farmer s weekly agri-tour to paris 2017 information and registration form 26 February to 4 March 2017 page 1

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1 farmer s weekly agri-tour to paris 2017 information and registration form 26 February to 4 March 2017 page 1

2 OVERVIEW SIMA the Paris International Agribusiness Show is amongst the largest expos of its type in the world. It comprises two parts: SIMA, which exhibits a vast range of agricultural equipment and machinery, and SIMGENA, which showcases livestock, genetics and livestock production, and holds dozens of competitions and open shows. This double event is held at the Paris Nord Villepinte, a large convention centre near the Charles de Gaulle Airport. The Salon International de l`agriculture (SIA) the Paris International Agricultural Show is a separate event held at the Paris Porte de Versailles exhibition centre, the largest exhibition park in France. Farmer s Weekly will be your host at this multifaceted, global agriculture and livestock week. This is a must-see event for: Crop farmers Livestock producers and breeders Agribusinesses and input suppliers Members of producers organisations For more information and enquiries: Marianna du Plessis, Cell: africa@caxton.co.za (during working hours) page 2

3 REGISTRATION to attend SIMA 2017 show For applications, enquiries, tour programme information and assistance with online pre-registration to SIMA 2017, contact Marianna du Plessis at Farmer s Weekly ( africa@caxton.co.za; mobile: ). To reserve your air ticket and payment towards the Farmer s Weekly tour package, complete the application form and return it to the above address. Application for a visa invitation letter takes place with the online registration for the SIMA show entrance. For visa application assistance, Yolanda Barkhuizen at Corporate1@Bolandtravel.co.za (see visa applications on pg 6) Deadlines Final application to participate in the Farmer s Weekly tour: 1 November Final online registration to attend the SIMA show: 10 November First deposit (50%) to ensure your flight and hotel accommodation as per quoted package is payable to Boland Travel not later than 25 November Final outstanding balance payment is required on or before 12 January No exceptions will be allowed and an automatic price increase on the balance amount will be payable. Full payment up front is the preferred option, and will incur no additional administration fees. The final day for visa applications is 2 February Applications for the invitation support letter from France to accompany the visa application close on 1 February The full payment for late registrations must be made by 12 January Note that applications after 12 January 2017 will result in a new package on flight and accommodation rates, and availability will not be secured. The quoted tour package will not apply for late registrations. page 3

4 tour packages PACKAGE A Direct Single person (from OR Tambo International Airport direct to Charles de Gaulle Airport, Paris, return) Air France R pp PACKAGE b via Dubai Single person (from OR Tambo International Airport via Dubai to Charles de Gaulle Airport, Dubai, return) Emirates Airline R pp PACKAGE c Direct Sharing/double/twin (from OR Tambo International Airport direct to Charles de Gaulle Airport, Paris, return) - Air France R pp PACKAGE b via Dubai Sharing/double/twin (from OR Tambo International Airport via Dubai to Charles de Gaulle Airport, Dubai, return) Emirates Airline R pp Air France direct flight to Paris and return Departure from OR Tambo International Airport: Sun, 26 Feb at 20:15. Arrival at Charles de Gaulle Airport, Paris: Mon, 27 Feb at 6:15. Departure from Charles de Gaulle: Fri, 3 March at 23:15. Arrival at OR Tambo: Sat, 4 March at 11:10. Emirates Airline via Dubai to Charles de Gaulle return Departure from OR Tambo International Airport: Sun, 26 Feb at 13:25. Arrival at Charles de Gaulle Airport, Paris: Mon, 27 Feb at 8:00. Departure from Charles de Gaulle: Fri, 3 March at 21:35. Arrival at OR Tambo: Sat, 4 March at 16:20. IMPORTANT NOTE Costs are based on departure from OR Tambo and return. Package includes Return flights from Johannesburg to Paris (economy class) Airport taxes Four nights accommodation, including breakfast, in four-star hotel Return airport transfers Local five-day city pass for public transport Farewell dinner Guided city tour on day of arrival in Paris Entrance to SIMA show and use of facilities in the international lounge (snacks and drinks included) Free shuttle between SIMA showgrounds and the Salon International de l Agriculture; Entrance to Salon International de l Agriculture in Porte de Versailles Travel insurance (travel and medical compulsory) Paris city tax. package excludes Visa application fees Lunches (Monday to Friday) Dinners (Monday to Wednesday) Local transport Expenses of a personal nature Domestic transport within South Africa and the rest of Africa, and parking fees at OR Tambo International Airport. Booking conditions and terms & conditions 50% non-refundable deposit required by 25 November Full payment up front will exclude additional administration fees. Final payment on balance due on 12 January The above quoted packages will not be applicable for registration after 12 January The quoted package is based on a group booking for not fewer than 20 people. The quoted price is based on the current ZAR/euro exchange rate. A change to this could affect the final payment. Disclaimer: Farmer s Weekly is not liable for any flight cancellations. page 4

5 APPLICATION for participation and REGISTRATION to SIMA 2017 PRE-REGISTRATION: Complete by supplying the requested details one form per person. This information is essential to ensure smooth communication with each registered delegate. No booking will be made without a complete registration form, which must be accompanied by a copy of your passport. PLEASE the signed and completed form to Marianna du Plessis at africa@caxton.co.za. Name & surname (as it appears on your passport) Title Passport number Passport date of issue Date of birth Place issued Expiry date Birthplace (town/country) Residential address (not postal address) City/Town Province Postal code Contact number: Work Cell In case of an emergency Contact person Contact number Relationship Company Position/designation Company address Company VAT number Interest/field of business Company address Contact number of person responsible for payment Personal address Cell Health conditions (please list special needs for on-flight assistance) Food allergies/sensitivities/diabetic/halaal Please indicate Preferred seating on aeroplane: side/window/front/back/isle/close to toilets, etc, if available) Schengen visa applications before YES NO Valid visa for Europe (Schengen) YES NO Must apply for visa YES NO I would appreciate an invitation letter from France YES NO I will need assistance with my application YES NO Indicate if this is your first international flight YES NO First visit to France YES NO If no, when was your last visit to Paris? Choice of package A B C D I will travel from OR Tambo YES NO I will extend my visit after SIMA YES NO If package C or D is chosen, indicate travel partner/spouse (Each person to complete separate form and indicate double bed/twin beds) Smoking rooms Smoking Non (if rooms are available) I, fully understand the terms & conditions set out here. Signed (day) (date) Signature (full) Submit form electronically *Full name counts as signature Printed forms to be ed to africa@caxton.co.za page 5

6 PRE-REGISTRATION for SIMA show entry badge Pre-registration for free entrance to SIMA expo must be made before 30 November A visa invitation letter from Paris is compulsory when applying for visa and will be supported by Farmer s Weekly and Business France, South Africa. Applications for visa must be completed before 25 January Final deadline for the quoted tour package is 30 November The visa application appointment and issue of the visa costs 87 euros (R1 400) (subject to exchange rate). This amount is not included in the tour package. VISA APPLICATION PROCEDURE The application for a visa (Schengen visa for Paris, France) must be submitted in person. Complete the general Schengen visa requirement documentation (supplied by Boland Travel). Attach the special passport pictures (specified follow instructions). IMPORTANT: Please ensure that all required documents are included. Failure to do so will result in another appointment and more costs. LAST DATE FOR VISA APPLICATIONS: Thursday, 2 February (Allow 5 to 7 working days for processing.) Obtain all visa application information from Yolanda Barkhuizen of Boland Travel (see page 3). BOOKING PROCEDURES Terms & conditions for tour packages Return flight tickets and accommodation per person: 50% deposit required by 25 November 2016 at the latest. Late payment will result in an automatic price increase. A new quoted package will be applicable after 25 November The balance on all tickets must be paid in full 45 days prior to the departure date, 12 January 2017, in order to apply for a visa on time. Tickets are not changeable or refundable after issue. A complete passenger name list must be entered not later than 45 days prior to the departure date: 12 January This is the last day for free entrance to the SIA in Porte de Versailles. The 50% deposits are non-refundable. Any flight and accommodation changes requested after confirmation of booking will be subject to a revised fare. All payment details will appear on the invoice as received from Boland Travel. page 6

7 TOUR PROGRAMME Sunday, 26 February :00: Emirates Airline group meets at OR Tambo International Airport. 11:30: Group checks in. Flight # EK0762, economy class. Boarding time 12:50. 13:25: Depart Terminal A for Dubai (lunch and drinks served). 23:45: Arrive at Dubai Airport, Terminal 3 (dinner and drinks served). 17:00: Air France group meets at OR Tambo International Airport. 17:30: Group checks in. 20:15: Depart for Charles de Gaulle Airport, Paris (dinner, late-night snacks and breakfast served) 02:00: Emirates Airline group checks in at Dubai Airport, Terminal 3. Flight # EK0076. Boarding time 02:45. 03:20: Depart for Charles de Gaulle Airport, Paris (breakfast served). page 7

8 Monday, 27 February :15: Air France group arrives at Charles de Gaulle Airport. Collect luggage, move to Terminal C, and await arrival of Emirates Airline group. 08:00: Emirates group arrives at Charles de Gaulle Airport, Paris. Take Aerogare 2 (train) to Terminal C. 08:50: Group transfer to hotel by shuttle bus. 09:20: Arrive at hotel in Paris, quick luggage check-in, freshen up. 10:00: Depart by bus with English-speaking guide for sightseeing tour of Paris. 14:00: Back at hotel for room check-in. Afternoon at leisure. 18:00: Meet in foyer of hotel for departure to shopping mall close to hotel and airport (aerocity). 20:00: Return from shopping mall to hotel. Tuesday, 28 February :30-07:45: Breakfast at restaurant in hotel. 07:45: Meet in foyer for departure to SIMA. 08:00: Depart for SIMA Day 1. 08:45: Arrive at SIMA 2017 Bienvenue South African delegates at international lounge. (Options to attend the SIMA show, summit on mechanisation in Africa, and/or farm visits.) 15:30: Depart for hotel and meet at the international lounge. 18:00: Meet at hotel entrance to depart for a night visit to Champs Elyseé and Eiffel Tower by train (keep prepaid city pass tickets with you at all times for use on city buses and trains). 22:00: Return from city to hotel. page 8

9 Wednesday, 1 March :30-07:45: Breakfast in restaurant in hotel. 07:45: Meet in foyer for departure to SIMA. 08:00: Depart for SIMA Day 2 (last day). 15:30: Depart for hotel. Meet in the international lounge. 18:00: Meet in hotel foyer for night visit to Opera House, Louvre, Notre Dame and other sights. 22:00: Group return to hotel by RER train (use prepaid city travel pass). Thursday, 2 March :30-07:45: Breakfast in hotel restaurant. 08:00: Depart for SIMA showgrounds. 09:00: Depart from SIMA showgrounds by bus to Salon de l Agriculture in Porte de Versailles. 15:00: Meet for return to Paris by Metro rail. 17:00: Arrive at hotel. At leisure before dinner. 19:30: Meet in foyer before departure for farewell dinner. 23:00: Return to hotel. page 9

10 Friday, 3 March :30-08:00: Final group breakfast at hotel. 08:00-09:00: Check out (luggage to be stored in lock-up room at hotel). 09:30: Meet in foyer, dressed in warm, casual clothes and comfortable shoes for departure to Montmarte by train. Full day of sightseeing and shopping. We visit the Sacré-Coeur Basilica with a spectacular view of the Eiffel Tower and Paris, the Moulin Rouge (the Red Mill) to experience the true Bohemian Parisian lifestyle, Place du Tertre (artists square), and much more. 15:00: End-of-tour finalé group picture in front of Moulin Rouge. 15:30: Return to hotel to collect luggage and freshen up. 17:30: Bus transfer from hotel to Charles de Gaulle Airport for final duty-free shopping. 20:15: Emirates Airline (Terminal C) and Air France groups both check in. 20:50: Boarding time (dinner and drinks, and late-night snacks served on flight). 21:35: Take Aerogare 2 (train), Terminal C, for departure on Emirates Airline, flight # EK :15: Air France group checks in. 23:15: Flight departs for OR Tambo (dinner and breakfast served on flight) Saturday, 4 March :20: Emirates Airline group arrives at Dubai Airport (breakfast served on flight). 08:00: Final check-in. 09:30: Board at Terminal 3 on flight # EK0763 for Johannesburg (lunch and drinks served on flight). 10:05: Depart for South Africa. 11:10: Air France group arrives at OR Tambo 16:20: Emirates group arrives at OR Tambo, Terminal A End of tour we have met as strangers and say farewell as friends! page 10

11 For more information and enquiries: Marianna du Plessis, Cell: caxton. co. za (during working hours) Farmer s Weekly specialises in professionally organised, value-packed tours to some of the world s premier agricultural events. page 11

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