Welcome. to the MAS 90 Bank Reconciliation Online Manual. How to Use This Guide. Contents. Index. Modules

Transcription

1 Welcome to the MA 90 Bank Reconciliation Online Manual How to Use his Guide Contents Index Modules

2 How to Use his Guide Go to the How to Use his Guide page (this page). EN Go to the Contents. Go to the previous page. Go to the next page. Go back to the previous link. Go to the Index....ext on page... Go to the Modules page. Indicates a jump to a topic. Bookmarks appear in the overview window to the left of the document window when the View Bookmarks and Page option is selected from the View menu in Acrobat Reader. hese bookmarks are similar to a table of contents. For information about MA 90, refer to About MA 90 on page 3. Note: he MA 90 Installation Guides and User Manuals CD-ROM is best viewed using Acrobat Reader 4.0, which can be installed from the CD-ROM. For best printing results, print to a Postcript printer.

3 About MA 90 Information in this document is furnished only under a Customer License Agreement or non-disclosure agreement, and may be used or copied only in accordance with the terms of such agreement. he software described in this document is protected by copyright, and may not be copied on any medium except as specifically authorized in the license or non-disclosure agreement. his document is also protected by copyright, and may not be reproduced or transmitted, in whole or in part, by any means, including photocopying, facsimile transmission, or reduction to any electronic medium or machine readable form, without the express written consent of age oftware, Inc. Copyright 1999 age oftware, Inc. All rights reserved. MA 90, ClientCare, and the ClientCare logo are registered trademarks of age oftware, Inc. age is a trademark of age oftware, Inc. Other product names used in this document are trademarks or registered trademarks of their respective owners.

4 4 Chapter 1 Introduction 6 he age Ideal 6 How to Use his Manual 7 When to Use... 7 Graphic Conventions 8 MA 90 Road Map 8 Launcher 8 Navigation 10 Buttons and Icons 11 eyboard Conventions 12 Contents Chapter 2 Helpful Hints 15 Adjusting Out-of-Balance Conditions 15 Calculating the Book Balance 15 Integrating Bank Reconciliation with Other Modules 16 General Ledger 16 Accounts Payable 16 Accounts Receivable 17 Client Write-Up 17 Payroll 17 Purchase Order Processing 17 ime and Billing 17 Converting Your Existing Bank Reconciliation ystem 17 Conversion Procedures 18 Chapter 3 Using the Main Menu 20 Bank Reconciliation ystem tartup 20 Bank Reconciliation Main Menu 21 Bank Code Maintenance 21 etting Up Bank Codes 22 Entering the Bank Address 22 Check, Deposit & Adjustment Entry 23 Entering Checks 24 Entering Deposits and Adjustments 25 MA 90 Bank Reconciliation User Manual

5 5 Reconcile Bank 25 Clearing ransactions 26 Clearing Checks 27 Clearing Deposits and Adjustments 28 Bank Reconciliation Register 29 Printing the Bank Reconciliation Register 30 Bank ransaction Recap Report 31 Printing the Bank ransaction Recap Report 31 Estimated Cash Flow Analysis 32 Estimating Cash Flow 32 Printing the Estimated Cash Flow Analysis 34 Entering Receipts and Disbursements 35 Appendix A ystem Messages 36 Bank Reconciliation Messages 36 Bank Code Maintenance 36 Reconcile Bank 36 Estimated Cash Flow Analysis 37 Appendix B Report amples 38 MA 90 Bank Reconciliation User Manual

6 Introduction Chapter 1 he age Ideal Chapter 6 1 At age oftware, Inc., we make it our mission to provide market-leading accounting, distribution, and manufacturing software systems to small and mid-sized businesses. With customer satisfaction as a top priority, we are committed to providing reliable, highly evolved business applications today, as well as smooth, cost-effective upgrade paths to the new technologies and operating systems of tomorrow. EN As part of he age Group plc, we are the largest supplier of mainstream PC accounting software in the world. More than one million companies worldwide have already learned that the age name is synonymous with peace of mind. he knowledge that you can rely on your age software enables you to focus on your other vital business operations. We will continue with our commitment to you, and enhance our product offerings to meet the changing needs of business and industry now, and well into the next century. MA 90 Bank Reconciliation User Manual

7 7 Chapter 1 Introduction How to Use his Manual When to Use... his manual provides the information necessary for setting up and operating the Bank Reconciliation module. Your Bank Reconciliation module is designed to operate in conjunction with other MA 90 software. Before proceeding, make sure you have followed all installation instructions listed in your Installation Guide. he Installation Guide contains instructions regarding the installation of the "system" software that enables your computer to run the MA 90 software. It also explains how to install the individual modules, such as Bank Reconciliation. EN MA 90 Bank Reconciliation Manual Use this manual as a guide when first setting up Bank Reconciliation, and then as a resource when performing less frequently used functions. he Bank Reconciliation manual contains samples of windows and menus for this module, along with navigational instructions. Online Help Use online Help in MA 90 when you want more detailed information about a specific field or task. Help is provided in the following forms. Choose the button for form-level Help. Press F1 at a field for field-level (pop-up) Help. Helpful Hints and flowcharts are available online. MA 90 Bank Reconciliation User Manual

8 8 Chapter 1 Introduction Graphic Conventions he following icons are used throughout this manual to flag different types of information. EN 5 2 : he Note icon is followed by a brief note with additional information about an option. he ip icon is followed by a brief tip that suggests a different method for applying a technique or procedure. he Warning icon is followed by a brief warning with important information to be aware of to avoid costly mistakes. MA 90 Road Map he following pages contain examples of some of the many MA 90 features. his road map will assist you in navigating through the software. Launcher elect the menu names displayed at the top of the Launcher to access the menus. oolbar ree View tatus Bar Company Module User ID Accounting Date he Launcher consists of menus, the oolbar buttons, and the tatus Bar. MA 90 Bank Reconciliation User Manual

9 9 Chapter 1 Introduction he Bank Reconciliation module is accessed by selecting Bank Reconciliation from the Modules menu on the Launcher. EN Bank Reconciliation can also be accessed by choosing the ree View button, which displays the following hierarchical menu. For more information on Custom Reports, refer to your Library Master manual. Choose the ree View button to turn the hierarchical menu feature on or off. he hierarchical menu feature provides a visual method of representing the menu organization and has the additional benefit of displaying the same menu detail after selecting an option, making it easier to select another related option from the same area. For more information about the Launcher and its features, refer to he Launcher in your Library Master manual. MA 90 Bank Reconciliation User Manual

10 10 Chapter 1 Introduction Navigation All MA 90 maintenance and data entry tasks share the same set of controls to help you navigate through data and perform common tasks. EN Choose the Help button for form-level Help. Choose the Printer button to print a report for the selected print option. Refer to Printing Procedures in your Library Master manual. Click to minimize (reduce) a window. he Browse bar allows you to browse through the key fields in a window or dialog box. Click to close the window. he maximize (enlarge) feature is only enabled on the Launcher and Viewer. Choose Accept to save the information entered. Choose Delete to delete existing information. Field explanations display on the tatus Bar when appropriate. Choose Cancel to remove the information entered. elect the tabs at the top of the page to access a topic page. MA 90 Bank Reconciliation User Manual

11 EN 11 Chapter 1 Introduction Buttons and Icons Each MA 90 task uses standard buttons and icons to perform special features. he Next Number icon allows you to select the next available number on file for a field. he earchlight button activates the Find feature and allows you to find data entry documents in process. his Magnifying Glass button activates the Lookup feature and displays a list of available items for a field. his Magnifying Glass button activates the earch feature and displays a list of available search options for the list. he MA 90 Office button allows you to access the MA 90 Office templates and attachments applicable to the current MA 90 option. he Folder button allows you to select a file. he Binoculars button activates the earch feature and displays the search options for the document. Choose the up/down arrows to increase/decrease the value at the field. Choose the drop-down arrow to list the options for the field. he Zoom icon allows you to drill down to view more information about the item selected. MA 90 Bank Reconciliation User Manual

12 12 Chapter 1 Introduction eyboard Conventions 5Note Pressing the AL key plus the underscored letter equals the hot key for any button not mentioned here. If you are not using a mouse, use the following keyboard equivalents. eystroke(s) AB ENER PACEBAR EC Function Next field Next logical field Clear/select a check box/radio button Close the current window F1 Help text for the current field EN F2 F3 AL+L F4 F7 F9 AL+Q CRL+F5 CRL+F6 CRL+F7 CRL+F8 Lookup window for the current field Alternate earch window for the current field Printer button Explorer menu Main earch button (Vendor, Customer, etc.) First record Prior record Next record Last record AL+A AL+C AL+D Accept button Cancel button Delete button MA 90 Bank Reconciliation User Manual

13 13 Chapter 1 Introduction eystroke(s) AL+P AL+V HIF+F1 AL+O AL+U AL+N Function Print button Preview button Help button (help text for the form) O for dialog boxes and line entry Undo line changes Insert a line EN AL+E Delete a line AL+1 AL+2 AL+3 AL+B AL+E AL+I AL+M AL+R AL+M AL+ AL+ AL+U First tab page econd tab page hird tab page (AL+4, Fourth tab page, etc.) Batch button button ext button Memo button Item Memo button Memo button (when memos are on file) Image button Documents earch button Web button MA 90 Bank Reconciliation User Manual

14 EN 14 Chapter 1 Introduction eystroke(s) AL+X AL+Z HOME END PAGE UP PAGE DOWN Function Next Number icon Zoom button First page in a list box Last page in a list box Previous page in a list box Next page in a list box MA 90 Bank Reconciliation User Manual

15 Chapter 2 Helpful Hints Chapter 2 his chapter contains suggestions for setting up and using the Bank Reconciliation module in the most efficient manner. Understanding the subjects presented here before you begin the startup process outlined in Chapter 3 will ensure a smooth conversion and the trouble-free operation of your Bank Reconciliation module. Adjusting Out-of-Balance Conditions If the Adjusted Bank Balance amount on the Bank Reconciliation Register does not agree with the Calculated Book Balance amount (that is, if the Out of Balance By amount does not equal zero), check for inaccurate or missing records. 15 EN 5Note Entries made using Check, Deposit & Adjustment Entry do not post to the General Ledger. If a check was not cleared, or if a check was cleared that is still outstanding, use Reconcile Bank to reverse the original entry at the Clear column. If a manual check was recorded incorrectly in the Accounts Payable or Payroll module, use Check, Deposit & Adjustment Entry to enter an adjustment. his procedure requires that the appropriate adjustment be posted to the General Ledger as well. You can also use Manual Check Entry in the Accounts Payable or Payroll module to make a correction by reversing the original check entry and reentering the check using the correct amount. his allows the adjusted check amount to be posted correctly to the Bank Reconciliation and General Ledger systems when the Manual Check Register update is performed in the Accounts Payable or Payroll module. Calculating the Book Balance he Calculated Book Balance amount on the Bank Reconciliation Register is calculated automatically by the system. he calculation takes the amount at the Current Balance field in Bank Code Maintenance and either subtracts or adds all transactions dated after the ending date on the Bank Reconciliation Register. he Adjusted Bank Balance amount is calculated by taking the amount entered at the tatement Balance field in Reconcile Bank, adding all deposits in transit, subtracting or adding all adjustments, and subtracting all outstanding checks. MA 90 User Manual

16 16 Chapter 2 Helpful Hints When the difference between the Calculated Book Balance amount and the Adjusted Bank Balance amount equals zero, compare the Calculated Book Balance amount to your General Ledger for the current period-ending date. If these two figures do not agree, use the Bank Reconciliation Register as a reference when making General Ledger journal entries to post deposits, adjustments, interest, or bank charges that have been recorded in Bank Reconciliation, but have not yet been posted to the General Ledger. If an adjustment is entered in the Bank Reconciliation system, the same adjustment must be made in the General Ledger system, so that the two systems will balance. For the same reason, adjustments made using General Journal Entry or ransaction Journal Entry in General Ledger that are not integrated with a bank code must also be recorded in the Bank Reconciliation system. EN Integrating Bank Reconciliation with Other Modules he Bank Reconciliation module is a valuable addition to the General Ledger, Accounts Payable, Accounts Receivable, Client Write-Up, Payroll, Purchase Order Processing, and ime and Billing modules. When integrated with Bank Reconciliation, these modules share information, thereby eliminating the reentry of information already stored within the system. Monthly reconciliation of the bank statement is no longer a time-consuming process; you only need to check that the transactions recorded by the system agree with the bank statement. Any discrepancy or missing information is easily identified. General Ledger When Bank Reconciliation is integrated with the General Ledger module, a bank code can be entered using General Ledger ransaction Journal Entry, and check disbursement and deposit information (for example, cash receipt) is posted to Bank Reconciliation. Accounts Payable When Bank Reconciliation is integrated with the Accounts Payable module, all checks recorded using Accounts Payable Check Printing and Manual Check Entry (including voided checks) are posted to Bank Reconciliation. MA 90 Bank Reconciliation User Manual

17 17 Chapter 2 Helpful Hints Accounts Receivable When Bank Reconciliation is integrated with the Accounts Receivable module, all deposits processed using Accounts Receivable Cash Receipts Entry are posted to Bank Reconciliation. Client Write-Up When Bank Reconciliation is integrated with the Client Write-Up module, a bank code can be entered using Client Write-Up After-the-Fact Entry, and check disbursement and deposit information is posted to Bank Reconciliation. Payroll EN When Bank Reconciliation is integrated with the Payroll module, all automatically printed or manually entered checks are posted to Bank Reconciliation. Purchase Order Processing When Bank Reconciliation is integrated with the Purchase Order Processing module, all COD payments entered for receipts with an invoice number using Purchase Order Receipt of Goods Entry, and all invoices entered using Purchase Order Receipt of Invoice Entry are posted to Bank Reconciliation. he information is updated to the bank code entered on the otals page in these options. ime and Billing When Bank Reconciliation is integrated with the ime and Billing module, all deposits processed using ime and Billing Cash Receipts/Write-Off Entry are posted to Bank Reconciliation. Converting Your Existing Bank Reconciliation ystem o obtain correct information from your Bank Reconciliation module, you must first bring it up to date with your existing bank reconciliation system. his is true whether you are currently using a manual system, or a different computerized bank reconciliation system. MA 90 User Manual

18 18 Chapter 2 Helpful Hints Conversion Procedures he following procedures are designed to ensure that your current accounting system is in balance. o convert your existing Bank Reconciliation system: 1 Verify that all modules being integrated with Bank Reconciliation are fully installed and operational before beginning Bank Reconciliation ystem tartup. EN 2 elect the Bank Reconciliation check box at the Integrate with the Following option in General Ledger Options, Accounts Payable Options, Accounts Receivable Options, Client Write-Up Options, Payroll Options, Purchase Order Options, and ime and Billing Options, as appropriate. 3 Manually reconcile the last bank statement for each account that you want to use in your Bank Reconciliation system. 4 Perform all preliminary startup activities (define the files and set the accounting date using the ending date shown on your last reconciled bank statement). 5 et up the Bank Code file using the ending bank balance from your last reconciled bank statement as a source for the bank account number and ending bank balance. 6 Enter all outstanding checks from your last reconciled bank statement, using Check, Deposit & Adjustment Entry. If checks are already being processed through the Accounts Payable, Client Write-Up, or Payroll module, these outstanding checks should be checks that were updated in the check update process, but are not shown on the last bank statement. Clear the Cleared check box on the Check page when these checks are recorded. MA 90 Bank Reconciliation User Manual

19 EN 19 Chapter 2 Helpful Hints 7 Enter all outstanding deposits or adjustments (those not shown on the bank statement) in Check, Deposit & Adjustment Entry. If deposits are being processed through the Accounts Receivable, ime and Billing, or Client Write-Up module, these outstanding deposits should be deposits that have been updated, but are not shown on the last bank statement. Clear the Cleared check box on the Check page when these deposits and adjustments are recorded. 8 Print the Bank Reconciliation Register to verify the accuracy of the information entered. If the information on the register is correct, your Bank Reconciliation system is now ready to use. MA 90 User Manual

20 Using the Main Menu Chapter 3 Bank Reconciliation ystem tartup Chapter 20 3 Before you can use the Bank Reconciliation module to process your daily transactions, you must complete the Bank Reconciliation ystem tartup process. his process creates the data files that store the Bank Reconciliation information for your company. EN :Warning his process should not be interrupted! Any interruption can cause important information to be lost. 5Note If Bank Reconciliation is not shown on the Modules menu, you have not completed the installation process. Before proceeding, complete the installation process for Bank Reconciliation, as well as any other module you want to use. ystem tartup is an automatic procedure that must be performed once per company. his procedure is initiated the first time Bank Reconciliation is selected for a specific company. o successfully perform ystem tartup, follow the instructions detailed below. 1 Make sure the correct company name appears on the tatus Bar. If it is not displayed, select Change Company from the File menu. For more information, refer to Change Company in your Library Master manual. 2 With the correct company name displayed, select Bank Reconciliation from the Modules menu. he following dialog box appears. 3 o begin defining files, choose the Yes button from the dialog box. he Module Activation dialog box appears. If you have configured the software to use more than one hard disk drive or subdirectory to store your company data, a Data Directories dialog box displays the directories already defined. elect the directory where the data is to be stored. For instructions explaining how to configure MA 90 software to use multiple directories, refer to your Installation Guide. MA 90 Bank Reconciliation User Manual

21 EN 21 Chapter 3 Using the Main Menu his completes the startup process for your Bank Reconciliation module. Before processing information in your Bank Reconciliation module, make sure the correct accounting date has been entered. elect Change Date from the File menu to change the accounting date (refer to Change Date in your Library Master manual). Bank Reconciliation Main Menu he Bank Reconciliation Main menu contains the options used to set up and maintain bank codes; enter checks, deposits, and adjustments; clear activity for the current banking period; reconcile your bank statements; and print the Bank Reconciliation Register and other reports. Bank Code Maintenance 5Note If Bank Reconciliation is not shown on the Modules menu, you have not completed the installation process. Before proceeding, complete the installation process for Bank Reconciliation, as well as any other module you want to use. Use Bank Code Maintenance to maintain up to 36 separate bank accounts per company. he information maintained for each bank account includes the General Ledger Cash account number, bank account ID number, next check number, and the current balance. he Bank Code file must be set up once for all modules. he Accounts Payable, Accounts Receivable, Payroll, and ime and Billing modules have their own Bank Code Maintenance options; however, the beginning bank account balance can be entered only in Bank Reconciliation Bank Code Maintenance. If the Bank Reconciliation module is installed after the bank code has been established, use this option to access each previously established bank code and enter the beginning balance. MA 90 Bank Reconciliation User Manual

22 22 Chapter 3 Using the Main Menu etting Up Bank Codes elect Bank Code Maintenance from the Bank Reconciliation Main menu to access this option. he current balance is a running total of debits and credits. It does not match the balance in the General Ledger Cash account. EN :Warning Bank code A is the default bank code and is permanently assigned to your main bank account by the system; it cannot be deleted. During ystem tartup, enter A at the Bank Code field, and complete the information for this account before entering bank codes for other accounts. Choose the Printer button to print a Bank Code Listing. For printing instructions, refer to Printing Procedures in your Library Master manual. Entering the Bank Address Choose the Address button in Bank Code Maintenance to enter address information for the bank. o print address information on checks when using blank check stock, complete the bank address fields. MA 90 Bank Reconciliation User Manual

23 23 Chapter 3 Using the Main Menu Check, Deposit & Adjustment Entry Use Check, Deposit & Adjustment Entry to enter checks and deposits and record bank account adjustments. You can also use this option to enter the outstanding checks and deposits that have already been updated in the Accounts Payable, Accounts Receivable, Payroll, Purchase Order Processing, ime and Billing, and Client Write-Up modules, but have not been included on your last bank statement. EN During normal operations, all checks and deposits processed and updated through the Accounts Payable, Accounts Receivable, Payroll, Purchase Order Processing, and ime and Billing modules are recorded automatically. Use Check, Deposit & Adjustment Entry to enter the transactions shown on your bank statement that are not automatic entries from other MA 90 modules (miscellaneous bank charges, noncheck withdrawals, interest earned, etc.). elect the Cleared check box on the Checks page for these entries. If Bank Reconciliation is not integrated with other MA 90 modules, you must enter all transactions for the month (checks, deposits, adjustments, etc.). Clear the Cleared check box on the Checks page for any entries that are not shown on your bank statement. MA 90 Bank Reconciliation User Manual

24 24 Chapter 3 Using the Main Menu Entering Checks elect Check, Deposit & Adjustment Entry from the Bank Reconciliation Main menu to access this option. EN If a check with the same check number is found, select the duplicate check number, and delete or correct it, as required. If a check with the same check number is found during the check update process, the sequence number for that check is incremented by one. Click the Next browse button to display the next available record, which can be either a check or deposit. he Check or Deposit & Adjustment page appears, as appropriate. If a check was entered manually with a check amount of zero, the following dialog box appears. Choose the Yes button to print and display *VOID at the Check Amount field for this check. Choose the No button to print and display zeros as the check amount. MA 90 Bank Reconciliation User Manual

25 25 Chapter 3 Using the Main Menu Entering Deposits and Adjustments elect the Deposit & Adjustment tab in Check, Deposit & Adjustment Entry to enter debits and credits. Deposit and interest entries increase the amount at the Current Balance field. Bank charges, withdrawals, and NF charges decrease the Current Balance amount; however, when adjustments for previously recorded entries are made, entering a positive amount decreases the Current Balance amount, and entering a negative amount increases it. EN If you enter a series of deposits or adjustments for different dates, enter 0 (zero) or A as the sequence number for the first entry on each new date. Reconcile Bank Use Reconcile Bank to enter the ending balance from your monthly bank statement at the end of each banking period. You can also "check off" all cleared checks, deposits, and adjustments. MA 90 Bank Reconciliation User Manual

26 26 Chapter 3 Using the Main Menu Clearing ransactions After all checks, deposits, and adjustments have been recorded, you must enter the ending balance shown on your bank statement at the tatement Balance field. Choose the Clear button to toggle the entry at the Clear column from N to Y for all checks, deposits, or adjustments shown on your bank statement to clear the current period activity. he amount at the Out of Balance By field reflects the clearing of this transaction amount. For deposits, the Out of Balance By amount is decreased; for checks, the Out of Balance By amount is increased. If Bank Reconciliation is not integrated with other MA 90 modules, you must enter all transactions for the month (for example, checks, deposits, and adjustments), and choose the Clear button to toggle the entry at the Clear column from Y to N for all entries not shown on your bank statement. EN If your bank statement does not list cleared checks in numerical order, you may find it easier to use Check, Deposit & Adjustment Entry to clear monthly transactions; however, you must still use Reconcile Bank to enter the correct ending balance from your monthly bank statement before clearing checks. For more information, refer to Check, Deposit & Adjustment Entry on page 23. elect Reconcile Bank from the Bank Reconciliation Main menu to access this option. MA 90 Bank Reconciliation User Manual

27 EN 27 Chapter 3 Using the Main Menu Clearing Checks elect the Checks tab in Reconcile Bank to display all outstanding checks and indicate if they have been cleared. he check number, check amount, date, reference, and payee name are listed for each check. Checks voided automatically by the system when printing an alignment pattern, as well as checks that have been voided manually, are listed. If multiple checks were voided, a check number range is shown instead of individual check numbers. Choose Clear Range to clear a range of checks before performing the actual reconciliation process. Choose Clear to toggle the entry at the Clear column to N or Y for the transaction selected. You can also toggle the entry by double-clicking the line item or by pressing ENER. MA 90 Bank Reconciliation User Manual

28 28 Chapter 3 Using the Main Menu Clearing Deposits and Adjustments elect the Deposit/Adjustment tab in Reconcile Bank to display all outstanding deposits and adjustments, and to indicate whether they have been cleared. he posting date, posting amount, adjustment type, reference, and comment are listed for each deposit and adjustment. Choose Clear Range to clear a range of deposits and/or adjustments before performing the actual reconciliation process. EN Choose Clear to toggle the entry at the Clear column to N or Y for the transaction selected. You can also toggle the entry by double-clicking the line item or by pressing ENER. Choose the Printer button to print the Bank Reconciliation Register. For more information, refer to Bank Reconciliation Register on page 29. Verify that the Adjusted Book Balance amount and the Calculated Book Balance amount on the Bank Reconciliation Register match. If they do not match, refer to Adjusting Out-of-Balance Conditions on page 15. MA 90 Bank Reconciliation User Manual

29 29 Chapter 3 Using the Main Menu Bank Reconciliation Register he Bank Reconciliation Register lists all transactions entered for a specified date range and provides a reconciliation summary. his register serves as an audit record of bank account activity and includes checks, deposits, and adjustments recorded automatically through the General Ledger, Accounts Payable, Accounts Receivable, Client Write-Up, Payroll, Purchase Order Processing, and ime and Billing updates, as well as all information entered manually in Check, Deposit & Adjustment Entry. he Bank Reconciliation Register is normally printed following the use of Reconcile Bank. EN Deposits and adjustments are listed in chronological order. he transaction type, reference, comment, whether the transaction has been cleared, and the debit or credit amount are printed for each deposit or adjustment. Entries that reduce the bank account balance appear as debits; entries that increase the bank account balance appear as credits. For example, if you enter a bank service charge as an adjustment, it appears as a debit. Checks are listed in order according to check number. he sequence number, source, reference, payee name, whether the check has been cleared, and the check amount are printed for each check. he reconciliation summary at the end of the register totals all outstanding checks, deposits, and adjustments. hese totals are added to or subtracted from the amount entered at the tatement Balance field in Reconcile Bank to derive the Adjusted Bank Balance amount. he Calculated Book Balance amount on the Bank Reconciliation Register reflects the cumulative system balance through the ending transaction date specified. Any outstanding checks, deposits, or adjustments dated prior to the ending transaction date that have not yet been cleared are included in the Calculated Book Balance amount. he Out of Balance By amount is the difference between the Adjusted Bank Balance amount and the Calculated Book Balance amount; to be "in balance," this amount must equal zero. he summary also includes the General Ledger Cash account number for each bank code. An example of Bank Reconciliation Register is shown on page 39. MA 90 Bank Reconciliation User Manual