ADRA MATCH CLOUD-BASED SOFTWARE

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1 ADRA MATCH CLOUD-BASED SOFTWARE Fast. Secure. Smart. It s time for modern financial software.

2 Good news! Now there s a smarter, faster way for financial departments to automate their reconciliation management process, thanks to cloud-based software. With our cloud-based service, you start saving time and money from day one. For starters, by using external certified server halls available over the Internet, you avoid complicated IT installations that can take weeks for approval. Many customers tell us the feeling is much like having servers in their own cellar. Then, with secure connections and unlimited storage, you can automate nonstrategic but financially necessary and tedious routines in just hours. Thanks to our accredited cloud providers, you free up your IT department to focus on more strategic matters. What is cloud computing? Today s IT world is evolving towards something called software as a service (SaaS) or cloud computing, an expanding metaphor for the Internet. Not only does this means that you are connected to the Internet at work, but many of the services you use in your everyday operation are delivered via the web as well. Examples include accounting/erp systems, HR systems and Reconciliation Management systems. The fact that all of these systems are located in data centres, made available over the Internet, is cloud computing in action. In other words, you don t need to own the servers, systems and infrastructure. Instead, you simply rent the use of these services, as needed thus the name software as a service, or SaaS. Cloud computing allows companies to costefficiently scale and provision computing power without managing the underlying complexity of the technology. Available on a 24/7 basis, this delivery method simplifies installation, updates and backups. Your financial data can be easily accessed with an Internet-connected device and a login code. How does it work? Instead of installing software on your premises, we bypass your servers and place the application software on a secure server off-site. And instead of involving your IT department in a complex delivery, you can be up and running very quickly, all with your IT department s happy consent. You can also scale up your level of service as needed. All you need is an internet-connected device and a login code. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 2

3 How it benefits you SaaS takes the complex set-up and maintenance infrastructure out of your on-premises server location and entrusts it to a secure, remote service. It offers benefits including superior data backup, storage and archival recovery. According to a Microsoft study, 80 percent of all organisations that switched over to cloud computing reported performance gains within six months. Here are a few reasons why it makes sense: > SECURITY fully secure and approved server hosting Our servers are housed in a secure, ISO- and BSapproved location that is constructed to be more or less immune from many disasters. > BACKUPS so you never lose key data Our SaaS system collects, compresses, and transfers data to our remote backup. > UPDATES keep automatically up-to-date Software updates occur when needed, ensuring that you always have the latest release and functionality. > SCALABILITY pay as you grow With our cloud-based service, you only pay for what you need. We dimension the level of service to fit your accounts department needs. > IT SUPPORT when it s needed, not tomorrow For the server running our products in our SaaS data center, we offer support and troubleshooting at all hours of the day. No more waiting for service vans to arrive. We offload your IT department. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 3

4 SECURITY It s like a huge bank vault running secure Adra Match applications. Certification of registration: Business Continuity Management System BS :2007 Certification of Registration: Information Security Management System ISO/IEC 27001:2005 Personal login codes Facilities designed to withstand many disasters Guarded server halls More secure than most enterprises small or large CHALLENGE: The need to secure valuable financial data is an ever-evolving top priority at most companies and particularly for IT departments. Large or small, every company wants the advantages offered by next-generation data security systems, but few can afford them. OUR CLOUD SOLUTION: To understand our solution, imagine a huge bank vault that protects the privacy of all its customers while providing services to all of them on a massive scale. In other words, you get the equivalent of a bank vault running secure Adra Match applications, 24 hours a day, 7 days a week. But you also get total control over your data, as if it were in your cellar. Every location is highly secure and reliable, with multi-layered security and power, including built-in redundancy to support high-density computing all in a guarded location. All communication requires special logins, eliminating the risk that activities performed by one user might affect or be viewed by another. Data storage on the database itself is also protected, and each customer using the Adra SaaS solution runs its own individual database, accessible only via a unique database user set-up. Our sites are accredited for Business Continuity Management System (BS) and Information Security Management System (ISO). Studies also show that security in the cloud is safer than in most enterprises. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 4

5 Updates no more waiting for the IT department! Technology updates every month if needed Built-in functionality upgrades 24/7 cloud access (except for Service windows) BS and ISO certification of data centre Gold Certified Microsoft provider Get the latest, up-to-date releases instantly CHALLENGE: In many companies, software updates are planned and handled exclusively by the IT department. Yet even the simplest application upgrades can take time to be planned into their schedule, and are often placed far down the priority chain. Sound familiar? OUR CLOUD SOLUTION: The beauty of cloudbased updates comes down to speed and simplicity. It allows accounts departments like yours to get new applications up and running faster, with improved manageability and less maintenance. Ultimately, it frees up the IT department to focus on other strategic IT matters that occur in today s fluctuating and unpredictable business environment. With 24/7 access to the cloud, you gain fast and automatic access to new releases and functionality as they come in. This means that you are always up to date. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 5

6 backups It so safe, it s like a backup of the backup. Daily backups of all databases. Collection, compression. Transfer of data to secure locations. No worries of losing financial data, followed by a sluggish recovery CHALLENGE: Having fingertip access to financial data is mission-critical to the financial close process. Systems must work seamlessly while eliminating the risk of losing data. In the rare event that data is temporarily lost, it should be quickly restored and the system rebooted immediately. OUR CLOUD SOLUTION: Our well-proven backup system eliminates the risk of ever losing important financial data. All data is backed up using our enterprise-class cloud backup system, with logs between backup points. Should an error occur, the backup system enables us to restore the database to its correct status, often before an error can have an impact. The entire operating environment is constantly monitored using automated and manual tools. The backup system collects, compresses, and transfers data to our remote backup service provider s servers in secure locations. No more waiting. Preventive maintenance is performed regularly to ensure that the solution is operationally secure and stable. While some of these backup and preventive services are too costly or complicated to maintain for some in-house IT departments, they are included as a natural part of our SaaS solution. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 6

7 Scalability The user experience was fast and efficient, no matter what the location. SCALABILITY Consistent SLA across all countries Low latency Gold certified Microsoft provider Pay for what you need, as you grow CHALLENGE: Have you ever noticed that it s sometimes necessary to dimension your data capacity to fit peak-hour usage? Meanwhile, when the system is not being used, it still needs to be maintained. Naturally this is an inefficient and often costly use of resources as you either grow on or downsize. OUR CLOUD SOLUTION: What makes cloud applications different is their scalability, meaning the ability to quickly enlarge or shrink down, depending on your capacity needs. This is achieved by cloning tasks onto multiple virtual machines at run-time to meet the changing work demand. It ensures the right capacity, high speed and access. This process is never felt or known by the financial department user, who accesses our system from a single point of access and hence has a positive user experience. As your business expands or decreases, you can easily adjust your capacity on the spot. Pay for what you need when you need it. One of the big advantages of our cloud-based model is the ability to scale up hardware and software as needed. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 7

8 it support now our IT department can concentrate on more strategic matters. IT SUPPORT Certification of registration: Business Continuity Management System BS :2007 Certification of registration: Information Security Management System ISO/IEC 27001:2005 Personal login codes Facilities designed to withstand many disasters Guarded server halls Avoid the IT bottleneck and get fully automated today. CHALLENGE: IT departments have a lot on their minds, let alone selecting and installing Reconciliation Management software for your accounts departments. So no matter how tedious your monthly data matching processes may be, it s simply not a high-priority for them. OUR CLOUD SOLUTION: Cloud computing eliminates the substantial costs associated with investing in a data centre. This includes buying and maintaining complicated hardware and software. There is no need to purchase banks of servers and computers, expensive software or struggle up steep learning curves for IT personnel. For many smaller firms, in particular, the avoidance of having to commit to large up-front costs is an advantage. Our hardware is outsourced to a well-respected data storage provider with necessary BS and ISO certifications. With no need to install and run the application on your own servers, you dramatically simplify your installation, configuration, maintenance and support eliminating all the hidden costs associated with servers, operating systems, maintenance and training. The beauty of our cloud-based software service is that IT does not need to be involved in this nonstrategic task. Instead they usually give a quick go-ahead to your Adra Match Reconciliation Management solution. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 8

9 Adra Match has 20 years experience in providing software for advanced Data Matching and Reconciliation Management. Our products are primarily used by accounts departments to automate reconciliations. Automatic reconciliation helps organisations to work smarter and quicker, with better control and accuracy. Our solutions streamline and standardise accounts departments and give them an overview of the company s balancing process at all times. Adra Match has its head office in Oslo, Norway and offices in Sweden, Denmark and United Kingdom. Among our 3,000 customers are Hertz, GE Capital, Old Mutual, IKEA and Telenor. CHALLENGES OF MANUAL ACCOUNTS RECONCILIATION 9