Business Online Banking How To: Add a new user

Transcription

1 How To: Add a new user 1. Log in to as the Super User or Admin User. 2. Click Administration on the top navigation then click on Add/Change/Remove Users. If this is the first time adding a user, it will display that there are no current users and default to the New user input screen. If you already have users set up then click the New button. 3. On the first section enter the basic information about the user you want to add. Their name, user ID, address, and User Password (this is a temporary password and will be changed when the new user logs in for the first time.) 4. On the MFA section enter (at minimum) an address or phone number for them to be able to receive the One-Time Passcode (OTP) when they log in. 5. The next section will have your Company Name along with the accounts currently activated for Online Banking. Checking the boxes on this screen THE VALLEY STATE BANK Page 1 of 5

2 will determine how much authority you want this new user to have. For instance if you would like the new user to be able to see the balance of a checking account but not be able to do ACH functions you would check mark the Bal Rpt checkbox for that account and leave the ACH check box unchecked. Below is a list of each column and their definitions. i. BAL RPT Balance Reporting displaying the account balance information on the Account summary screen. ii. BOOK XFR CREDIT Allows transfers to this account iii. BOOK XFR DEBIT Allows transfers from this account iv. NSF BOOK XFR Rarely activated for companies. Allows transfers from overdrawn accounts. v. WIRE XFR Allows wire transfer request to come from this account. Must be set up for Wire Transfer Service vi. STOP PMT Allows user to add a stop payment request on this account vii. ACH Allows ACH functions to be available for this account. This must be enabled if a user wants to use the account to initiate ACH files. viii. TAX PMT Allows tax payments to be paid from this account ix. RECON SRVCS EXCPTS Not used x. RECON SRVCS ISSUE Not Used xi. DEPOSIT STATEMENT Not used at this time THE VALLEY STATE BANK Page 2 of 5

3 6. The next sections apply to modules or services for Business Online Banking. You may not see each section depending on what services or modules your company has chosen to use. a. User Administrator: check this if the user you are creating would have authority to add, update or delete other users. b. Allow Balance Reporting: check this box if the user is allowed to view account summary screens. Must be selected if any box is checked above in the BAL RPT column. c. Allow Book Transfer: check this box if the user is allowed to make transfers to and from accounts. Must be checked if either Book XFR Credit/Debit columns are checked above. d. Allow Wire Transfer: check this box if the user is allowed to make or approve wire transfer requests. If you would like dual control over this function you can set up two different users; one with Approval authority and one with Initiate template, freeform and group authority. You can also set dollar limits on what the particular user can initiate or approve. It cannot exceed the limits imposed by the bank. e. Allow stop payments: allows the user access to the stop payment feature. f. Allow ACH: gives the user access to the ACH function of Business Online Banking. i. Participant Maintenance: User can add/remove people you want to pay or debit THE VALLEY STATE BANK Page 3 of 5

4 ii. ACH Approval: User can approve ACH Transactions iii. Batch Template Maintenance: User can add/remove ACH Templates. iv. Transaction Entry Maintenance: User can add/change transaction amounts for each participant. v. Suppress Approval Request: User is not ed of pending ACH transactions that need approval. vi. Initiate Batch: User is allowed to initiate a completed ACH batch file. vii. Import ACH Data: User can import participant information from a properly formatted external file. viii. Send ACH File: User is allowed to upload a NACHA formatted file for processing. ix. Daily Limits and batch limits can be set for this user. You cannot exceed the company limits imposed by the bank. g. Allow Tax Payments: will give the user access to the Tax Payments screen. Limits are imposed by the bank and cannot be exceeded. Once again dual control can be accomplished by giving a user the Tax Payment authority and a different User Tax Payment Approval Authority. h. Online Services: are basic request services you can make available to the user by checking the box. i. Bill Payment: is the only additional service. Dual control can NOT be enabled for this service. 7. Once you are satisfied with the rights and privileges you have given the user click Add. THE VALLEY STATE BANK Page 4 of 5

5 8. Distribute the User ID and password to the employee and have the employee login. They will be required to change their password at first login. THE VALLEY STATE BANK Page 5 of 5