Medical Assistant Program Class Registration Instructions and Template

Transcription

1 Medical Assistant Program Class Registration Instructions and Template Basic Steps: 1. Complete your prerequisites (see the Medical Assistant Entrance Requirements link). You must complete or be registered in prerequisites by spring term to register for MA classes in the fall. You must pass all prerequisite classes by the end of summer term with a C or better to maintain your place in the program. Transfer students wishing to use classes from other colleges as prerequisites must have these classes articulated prior to registering for the MA classes (see the Medical Assistant Entrance Requirements link on the program web page). 2. Register for the first three Medical Assistant Classes (MA 113, MA125 and MA145). These are bundled together under the umbrella class MA 999 (see details below under registration instructions). MA999 is what you will register for and you will automatically be enrolled in the three MA classes. There will be an important link on the online class schedule that you need to open, read and print out. This will tell you the times and locations of all your classes. Under the umbrella system, the time and location of all your classes may not be printed on your schedule. Remember, you have to show up to all classes during the first week to keep your spot in the program. Therefore it is important that you know the time and location of all classes. The Medical Assistant program starts once each year in the fall. You register for these classes during Spring Term. If you are among the first 32 students to register, you will be registered in the program. Subsequent students are placed on the wait list in the order that they register. 4. If you are officially registered in MA 999, start gathering required documents. These documents include: - copy of an immunization record showing at least one hepatitis B vaccination (or copy of a titer showing immunity) - copy of an immunization record showing at least one MMR vaccination (or copy of a titer showing immunity) - copy of an immunization record showing one varicella vaccination (or copy of a titer showing immunity) -copy of an immunization record showing a Tdap - copy of results of a TB test performed within the last year -copy of your GED or high school diploma It can take time to complete immunizations and receive transcripts. Putting off these tasks until the last minute jeopardizes your spot in the program. 5. Once you have gathered your documents:

2 -Attach your copies of vaccination documentation to the correct spots on the template provided below. (Follow the directions on the template carefully. Loose documents or originals will not be accepted.) -Make sure your name is visible somewhere on the vaccination record. -Turn your template with attached documentation in to the wall mounted Allied Health Document Box (with the slit in the top). This container in on the second floor of the Health Careers Building. It is mounted on the wall in the hallway alcove leading to Room 252 (across the hall from the Pharmacy Tech. Lab. Documents must be turned in between August 27 th and Sept 15 th. Do not turn documents in before August 27 th or After Sept. 15 th. Note: If you are on the wait list, start gathering the above documents, but do not turn them in. We will collect them during the first week of class as you are moved off the wait list. 5. Between Sept. 1 st and Sept. 15 th complete your background check. -Go to Follow the instructions for the Central Oregon Community College Medical Assisting Program. You will be required to enter a code. This code will be posted on our website towards the end of August. Check our website frequently as September approaches. -The cost will be approximately $ Results will be made available online to the Medical Assisting Program Director. You do not need to turn in a copy. Background checks need to be completed during the dates specified to be accepted. Failing to perform your background check during the dates specified jeopardizes your spot in the program. 6. Show up to all MA113, MA125 and MA145 classes during the first week of class. Students will be moved off the wait list as seats become available during the first 1-2 weeks of class. *Students who fail to turn in all required documentation or complete the background check by the specified date forfeit their spot in the program.

3 Registration Instructions: Students registering for the 2013 Medical Assistant program must complete the following steps: 1. Registration Date and Time: Continuing student registration begins in May; students may verify their registration date and time (and any additional pre-registration requirements) by checking the Can I Register link on their Bobcat Web Account (Student Online Services account). For new students and students returning after an absence of one year or more, registration begins later. New and returning students should complete an application for admission; advising and registration information will be sent after the application is received. Registration is on a first-come, first-served basis based on your assigned registration date and time. 2. Advising: Continuing students should check to see that they have been cleared by their advisor to register, or make contact with their advisor prior to registration; contact the Admissions and Records Office if you need to be assigned to an advisor. New students and students returning after an absence of one year or more will be sent placement testing, advising, and registration information after an application for admission is received. 3. Register: Register for MA999. There are four different CRN s depending on which lab time you register for. When you register for MA999, you are essentially registering for MA113, MA 145 and MA Completion of Immunization Documentation Template and Background Check Deadline: Attach documentation of required documents to the template below and follow the instructions on page one for turning them into the Medical Assisting Secure lock box between the specified dates. Background check for those enrolled in the MA classes must be completed between Sept 1 st and Sept 15 th. See instructions for completing the background check above. Wait List Students: Bring copies of all required documents to the first day of class. Check your and update your contact information throughout the summer in the event that openings occur prior to the first day of class. Students will be accepted into the class according to their order on the wait list. Vacancies that become apparent on the first day of class will be filled at that time.

4 Student Name Date Template Instructions and Example: Staple a copy of the requested immunization in the appropriate section below. Every section should have a copy of the requested immunization attached. This means you may have to make more than one copy of your immunization record so that you can staple the correct immunization in the correct section. You must have something stapled to each section. A single list of immunizations stapled to the top of the document is not adequate. Highlight the immunization requested for each section. Make sure that your name is visible on the copy. Turn in only copies. Originals will not be returned. Example Correct way to fill in Medical Assisting Program Registration Template Name Jon Smith Date- 6/10/ Attach a copy Hepatis B immunizationbelow: Immunization Record Of: Jon Smith 4/6/92 Varicella Vaccine 4/6/92 Hepatitis B 4/6/92 MMR 4/6/92 Tdap 2. Attach copy of MMR here Immunization Record Of: Jon Smith 4/6/92 Varicella Vaccine 4/6/92 Hepatitis B 4/6/92 MMR 4/6/92 Tdap 3. Attach copy of varicella vaccine here Immunization Record Of: Jon Smith 4/6/92 Varicella Vaccine 4/6/92 Hepatitis B 4/6/92 MMR 4/6/92 Tdap 4. Attach copy of tdap here Immunization Record Of: Jon Smith 4/6/92 Varicella Vaccine 4/6/92 Hepatitis B 4/6/92 MMR 4/6/92 Tdap

5 Student Name Date Page 1 of 4 Actual Document Template. This is what you will turn into the locked Allied Health Box. 1.Attach a copy of Hepatitis B immunization below. 2.Attach copy of MMR below:

6 Student Name Date Page 2 of 4 3.Attach copy of varicella vaccine below: 4. Attach a copy of your Tdap below:

7 Student Name Date Page 3 of 4 5. Attach results of a TB test performed within the last year below (this will need to be repeated as soon as it expires):

8 Student Name Date Page 4 of 4 6. Attach copy of GED or diploma or transcript indicating you graduated below By signing below, I certify that the above information is true and accurate. Student Signature: Date: This form, along with all required documentation, must be dropped off to the secure Allied Health document container mounted on the wall of the new Health Careers Building in the hallway alcove leading to Room 252. This will be on the second floor on the west (closest to College Way) end of the building. Documents should be turned in between August 27 th and Sept 15 th. Do not turn documents in before August 27 th or After Sept. 15 th. All documents must be submitted together; individual documents will not be accepted.