Word Processing Using OpenOffice Writer-I
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1 Chapter 6 Word Processing Using OpenOffice Writer-I A. Multiple choice questions: 1. Which among the following software is not used for Word Processing? a. OpenOffice Writer b. Microsoft Word c. Adobe PageMaker d. OpenOffice Calc Ans. d. OpenOffice Calc 2. Name the word processor feature that allows you to insert tabular data. a. Table b. Grid c. Row and Column d. Excel Ans. a. Table 3. Name the feature of a Word Processor that allows you to insert Synonyms and Antonyms in a document. a. Spell Synonyms b. Thesaurus c. Dictionary d. None of these Ans. b. Thesaurus 4. Which of the following is not a unit of a Ruler in Writer? a. Millimetre b. Centimetre c. Inch d. Decimetre Ans. d. Decimetre 5. Which among the following icons of the toolbar used to start a New Document? a. b. c. d. Ans. a. Which among the following icons of the toolbar used to open an existing Document? a. b. c. d. Ans. b. 7. Which of the following is not a Font Style? a. Bold b. Italics c. Underline d. Capital Ans. d. Capital 8. Which among the following Toolbars will you find the option to make a text Bold? a. Standard Toolbar b. Formatting Toolbar c. Align Toolbar d. Drawing Toolbar Ans. b. Formatting Toolbar 9. Which among the following icons of the Formatting Toolbar is used to change the colour of the font? a. b. c. d. Ans. c. 10. The alignment aligns selected text to both right and left margin. 30
2 a. Left Alignment b. Right Alignment c. Centred Alignment d. Justified Alignment Ans. d. Justified Alignment 11. Which of the following is used to refer to a character that is positioned slightly higher than the text on a line? a. Superscript b. Subscript c. Both a and b d. None of these Ans. a. Superscript B. Fill in the blanks: 1. Word Wrap is a feature in Word Processor that automatically moves to the next line when you have filled one line with text. 2. Untitled 1 is the default name for a Writer document. 3. The Sidebar option is present on the View menu to activate or deactivate it. 4. To Save and Open a Writer document the Standard Toolbar is used. 5. The Zoom Slider is used to zoom-in or zoom-out the current document. 6. The Save As of the File menu allows you to make a copy of the current document. 7. Font Face is a set of characters, including letters, numbers, symbols and punctuators. 8. To type in a series of capital letters the Caps Lock on the keyboard should be pressed. 9. The Backspace key on the keyboard is used to remove a character on the left of the cursor and Delete key is used to remove a character on the right of the cursor. 10. The Toggle case is used to change all capital letters to small letters and vice-versa. C. State whether the following statements are true or false: 1. The subscript refers to the characters that are positioned slightly lower than the text on the line. [True] 2. By default the Tabs on a line are at a distance of 1 inch. [False] 3. is a Tab stop that is used to align numbers using the decimal point. [True] 4. The Tab Selector is used to change the Tab stops. [True] 5. You can press the Enter key on the keyboard to mark the end of a paragraph. [True] 6. An indent is used to set the distance of a paragraph from either the top or the bottom margin. [False] 7. It is possible to change the amount of space to leave between the lines of text. [True] 8. Using the Page rulers it is possible to quickly change the margins in a document. [True] 9. The default extension of an OpenOffice Writer file is.odt. [True] 10. The keyboard combination to exit OpenOffice Writer is Ctrl + E. [False] D. Answer the following questions: 1. What is Word Processing? Give two examples. Ans. Word processing is a term used in computer education for typing, editing, saving it for future reference and printing any kind of text-letters, memos, articles, reports and even books. Examples: Microsoft Word and OpenOffice Writer. 2. Name any three features of a Word Processor. Ans. Three features of a Word Processor are: 1. Inserting Text: This is the very basis of a word processor that allows you to insert text anywhere in 31
3 the document. 2. Deleting Text: It allows you to remove characters, words, lines, or pages at the same ease that you would cross them out on paper. 3. Copy/Cut and Paste: This feature allows you to make a duplicate (Copy) or move (Cut) a section of text from one place of a document to another (Paste). 3. State the significance of a Document area in OpenOffice Writer window. Ans. The white rectangular area at the middle of the window is the document area, where you can type a document, edit or format it. The blinking vertical line in the upper left corner of the document area is the cursor. 4. What is Ruler in the Writer window? Also state the units of measurement that you can do with the ruler. Ans. Vertical and Horizontal ruler is used to adjust page margins, tab stops, indents, borders, table cells and to arrange objects on the page. 5. What do you understand by the term View Layouts? Ans. It is used to change the layout view of the document to single page, side-by-side and book layout views. You can edit the document in either of the views. 6. Why do you require to save a document in Writer? How would you save an existing open document with a different name? Ans. To save a document the following steps are involved: 1. Click on the File menu. 2. From the submenu that appears click on the Save option. Alternately you may click on the Save button on the Standard Toolbar. 7. What is the default file name extension of Writer document? Can you save a Writer document with.doc extension? If so how would you do that? Ans. The default extension of Writer document is.odt. It is possible to save a Writer document with.doc extension. To save a document with the.doc extension follow these steps: 1. Click on the File menu. 2. From the submenu that appears click on the Save As option. 3. This will present the Save As dialog box, where you need to give the filename in the File name field and from the Save as type drop down list select the option Microsoft Word 6.0.doc. 8. State the difference between font face and font. Ans. Typeface/Font Face is the design of a set of characters, including letters, numbers, symbols and punctuation marks. Font on the other hand is a specific form of typeface and is a typeface of one size and style. 9. What is the significance of the Undo and Redo feature in Writer? Ans. The Undo feature of Writer is used to reverse the last action in Writer on the other hand Redo feature of Writer is used to repeat the last action performed. 10. Give the steps for changing the colour of a selected text. 32
4 Ans. To change the colour of a font, follow these steps: 1. Select or highlight the text whose colour you want to change. 2. Click on the Font Color drop-down list found in the Formatting Toolbar. 3. Choose the desired font colour according to your choice from the Font Color dialog box. 11. What are different possible case you can change a text into? Ans. The different possible case you can change a text into are: a. Sentence Case b. Lowercase c. Uppercase d. Capitalize Each Word (also called the Title Case) e. Toggle Case 12. State the difference between Justified and Centred Alignment. Ans. Justified alignment are aligned to both left and right margin. Justifying text gives the selected item a straight edge margin on both left and right sides. Centred Alignment refers to alignment of text at the centre leaving space on both the sides. 13. What is the use of Setting Tabs in Writer? Ans. Settings Tabs is used to specify the Tab Stops of a document. Thus when the Tab key from the keyboard is pressed it stops at each of these intervals. Subsequent press of the Tab key moves the cursor to the Tab stop immediately right of it. 14. State the difference between Subscript and Superscript. Ans. Superscript and subscript refer to the characters that are positioned slightly higher or slightly lower than the text on the line respectively. H 2 O (a+b) 2 Subscript Superscript 15. What is Indentation? Ans. An indent is used to set the distance of a paragraph from either the left or the right margins. It is also used in bullets and numbering to ensure that the text lines up properly. You may increase or decrease the indentation of a paragraph or group of paragraphs, within the margins. It is also possible to create a negative indent (also known as an out dent), which pulls the paragraph outward toward the left margin. You can prefer to create a hanging indent, where the first line of the paragraph is not indented, but subsequent lines are. 16. What are the different possible line spacing in Writer? Ans. The different possible line spacing in Writer are: Single 1.5 Lines Double Proportional At Least Leading Fixed 17. State the steps involved in changing the page margin using the rulers. 33
5 Ans. To change margins using the page rulers: 1. The gray sections of the rulers indicate the margins of the ruler. Put the mouse pointer over the line between the gray and white sections. The pointer turns into a double headed arrow. 2. Now click and drag the mouse to move the margin. E. Application based questions: 1. Mr Rashid while typing a document, usually have the habit of using the Save Button on the Standard Toolbar to store the document. One day while working suddenly he does not find the Save Button. Suggest the method to Mr. Rashid so that he can again use the Save Button. Ans. To view the Standard Toolbar click the following option from the menu bar click on View- >Toolbars->Standard 2. Mrs Sujata has created a test on her students of class 3 on prepositions in OpenOffice Writer. She had created a paragraph as shown below: Fill in the blanks with given suitable preposition: 1. I want to lose 5 Kilogram (on, at, in) one Month. 2. Could you get me this pants (on, at, in) a larger size? 3. She seems to be interested (on, at, in) psychology. 4. I will come to pick you up (on, at, in) 2 pm tomorrow. 5. This class will be held (on, at, in) Mondays. But the space (especially the height) given for each blank is too less for a child of class 3 to write. Suggest a method through which you will be able to help Mrs Sujata in increasing the space between the lines so that it helps the children in writing the prepositions comfortably. Ans. Mrs Sujata needs to increase the line spacing of the paragraph. To increase the line spacing of the paragraph the following steps are involved: 1. Bring the cursor to the paragraph whose indentation you need to change. 2. Click on Format menu and select the Paragraph option. 3. This in turn will display the Paragraph dialog box. Now click on Indents & Spacing Tab if not selected. 4. From the Line Spacing drop down list select double to double the space between the lines. 3. Miss Tripti a personal assistant at Zimole Corporation Pvt. Ltd. had typed in a correspondence as specified by her boss. But she was in a hurry and had typed the entire letter in capital letters. Help her in starting the method of converting the letter to lower case, with the first alphabet of a sentence in capital, without retyping the entire letter. Ans. Miss Tripti should convert the entire text to Sentence Case in case she do not want to retype the entire text, this is because it is the only case that has the ability to capitalize the first letter of the first word in every sentence in the selected text. To change the case of the text the following steps are involved: 1. Select the entire text of the document by pressing Ctrl+A. 2. From the menu bar click on Format->Change Case->Sentence Case. 34
6 4. Suzane was typing in a Chemistry Project on her she had a chemical equation on reaction of Potassium Permanganate and Hydrochloric Acid in the following way: 2 KMnO HCI = 2 KCI + 2 Mn C H2O + 5 C12 Which actually should have been written as: 2 KMnO HCI = 2 KCI + 2 Mn C H 2 O + 5 C1 2 Suggest a method through which she will be able to change the equation. Ans. The problem is with the subscripts which is not implemented by Suzane and is therefore shown in a straight line. She needs to select those text which should be in subscript and click on the Subscript button from the Standard Toolbar. 35
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