Quick Start Guide for Instructors

Transcription

1 Quick Start Guide for Instructors Logging In/Out... 2 My Workspace... 2 Access to sites and new sites... 2 Accessing Sites in Sulis... 3 Getting Where You Want To Go Quickly... 4 Adding tools, participants, and making your site available to students... 4 Storing Folders, Files, Links, etc Storing Podcasts & Setting up an RSS Feed for Them... 7 Posting an Assignment... 7 Starting an Online Discussion... 8 Creating a Quiz... 8 Displaying Help... 9 For more information, tips or advice, see HELP in For technical questions and problems; please log a call through ITD NetDesk For training, pedagogical advice and documentation, please angelica.risquez@ul.ie 1

2 Logging In/Out Access Sulis from Enter your UL username and password: name.surname for staff and ID for students (no ). Click Log In. Sulis displays your My Workspace home page (see below). To log out, click the Logout link in the top right corner of the screen. Navigate your Sulis sites using the links. The back button in your internet browser problems. can give My Workspace My Workspace is your private site in Sulis. Here you can check your calendar (which can include activities from any or all sites you belong to), store materials for your private use, change your notification preferences, join sites and create new sites. From Membership, please click joinable sites and join the Sulis Support for Faculty site. Access to sites and new sites Module sites are created automatically before the start of each semester for each module with the name modulecode SEM1/2 year, so faculty do not usually need to create new sites. Each of these sites are allocated to the module coordinator according to Student Academic Administration Records, and populated automatically with students from Student Registration Records. Module sites appear under the My Sites tab when you log in Sulis (mistakes are corrected by SAA) It is also possible to create sites for other purposes (for example, a practice site, a site for all the students in the same programme, project sites between a group of students or faculty, etc. The site owner is responsible for adding and deleting participants to their manually created sites. You can create new sites from My Workspace>Site Setup>New. All staff is authorized to create sites so you can type your username (name.surname) in the Authoriser field. You also need to choose between course and project site (project sites do not contain assessment tools (test and quizzes, assignments, gradebook). Then you can add tools, participants, and publish your site (for more information, see section Adding tools, participants, and making your site available to students in this handout). Remember: you should not create sites manually for modules that appear in the SAA records, as a site is created for you every semester, which is integrated with student registration records! 2

3 Accessing Sites in Sulis The names of a few sites you belong to are displayed in as quick links near the top of the screen. To access a quicklinked site, click its quick link: To access sites that are not quick-linked, click the My Sites tab. Sulis displays links to the course, portfolio, and project sites to which you belong: Click the link for the site you want. After you select a site, Sulis displays the site home page: 3

4 Getting Where You Want To Go Quickly To return to the home page for the tool you are currently working in, click the reset name: icon to the left of the tool To return to the home page for the site you are currently working in, click the Home link in the tools menu on the left: To return to My Workspace from another site, click the My Workspace tab near the top of the screen: Adding tools, participants, and making your site available to students The Site Editor tool provides information about the site you are currently in, allows you to add participants, manage access, add/delete tools, duplicate the site and to import content from other sites you own. Click Site Editor in the tools menu on the left side of the screen. Sulis displays the Site Editor home page. Here you see the list of participants in your site and can change a participant's role and status on the site. The site information you have entered here is displayed in the home page unless you have entered a URL in the Site Info Display field. To select tools to be used on your site, follow these steps: Click Edit Tools on the menu bar. Sulis displays the list of available tools. To add tools, check the box by the name of each appropriate tool. To remove tools, uncheck the boxes by the name of each appropriate tool. To complete your selection, click Continue. Sulis displays a confirmation screen. 4

5 Sulis Support Documentation, from rsmart SULIS User Centre for Teaching and To confirm the changes and return to the Site Editor home page, Click Finish. To revise further, click Back. To exit without making changes, click Cancel. To manage access to the site, go to the Site Editor tool and follow these steps: Click Manage Access on the menu bar. Sulis displays the Change Access screen To make your site available to students or other site participants, check Publish site in the Site Status area. Sulisaring the Publish site box removes your site from student or participant view (you may want to unpublished a site while you are working on its content or after the semester finishes) This warning sign will appear in the top left corner of your site when it is not published. Do not forget to publish your site to make it available to your students at the beginning of the semester! Do NOT click the option Can be joined by anyone with authorization to log in unless your site if of public interest (this will allow anyone to join, not only your students!) To add participants to your site, access the Site Editor tool and follow these steps: Click Add Participants on the Site Editor menu bar. Sulis displays the Add Participants screen. To add one or more participants from within your institution, enter each person's username (studentid and name.surname for staff) in the Other Official Participants box (enter one username per line) You can use the Non-official participants box to add participants who are not from your institution (e.g. students or colleagues for other university). Only in that case, you use their address line (this generates a password which is sent to that account) Do not create guest accounts for anyone that has a UL username (i.e ID or name.surname) To assign all of these participants to the same role, select Assign all participants to the same role. Otherwise, select Assign each participant a role individually. Click Continue For module sites that are automatically generated before the beginning of the semester, you don t usually need to add participants: as they are integrated with student records, your students should be already there after registration. However, you can grant access to students with registration problems (e.g. Erasmus students, college transfers, etc). In these cases, please allocate them the Late registration and international student role. If you allocate the role of student manually in an automatically generated site Sulis will drop these students after the nightly update! 5

6 Type name.username or student ID here (not address) Click to assign the appropriate role to the new participant(s). Click Continue, and select notification option for your new participants. Click Continue. The system displays a confirmation screen. Click Finish. Sulis displays the new participants on the Site Editor home page. Sulis is integrated with the Student Information System (from Student Academic Administration), so you do not need to use the Roster tool. 6

7 Storing Folders, Files, Links, etc. After accessing the appropriate course, project, or portfolio site (see above), click the Resources link in the tools menu on the left. Sulis displays the Resources tool home page. Click the Add button and select the type of material you want to add or create. Enter information in the fields provided and click the Add/Edit/Continue button. To add copyright information, the date to make this resource available to others, etc., click the Actions button and select Edit Details. Scroll through the screen and fill out appropriate fields. Click Update at the bottom of the screen. Storing Podcasts & Setting up an RSS Feed for Them After accessing the appropriate site (see above): Click the Podcasts link in the tools menu on the left. Sulis displays the Podcasts tool home page. Add link URL to copy To set up the RSS feed, copy the URL shown above and paste it into your podcatcher (e.g. itunes). To store a podcast: Click the Add button link in the menu bar near the top of the screen. Sulis displays the Add Podcast screen. Click the Browse button and select the file you want to store. Enter a date to make the podcast available, a display name for the file, and so on. Click Add. Posting an Assignment After accessing the appropriate course (see above): Click the Assignments link in the tools menu on the left. Sulis displays the Assignments tool home page. Click the Add link. 7

8 When Sulis displays the Add screen, enter a title, use the pulldown boxes to specify dates, select a grading scale, etc. Then enter detailed instructions to students. Scroll down and click to specify your preferences for adding the dates to the course calendar, posting an announcement about the assignment, etc. To attach files for your students to use, click Add Attachments. Choose a file from your computer system, enter a link to an appropriate web site, or add material you have stored in Resources by clicking the appropriate Attach a copy link; then click Continue. Back on the Add screen, click Post. Starting an Online Discussion After accessing the appropriate site (see above): Click the Discussion Forums link in the tools menu on the left. Sulis displays the Discussion Forums tool home page. Click Class Discussions. When Sulis displays the Class Discussions screen, click. Sulis displays the New Topic screen. Enter the subject of this discussion and a question or comment to start the discussion. Click Submit. Sulis posts your discussion topic. Any member of this class can now respond. Creating a Quiz After accessing the appropriate course site (see above), Click the Tests & Quizzes link in the tools menu on the left. Sulis displays the Tests & Quizzes tool home page. Enter a title and click Quick Create. 8

9 Sulis displays the Step 1 of 2 screen. In the box in the Questions section, enter one or more quiz questions and answers. You ll need to follow a few simple formatting rules. To see the rules, click the links shown below. Click Next. Sulis displays the Step 2 screen. Review the questions and answers to be sure they are correct; then click Create Assessment. Sulis displays the Tests & Quizzes home page again. Your new quiz is listed under Core Assessments. Click the Settings link under the name of your quiz. Sulis displays the Settings screen. Open each section by clicking the arrow. Enter information according to your needs. Be sure to specify dates in the Delivery Dates section. To close a section, click the arrow. Scroll down as needed and click Save Settings and Publish. When Sulis displays the confirmation screen, review the details and click Publish. Displaying Help To access help for the tool you re currently working in: Click the button near the tool name at the top of the screen. Sulis displays help in a new window. 9

10 The panes on the left contain a search box and a table of contents for the help system. The pane on the right contains the first topic for the tool you are using. To see other help topics for this tool, scroll down in the pane on the bottom left and click the link for the topic you want. Sulis displays the information in the pane on the right. To access and work with the entire help system: Click the Help link in the list of tools on the left side of the screen. Sulis displays help in a new window. To search for the information you need, use the pane in the top left: Enter a term to search on and click Search. Sulis displays a list of search results in the same pane. Scroll down through the list as needed. Click the link for the topic you want. Sulis displays the requested information in the pane on the right. 10