or a Federal disaster or major emergency declaration is issued, then the requesting political sub-division may be able to apply for a reimbursement claim for costs incurred to mitigate the incident/event. DHS/FEMA Reimbursement This section serves as a reference for information on disaster cost recovery, not as a complete description of the process. It is intended to assist individuals in documenting disaster-related expenditures following a Presidential and/or State Declaration to facilitate reimbursement from the federal government, the Commonwealth of Pennsylvania and the county s private insurance carriers. If the department fails to be comprehensive, detailed, and accurate in the type and extent of documentation, portions of the claim and possibly the entire claim will be disallowed, and the department will be required to absorb these costs. Reimbursement Eligibility To meet eligibility requirements for DHS/FEMA reimbursement, an item of work must: Be required as the result of a declared major emergency, fire, or disaster event Be located within a designated disaster area Be the legal responsibility of the eligible applicant DHS/FEMA Categories of Work DHS/FEMA provides reimbursement of funds based on the type of disaster-related work that was performed. Each activity for disaster-related work is eligible for a specific amount of reimbursement. Therefore, it is imperative that all disaster-related work activities must be Created by Pennsylvania Working Group (PWG) PIMAS Page 24 of

25 identified and documented as one of the following DHS/FEMA categories. Under the PIMAS, the work most often performed under is Emergency Work defined as work performed immediately to save lives and protect improved property and public health and safety, or to avert or lessen the threat of a major disaster. Emergency Work contains two categories: A Debris Clearance and/or B - Emergency Protective Measures. All reimbursement will be based upon DHS/FEMA reimbursement policy. Disaster-Related Expenditures DHS/FEMA will provide reimbursement of expenditures to perform emergency protective measures in disaster-related work. Reimbursements must be in accordance with Federal Financial Management Annex and 44 CFR, Part 206. Examples of eligible reimbursement activities include, but are not limited to: Payroll expense (overtime) for personnel operating at the incident (Volunteer personnel cannot be compensated unless compensation occurs on a regular or daily basis) Hourly cost to operate capital equipment (fire engines, rescues, etc) Expendable materials used at the incident Equipment leased/purchased specifically for the incident Contracted services made necessary by the disaster Damaged or lost equipment that is not covered by insurance Expenses for Personnel According to the federal regulations only actual hours worked, either overtime hours or regular time hours, can be claimed for DHS/FEMA category A & B (emergency work). If time and onehalf or double time is paid to regular hourly employees for overtime or holiday work, these payments must be in accordance with rates established prior to the disaster (i.e. Collective Bargaining Agreement). On occasion, DHS/FEMA approves reimbursement for an option known as backfilling. If approved, this option would allow the department to be reimbursed when personnel are called back to work to replace an existing employee already approved to perform disaster related activities elsewhere. Accurate payroll records must be maintained to clearly identify the employee s overtime hours versus regular time hours. In addition, records must identify each employee by location and purpose of the work in order to designate the proper DHS/FEMA category and organize the claim. The records must also include the Mission Tracking Number. It is imperative that each member of a deployed resource is accounted for daily on an ICS-214, Unit Log. The practice known as portal-to-portal pay is not endorsed by the OSFC and will not be reimbursed as a routine part of PIMAS deployments. PIMAS deployed resources will be paid for travel time and actual hours worked. Designated rest and rehab times will not be paid. Expenses for Equipment Each department may be eligible for reimbursement of equipment owned by the department used in disaster work. To assist in the reimbursement process, DHS/FEMA has developed an equipment rate schedule. The participating agency should obtain the most recent version of the Created by Pennsylvania Working Group (PWG) PIMAS Page 25 of

26 DHS/FEMA equipment rate schedule prior to submitting for reimbursement by the requesting entity. The current approved DHS/FEMA rate schedule, for use in cooperation with this plan is included in the next section. Each request for reimbursement of department owned equipment must contain the following information: Mission Tracking Number as issued by Type and description of equipment Location equipment was used Number of hours used each day (show dates and times) Total hours actually used (no rehab/rest time allowed) Category of work performed Approved DHS/FEMA Equipment Rates Listed below is the base rates most often used for resources deployed under the PIMAS. A more complete listing may be obtained at Sample Rate Schedule Equipment Rate/hour DHS/FEMA Cost Code Fire Apparatus, 1000 GPM $53.00/hr 8690 Fire Apparatus, 1250 GPM $56.00/hr 8691 Fire Apparatus, 1500 GPM $71.00/hr 8692 Fire Apparatus, 2000 GPM $77.00/hr 8693 Ambulance to 150 hp $21.50/hr 8040 Ambulance to 210 hp $32.00/hr 8041 Command Vehicle, Car $8.50/hr 8072 Command Vehicle to130 hp $ Command Vehicle to 180 hp $ Damage/Loss of Equipment Equipment that is damaged and/or loss during incidents, and is not covered by insurance, may be eligible for reimbursement. The damage and/or loss must be documented along with sufficient supportive documentation such as video and/or photographs. If the documentation is not comprehensive, detailed, and accurate, portions of the claim and possibly the entire claim may be disallowed, and the department will be required to absorb these costs. Reimbursement Processing Each department is responsible for preparing the necessary documentation and submitting a reimbursement claim for resources deployed under the PIMAS to the requesting entity. The requesting entity is responsible for including these costs in their claim to DHS/FEMA when a federal declaration of major emergency, fire, or disaster has been issued. The DHS/FEMA reimbursement process is unique to each disaster and has led to processing reimbursement funds in a different manner, creating some degree of confusion and problems in reconciliation. Created by Pennsylvania Working Group (PWG) PIMAS Page 26 of

27 Therefore coordination between the County PIMAS Coordinator and the Regional PIMAS Coordinator is paramount to ensure full and timely reimbursement. For non-declared emergencies, fires and events, claims should be made within sixty (60) days of demobilization. Travel Reimbursement Travel reimbursement from the Commonwealth will not be eligible unless pre-approved by the Office of the State Fire Commissioner or his/her designee. If pre-approved, the travel reimbursement will adhere to the Commonwealth guidelines for travel reimbursement. Created by Pennsylvania Working Group (PWG) PIMAS Page 27 of

28 Appendix A Organization Created by Pennsylvania Working Group (PWG) PIMAS Page 28 of

29 Appendix A Organization PLAN IMPLEMENTATION Responsibility: The activation of the PIMAS shall remain with the Authority Having Jurisdiction (AHJ) in the affected area. Actions: When mutual aid assistance has been exhausted, the local Authority Having Jurisdiction shall conduct a needs assessment to determine the type and amount of additional resources required. The Authority Having Jurisdiction requests PIMAS assistance from the County Emergency Management Coordinator. The County Emergency Management Coordinator completes and forwards the Request For Assistance (RFA) to the State Emergency Operation Center. The State Emergency Operation Center will notify the State Fire Commissioner of the RFA. The ESF 4 and/or 9 Representative will process the RFA and if applicable, assign a Mission/Tracking Number. The ESF 4 and/or 9 Representative contacts the County Emergency Management Agency or the PIMAS County Coordinator or the PIMAS Regional Coordinator to verify the resources available within the Region to respond to the affected County. The PIMAS Regional Coordinator contacts their County Emergency Management Agency Coordinators or PIMAS County Coordinator to notify them of State activation and that resources may be requested. PIMAS Regional Coordinator gathers resources within the Region, verifies their response through the County Emergency Management Agency or PIMAS County Coordinator into the affected jurisdictions and advises ESF 4 and/or 9 representative which resources (committed or sent) from within the region. PIMAS Regional Coordinator contacts the ESF 4 and/or 9 representatives when resource requests cannot be filled from within the Region. The ESF 4 and/or 9 representative gathers information on available resources from the unaffected Regions for response to the affected counties/jurisdictions through the PIMAS Regional Coordinator. Created by Pennsylvania Working Group (PWG) PIMAS Page 29 of

30 Appendix A Organization PIMAS COORDINATOR (STATE COORDINATOR) Position Responsibility: Overall direction, coordination, implementation and management of the PIMAS. Actions: Serves as Chair of the PIMAS Working Group. Appoints a Vice Chair of the PIMAS Working Group. Maintains contact with all PIMAS Regional Coordinator or County EMA/PIMAS Coordinator. Holds regular PIMAS Working Group meetings. These meetings shall be conducted at least quarterly. Makes reports to participating organizations on PIMAS and the activities of the PIMAS Working Group. Assists PIMAS Regional Coordinator or County EMA/PIMAS Coordinator with assigning key staff members for the Plan. Personnel may be drawn from law enforcement, EMS, or other fields as deemed appropriate for the success of the PIMAS. Insures PIMAS updating, training, funding and other administrative functions are on going. Coordinates the PIMAS activation. Serves as the Incident Commander for the PIMAS during its activation. Serves as fire service representative/liaison in the State Emergency Operation Center to ESF 4 and/or 9. Assigns qualified personnel to staff ESF 4 and/or 9 in the State Emergency Operation Center in the event of activation. Serves as the liaison, during the disaster, to the affected PIMAS Regional Coordinator or County EMA/PIMAS Coordinator in providing needed resources from other regions in the State. Notifies PIMAS Regional Coordinator or County EMA/PIMAS Coordinator of the PIMAS activation and that resources may be required. Coordinates and manages the PIMAS while implemented. Assigns or is assigned as a liaison in the emergency area. Coordinates response requests from outside the emergency area. Coordinates demobilization of resources and deactivation of the PIMAS. Critiques response with PIMAS Working Group and makes appropriate recommendations for changes in the PIMAS. Created by Pennsylvania Working Group (PWG) PIMAS Page 30 of

31 Appendix A Organization VICE-CHAIR PIMAS Working Group Position Responsibilities: Assists the State Coordinator in the overall direction, coordination, implementation and management of the PIMAS. Appointed annually by the Chair of the PIMAS Working Group. Serves as committee chair and State Coordinator in the absence of the State Coordinator. Responsible for coordinating all grants and training programs offered by the PIMAS Working Group. Serves as the PIMAS Logistics Officer at the State Emergency Operation Center as necessary. Provides recommendations on revisions necessary to update the PIMAS. Liaisons with external associations and agencies on training opportunities. Created by Pennsylvania Working Group (PWG) PIMAS Page 31 of

32 Appendix A Organization PIMAS REGIONAL COORDINATOR (REGIONAL COUNTER TERRORISM TASK FORCE) Position Responsibility: Coordinate emergency response resources at the regional level. Actions: Identifies at least one (1) alternate for the Region. Serves as member of the PIMAS Working Group. Interacts with various County Emergency Operation Center s in the region. Pre-identifies Staging Areas for emergency assistance. Pre-determines equipment, personnel, etc. that are available for response from within the region. Pre-identifies Strike Teams and/or Task Forces within the region. Communicates with the State Coordinator. Maintains inventory lists of equipment, personnel, etc. in region. May serve as a liaison between Unified Command agencies within their region during an activation. Created by Pennsylvania Working Group (PWG) PIMAS Page 32 of

33 Appendix A Organization PIMAS COUNTY COORDINATOR (COUNTY EMERGENCY MANAGEMENT COORDINATOR OR DESIGNEE) Position Responsibility: Serves as the liaison for the Regional Coordinator to the county emergency management authority. Actions: Serves as a liaison for the PIMAS within the County Emergency Operation Center. Identifies a contact for each participating department in the county. Identifies each participating department s ability to provide assistance and what form that assistance will take; personnel, apparatus, etc. Identifies resources for response; reports and updates this information to the PIMAS Regional Coordinator. Identifies Strike Teams and/or Task Forces within the county and coordinates this information with the PIMAS Regional Coordinator. Maintains all necessary forms and Mission Books in a constant state of readiness for rapid deployment. Updates the PIMAS Regional Coordinator and reports changes of equipment, personnel, etc. Created by Pennsylvania Working Group (PWG) PIMAS Page 33 of

34 Appendix A Organization PUBLIC INFORMATION OFFICER Position Responsibility: This is a specialty position deployed through the PIMAS using an established system developed by the Office of the State Fire Commissioner. Their responsibility is to deploy members from the Public Information Officer (PIO) Statewide Deployment Team as requested and to work under the direction of the requesting agency. Team members will coordinate the release of information regarding the incident and help to organize news briefing and interviews Actions: The ESF 4 and/or 9 representatives shall contact the Pennsylvania Public Information Officer Term Leader to identify requested resources. A roster of members for the Public Information Officer Deployment Team will be kept by the Deployment Team Coordinator, their Alternate and at the Office of the State Fire Commissioner. The Public Information Officer Deployment Team Coordinator shall make contact and establish communications with the State Emergency Operation Center, ESF 14, and ESF Coordinator. All Public Information Officer Deployment Team PIO resources will be coordinated through ESF 4 and/or 9 at the State Emergency Operation Center. Tasking numbers will be received from the PIMAS Regional Coordinator or the PIMAS State Coordinator and will be confirmed to the local agency through the County Coordinator. When deployed to an incident the Public Information Officer will serve at the direction of the local agency and assigned local incident commander. If more than one Public Information Officer is requested, the Public Information Officer Deployment Team Coordinator will assign a Team Leader to the request. If the incident does not have a local Public Information Officer on scene then the requesting agency may request a Public Information Officer Deployment Team Leader to coordinate an Incident Information Center. Created by Pennsylvania Working Group (PWG) PIMAS Page 34 of

35 Appendix A Organization ESF 8 LIAISON Position Responsibility: Contact, communicate, and coordinate with the EMS providers in the Commonwealth. The emergency medical services function is the responsibility of ESF 8 (Health and Medical). The PIMAS is used as the method to mobilize and deploy pre-hospital EMS resources to support a PIMAS deployment. The ESF 8 Liaison provides a link between the Regional EMS Councils and the field for EMS resources. Actions: Establish communications with the Regional EMS Councils. Identify assisting EMS agencies/jurisdictional representatives and establish communications and link them into the resource availability process. Identify available Advanced Life Support and Basic Life Support units, the number and types of transport units, and personnel that are State certified paramedics or EMT s. Respond to requests for EMS organizational contacts. Monitor emergency situation and involvement of each EMS agency/jurisdiction. Monitor incident operations to identify and resolve EMS related inter-organizational coordination problems. Created by Pennsylvania Working Group (PWG) PIMAS Page 35 of

36 Appendix A Organization PIMAS FIELD REPRESENTATIVE Position Responsibilities: Serves as a Liaison for the State Coordinator to the Incident Commander within an affected area. Appointed by the ESF 4 and/or 9 representative at the State Emergency Operation Center to respond to the disaster area. Assesses the situation at the local emergency operations center and from input gathered from the Incident Commander, Emergency Management Coordinator, and Fire Chief. Act as an intelligence source for ESF 4 and/or 9 representative, reporting back to them on the status from ground zero. Serve as a resource for the local jurisdiction, guiding them on the process to obtain resources through the PIMAS. Function as a liaison in the re-deployment of units by advising the local jurisdiction of requests coming from other jurisdictions for resources and by advising the State Emergency Operation Center of the status/need for resources within the jurisdiction where they are currently deployed. Verify that requested resources have, in fact, made it to the requesting jurisdiction and report to ESF 4 and/or 9 on their status as well as keeping the local jurisdiction advised as to the status of requested but not yet received resources. Evaluate local support of mutual aid resources and determine if needs are being met. Work with requesting agency(s) to address resource support needs. Assist in the demobilization process. Serve as Liaison between the local jurisdiction, Department of Conservation and Natural Resources, Division of Forest Fire Protection, and other agencies for the PIMAS implementation. Created by Pennsylvania Working Group (PWG) PIMAS Page 36 of

37 Appendix B Resource Typing Definitions Created by Pennsylvania Working Group (PWG) PIMAS Page 37 of

38 Appendix B Resource Typing Definitions Resource Typing Definitions Overview: The purpose of this overview is to communicate the criteria that were used to define and identify the current typed 120 NIMS national resource requirements typing definitions requirements. In addition, the same criteria will serve as the basis for future national resource typing definitions requirements. The NIMS Integration Center recognizes that the NIMS is a evolving process, especially as new capabilities are identified to enhance the nation s ability to manage all-hazard incidents (i.e. including Incidents of National Significance and National Special Security Events). Background: When addressing the 2006 NIMS compliance requirements (i.e. to inventory the national 120 resource typing definitions), many states chose voluntarily to expand the effort to inventory and type state-specific response resources and assets. This additional level of typing supports intrastate (i.e. within a state) as well as regional mutual aid plans, agreements, and compacts involving adjacent states or neighboring inter-state (i.e. between states) local jurisdictions. As a result, states have identified and typed response resources and assets that exceed the current national 120 Resources typed. The NIMS Integration Center encourages and supports such efforts whenever states and territories determine it is necessary to go beyond the NIMS National Resource Typing Definitions to meet the states and territories unique needs, especially as such efforts are necessary to address the unique needs as identified by the states and territories. The NIMS Integration Center therefore recognizes the need to revise its former policy position, and add the capacity to recognize Tier One and Tier Two resource typing definitions. Tier One will continue to be national in its scope and consist of the current 120 and resource typing definitions. Tier Two will be those resources defined and inventoried by the states, tribal, and local jurisdictions that are not Tier One resources, but rather those that are specific and limited to intra-state mutual aid request, and to limited specific in regional mutual aid assistance (i.e. resources which may cross state lines, but which would not be Tier One resources). Also under Tier Two would be first responder resources that would not be deployable nationally, or are so common that national definitions are not required as they can be ordered using common language (i.e. pick-up trucks, etc.). States are not obligated to submit Tier Two resource typing definitions for review or approval by the NIMS Integration Center. However, the NIMS Integration Center will accept voluntary submissions of Tier Two resource typing definitions for consideration as additions to the Tier One NIMS National Resource Typing Definitions. The NIMS Integration Center will not publish, either in print or online Tier Two resources typing definitions. Rather our office will be working in partnership with National Emergency Management Association (NEMA) to gain consensus from the states and territories on how to best distribute Tier Two resource typing definitions. In addition, all Tier One resources will undergo periodical review to ensure they remain essential for interstate mutual aid and compacts. Created by Pennsylvania Working Group (PWG) PIMAS Page 38 of

39 From a national perspective, the following criteria have been developed for Tier One level resource typing definitions and included within the NIMS National Resource Typing Definitions. Also, where applicable, the same criteria may serve as a useful guide for states when developing their Tier Two resource typing definitions for other resources used within their state or for regional mutual aid. Tier Two resources are not required to be inventoried for the purpose of NIMS compliance or to be reported to the NIMS Integration Center. Tier One Criteria for the NIMS National Resource Typing Definitions: The Resource must: 1. Already exist as a defined, or readily organized, deployable interstate response resource or first responder asset; 2. Be exchanged and deployed with usage governed through interstate mutual aid agreements or compacts; 3. Be of sufficient capability to warrant being allocated and/or physically deployed nationally, if requested; 4. Must have performance capability levels that can be identifiable as to Category, Kind and Type; a. Category function for which the resource is most useful (firefighting, law enforcement, health and medical, etc.); b. Kind broad class of characterization, such as teams, personnel, equipment, and supplies. Metrics have been developed for each kind and are measurements of capability or capacity; and c. Type measure of minimum capabilities to perform its function Type 1 implies a higher capability than Type II. 5. Be identified, inventoried, and tracked to determine availability status for response operations by the jurisdiction having authority; 6. Allow for command and control utilization under the NIMS Incident Command System (ICS); 7. Be sufficiently interoperable or compatible to allow for deployment through a standard system for resource ordering as authorized under interstate mutual aid agreements, compacts, and appropriate contracting mechanisms. The Tier One Resource definitions can be found at the following website. Created by Pennsylvania Working Group (PWG) PIMAS Page 39 of

40 Appendix B Resource Typing Definitions Tier Two Pennsylvania Specific Resources (This section will be completed as Pennsylvania specific resources are identified.) Created by Pennsylvania Working Group (PWG) PIMAS Page 40 of

41 Appendix C Communications Statewide Emergency Response Plan Page 41 of 82

42 Appendix C PIMAS COMMUNICATIONS Communications The key to the successful operation of the various resources into a region will depend heavily upon the ability of resources to communicate effectively. It is realistic to assume that in the wake of a major disaster, such as a hurricane, the existing communication system in the affected area will be inoperable or severely compromised. Therefore, deployed resources must be able to communicate with each other, independent of the local communications network. The proposed concept is intended to enable effective communications during emergency response requiring multiple resources from different locations such as a major fire or disaster comprising multiple departments from multiple jurisdictions. Lessons learned indicate that during such an event, several, perhaps many, smaller groups of first responders converge on a scene, each with their own respective communications equipment. Current deficiencies include the inability of individual groups to communicate on a common platform once they arrive, the inability to communicate back to the county of origin, as well as the destination point, and limited wide-area communications capabilities between response teams during transit. The goal of this section is to address identified deficiencies and provide a unified communications platform for mutual aid. The fundamental elements of this plan include: Tactical Radio InterOperability (TRIO) Units Limited use of PA STARNET. (The Commonwealth of Pennsylvania s 800 MHz Statewide Radio Network) Cache Radios (UHF) TACTICAL RADIO INTEROPERABILITY (TRIO) UNITS Tactical Radio Interoperability (TRIO) Units are located in each Regional Counter Terrorism Task Force (RCTTF) region. A TRIO unit consists of a transportable case containing rack mounted communications equipment as follows: Software controlled tactical patching device Rugged touch screen computer for management/control of patching device PA STARNET 800 MHz mobile radio (mounted and integrated) UHF mobile radio (mounted and integrated) Cache of interface cables to support connecting other anticipated radio resources TRIO units are to be used in conjunction with designated support vehicles and/or apparatus. Supporting vehicles will be retrofit with provisions for quick-connect/disconnect power and antenna accommodations with capabilities to transport while fully operational. Upon arrival, additional radio assets may be patched to support a common communications platform and/or Statewide Emergency Response Plan Page 42 of 82

43 Appendix C PIMAS COMMUNICATIONS through the use of distributed cache radios. PA STARNET (800 MHz Statewide Radio Network) The Commonwealth of Pennsylvania s 800 MHz Statewide Radio Network will be used in conjunction with existing Regional Counter Terrorism Task Force talk groups for specific widearea communications needs: Maintain communications between the responding PIMAS single resources, PIMAS strike teams, and/or PIMAS task forces and their county of origin, control point Establish responding PIMAS resource communications with the destination point Provide a means for multiple responding PIMAS resources to communicate across a wide area During response, the Tactical Radio InterOperability unit will remain operational and serve as a cross-band repeater effectively extending wide-area communications capabilities to all responders in the responding PIMAS resources via portable cache radios. Cache Radios A cache of portable radios are located in each Regional Counter Terrorism Task Force (RCTTF) region. Radios are intended to operate on the UHF band in analog mode. UHF is suggested due to good building penetration performance and potential availability of decommissioned PEMA frequencies. Also, utilizing the UHF band may possibly promote interoperability with emergency medical (MED) channels. Analog operation is suggested to simplify operations, minimize complications and reduce equipment and maintenance costs. The Public Safety Interoperability Channels are to be contained in a standardized channel list. Additional channel capacity may be utilized for expansion based on input from participants. The first and last channel slots are reserved for a standard operational plan to enable quick channel access when needed; for example crank the selector to either stop during intense operations. Cache radios will be stored and transported in a rugged case containing gang chargers, spare batteries, alkaline battery packs, and noise canceling headsets. Charging facilities should be capable of dual power 110 VAC/ 12 VDC operations. Operational Readiness In order to assure operational readiness, each hosting region will provide a suitable storage area for their designated Tactical Radio Inter-Operability unit and supporting vehicle(s) and necessary staffing to assure operational efficiency during all deployments. Each Tactical Radio Inter- Operability Unit will contain an inventory booklet, which provides a complete listing of equipment, as well as set-up and operating instructions. Annually, and after each deployment, the Regional PIMAS Coordinator shall complete an inventory of all equipment assigned to their Tactical Radio Inter-Operability Unit. Copies of the annual inventory are to be forwarded to the State PIMAS Coordinator. The State PIMAS Coordinator shall forward copies to the Emergency Statewide Emergency Response Plan Page 43 of 82

44 Appendix C PIMAS COMMUNICATIONS Coordinating Officer. At the direction of the State PIMAS Coordinator, an annual, functional test of all Tactical Radio Inter-Operability Units shall be completed. All performance deficiencies are to be recorded and corrective maintenance is to be completed as soon as possible. The Regional PIMAS Coordinator shall coordinate all necessary preventive maintenance and repair service. Deployments For purposes of deployment, the Tactical Radio Inter-Operability Units are to be considered PIMAS emergency response resources and are only to be deployed under the provisions of this PIMAS. All deployments, emergency and non-emergency, are to be tasked with the approval of the State PIMAS Coordinator and/or the Emergency Coordinating Officer. In addition, the State PIMAS Coordinator and/or the Emergency Coordinating Officer shall have final authority to determine the appropriateness of all mission requests and the duration of all Tactical Radio Inter- Operability Unit deployments. There are three (3) basic applications or methods of use of the Tactical Radio Inter-Operability units: As a mobile cross-band repeater to interconnect PA STARNET wide-area communications capabilities to cache units As a tactical interoperability solution capable of connecting multiple communications technologies/frequency bands As a tactical dispatch console with recording capabilities TACTICAL RADIO INTEROPERABILITY UNIT CAPABILITIES Each Tactical Radio Inter-Operability Unit consists of a UHF and a 800 MHz PA STARNET mobile radio interfaced to a software controlled interoperability patching device. Primary communications are to be conducted on PIMAS response resource s native communications equipment via radio interoperability device, cache radios, or a combination solution. Tactical Radio Inter-Operability Units are transported to the site. A team of 1-4 trained individuals is required for rapid and safe deployment and should be deployed with the Tactical Radio Inter-Operability Unit. The deployment team may consist of fire service personnel and/or Amateur Radio Emergency Service (ARES) and/or Radio Amateur Civil Emergency Service (RACES) and/or Division of Forestry volunteers. Statewide Emergency Response Plan Page 44 of 82

45 Appendix C PIMAS FREQUENCY PLAN Base, Mobile, Portable Communications VHF Frequency CTCSS Primary Use PA FIRE MUTUAL AID (FIRST PRIORITY) EMERGENCY MANAGEMENT PA EMS COMM PLAN NATIONAL PUBLIC SAFETY / National Public Safety Calling Repeater / / / / PA PUBLIC SAFETY AMATEUR RADIO (FM Simplex) None National Channel PA FORESTRY SERVICE U.S. FORESTRY SERVICE Statewide Emergency Response Plan Page 45 of

46 Appendix D Communications VHF Frequency CTCSS Primary Use DHS/FEMA UHF Frequency To be supplied 700/800 MHz Frequency To be supplied Statewide Emergency Response Plan Page 46 of

47 Appendix D Public Information Statewide Emergency Response Plan Page 47 of

48 Appendix D Public Information Public Information Officer (PIO) Deployment Ratings (To be Developed) Resource Typing Minimum Requirements Statewide Emergency Response Plan Page 48 of

49 Appendix E Activation Order Statewide Emergency Response Plan Page 49 of

50 Appendix E Activation Sample Activation Order ACTIVATION ORDER State Emergency Operations Center ESF 4&/or 9 Voice Fax DATE: TO: FROM: PENNSYLVANIA ESF 4 AND/OR 9 SUBJECT: Activation Order, Mission Number 07-XX-YYY Task: Incident Type / Location: Initial Staging Area: Management Team: Instructions to Task Forces: Statewide Emergency Response Plan Page 50 of

51 Appendix F Position Descriptions Statewide Emergency Response Plan Page 51 of

52 Appendix F Job Descriptions PIMAS State Coordinator General Position Description: This position will usually be filled by the State Fire Commissioner or designee. The person filling this position is responsible for assigning staff in the ESF 4 and/or 9 positions at the SEOC and responsible for the oversight and implementation of the PIMAS and providing guidance and direction to the PIMAS Working Group. Duties and Responsibilities: Serves as Chair of the PIMAS Working Group. Appoints a Vice Chair of the PIMAS Working Group. Maintains contact with all PIMAS Regional Coordinator or County EMA/PIMAS Coordinator. Holds regular PIMAS Working Group meetings. These meetings shall be conducted at least quarterly. Makes reports to participating organizations on PIMAS and the activities of the PIMAS Working Group. Assists PIMAS Regional Coordinator or County EMA/PIMAS Coordinator with assigning key staff members for the Plan. Personnel may be drawn from law enforcement, EMS, or other fields as deemed appropriate for the success of the PIMAS. Insures PIMAS updating, training, funding and other administrative functions are on going. Coordinates the PIMAS activation. Serves as the Incident Commander for the PIMAS during its activation. Serves as fire service representative/liaison in the State Emergency Operation Center to ESF 4 AND/OR 9. Assigns qualified personnel to staff ESF 4 AND/OR 9 in the State Emergency Operation Center in the event of activation. Serves as the liaison, during the disaster, to the affected PIMAS Regional Coordinator or County EMA/PIMAS Coordinator in providing needed resources from other regions in the State. Notifies PIMAS Regional Coordinator or County EMA/PIMAS Coordinator of the PIMAS activation and that resources may be required. Coordinates and manages the PIMAS while implemented. Assigns or is assigned as a PIMAS Field Representative in the emergency area. Coordinates response requests from outside the emergency area. Coordinates demobilization of resources and deactivation of the PIMAS. Critiques response with PIMAS Working Group and makes appropriate recommendations for changes in the PIMAS. Minimum Training and Experience: Training ICS-100, ICS-200, ICS-300, ICS-400 or equivalent IS-700, IS-800 H400 AHIMT Incident Commander or equivalent H450 AHIMT Logistics Section Chief or equivalent Fire Officer 3 & 4 equivalent Continuity of Operations Public Information Experience Significant, ongoing experience related to the management of emergency incidents and events that may involve multiple jurisdictions requiring mutual aid response Functional experience in ICS Performance in the positions of Incident Commander or Logistics Section Chief on actual incidents Statewide Emergency Response Plan Page 52 of

53 Appendix F Job Descriptions PIMAS County Coordinator General Position Description: The County Emergency Management Coordinator or a designee shall coordinate assistance among fire/rescue agencies in their respective county. They should also work closely with the Office of the State Fire Commissioner through the PIMAS Regional Coordinator to maintain the resource list for those county fire departments who agree to participate in the PIMAS. Duties and Responsibilities: Identifies fire, rescue, hazmat, command, and personnel resources in their county willing to participate in PIMAS. Identifies a contact for each participating department in the county. Identifies each participating department s ability to provide assistance and what form that assistance will take; personnel, apparatus, etc. Identifies resources for response; reports and updates this information to the PIMAS Regional Coordinator. Identifies Strike Teams and/or Task Forces within the county and coordinates this information with the PIMAS Regional Coordinator. Serves as a liaison for PIMAS resources within the County Emergency Operation Center. Maintains all necessary forms and Mission Books in a constant state of readiness for rapid deployment. Updates the PIMAS Regional Coordinator and reports changes of equipment, personnel, etc. Coordinates requests for PIMAS resources when an emergency, fire, or disaster is occurring in their county and is requested by a local political sub-division or an organization of a political sub-division. Coordinates with the PIMAS Regional Coordinator the filling of PIMAS Resource Request by county PIMAS resources. Minimum Training and Experience: Training As required by County government. Experience As required by County Government Statewide Emergency Response Plan Page 53 of

54 Appendix F Job Descriptions PIMAS Regional Coordinator General Position Description: The nine Regional Counter Terrorism Task Forces will identify a person to serve as the PIMAS Regional Coordinator for their region. The Regional Coordinator will coordinate emergency response resources at the regional level. This coordinator will serve on the PIMAS Working Group and will coordinate PIMAS resources within the region. They will maintain the resource list of those departments who are participating in PIMAS within their region. Duties and Responsibilities: Coordinates with the PIMAS County Coordinators in their region to identify fire, rescue, hazmat, command, and personnel resources in their region willing to participate in PIMAS. Develops and maintains a list of contacts for each participating department in the region. Identifies each participating department s ability to provide assistance and what form that assistance will take; personnel, apparatus, etc. Identifies PIMAS resources within their region for response; reports and updates this information to the PIMAS State Coordinator ort State Emergency Operation Center. Identifies Strike Teams and/or Task Forces within the region and coordinates this information with the PIMAS State Coordinator. Identifies at least one (1) alternate coordinator for their region. Serves as member of the PIMAS Working Group. Interacts with various County Emergency Operation Center s in the region. Pre-identifies Staging Areas for emergency assistance coming into their region Pre-identifies assembly points for PIMAS resources responding from their region to fill a PIMAS resource request outside their region. Pre-determines equipment, personnel, etc. that are available for response from within the region. Pre-identifies Strike Teams and/or Task Forces within the region. Communicates with the State Coordinator. Maintains an inventory lists of equipment, personnel, etc. in region. May serve as a liaison between Unified Command agencies within their region during an activation. Minimum Training and Experience: Training ICS-100, ICS-200, ICS-300 or equivalent IS-700, IS-800 H450 AHIMT Logistics Section Chief or equivalent Fire Officer 3 & 4 equivalent Continuity of Operations Public Information Experience Significant, ongoing experience related to the management of emergency incidents and events that may involve multiple jurisdictions requiring mutual aid response Functional experience in ICS Performance in the positions of Incident Commander or Logistics Section Chief on actual incidents Statewide Emergency Response Plan Page 54 of

55 Appendix F Job Descriptions State Emergency Operation Center Liaison Officer General Position Description: A member of the Office of the State Fire Commissioner staffing the ESF 4 and/or 9 function within the State Emergency Operation Center. The Liaison Officer is responsible for coordinating PIMAS resources during declared major emergencies, declared fires, and declared disasters. The Liaison Officer may assign a PIMAS Field Representative. Duties and Responsibilities: Maintains contact with all PIMAS Regional Coordinator or County EMA/PIMAS Coordinator when the State Emergency Operation Center is activated. Assists PIMAS Regional Coordinator or County EMA/PIMAS Coordinator with assigning key staff members for the Plan. Personnel may be drawn from law enforcement, EMS, or other fields as deemed appropriate for the success of the PIMAS. Coordinates the PIMAS activation. Serves as the Deputy Incident Commander for the PIMAS during its activation. Serves as fire service representative/liaison in the State Emergency Operation Center to ESF 4 AND/OR 9. Assigns additional qualified personnel to staff ESF 4 AND/OR 9 in the State Emergency Operation Center in the event of activation. Notifies PIMAS Regional Coordinator or County EMA/PIMAS Coordinator of the PIMAS activation and that resources may be required. Coordinates and manages the PIMAS while implemented. Assigns or may be assigned as a PIMAS Field Representative in the emergency area. Coordinates response requests from outside the emergency area. Coordinates demobilization of resources and deactivation of the PIMAS. Minimum Training and Experience: Training ICS-100, ICS-200, ICS-300, ICS-400 or equivalent IS-700, IS-800 H400 AHIMT Incident Commander or equivalent H450 AHIMT Logistics Section Chief or H430 Operations Section Chief or equivalent Fire Officer 3 & 4 equivalent Continuity of Operations Public Information Experience Significant, ongoing experience related to the management of emergency incidents and events that may involve multiple jurisdictions requiring mutual aid response Functional experience in ICS Performance in the positions of Incident Commander or Logistics Section Chief on actual incidents Statewide Emergency Response Plan Page 55 of

56 Appendix F Job Descriptions ESF 8 Liaison General Position Description: The ESF 8 Liaison is responsible for contacting, communicating, and coordinating with EMS providers in the Commonwealth. The emergency medical services function is the responsibility of ESF 8 (Health and Medical). The PIMAS is used as the method to mobilize and deploy pre-hospital EMS resources to support a PIMAS deployment. The ESF 8 Liaison provides a link between the Regional EMS Councils and the field for EMS resources. Duties and Responsibilities: Identify assisting EMS agencies/jurisdictional representatives and establish communications and link them into the resource availability process. Identify available Advanced Life Support and Basic Life Support units, the number and types of transport units, and personnel that are State certified paramedics or EMTs. Identify Strike Teams and Task Forces of EMS units within the Commonwealth. Designate Strike Team and/or Task Force Leaders. Establish communications with the Regional EMS Councils. Respond to requests for EMS organizational contacts. Monitor emergency situation and involvement of each EMS agency/jurisdiction. Monitor incident operations to identify and resolve EMS related inter-organizational coordination problems. Minimum Training and experience Training ICS-100, ICS-200, ICS-300 or equivalent IS-700, IS-800 EMS Officer/Management Continuity of Operations Public Information Experience Significant, ongoing experience related to the management of emergency incidents and events that may involve multiple jurisdictions requiring mutual aid response Functional experience in ICS Statewide Emergency Response Plan Page 56 of

57 Appendix F Job Descriptions PIMAS FIELD REPRESENTATIVE General Position Description: Serves as a Liaison for the State Coordinator to the local Incident Commander within an affected area. Duties and Responsibilities: Appointed by the ESF 4 and/or 9 representative at the State Emergency Operation Center to respond to the disaster area. Assesses the situation at the local emergency operations center and from input gathered from the Incident Commander, Emergency Management Coordinator, and/or Fire Chief. Acts as an information/intelligence source for ESF 4 and/or 9 representative, reporting back to them on the status from the affected area. Serves as a resource for the local jurisdiction, guiding them on the process to obtain resources through the PIMAS. Functions as a liaison in the re-deployment of units by advising the local jurisdiction of requests coming from other jurisdictions for resources and by advising the State Emergency Operation Center of the status/need for resources within the jurisdiction where they are currently deployed. Verifies that requested resources have, in fact, arrived at the requesting jurisdiction. Reports to ESF 4 and/or 9 on the status of PIMAS resources on-scene. Keeps the local jurisdiction advised as to the status of requested PIMAS resources that have not yet arrived on-scene. Evaluates local logistical support of PIMAS resources and determine if needs are being met. Works with requesting agency(s) to address PIMAS resource logistical support needs. Assists in the demobilization process for PIMAS resources. Serves as Liaison between the local jurisdiction, Department of Conservation and Natural Resources, Division of Forest Fire Protection, and other agencies during a PIMAS activation. Minimum Training and Experience: Training ICS-100, ICS-200, ICS-300 or equivalent IS-700, IS-800 Command Officer or equivalent Public Information Experience Significant, ongoing experience related to the management of emergency incidents and events that may involve multiple jurisdictions requiring mutual aid response Functional experience in ICS Statewide Emergency Response Plan Page 57 of

58 Appendix F Job Descriptions Strike Team/Task Force Leader General Position Description: The Strike Team or Task Force Leader is responsible for performing tactical assignments assigned to the Strike Team or Task Force. The Leader reports work progress and status of resources, maintains work records on assigned personnel, and relays other important information to their supervisor. Duties and Responsibilities: Reviews assignments with subordinates and assigns tasks. Monitors work progress and make changes when necessary. Coordinates activities with adjacent strike teams, task forces and single resources. Travels to and from active assignment area with assigned resources. Retains control of assigned resources while in available or out-of-service status. Submits situation and resource status information to Division/Group Supervisor. Maintains Unit/Activity Log (ICS Form 214). Minimum Training and Experience: Training ICS-100, ICS-200, ICS-300 or equivalent IS-700 Fire Officer 1 & 2 equivalent Experience Significant, ongoing experience related to the management of single resources, strike teams, and/or task forces during emergency incidents and events. Functional experience in ICS Performance in the positions of Company Officer on actual incidents Statewide Emergency Response Plan Page 58 of

59 Appendix G Definitions and Acronyms Statewide Emergency Response Plan Page 59 of

60 Appendix G Definitions and Acronyms Activation Order: The written document that directs a PIMAS resource to deploy to an incident or event. The activation order contains the following information; Mission/Task assignment, Incident Type/Location, Staging Area, Management Team, and special instructions. Agency: A division of government with a specific function offering a particular kind of assistance. In ICS, agencies are defined either as jurisdictional (having statutory responsibility for incident management) or as assisting or cooperating (providing resources or other assistance). AHJ: Authority Having Jurisdiction All-hazards: Any incident or event, natural or human-caused that warrants action to protect life, property, environment, public health or safety, and minimize disruptions of government, social or economic activities. Assignments: Tasks given to resources to perform within a given operational period that is based on operational objectives defined in the IAP. Available Resources: Resources assigned to an incident, checked in and available for a mission assignment, normally located in a Staging Area. Authority Having Jurisdiction (AHJ): The political sub-division or agency that has legal responsibility for response to and resolution of incidents, events, and fires. The legal responsibility may also include the administration of contracts, delegation of authority, codes, and standards. Backfill: Replacement personnel who perform the regular duties of other personnel while they are performing eligible emergency work under the Public Assistance Program (PA) or Fire Management Assistance Grant Program (FMAG). Check-In: The process through which resources first report to an incident/event. Check-in locations include the incident command post (ICP), Resources Unit, incident base, camps, staging areas, or directly on the site. Credentialing: Involves providing documentation that can authenticate and verify the certification and identity of designated incident managers and emergency responders. Declared Disaster: An emergency or major disaster as defined at 44 CFR (a)(9) and (17) respectively. Declared Fire: An uncontrolled fire or fire complex, threatening such destruction as would constitute a major disaster for which the Recovery Division Director has approved a declaration in accordance with the criteria listed in 44 CFR Deployment Order: See Activation Order. Dispatch: The ordered movement of a resource or resources to an assigned operational mission or an administrative move from one location to another. Statewide Emergency Response Plan Page 60 of

61 Appendix G Definitions and Acronyms EMAC: Emergency Management Assistance Compact. Emergency: Absent a Presidential-declared emergency, any incident(s), human-caused or natural, that requires responsive action to protect life or property. Under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, an emergency means any occasion or instance for which, in the determination of the President, Federal assistance is needed to supplement State and local effort and capabilities to save lives and to protect property and public health and safety, or to lessen or avert the threat of a catastrophe in any part of the United States. Emergency Management Assistance Compact (EMAC): An interstate mutual aid agreement that allows states to assist one another in responding to all kinds of natural and man-made disasters. It is administered by the National Emergency Management Association (NEMA). Emergency Operations Centers (EOCs): The physical location at which the coordination of information and resources to support domestic incident management (on-scene operations) activities normally takes place. An EOC may be a temporary facility or may be located in a more central or permanently established facility, perhaps at a higher level of organization within a jurisdiction. EOCs may be organized by major functional disciplines (e.g., fire, law enforcement, and medical services), by jurisdiction (e.g., Federal, State, regional, county, city, tribal), or some combination thereof. Emergency Response Provider: Includes Federal, State, local, and tribal emergency public safety, law enforcement, emergency response, emergency medical (including hospital emergency facilities), and related personnel, agencies, and authorities. See Section 2 (6), Homeland Security Act of 2002, Pub. L , 116 Stat (2002). Also known as Emergency Responder. Emergency Work: Mutual aid work provided in the performance of emergency work necessary to meet immediate threats to life, public safety, and improved property, including firefighting activities under the FMAG program. Event: A planned, non-emergency activity. ICS can be used as the management system for a wide range of events, e.g., parades, concerts, or sporting events. Federal: Of or pertaining to the Federal Government of the United States of America. Finance/Administration Section: The General Staff position responsible financial and administrative aspects of an incident, event, or fire. Finance/Administration Section Chief (FSC): The Finance/Administration Section Chief is responsible for all financial, administrative, and cost analysis aspects of the incident and for supervising members of the Finance/Administration Section. FSC: Finance/Admin Section Chief. Statewide Emergency Response Plan Page 61 of

62 Appendix G Definitions and Acronyms Grant Management Work: For Public Assistance only, work associated with the performance of the Grantee s responsibilities as the grant administrator, as outlined in 44 CFR (b). Use of EMAC provided assistance to perform these tasks is eligible mutual aid work. Hazard: Something that is potentially dangerous or harmful, often the root cause of an unwanted outcome. IC: Incident Commander or Incident Command ICP: Incident Command Post ICS: Incident Command System IMT: Incident Management Team Incident: An occurrence or event, natural or human-caused that requires a response to protect life or property. Incidents can, for example, include major disasters, emergencies, terrorist attacks, terrorist threats, wildland and urban fires, floods, hazardous materials spills, nuclear accidents, aircraft accidents, earthquakes, hurricanes, tornadoes, tropical storms, war-related disasters, public health and medical emergencies, and other occurrences requiring an emergency response. Incident Command System (ICS): A standardized on-scene emergency management construct specifically designed to provide for the adoption of an integrated organizational structure that reflects the complexity and demands of single or multiple incidents, without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, designed to aid in the management of resources during incidents. It is used for all kinds of emergencies and is applicable to small as well as large and complex incidents. ICS is used by various jurisdictions and functional agencies, both public and private, to organize field-level incident management operations. Incident Commander (IC): The individual responsible for the management of all incident activities, including the development of strategies and tactics and the ordering and the release of resources. The IC has overall authority and responsibility for conducting incident operations. This ranking official is responsible for overseeing the management functions of operations, planning, logistics, and finances of the field response. Incident Management Team (IMT): An IC and appropriate Command Staff, General Staff, and Unit personnel assigned to an incident. IMTs are generally grouped in five types. Types I and II are National teams, Type III are state or regional, Type IV are large department specific or in state regional teams, while Type V is for smaller jurisdictions. Statewide Emergency Response Plan Page 62 of

63 Appendix G Definitions and Acronyms Incident of National Significance (INS): An actual or potential high-impact event that requires robust coordination of the Federal response in order to save lives and minimize damage, and provide the basis for long-term community and economic recovery. The Secretary of Homeland Security, in consultation with other departments and agencies, and the White House, as appropriate, declares Incidents of National Significance. There are no automatic triggers for an Incident of National Significance. The Secretary of Homeland Security will manage the Federal government's response following the declaration of an Incident of National Significance. INS: Incident of National Significance. Initial Action: The actions taken by those responders first to arrive at an incident site. Initial Response: Resources initially committed to an incident. Jurisdiction: A range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority. Jurisdictional authority at an incident can be political or geographical (e.g., city, county, tribal, State, or Federal boundary lines) or functional (e.g., law enforcement, public health). Liaison Officer (LOFR): Incidents that are multi-jurisdictional, or have several agencies involved, may require the establishment of the Liaison Officer position on the Command Staff. Only one Liaison Officer will be assigned for each incident, including incidents operating under Unified Command and multi-jurisdiction incidents. The Liaison Officer is the point of contact for the Agency Representatives assigned to the incident by assisting or cooperating agencies. Local Government: A county, municipality, city, town, township, local public authority, school district, special district, intrastate district, council of governments (regardless of whether the council of governments is incorporated as a nonprofit corporation under State law), regional or inter-state government entity, or agency or instrumentality of a local government; an Indian tribe or authorized tribal organization, or in Alaska a Native village or Alaska Regional Native Corporation; a rural community, unincorporated town or village, or other public entity. See Section 2 (10), Homeland Security Act of 2002, Pub. L , 116 Stat (2002). LOFR: Liaison Officer. Logistics Section: The ICS section responsible for providing facilities, services, and material in support of the incident. Logistics Section Chief (LSC): The Logistics Section Chief, a member of the General Staff, is responsible for providing support for the incident. The Section Chief participates in development and implementation of the Incident Action Plan, activates and supervises assigned Branches/Units, and is responsible for the safety and welfare of Logistics Section personnel Statewide Emergency Response Plan Page 63 of

64 LSC: Logistics Section Chief. Appendix G Definitions and Acronyms Mission/Task Assignment Number: A unique number given to each mission/task to be accomplished during a major emergency, declared fire, and declared disaster. This number is used to track resources and the work they perform and accomplish. Mobilization: The process and procedures used by all organizations Federal, State, local, and tribal for activating, assembling, and transporting all resources that have been requested to respond to or support an incident/event. Mutual Aid Work: There are two types of mutual aid work eligible for DHS/FEMA assistance: Emergency Work and Grant Management Work. Both are subject to the eligibility requirements of the respective Public Assistance or Fire Management Assistance Grant programs. National Incident Management System (NIMS): A system mandated by HSPD-5 that provides a consistent nationwide approach for Federal, State, local, and tribal governments; the private sector, and NGOs to work effectively and efficiently together to prepare for, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. To provide for interoperability and compatibility among Federal, State, local, and tribal capabilities. The NIMS includes a core set of concepts, principles, and terminology. HSPD-5 identifies these as the ICS; multi-agency coordination systems; training; identification and management of resources (including systems for classifying types of resources); qualification and certification; and the collection, tracking, and reporting of incident information and incident resources. National Response Plan: The National Response Plan identifies situations that require Federal assets to respond when a major emergency, major fire, or disaster is declared by the President of the United States. The Plan also describes how each Federal agency will respond when the Plan is activated. NIMS: National Incident Management System. NRP: National Response Plan. Operational Period: The time scheduled for executing a given set of operation actions, as specified in the Incident Action Plan. Operational periods can be of various lengths, although usually not over 24 hours. Operations Section: The Operations Section is responsible for implementing the Incident Action Plan through tactical operations. Operations Section Chief (OSC): The Operations Section Chief, a member of the General Staff, is responsible for the management of all operations directly applicable to the primary mission ensuring the overall safety and welfare of all Section personnel. OSC: Operations Section Chief. Participating Agency: A political sub-division or an organization of a political sub-division that has Statewide Emergency Response Plan Page 64 of

65 agreed to be a member of the Pennsylvania Intra-State Mutual Aid System (PIMAS) and willing to provide identified resources for response to an emergency, fire, or disaster within the Commonwealth of Pennsylvania. Appendix G Definitions and Acronyms Personnel Accountability: The ability to account for the location and welfare of incident personnel. It is accomplished when supervisors ensure that ICS principles and processes are functional and that personnel are working within established incident management guidelines. PIO: Public Information Officer. Planning Section Chief (PSC): The Planning Section Chief, a member of the Incident Commander's General Staff, is responsible for the collection, evaluation, dissemination and use of information about the development of the incident and status of resources. Providing Agency/Entity: The agency/entity providing mutual aid assistance to a Requesting Entity pursuant to a local or statewide mutual aid agreement. PSC: Planning Section Chief. Public Information Officer (PIO): A member of the Command Staff responsible for developing and releasing about the incident to the news media, incident personnel and other appropriate agencies and organizations. The PIO is also responsible for interfacing with the public and media or with other agencies with incident-related information requirements. Qualification and Certification: This subsystem provides recommended qualification and certification standards for emergency responder and incident management personnel. It also allows the development of minimum standards for resources expected to have an intra- or inter-state application. Standards typically include training, currency, experience, and physical and medical fitness. Reception Area: This refers to a location separate from staging areas, where resources report in for processing and out-processing. Reception Areas provide accountability, security, situational awareness briefings, safety awareness, distribution of IAPs, supplies and equipment, feeding, and bed down. Requesting Agency/Entity: A political sub-division or an organization of a political sub-division that requests mutual aid assistance, PIMAS resources, from a Providing Agency/Entity for emergency work resulting from a declared fire, emergency, or major disaster within its legal jurisdiction. The requesting agency/entity is eligible to receive FEMA assistance for the eligible mutual aid activities from the providing entities. Resources: Personnel and major items of equipment, supplies, and facilities available or potentially available for assignment to incident operations and for which status is maintained. Resources are described by kind and type and may be used in operational support or supervisory capacities at an incident or at an EOC. Resource Identification and Ordering: Resource managers use standardized processes and Statewide Emergency Response Plan Page 65 of

66 methodologies to order, identify, mobilize, dispatch, and track the resources required to support incident management activities. Appendix G Definitions and Acronyms Resource Management: Efficient incident management requires a system for identifying available resources at all jurisdictional levels to enable timely and unimpeded access to resources needed to prepare for, respond to, or recover from an incident. Resource management under the NIMS includes mutual-aid agreements; the use of special Federal, State, local, and tribal teams; and resource mobilization protocols. Responding Agency: A PIMAS Participating Agency that has been issued a mission number and has been officially dispatched to respond to an emergency, fire, or disaster within the Commonwealth of Pennsylvania. Response: Activities that address the short-term, direct effects of an incident. Response includes immediate actions to save lives, protect property, and meet basic human needs. Response also includes the execution of emergency operations plans and of mitigation activities designed to limit the loss of life, personal injury, property damage, and other unfavorable outcomes. As indicated by the situation, response activities include applying intelligence and other information to lessen the effects or consequences of an incident; increased security operations; continuing investigations into nature and source of the threat; ongoing public health and agricultural surveillance and testing processes; immunizations, isolation, or quarantine; and specific law enforcement operations aimed at preempting, interdicting, or disrupting illegal activity, and apprehending actual perpetrators and bringing them to justice. Safety Officer (SOFR): A member of the Command Staff responsible for monitoring and assessing safety hazards or unsafe situations and for developing measures for ensuring personnel safety. Self-Deploy: An agency/entity that deploys resources without a request for mutual aid assistance by a Requesting Agency/Entity or the Incident Commander through the PIMAS system. Single Resource: A single tactical resource; may be either equipment (e.g. engine, aerial) or personnel (e.g. Task Force Leader, Branch Director) SOFR: Safety Officer State: When capitalized, refers to any State of the United States, the District of Columbia, the Commonwealth of Puerto Rico, the Virgin Islands, Guam, American Samoa, the Commonwealth of the Northern Mariana Islands, and any possession of the United States. See Section 2 (14), Homeland Security Act of 2002, Pub. L , 116 Stat (2002). Strike Team: A set number of resources (5) of the same kind and type that have an established minimum number of personnel, common communications, and a designated leader. Task Force: Any combination of resources assembled to support a specific mission or operational need. All resource elements within a Task Force must have common communications and a designated leader. Statewide Emergency Response Plan Page 66 of

67 Type: A classification of resources in the ICS that refers to capability. Type 1 is generally considered to be more capable than Types 2, 3, or 4, respectively, because of size; power; capacity; or, in the case of incident management teams, experience and qualifications. Appendix G Definitions and Acronyms UC: Unified Command. UCS: Unified Command System Unified Command (UC): An application of ICS used when there is more than one agency with incident jurisdiction or when incidents cross political jurisdictions. Agencies work together through the designated members of the UC, often the senior person from agencies and/or disciplines participating in the UC, to establish a common set of objectives and strategies and a single IAP. Statewide Emergency Response Plan Page 67 of

68 Appendix H Sample Intra-Municipal Mutual Aid Agreements Statewide Emergency Response Plan Page 68 of

69 EMERGENCY SERVICES MUTUAL AID AGREEMENT This agreement is made this day of, of the year 2007, pursuant to the provisions of the Act of November 26, 1978, No. 323, P.L. 1332, 35 Pa. C.S.A et seq., as amended, known as the Emergency Services Code, by and between the following political subdivisions: COUNTY OF And List each municipality included in agreement WHEREAS, Section 7501 of the Emergency Management Services Code directs and authorizes each political subdivision to develop an emergency management organization in accordance with the plan and program of the Pennsylvania Emergency Management Agency; and WHEREAS, Section 7504 of the Emergency Management Services Code directs county and local coordinators of emergency management to develop mutual aid agreements with adjacent political subdivisions for reciprocal emergency assistance; and WHEREAS, Section 2 of the Homeland Security Act of 2002 (6 U.S.C. 101) and Homeland Security Presidential Directive-8 define emergency services first responders as including emergency management, emergency medical service, fire service, government administrative, hazardous materials, health care, law enforcement, public communications, public health, and public works personnel; and, WHEREAS, the County of and the above-named municipalities located within the County of desire to enter into this Emergency Services Mutual Aid Agreement pursuant to the above cited sections of the Emergency Management Services Code; and WHEREAS, by adoption and mutual execution of this Agreement, the above-named political subdivisions desire and intend to formalize the agreement and arrangements relative to reciprocal emergency assistance by and between said political subdivisions. NOW THEREFORE, in consideration of the mutual covenants contained herein, the political subdivisions mutually agree as follows: Statewide Emergency Response Plan Page 69 of

70 1. When used in this Agreement, the term political subdivision shall mean any county, city, borough, township or incorporated town. The term Municipality, when used in this Agreement, shall mean any city, borough, township or incorporated town. 2. When used in this Agreement, the terms employed or employee shall mean compensated or paid personnel as well as volunteer personnel (i.e., fire department, emergency management, or emergency medical personnel, etc.) working for, enrolled under, or officially sanctioned by the political subdivision. 3. Each above-named political subdivision agrees to furnish emergency services to any other above-named political subdivision upon the request of such other political subdivision, the direction of the County Emergency Management Agency, or other organization exercising coordination responsibilities pursuant to the Emergency Management Services Code. The emergency services may involve the preparation for and the carrying out of functions to prevent, minimize and provide emergency rescue, repair of injury, or damage resulting from disasters or emergencies, together with all other activities necessary or incidental to the preparation for the carrying out of these functions. The functions include without limitation, firefighting services, police services, medical and health services, emergency management, government administration, public works and engineering, disaster warning services, communications, sheltering, evacuation of persons from stricken areas, emergency welfare services, emergency transportation, emergency resource management, temporary restoration of public utility services and other functions related to civilian protection. 4. Each political subdivision authorizes the provision of emergency services by emergency services personnel of other political subdivisions, if and when the services are provided pursuant to the exercise of emergency management coordination responsibilities of the County or other organization. 5. This Agreement shall apply to the following circumstances and/or situations: a. The official dispatch of emergency services equipment and/or personnel by one or more municipalities or via the County 911 Center in response to the occurrence or threat of a man-made, natural, technical, terrorism, or war-caused emergency or disaster; b. The distribution of materials, supplies, equipment and other forms of aid by and between municipalities; c. The staffing and equipping of an emergency operations center responsible for coordinating the emergency response activities of one or more municipalities affected by an actual or imminent disaster emergency; d. The official dispatch of emergency service equipment, material, and/or personnel by one or more municipalities or via the County 911 Center in response to a declaration of a local disaster emergency declared by one or more municipalities; Statewide Emergency Response Plan Page 70 of

71 e. Response to incidents (actual or imminent) which endanger the health, safety or welfare of the public, which require the use of special equipment, trained personnel or personnel in larger numbers than are locally available in order to reduce, counteract or remove the danger caused by the incident; f. Participation in exercises, drills, or other training activities designed to train personnel to prepare for, respond to, prevent or mitigate the occurrence of any disaster emergency. 6. It is mutually understood and agreed that the provision and direction of disaster emergency management services is the responsibility of the lowest level of government affected. When two or more municipalities within the County are affected, the County Emergency Management Agency shall exercise responsibility for coordination and support of the incident(s). Financial responsibility, however, shall remain with the lowest level of government(s) or municipality in which the disaster or emergency occurs. 7. Any request for aid hereunder shall state the amount and type of equipment or personnel requested, but the amount and type of equipment or personnel to be furnished shall be determined by the responding municipality. The responding municipality shall officially dispatch, or have dispatched through the County 911 Center, all equipment and personnel and may, at its discretion, terminate or recall emergency services provided by it. No municipality shall be held liable to another municipality or the County, for failure to supply assistance at the request of the other municipality or entity responsible for coordination of emergency management services. 8. Personnel of the responding municipality shall report to the Incident Commander or person in charge of the requesting municipality, or his/her designee, at the location to which the equipment or personnel are dispatched. Such equipment or personnel shall remain under the operational control of the municipality furnishing the emergency services. 9. No political subdivision shall be required to pay any charge or compensation to any other political subdivision for services rendered hereunder. Each political subdivision remains liable for the salaries of its personnel in the same manner as if the personnel were assigned to duty in the home political subdivision, even though said personnel are responding to an emergency in another political subdivision. 10. In the event that the services of a private entity are involved herein, the municipality receiving such services may be required to compensate such private entity in such manner as provided for in an agreement between the private entity and the requesting municipality for the type of services provided. 11. Each political subdivision shall maintain workmen s compensation insurance to cover emergency services personnel employed by (or volunteered through) the political subdivision. If injury or loss occurs under any circumstances to any emergency services employee, then the political subdivision that employs the emergency services employee shall be solely liable for payments of all workmen s compensation claims arising from said injury or loss. Each political subdivision hereby warrants in writing to the others that it has conferred with its workmen s compensation insurance carrier and that the provision in this Agreement is lawful Statewide Emergency Response Plan Page 71 of

72 and in accordance with the insurance policies for workmen s compensation now held by the respective political subdivision. 12. Each political subdivision shall maintain adequate general and public liability insurance policies which cover the emergency services activities of the political subdivision when acting pursuant to the terms of this Agreement. 13. No political subdivision shall present any claim of any nature against any other political subdivision under this Agreement for compensation for any loss, damage, or personal injury or death occurring in consequence of the performance of the services called for in this Agreement. 14. This Agreement supersedes any prior emergency services mutual aid agreements between any of the political subdivisions that are parties to this Agreement. 15. This Agreement shall become effective for each political subdivision participating herein upon the adoption of an ordinance by the political subdivision providing for the entry into this Agreement. This Agreement shall continue in force and remain binding upon each political subdivision until the governing body of such political subdivision shall take action to withdraw there from. Any political subdivision that is party to this Agreement may withdraw upon 90 days written notice to each of the other parties. Upon such event, however, this Agreement shall continue to exist among the remaining parties. Statewide Emergency Response Plan Page 72 of

73 IN WITNESS WHEREOF, the undersigned political subdivisions of County, by their respective county commissioners, borough councils, city council, and boards of supervisors, as set forth on the attached pages, have duly executed this Emergency Services Mutual Aid Agreement on the respective dates listed on those pages. COUNTY BOARD OF COMMISSIONERS, Chairman, Commissioner ATTEST:, Commissioner, Administrator NOW, THEREFORE, we, the undersigned do hereby duly execute and place into immediate effect the Emergency Services Mutual Aid Agreement within County. (Municipality Name) ATTEST By Date: Statewide Emergency Response Plan Page 73 of

74 Forms Statewide Emergency Response Plan Page 74 of

75 FORM 1 - PIMAS FIRE RESCUE RESOURCE INVENTORY FORM PAGE 1 OF 3 Region: County: Department Name: Department Address: City: Zip Code: Fire Chief: Daytime Phone: 24-Hour Phone: Fax Number: Pager: Contact Person: RESOURCE TYPE I TYPE II TYPE III TYPE IV SPECIAL INFO ENGINE COMPANY WATER TANKER BRUSH TRUCK AERIAL RESCUE/AMBUL ANCE TECHNICAL RESCUE HAZ-MAT UNIT CFR (AIRPORT) ALL TERRAIN VEHICLE BULLDOZER TRACTOR TENDER TRACTOR-PLOW CREW TRANSPORT MOBILE MECHANIC FIELD KITCHEN FUEL TRUCK HEAVY EQ. TRANSPORT ILLUMINATION PORTABLE PUMP POWER GENERATOR UTILITY TRANSPORT MOBILE COMMAND VEH. COMMUNICATIO NS VEH. AIR SUPPLY TRUCK MOBILE EQUIPMENT Statewide Emergency Response Plan Page 75 of

76 FORM 1 - PIMAS FIRE RESCUE RESOURCE INVENTORY FORM PAGE 2 OF 3 Region: Department Name: Department Address: City: Fire Chief: 24-Hour Phone: Pager: Contact Person: County: Zip Code: Daytime Phone: Fax Number: RESOURCE TYPE I TYPE II TYPE III TYPE IV AIRCRAFT RESCUE HELICOPTER AIR TANKER SUPPRESS. HELICOTERS HELICOPTER TENDER HELITACK CREW FIXED WING SPECIAL INFORMATION INCIDENT COMMANDER OPERATIONS SEC. CHIEF PLANNING SEC. CHIEF LOGISTICS SEC. CHIEF FINANCE/ADMIN. SEC. CHIEF PUBLIC INFO OFC SAFETY OFFICER LIAISON OFFICER MEDICAL UNIT LDR SUPPRESSION FF SUPPRESSION - OFC PARAMEDIC EMT HAZ-MAT URBAN SAR URBAN SAR- CANINE WILDERNESS SAR Wildland Firefighter PERSONNEL ONLY Statewide Emergency Response Plan Page 76 of

77 FORM 1 -PIMAS FIRE RESCUE RESOURCE INVENTORY FORM PAGE 3 OF 3 WILDERNESS SAR CANINE WATER RESCUE FIRE INSPECTOR FIRE INVESTIGATOR COMM. OPERATORS MOBILE MECHANIC RADIO TECHICIAN RADIOS CELLULAR PHONE FAX MACHINE DUPLICATING MACHINE OTHER EQUIPMENT LIST ADDITIONAL PERSONNEL (W/QUALIFICATIONS) AND ADDITIONAL EQUIPMENT ON SEPARATE PAGE Statewide Emergency Response Plan Page 77 of

78 FORM 2 - EMERGENCY RESPONSE TEAM DEPLOYMENT MISSION: Date/Time Deployed: Message #: Date/Time Demobilized: Personnel Agency Social Security # Hourly Position Unit Comments Wage Designation Statewide Emergency Response Plan Page 78 of

79 FORM 3 PERSONNEL EMERGENCY CONTACT PERSONNEL EMERGENCY CONTACT NUMBERS MISSION # EMPLOYEE NAME CONTACT PERSON PHONE NUMBER Statewide Emergency Response Plan Page 79 of

80 FORM 4 - EXPENSE REPORT PIMAS DEPLOYMENT Name: Dept: Address: City: State: Phone: Zip: Date: Please check one: - Check made payable to individual - Check made payable to department Reason for Travel: Mission #: Total Miles $ per mile $ Lodging & Meals: Days per day $ $6 per day $ $11 per day $ $19 per day $ All other items such as tips, parking, cabs, etc. should be itemized: $ $ $ $ TOTAL DUE $ Signature: Approved: Date: Receipts, with the exception of mileage, tips, and meals not exceeding the amounts indicated above must accompany all listed expenses. Statewide Emergency Response Plan Page 80 of

81 OFFICE OF THE STATE FIRE COMMISSIONER ICS-213 General Message Resource Request ESF 4 AND/OR 9 TO: FROM: GENERAL MESSAGE POSITION: POSITION: SUBJECT: Resource Request DATE: TIME: MESSAGE: Resources Already Deployed From: (Locations) Resource Kind: Resource Type: Resource Quantity: Resource Report To: (Location) Resource Needed By: Date: Comments: Time: (24 Hour) SIGNATURE: POSITION: REPLY: DATE: TIME: SIGNATURE/POSITION: Statewide Emergency Response Plan Page 81 of

82 NOTES Statewide Emergency Response Plan Page 82 of