Office Features Review. Microsoft Word 2007

Transcription

1 Office Features Review Microsoft Word 2007 In the Office 2007 programs that use the new interface, there are common elements. In this example, Word is used to review these elements. The Office button contains the commands that affect the entire document or program. The open, save, save as, print, close and exit commands are here. Many of the commands formerly in the File menu in previous versions of Office are now accessed from the Office button. Also note the Word Options are here in

2 order to set defaults or make other advanced options alterations. The Quick Access toolbar is used to access some of the most frequently-used commands Save, Undo and Redo. This toolbar is customizable. The Ribbon replaces most of the menu items and the toolbars used in Office The Ribbon is divided into several command tabs, such as Home, Insert, Review and View. Each command tab hosts tools and links related to its name. On each tab, the actions are further grouped. The Home, Insert, Review and View command tabs are common to Word, Excel and PowerPoint. Each of the programs has additional command tabs that are specialized for the type of document that you create in that program. The groups are as above: Clipboard, Font, Paragraph, Styles, and Editing. The Ribbon takes up a large area of the application window. *TIP*: To temporarily hide the ribbon, double-click on the active tab of the Ribbon. Alternatively, press CTRL + F1 to hide the Ribbon. In Office 2007, you can point to a tool and Super Tool Tips appear. Super Tool Tips display the name of the tool and a description of its feature(s). If you wish that you had some of the familiar dialog boxes back, you will be glad to know that many of them are available. In the Ribbon, the dialog boxes are accessed by clicking on a Dialog box launcher. When a particular object, such as a text box, graph or picture is selected, an additional tab will appear in the Ribbon. This tab is called a Contextual Tab, because it contains the commands related to the work that you are doing. This tab assembles and organizes the frequently-used commands for working with the selected object. Contextual Tabs are displayed above the Command Tabs only when an object is selected. There are many Contextual Tabs, but only the one related to the selected object is displayed. Office 2007 has an improved method for formatting text. The Ribbon contains Galleries, which are a set of thumbnail graphics that display the result of applying a formatting command. The

3 Galleries use Live Preview to show you the results of choosing a particular item in a Gallery without having to apply the choice first. (Select text and go to styles or font.) The View tools replace many of the View menu items. The View tools are on the status bar. The Zoom Slider is available in Word, Excel and PowerPoint. The Mini toolbar only appears when text has been selected in the document. This toolbar contains the frequently-used formatting commands, such as bold and italics. This toolbar is faded in appearance until the mouse pointer is placed over it. *TIP*: There are several methods to access Help in the Office 2007 programs. If the program does not use the Ribbon, click on Help in the menu. *TIP*: If the program uses the Ribbon, click on the Office Help button in the top right corner of the window. Or, in any Office program, press the F1 key. If you press F1 for Help or click on the Office Help button in Office 2007, an internet connection to Microsoft Office Online is made, if possible. *TIP*: In order to open a Word, Excel or PowerPoint 2007 file in an Office 2003 program, a special add-in program called Microsoft Office 2007 Compatibility Pack must be installed on the computer where the file is being opened. *TIP*: You can create a PDF file while in Word It is recommended that you first save your document as a Word file. A task pane is a window that collects commonly used actions in one place. The task pane enables you to quickly create or modify a file, perform a search, or view the clipboard. It is a Web-style area that you can either, dock along the right or left edge of the window or float anywhere on the screen. It displays information, commands and controls for choosing options. Like links on a Web page, the commands on a task pane are highlighted in blue text, they are underlined when you move the mouse pointer over them, and you run them with a single click. A task pane is displayed automatically when you perform certain tasks, for example when you choose CLIPART from the INSERT, Ribbon, to insert a picture Smart Tags make it easier for you to complete some of the most common tasks and provide you with more control over automatic features. Word can recognize a wide range of different data types entered into a document, such as dates, addresses and stock ticker symbols. It converts each recognized piece of data into a smart tag, and you can then use a menu attached to the smart tag to perform useful actions on that data. *TIP*: Go to the top of the right hand scroll bar and click on the show/hide ruler button to toggle viewing/hiding the ruler

4 *TIP*: You can scroll through a document more quickly by selecting BROWSE OBJECT on the vertical scroll bar. It enables you to go to a page, bookmark, footnote, table, comment, graphic, or other location by selecting the item you want. You can click NEXT or PREVIOUS to go to the next or previous item of the same type. Insert Tab - You may insert a variety of objects with the insert tab. After inserting, the drawing or picture tab appears above the ribbon in red or orange. (Contextual tabs) Drawing/Picture/Diagram/Text box/wordart tools allow you to further manipulate the object. Right clicking on the object also presents choices for positioning and altering the object within the document. The object interacts with the text according to the formatting choice. (Insert several objects and show how to manipulate the objects and the contextual tabs) Assignment: Open a word document and Insert text. Using the ribbon, adjust the font, size, alignment and other properties of the text. Select some of the text and use the mini toolbar to adjust the text further. Use the styles group to view different styles. Insert an object: clip art, word art, or shape. Using the contextual tab, change the object properties. Adjust the text wrapping for the object. Insert a caption for the object in the references tab. Select other views and experiment with other options.

5 Microsoft PowerPoint 2007 Home Tab Slides group - Add a new slide. The default slide layout is on the large icon. Other layout selections are available. Font and Paragraph groups Choose for formatting options Drawing group all objects previously in the draw toolbar with additional selections with quick styles and shape effects. These effects can also be used on other objects such as clip art. *TIP*: Go to the bottom right corner instead of the left to view show or change view in The Insert Tab The Insert tab has some of the same options as the insert tab in word. When objects are inserted and selected the toolbar for it appears above the ribbon. The groups for the Insert Tab are tables, illustrations, links, and text. The photo album option in the Illustrations group allows you to take multiple images and place them in a show with one image per slide automatically.

6 The Design Tab The Design Tab allows you to select a design for the slide show. Other themes: colors, fonts, backgrounds, and effects, can be chosen and the defaults altered to suit you. The Animation Tab The Animation tab is the location to choose the transitions for your slides and also where animations can be applied to objects in the slideshow. *TIP*: The Custom Animation tab allows you to animate each object separately. The Slideshow, View and Review tabs add additional options for your show. Assignment: Open PowerPoint. Add slides. Choose different slide layouts. Choose a different theme and make adjustments to the font, alignment, and background. Enter text into the text boxes. Insert other objects onto a slide. Adjust the properties of the object. Using the Animations tab, choose a transition and a transition sound for the slide. Insert a sound (from clip organizer) Choose an inserted object to animate. Use custom animation.

7 Microsoft Excel 2007 The following set of ribbons is available with every document that is opened in Excel. Other ribbons are available for specialized tasks and will only appear when needed. An example is the Chart ribbon. Home: contains formatting and editing icon Insert: objects into the file, such as pictures, charts, header/footer, and pivot tables Page Layout: set margins, page orientation, gridlines, and heading Formulas: functions, formulas, and AutoSum

8 Data: data from other sources, such as Access, text, or web, validation and sorting tool Review: spell check, thesaurus, comments, and workbook/sheet protection View: views of the spreadsheet, zoom, macros, formulas, gridlines, and switch windows icon to switch between open spreadsheet Excel 2007 has improved Table functions: It is now easier to create tables. Enhancements in Office Excel 2007 help you assemble data into a table with just a few clicks. When you need to expand the table to accommodate more data, Office Excel 2007 quickly expands the table using the proper format. Simply click in the range of cells you want to format as a table, click Format as Table in the Ribbon (on the Home tab), and select your favorite table style. Office Excel 2007 applies the table style to your range of cells and automatically labels column headings, creates AutoFilters, and displays other relevant tools. Excel 2007 also has improved spreadsheet analysis, sorting, and filtering. Activity Create a line graph with the following data (be sure to include chart title and axes labels): Test 1 Test 2 Test 3 Test 4 Test 5 Test 6 Addition Subtraction Multiplication Division Or create a bar graph with other data.