Publication of Vacancy Notice. Senior Lawyer Ref.: IAJM/TA-SL-AD9-AD JOB PROFILE

Transcription

1 Publication of Vacancy Notice Senior Lawyer Ref.: IAJM/TA-SL-AD9-AD JOB PROFILE Job Framework Job Title: Job Location: Area of activity: Grade: Status: Senior Lawyer Vienna, Austria European Union Agency for Fundamental Rights Legal services- Procurement and Human Resources AD9 - AD11 Temporary Agent In order to promote mobility of temporary agents across Agencies in the framework of the Inter-agency job market agreement for staff members within the same function group, the European Union Agency for Fundamental Rights (FRA) wishes to inform temporary staff from all EU Regulatory Agencies 1 in function group AD grades 9-11 of the above-mentioned vacant post. Job Profile Overall purpose: The Administration department is responsible for supporting the operational work of the Agency, enhancing its ability to function as a best practice, knowledge-based, lean and service-oriented public body. The department Administration is composed of the following three sectors: Finance and Procurement ICT and Facilities Services Quality Management The Human Resources and Planning department (HRP) is responsible for ensuring the highest standards for the management and development of the Agency s human resources. Furthermore, the department is responsible for ensuring the continuous development and implementation of the Agency s planning instruments, as well as the monitoring and evaluation of the Agency s work. 1 The mentioned agreement doesn t not apply to executive agencies financed by the general budget of the EU and to the agencies which don t apply he Staff regulations of officials and the conditions of employment of other servants of the European Union

2 The Human Resources and Planning department is composed of: Human Resources Sector Planning Sector Functions and Duties: The jobholder will, under the supervision of the Head of Department Administration, and in close cooperation with Head of Department HRP and other staff, support the legal capacity of the Agency. The jobholder will cover areas of work undertaken by two departments in the Agency- Administration and Human Resources and Planning department. The responsibilities of the jobholder will be to: Provide advice on all legal matters regarding all EU regulations and policies applicable to the Agency Provide procurement and legal advice ensuring that relevant legal, financial and procurement rules are respected Provide expert advice on legal matters related to the implementation of the Staff Regulations and the corresponding implementing rules Provide expert advice in matters related to rights and obligations of staff, including appeals Draft and oversee the correct implementation of the procurement and contracting processes and policies Ensuring procurement functions are exercised in accordance with relevant internal and/or EU financial and procurement regulations and monitor changes in EU legislation which arise from case law and legislation changes. Provide guidance and advice on the preparation and drafting of tender documents and contracts Participate in opening and evaluation committees and be responsible for the replies to external parties Provide expert advice in the development of agreements and memoranda with external parties Provide expert advice to the management and staff on specific work-related legal queries Provide legal advice on matters related to access to documents and handling of confidential information Liaise and consult with counterparts in other institutions and/or other Agencies Perform any other related tasks, as required. Qualifications and experience required A. Eligibility criteria JOB REQUIREMENTS The selection procedure is open to applicants who satisfy the following eligibility criteria by the deadline for applications:

3 The candidate must be employed in a Regulatory Agency as referred to in Article 1 (1) of the Inter- Agency Job Market Agreement as a temporary agent 2f on long term employment; Be currently graded between AD 9 and AD 11 with a minimum of 12 months seniority in the contract; Meet the criteria mentioned in Article 3 (2) of the Inter-Agency Job Market Agreement; Have proven professional experience in an European Institution or EU body in the area of expertise required for the job; In accordance with the Inter-Agency Job Market Agreement, staff members from agencies not yet having signed the agreement can also apply. B. Selection criteria Candidates selected on the basis of the above eligibility criteria will then be evaluated according to the following selection criteria, which must be clearly specified in the applicant s CV. Essential Minimum of 12 years professional experience relevant to the items listed under Functions and Duties acquired after the award of the qualification certifying the completion of studies Excellent knowledge of EU Financial and in particular public procurement rules and legal framework Excellent knowledge of the EU Staff Regulations and related legal framework Proven experience in the area of public procurement in the EU Institutions or bodies Solid understanding of ethics and code of conduct at the workplace Good knowledge of the concept of Internal Control Standards High level of service orientation High level of computer literacy and familiarity with relevant applications Impeccable respect for the discretion and confidentiality requirements of the post Very good legal analytical skills and accuracy Excellent oral and written command of English Advantageous Professional work experience in a multicultural environment Knowledge of the European Union, its institutions and its policies Ability to manage assigned human resources User knowledge of software tools for planning, executing and monitoring procurement procedures

4 SUBMISSION OF APPLICATIONS Candidates are requested to submit their application electronically through the Agency s website: Only online applications will be accepted. An application will be deemed admissible only if it includes: a CV in Europass format (other formats will not be considered); a motivation letter (preferably no more than one page); a fully filled in eligibility and selection criteria grid. Information concerning the status of the selection procedure can be found at the following address: EQUAL OPPORTUNITIES The FRA urges anyone meeting the eligibility criteria and interested in the position to apply. The FRA is an equal opportunities employer and ensures that its recruitment procedures do not discriminate on the basis of gender, colour, racial, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age or sexual orientation, or any other status. FRA encourages candidates with disabilities to apply. If you consider yourself to have a physical, mental, intellectual or sensory disability please tick the appropriate box on the on-line application form and indicate any adjustments or arrangements, relating to your disability, that you require to enable you to take part in the interview and tests. SELECTION PROCEDURE A Selection Committee is nominated by the Appointing Authority of the FRA. Eligibility of candidates will be assessed according to compliance with all formal requirements by the closing date for the submission of applications (please see Job requirements Point A). Only the applications of eligible candidates will be evaluated in accordance with the selection criteria as specified in the publication notice (please see Job requirements Point B). The selection Committee will select the candidates that obtain at least 60% of the total points available to rank their compliance with the selection requirements. The Agency will invite for an interview the top 8 candidates among those who have obtained at least 60%. The interview will mainly be held in English and the

5 candidates will undergo a written test in English. The interview will take place in Vienna (Austria), where the Agency has its seat and where the place of employment is. Candidates invited to an interview will be requested to submit, on the day of the interview, a non-certified copy of their diploma(s) and evidence of their professional experience, clearly indicating the length and nature of their experience and whether full time or part time work. If, for reasons of confidentiality a candidate is unable to provide the necessary statement for their current employment, he/she must provide photocopies of the contract, the letter of recruitment and/or the first pay slip. The candidate must in any event provide a copy of the latest pay slip. However, prior to contract signature, the successful candidate/s will be requested to provide FRA with original or certified copies of all relevant documents proving the eligibility requirements. Successful candidates will be included on a reserve list drawn up by the Selection Committee. This reserve list will be proposed to the Appointing Authority of the FRA. The Appointing Authority will decide on the establishment on the reserve list. This reserve list will be valid for 12 months from the date of its establishment (the validity of the reserve list may be extended). The reserve list may be used for future recruitment, should vacancies arise. Each candidate will be informed by letter whether or not he/she has been placed on the reserve list. Candidates should note that inclusion on a reserve list does not guarantee recruitment. On the basis of the adopted reserve list, the Appointing Authority of the FRA may offer a contract of engagement. Please note that the Selection Committee s work and deliberations are strictly confidential and that any contact with its members is strictly forbidden. Due to the large volume of applications, the Agency regrets that only candidates selected for the interviews will be contacted. Applicants are invited to follow the recruitment process on the FRA website. ENGAGEMENT AND CONDITIONS OF EMPLOYMENT A temporary agent contract for an indefinite period will be offered pursuant to the conditions set in the IAJM agreement or in the general implementing provisions on the procedure governing the engagement and use of temporary staff under Article 2(a) of the CEOS. The successful candidate will be recruited in the grade held in their original agency. In addition to the basic salary, staff members may be entitled to various allowances, in particular a household allowance, expatriation allowance (16% of basic salary + household allowance), dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and it is exempt of national taxation.

6 FRA also offers a comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance and travel insurance. Moreover, FRA offers different opportunities of schooling services through service level agreements with international schools and pre-school establishments, and has introduced policies on teleworking and flexitime in its attempt to reconcile work and private life. Under certain circumstances, in particular where staff members are obliged to change their place of residence in order to take up employment, the Agency may also reimburse various expenses incurred on recruitment, notably removal expenses. For any further information on the contractual and working conditions please refer to the Staff Regulations of Officials of the European Union and the Conditions of Employment of other Servants of the European Union which is accessible at the following address: 101:EN:PDF APPEAL PROCEDURES If a candidate considers that he/she has been adversely affected by a particular decision, he/she can lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities, at the following address: The Director European Union Agency for Fundamental Rights Schwarzenbergplatz 11 A-1040 Vienna Austria The complaint must be lodged within 3 months. The time limit for initiating this type of procedure start to run from the time the completion of the selection procedure is published on the Web-site at the following link: DEADLINE Applications must be sent no later than 21/07/2015 at 13:00 (Vienna Local time).

7 Please note that due to the large number of applications we receive, the system may face problems in processing such amounts of data when reaching the deadline for submission of applications. We therefore advise to apply well ahead of the deadline. In case you experience technical problems during your application please contact, within the above mentioned deadline, the address below providing an explanation of the issue: