Reclaimable expenditure
|
|
- Juliet Marshall
- 7 years ago
- Views:
Transcription
1 Essex County Council promotes sustainable business travel and has set out how this is achieved in practise through its Sustainable Business Travel policy (SBT). Each department and individual should therefore consider whether it is necessary to travel, how much business value is added by taking the proposed trip, and whether alternatives such as teleconferencing are appropriate by referring to the business travel decision tree included in the SBT. Accommodation Overnight accommodation Where an overnight stay is required to enable an employee to carry out their official duties fully, the actual cost of the room and breakfast may be claimed (and an evening meal if necessary). Upper limits for bed and breakfast accommodation are expected to be in the region of: Main cities in the UK per night Elsewhere in the UK per night For foreign travel, at least 3 quotes should be obtained from reasonable, but not luxury hotels. The overnight stay must be necessary to enable the employee to carry out their official duties and It must be cheaper to stay overnight than to incur travel costs on both days. Supporting VAT invoices/ receipts must always be provided. Foreign visits must be authorised using by the relevant Executive Director before any travel or accommodation is booked, To reclaim overnight accommodation through an expense claim, the overnight stay must have been arranged at short notice in response to an emergency or other exceptional circumstance. Where sharing accommodation with someone who is not an ECC employee, ECC will reimburse only their employee s portion of the cost and a VAT receipt must be provided. Where possible, hotel accommodation must be booked in Advance using the authority s travel management agents. In most situations when overnight accommodation is shared, hotels will split the bill at checkout, and this is the preferred way of handling the expense. Where this is not possible, parties should agree between them which organisation should be charged initially with the full cost, and appropriate arrangements should be put in place to recharge the second organisation. If ECC is recharged by another organisation, a VAT invoice and a copy of the original receipt is required. Accommodation Overnight accommodation associated with attendance at an event Upper limits for bed and breakfast accommodation associated with attendance at an event are expected to be in the region of: Main cities in the UK per night (see notes) Elsewhere in the UK per night (see notes) Where accommodation is included within the standard price of an event being attended, the limits above do not apply It must be cheaper to stay overnight than to incur travel costs on both days. Supporting s must always be provided Where sharing accommodation with someone who is not an ECC employee, ECC will reimburse only their employee s portion of the cost and a VAT receipt must be provided. When accommodation is not included in the cost of the event but is offered at the same location at higher prices than the limits stated, expenditure above the limit is permitted provided that the saving on travel costs between the event location and alternative accommodation means that the higher accommodation cost still delivers overall value for money. Evidence of the value for money comparison must be provided. When all hotel prices in the area have been inflated for the period of the event to a level above the normal limits, expenditure above the limit is permitted provided that the rates normally charged for the accommodation (as published on the internet) are within the limit. Evidence of the normal rates must be provided. Food and nonalcoholic drink Breakfast No more than 5 per person Employee has a fixed base or spends 50% or more Where no additional cost is incurred from an employee s Accommodation associated with attendance at events must be booked through Inntel unless event organisers have negotiated special rates or accommodation is included within the standard price of an event. There must be benefit to ECC from attendance at the event. Where the employee s contractual hours or normal working pattern is not 9am-5.30pm, these rates may not apply.
2 of their working time at their base and The morning has been immediately preceded by an overnight stay which complies with the conditions for overnight accommodation documented above or Both the destination establishment and the establishment where the food was purchased are more than five miles from the employee s work base and Employee is prevented by their duties from following their normal meal arrangements and The employee is required to undertake an official duty before 7.30am and Claim must include the start and finishing times of the duty normal meal arrangements; Food and drink for team awaydays or other teambuilding events must be procured and paid for through Marketplace or Inntel, not claimed on expenses. It is recognise that eating out is more expensive than a meal provided in an individual s home and that, in normal circumstances, an individual would meet their meal costs from their salary. This item is therefore not intended to fully reimburse costs incurred in restaurants etc. but to recompense for reasonable additional cost that may arise when work related activities do not permit normal work patterns. Food and nonalcoholic drink Food and nonalcoholic drink Lunch No more than 10 per person Employee has a fixed base or spends 50% or more of their working time at their base and Both the destination establishment and the establishment where the food was purchased are more than five miles from the employee s work base and Employee is prevented by their duties from following their normal meal arrangements and The employee is required to undertake an official duty from 12 noon or earlier and until 2.30pm or later and Dinner No more than 20 per person The evening is to be immediately followed by an overnight stay which Where no additional cost is incurred from an employee s normal meal arrangements; Food and drink for team awaydays or other teambuilding events must be procured and paid for through Marketplace or Inntel, not claimed on expenses. Where no additional cost is incurred from an employee s normal meal arrangements; Where the employee s contractual hours or normal working pattern is not 9am-5.30pm, these rates may not apply. It is recognise that eating out is more expensive than a meal provided in an individual s home and that, in normal circumstances, an individual would meet their meal costs from their salary. This item is therefore not intended to fully reimburse costs incurred in restaurants etc. but to recompense for the additional cost that may arise when work related activities do not permit normal work patterns. Where the employee s contractual hours or normal working pattern is not 9am-5.30pm, these rates may not apply.
3 complies with the conditions for Food and drink for team It is recognise that eating out is more expensive than a meal overnight accommodation awaydays or other teambuilding provided in an individual s home and that, in normal documented above or events must be procured and paid circumstances, an individual would meet their meal costs from Employee has a fixed base or for through Marketplace or Inntel, their salary. This item is therefore not intended to fully spends 50% or more of their not claimed on expenses. reimburse costs incurred in restaurants etc. but to recompense working time at their base and for reasonable additional cost that may arise when work Both the destination related activities do not permit normal work patterns. establishment and the establishment where the food was purchased are more than five miles from the employee s work base and Employee is prevented by their duties from following their normal meal arrangements and The employee is required to undertake an official duty which continues after 8pm and Travel Car parking Reasonable parking costs. Some areas have imposed a limit on the amount they will repay for car parking costs Only when it is necessary to use a car park as a result of an official journey away from base office. Where possible and cheaper, long stay car parks should be used. Travel Car parking - hotel n/a Must relate to hotel stay on official business Must be itemised separately on the bill Travel City congestion charges Travel Public transport air travel n/a n/a The journey must have been made at short notice in response to an emergency or other exceptional Parking associated with attendance at the employee s normal place of work. Parking costs incurred by CLT members. Parking costs of less than 2 incurred by DLT members. Parking costs incurred by CLT members. Employees who live within a congestion charge zone cannot claim for amounts they normally pay (the amount they would have paid if the business journey had not been undertaken). VAT can be reclaimed (where it is charged) on parking fees that cost less than 25, even if unable to obtain a. This rule applies to certain supplies only, but includes parking and toll charges. No VAT invoice is required and HMRC will normally accept the records (e.g. the actual expense claim) held as evidence to support the claim. Where employees are authorised to use ECC car parking (or to use the multi-storey, or other non-ecc car parking without incurring the usual charges), then that is permission and not an entitlement or contractual term of employment. The permission could be withdrawn at any time for any reason, and without compensation to the individual or financial assistance with the cost of alternative parking. See Inntel and Business travel decision tree Business travel decision tree Wherever possible, journeys must be planned in advance and booked through Inntel as this results in cheaper fares. The lowest fare for a journey must be obtained, and it is likely that this can only be achieved through the purchase of known
4 circumstances and the journey would take more than 5 hours by all other available forms of transport or it is cheaper than all other available forms of transport, or it avoids the need for an overnight stay which would create greater cost to the Council. A must accompany the claim. Foreign visits must by authorised using this form by the relevant Executive Director before any travel or accommodation is booked, flight arrival and departure times which cannot be changed. Where there is a business need for some flexibility in departure or arrival times, a different ticket option should be requested, stating reasons. All employees must travel economy class, unless accompanying a member, when one employee is permitted to accompany one member in business class travel, provided: the total flight time is longer than 4 hours, or the journey involves an overnight flight, or there are no economy seats available and it is not possible to travel on an alternative day when there are economy seats Travel Public transport except air travel n/a The journey must have been made at short notice in response to an emergency or other exceptional circumstances and The method used must be the cheapest reasonable manner of travelling and A receipt must accompany the claim. Where an official journey starts from and/or finishes at home (which is not the normal work base), home to a normal work base fares must be deducted from any claim; if it is a return journey, home to normal work base fares must be deducted from both legs of the journey. Wherever possible, train journeys must be planned in advance and booked through Inntel as this results in cheaper fares. As a general rule, employees should travel by the most economical means. For example, air travel may be used where the air fare is cheaper than other forms of transport and/or avoids the need for an overnight stay. In these circumstances, the claimant should be prepared to demonstrate that they have met these criteria. Receipts should be obtained from station ticket machines or from station staff at the time of purchase and submitted as evidence to support claims where tickets are retained by an automatic barrier at the end of a journey Original tickets or receipts from stations must be provided. Photocopies, credit or debit card statements will not be accepted. If a pay as you go London Transport Oyster card is being used for official journeys, enter the details of the trip(s) in the comments field, being specific about locations, date and times. Claims are accepted only for the relevant official journey, not the whole top-up. Where the Oyster card is used solely for official duties, a P-card can be used for payment of the whole top-up Staff who have a rail season ticket that enables them to use the Underground can only claim for travel if they incur extra expense on top of the season ticket and can provide a receipt as proof of the expense. Where an employee holds a season ticket purchased through the ECC season ticket loan/discount scheme/s which validates the business journey or part of, then this ticket should be used for travel, as detailed in the terms and conditions of the ECC Train Season Ticket Discount Form.
5 Travel Taxis n/a Taxi journeys must be approved in advance by the claimant s line manager and If the reason that no public transport is available is because the individual has left a
6 a receipt must accompany the claim and the site to be visited is inaccessible or is not served by public transport or where personal safety may be at risk or where the shared use of a taxi is cheaper than alternative methods of travel meeting/event too late and public transport is now closed, taxi fares will not be reimbursed. Travel Toll charges n/a Claim must include the name of the toll crossing or road Communications Telephone An itemised bill must be included The claim must specify the costs of business calls on a call by call basis, including VAT Communications Fax The cost of sending business faxes when out of the office, for example from a hotel. Claims must be supported by an itemised. Communications WiFi WiFi internet session fees, for example at airports and hotels, can be claimed where these facilities are used for business use Other expenditure Cancellation of personal arrangements The actual cancellation fee Where asked to cancel a prebooked holiday or a social event (for example theatre seats, etc) for urgent work reasons and with budget holder or line manager approval in advance No repayment will be made for business calls when the claimant has been provided with an ECC mobile phone. The following costs will not be repaid: Telephone line rental Standing charges Multi Media Messaging (MMS) General Packet Radio Switching (GPRS) No repayment will be made for business faxes when the claimant has been provided with an ECC Blackberry or Windows Mobile Device and the document can be reasonably accessed/ communicated by . The full cost must not be claimed unless the cancellation was so late that no portion could be recovered VAT can be reclaimed (where it is charged) on toll charges that cost less than 25, even if unable to obtain a. This rule applies to certain supplies only, but includes parking and toll charges. No VAT invoice is required and HMRC will normally accept the records (e.g. the actual expense claim) held as evidence to support the claim. The cost of sending business faxes may be reclaimed when the claimant has been provided with an ECC Blackberry or Windows Mobile Device but a hard copy of the document is necessary, for example, when a physical signature is required.
7 Other expenditure Washing or dry Must have been incurred during cleaning business business trips of five consecutive clothing (laundry) nights or more.
The responsibility for this policy and adherence to the procedures rests with the Chief Operating Officer.
STAFF TRAVEL AND EXPENSES POLICY AND PROCEDURES 1. PURPOSE This document sets out London & Partners policy and procedures on staff travel and expenses. The policy has been designed to ensure that staff
More informationUNIVERSITY TRAVEL POLICY Effective immediately.
UNIVERSITY TRAVEL POLICY Effective immediately. Introduction: Objectives: Scope and Application: Safety: Passports: This document defines the policy for travel on University business, including overnight
More informationExpenditure should only be incurred within the constraints of the appropriate budget.
Quality Assurance Agency for Higher Education Travel and subsistence rules for staff QAA s rules for travel and subsistence arrangements have been designed with the intention of providing staff that are
More informationEngine size Up to 1400 Up to 1600 1401-2000 1601-2000 Over 2000
Summary of the Expenses Policy for Senior Managers Please note that this summary does not apply to BBC Studios and Post Production, BBC Worldwide or BBC Performing Groups. Important principles and how
More informationTHE UNIVERSITY OF BIRMINGHAM. Current as from 28/04/2014
THE UNIVERSITY OF BIRMINGHAM Expenses Policy Current as from 28/04/2014 Introduction and Policy Overview The University s overriding policy is that economy should be exercised in the purchase of all goods
More informationAssociates expenses policy
Associates expenses policy Introduction Our expenses policy has the following broad aims: To ensure that individuals travelling on GMC business are reimbursed appropriately for expenses wholly, exclusively
More informationNon-Staff Travel, Subsistence and General Expenses Policy and Procedures
Non-Staff Travel, Subsistence and General Expenses Policy and Procedures Responsible Officer Author Business Planning & Resources Director Corporate Office Date effective from December 1999 Date last amended
More informationTravel and subsistence policy
Travel and subsistence policy Contents 1 Introduction... 3 2 Policy and principles... 3 3 Roles and responsibilities... 3 4 Dispensations... 4 5 Errors... 4 6 Travel costs... 4 7 Travel by road... 5 8
More informationUCL Expenses Policy Approved: SMT 11 May 2016
Approved: SMT 11 May 2016 Summary Guidance Subject Train Travel This should be standard class unless a heavily discounted first class ticket is booked significantly in advance of the date of travel via
More informationTravel and out of pocket expenses
Travel and out of pocket expenses Contents 1.0 Policy Statement... 2 2.0 Procedures... 4 3.0 Travel... 5 4.0 Accommodation... 9 5.0 Subsistence... 10 7.0 Hospitality... 12 8.0 Childcare and dependant care
More informationSUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy
SUSTAINABLE DEVELOPMENT TECHNOLOGY CANADA Travel & Accommodation Expense Guidelines and Policy Purpose The purpose of this policy is to establish equitable standards and provide fair and consistent treatment
More informationVersion Purpose / Changes Author Date
Version Purpose / Changes Author Date 1 Sent to SMT for approval Phil Harding, Director FBA 23/09/15 2 Updated following SMT meeting Phil Harding, Director FBA 23/10/15 Version: 2 Key Information Subject
More informationTRAVEL & SUBSISTENCE POLICY (EMPLOYEES)
TRAVEL & SUBSISTENCE POLICY (EMPLOYEES) 1.0 Background This policy sets out the Authority s arrangements for claiming travel expenses and subsistence allowances when employees incur expenditure in the
More informationBritton Price Ltd. Expenses Policy. Release 1010 Ver1.3
Britton Price Ltd Expenses Policy Release 1010 Ver1.3 Contents Introduction... 3 Expense reimbursement procedure... 3 Supporting evidence... 4 Overnight accommodation... 4 Overnight incidental expenses...
More informationSHEFFIELD HALLAM UNIVERSITY STAFF EXPENSES POLICY MARCH 2015
SHEFFIELD HALLAM UNIVERSITY STAFF EXPENSES POLICY MARCH 2015 Owner: Louise Walsh Version number: 1.1 Last revised date: 16.11.15 (Minor changes) Next revised date: 01.03.16 Contents 1 Introduction... 4
More informationThe Highland Council. Travel and Subsistence Allowances. Code of Conduct. For. APT and C Staff
The Highland Council Travel and Subsistence Allowances Code of Conduct For APT and C Staff 2005-07-13 travel and subsistence allowances - code of conduct Printed: 23 January 2012 Amended: 13 May 1997 This
More informationExpenses Policy 2013 Edition Part 2: Travel Policy. Financial Services & Procurement Division
Financial Services & Procurement Division Expenses Policy 2013 Edition Guide to personal expenses and allowances when travelling on College business. Valid from November 2013 Contents 1. Introduction...
More informationTravel & Subsistence Policy & Procedures
Travel & Subsistence Policy & Procedures July 2015 Agreed: EIS Management Unison Author: Jennifer McLaren, Assistant Principal Curriculum Support & Finance Impact Assessment Date: 1 October 2012 Date:
More informationMary Immaculate College. Travel and Expenses Policy
1. Introduction Mary Immaculate College Travel and Expenses Policy Adopted by ABR Pro Tem on 17 Dec. 2014 Updated to comply with Circular 05/2015 from 1 st July 2015 The M.I.C. Travel & Expenses Policy
More informationSummarised Expenses & Benefits Policy
Summarised Expenses & Benefits Policy Introduction 1. This summarised policy applies to all staff of the University of Aberdeen claiming expenses and benefits incurred in connection with University business.
More informationTravel Travel and Expenses
Travel Contents Overview...3 Audience...3 Responsibilities...3 Policy...3 Guidance...3 Claiming Travel and Other Expenses...3 Factors to Consider when Planning Travel...5 Car Hire and Car Parking...5 Taxis...6
More informationStaff Travel and Subsistence Policy
Staff Travel and Subsistence Policy Contents 1. Sustainable Travel Plan 1.1. Car Sharing 2. Travelling Expenses 2.1. Non-Mileage 2.2. Mileage Allowance 3. Accommodation 4. Subsistence Allowances 5. Additional
More informationExpense and Benefits Procedures
Expense and Benefits Procedures Approved Corporation November 2005 Revised and approved Corporation March 2010 Revised and approved Corporation July 2011 Revised and approved Corporation Apr 2013 G057
More information1. Introduction. 2. Exclusions. 3. Travel Desk. 1 September 2010 (updated April 2015)
1 September 2010 (updated April 2015) 1. Introduction This revised policy supersedes and replaces all existing local arrangements and ensures that the Council complies with HMRC guidance and provides one
More informationContract for Services Expenses Policy and Procedures
Contract for Services Expenses Policy and Procedures Contents 1. Summary of rates... 3 2. Public sector philosophy and accountability... 4 3. Principles... 4 4. What can be claimed?... 4 5. What cannot
More informationScenario Corporation tax implications Employment tax implications VAT implications
Scenario Corporation tax implications Employment tax implications VAT implications Staff internal lunches Expenditure relating to internal lunches or snacks is an allowable deduction for corporation tax
More informationExpenses Policy & Claim Form
Clinical Senate Yorkshire and the Humber An independent source of strategic clinical advice for Yorkshire and the Humber YORKSHIRE AND THE HUMBER CLINICAL SENATE Patient & Public Involvement Expenses Policy
More informationEmployees Expenses Policy
Employees Expenses Policy Reimbursement of Expenses incurred whilst carrying out University business University Responsibilities 2 Introduction 2 Types of Expense 4 Travel 4 Accommodation and Food 8 Other
More informationTRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0
TRAVEL MANAGEMENT AND GENERAL EXPENSES PROTOCOL FN 2.0 In Effect: June 15, 2012 Approved by: Executive Group, June 8, 2012 Responsible Office(s): Administration, Finance Responsible Officer(s): CAO, Director
More informationBUSINESS TRAVEL AND EXPENSES STANDARD OPERATING PROCEDURE (SOP)
BUSINESS TRAVEL AND EXPENSES STANDARD OPERATING PROCEDURE (SOP) STANDARD OPERATING PROCEDURE REFERENCE. SOP/241/10 PROTECTIVE MARKING PORTFOLIO OWNER NOT PROTECTIVELY MARKED Finance & Corporate Services
More informationUK EXPENSES POLICY. Expenses claimed outside of this policy will need Executive Management authorization.
UK EXPENSES POLICY AVEVA will reimburse all reasonable costs associated with travel on Company business. The employee should adopt a prudent approach to claiming expenses and all claims must be supported
More informationHow To Pay Expenses In Australia
OPERATING POLICIES AND PROCEDURES Chapter 11 Travel and Expense Reimbursement Policy and Procedures Effective from 1 July 2014 Contents 1. Policy Statement... 1 2. General Information... 1 3. Authorisation
More informationBritish Red Cross. Reimbursement of Expenses Incurred on Duty for the Society by all Staff (including consultants) and Volunteers
British Red Cross Reimbursement of Expenses Incurred on Duty for the Society by all Staff (including consultants) and Volunteers 6 April 2011 To be used in conjunction with Procedures for Booking Travel
More informationTravel, Subsistence and Expenses Policy
UNIVERSITY OF BRISTOL Effective from 1 April 2014 1. Purpose & Introduction 1.1. This policy sets out the rules and procedures associated with incurring and reclaiming travel and subsistence expenditure
More informationfocusedumbrella.co.uk Expenses Policy
Expenses Policy Expense payments will be made in line with this Expenses Policy and therefore it is important that you read and understand this guide before submitting any claims. If you have any questions
More informationDate Ratified 03/12/2012 Human Resources Committee Review Date 01/12/2014 Director of Finance and Information Expiry Date 02/12/2015 Withdrawn Date
Policy No: OP7 Version: 4.0 Name of Policy: Submission of Staff Expenses Policy Effective From: 18/12/2012 Date Ratified 03/12/2012 Ratified Human Resources Committee Review Date 01/12/2014 Sponsor Director
More informationExmoor National Park Authority (SFE) - Review
EXMOOR NATIONAL PARK AUTHORITY DRAFT SCHEME OF MEMBERS ALLOWANCES 2015/16 1. INTRODUCTION Exmoor National Park Authority s scheme provides for payment of:- A Basic Allowance which is a flat rate payable
More informationTravel & Accommodation Arrangements
Travel Arrangements Travel & Accommodation Arrangements Who is responsible for organising travel arrangements? The TRAVEL ADMINISTRATOR (sometimes known as a Travel Co-ordinator). Many businesses also
More informationE D M O N T O N ADMINISTRATIVE PROCEDURE
DEPARTMENT DELEGATED AUTHORITY CONTACT FINANCIAL SERVICES CHIEF FINANCIAL OFFICER, FINANCIAL SERVICES DEPARTMENT TRAVEL COORDINATORS DEFINITIONS Account Coding A defined list of SAP cost elements used
More information4. Meetings Financial Support
4. Meetings Financial Support The MC must determine from amongst eligible participants those who are entitled to be reimbursed. The Action Chair (or Vice Chair if the Action Chair is affiliated to the
More informationExpenses & Benefits Policy. July 2015
Expenses & Benefits Policy July 2015 Index Section Page 1 Introduction 3 3 UK Bribery Act 2010 3 4 Travel Insurance & Advice 3 6 Authorisation of expense claims 3 11 Expenses on which you do not pay tax
More informationAssessment Specialist Expenses Information
HM Revenue and Customs Travelling Public transport Car/motorcycle mileage Accommodation Subsistence Postage, telephone and Expense and fees claim Booking information Policy on overnight stays Payment of
More informationCorporate Travel & Expense Card Procedures. Financial and Commercial Services
Corporate Travel & Expense Card Procedures Financial and Commercial Services Contents 1. INTRODUCTION... 2 2. GENERAL RULES REGARDING USE OF YOUR CORPORATE TRAVEL & EXPENSE CARD... 2 3. PLACING AN ORDER
More informationExpenses Policy and Procedures
Expenses Policy and Procedures December 2010 Expenses Policy and Procedures Contents Section Page No. 1. Introduction & Expenses Policy 1 2. How to Make a Claim 2 3. Public Transport 3 4. Mileage Claims
More informationDisbursement Services Travel Expense Procedures
Disbursement Services Travel Expense Procedures For NC State Budget Travel Policies, use address below: https://ncosbm.s3.amazonaws.com/s3fs-public/documents/files/budgetmanual.pdf Completing the Travel
More informationGESCI TRAVEL & EXPENSES POLICY
GESCI TRAVEL & EXPENSES POLICY Revised 2012 Table of Contents 1 Purpose... 1 2 GESCI Travel Policy... 1 2.1 General... 1 2.2 Approval to travel... 2 2.3 Travel Arrangements/Procedure... 2 2.4 Advances...
More informationIf first class travel is to be booked, it should be signed off by the appropriate level of management first, as indicated in the table below.
Business Expenses Policy 1. Purpose This policy sets a framework for claiming expenses incurred on behalf of Monitor. The policy ensures members of staff act reasonably when incurring expenses and achieve
More informationTravel and Expenses Policy
Travel and Expenses Policy Version 6: 09 June 2014 Page 1 of 49 Contents 1. Introduction... 6 1.1 Purpose... 6 1.2 Scope... 6 2. Making Business Travel Arrangements... 7 2.1 Alternatives to Travel... 7
More informationEXPENSES, COMPANY CARS AND TRAVEL
chapter _v5 18/10/2004 2:26 pm Page 107 EXPENSES, COMPANY CARS AND TRAVEL. EXPENSES, COMPANY CARS AND TRAVEL Expenses.1 Definition.2 Authorisation.3 General Procedures Parking Taxis Sharing Entertainment
More informationWe recommend reading this document after joining ICS and referring to the relevant section below when necessary:
Expenses Expenses Policy This document outlines the expenses you are allowed to claim as an employee working for ICS Umbrella Ltd. These guidelines will help ensure you are compliant with HM Revenue &
More informationCouncil are asked to approve the revised policies. The recommended effective date for the revised policies is 1 January 2016.
Council, 2 December 2015 Review of expenses policies Executive summary and recommendations Introduction The expenses policies were last reviewed by Council in December 2014. There are similar but separate
More informationNETWORK RAIL PUBLIC MEMBERSHIP EXPENSES REIMBURSEMENT POLICY
NETWORK RAIL PUBLIC MEMBERSHIP EXPENSES REIMBURSEMENT POLICY Introduction Network Rail will reimburse its Public Members for the reasonable costs directly and actually incurred by a Public Member in attending
More informationThe Baha Mousa Public Inquiry
Guidance in respect of compensation for loss of earnings and the payment of expenses incurred by attendance at the inquiry 1. Section 40(1) of the Inquiries Act 2005 ( the Act ) permits the Chairman to
More informationDATE APPROVED June 2002
Page 1 of 9 APPROVED (S) REVISED / REVIEWED SUMMARY Version Date Comments / Changes 1.0 Initial Policy Released 2.0 February 2003 Revised 3.0 September 2003 Revised 4.0 August 2004 Revised 5.0 January
More informationTravel and Subsistence Policy
Travel and Subsistence Policy Contents 1.1 Introduction... 2 1.2 Authorisation Procedures... 2 1.3 Personal Expenses and Staff Expense Form... 2 1.4 Reimbursement of Expenses... 2 1.5 Importance of Original
More informationEXHIBIT B CONSULTANT EXPENSE REIMBURSEMENT GUIDELINES SACRAMENTO AREA FLOOD CONTROL AGENCY
EXHIBIT B CONSULTANT EXPENSE REIMBURSEMENT GUIDELINES SACRAMENTO AREA FLOOD CONTROL AGENCY Revised: August 1, 2011 1.0 INTRODUCTION SAFCA is a public agency and expects its consultants to give this fact
More informationTRAVEL AND EXPENSES POLICY
CORPORATE POLICIES AND PROCEDURES TRAVEL AND EXPENSES POLICY Agreed: Issue Date: January 2010 TRAVEL AND EXPENSES POLICY VisitBritain and VisitEngland (VB/VE) are funded primarily by Grant in Aid from
More informationEXPENSES HANDBOOK 2016
EXPENSES HANDBOOK 2016 The SmartWork Expenses Handbook is a comprehensive guide to what can be claimed as a legitimate business expense. The expenses policy follows guidelines set out by Her Majesty s
More informationPays directly for business travel on behalf of an employee. Provides travel facilities, such as a train ticket, for an employee.
Introduction This section explains the tax position of employees who travel for business purposes in the course of their jobs. Typically, this will involve employees using their own motor cars for business
More informationUniversity Students Council of the University of Western Ontario TRAVEL POLICY
EFFECTIVE: November 1, 2011 SUPERSEDES: AUTHORITY: Council RATIFIED BY: Council October 26, 2011 Executive Council November 1, 2011 PAGE 1 of 7 1.00 APPLICATION 1.01 This policy applies to all USC travel
More informationSOLGOLD PLC TRAVEL POLICY
SOLGOLD PLC TRAVEL POLICY POLICY DATE APPROVED APPROVED BY TRAVEL POLICY 3 AUGUST 2012 MALCOLM NORRIS Contents Executive Summary... 2 1. International and Domestic Travel... 2 2. Safety Whilst Travelling...
More informationTRAVEL POLICY JANUARY 2016
TRAVEL POLICY JANUARY 2016 TRAVEL POLICY 1.0 POLICY STATEMENT 1.1 All Directors and employees 1 of FSD Africa ( FSDA or the Company ) shall be required to adopt as a minimum this travel and expense reimbursement
More informationTRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY. November 18, 2015
TRAVEL, MEAL AND HOSPITALITY EXPENSES POLICY 1. Purpose and Principles Expenses Policy (1) This policy provides a framework of accountability and rules to guide the effective oversight of public resources
More informationStaff information. Expense claim guide
Staff information Expense claim guide Commences 1 April 2011 1 Contents 1. Introduction...3 2. Procedure...3 Expense Claims (Available from the Finance Department and ICON).3 Travel Request Form PR4 (Available
More informationTravel Expense Guidelines. Manual: Human Resources Approved By: President & C.E.O. Reviewed/Revised Date: Revised Reviewed
Travel Expense Guidelines Manual: Human Resources Approved By: President & C.E.O. Section: Salary Administration and Wage Compensation Original Date Issued: February 1980 Reviewed/Revised Date: Revised
More informationTravel and Expense Guidelines
Travel and Expense Guidelines Jim Casey Youth Opportunities Initiative Travel The Initiative reimburses staff for reasonable business travel expenses incurred while on assignments away from the office.
More informationGUIDANCE AND PROCEDURES MANUAL APRIL 2014 PAYMENT OF EXPENSES
GUIDANCE AND PROCEDURES MANUAL APRIL 2014 PAYMENT OF EXPENSES THE UNIVERSITY OF BIRMINGHAM PAYMENT OF EXPENSES GUIDANCE AND PROCEDURES MANUAL Contents PAYMENT OF EXPENSES - SUMMARY... 5 1. Introduction...
More informationSUBJECT: TRAVEL AND BUSINESS EXPENSE POLICY
CATEGORY: Policy and Procedure PAGE: 1 of 14 This policy has been written to be consistent with the Broader Public Sector Expenses Directive effective April 1, 2011. This policy applies to all HRSRH employees,
More informationFees & Expenses Claim Form Lower Examinations
Before completing this claim form, please ensure you meet the eligibility guidance from Statutes and Ordinances: http://www.admin.cam.ac.uk/univ/so/2014/chapter03-front.html In summary: (a) No payment
More informationUniversity of Abertay Dundee. Travel Procedure
University of Abertay Dundee Travel Procedure Introduction 1 Prior to travel 2 Post travel claims 4 Mileage & subsistence rates 4 Advances 7 Insurance 8 Authorised travel providers 9 Miscellaneous 9 Finance
More informationADMINISTRATIVE PROCEDURE San Mateo County Community College District
CHAPTER 8: Business Operations ADMINISTRATIVE PROCEDURE NO. 8.55.1 (AP 7400) ADMINISTRATIVE PROCEDURE San Mateo County Community College District Subject: AP 8.55.1 Domestic Conference and Travel Expenses
More informationOUT-OF DISTRICT EMPLOYEE TRAVEL DEE
Employees shall be reimbursed for reasonable travel expenditures according to the policies and procedures outlined in this document. Prior approval for all out-of-district travel shall be obtained before
More informationPURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to Rotary funded travelers.
ROTARY INTERNATIONAL VOLUNTEER TRAVEL AND EXPENSE REPORTING POLICY JULY 2013 PURPOSE The mission of the Rotary International Travel Service (RITS) is to provide safe, cost-effective travel services to
More informationInstitute of Education
Institute of Education Travel, Subsistence and Other Expenses Policy December 2011 P a g e 1 Contents Page Number Introduction 3 General principles 3 Value for money 4 Evidence 5 Expense claim and payment
More informationEmployee Travel and Expense Policy
Employee Travel and Expense Policy June 2015 1 2 Contents 1. Introduction... 4 1.1. Policy Objective... 4 1.2. Policy Sponsor and Maintenance... 4 2. Philosophy and Operating Principles... 4 2.1. Philosophy...
More informationUniversity Health Network Policy & Procedure Manual Administrative Expense Reimbursement
University Health Network Policy & Procedure Manual Administrative Expense Reimbursement Policy At University Health Network (UHN), standards and processes are in place governing reimbursement for expenses
More informationMemorial University of Newfoundland Travel Regents Policy
Memorial University of Newfoundland Travel Regents Policy PURPOSE To provide for the proper control of expenses related to approved travel by Board of Regents members. Also, to set out the rates and conditions
More informationThis document outlines the travel and reimbursement policy for Adrian College employees.
TRAVEL POLICY This document outlines the travel and reimbursement policy for Adrian College employees. Travel Expenses Institutional related travel expenses will be reimbursed to Adrian College employees
More informationDanbro Expenses Policy
Umbrella Services Danbro Expenses Policy A summary of expenses you can claim while working through Danbro. Applicable to all employees who joined Danbro on or after 7th July 2014. Accounting Solutions
More informationexpenses Creating an Expenses Policy It s time to think expenses! It s time to think policies and procedures!
Creating an Expenses Policy expenses It s time to think expenses! It s time to think policies and procedures! Written by Chris Groome, Expenses Consultant at Software Europe. Creating an Expenses Policy
More informationEMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE GUIDELINES
A ADRIAN PUBLIC SCHOOLS Policies and Regulations School Board Governance and Operations NEPN Code: DCC-R Fiscal Management EMPLOYEE REIMBURSEMENT, BUSINESS AND TRAVEL EXPENSES AND CONFERENCE EXPENSES ADMINISTRATIVE
More informationState Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations
State Travel Management Unit Board of Public Works Subtitle 02 Business Administration 23.02.01 Standard Travel Regulations Authority: State Finance and Procurement, 10-203, Annotated Code of Maryland.01
More informationOfcom Expenses Policy
Ofcom Expenses Policy Version: 3.6 Issue date: June 2011 Author: Finance Reviewed by: Exco Date: 22/04/2011 This policy was approved by ExCo on 21 st March 2011. 1.0 Introduction...4 1.1 Summary 1.2 Roles
More informationLincoln Public Schools Lincoln, Nebraska. Travel. and. Expense Guide. Revised August 2004. Travel and Expense Guide, August 2004, Page 1 of 13
Lincoln Public Schools Lincoln, Nebraska Travel and Expense Guide Revised August 2004 Travel and Expense Guide, August 2004, Page 1 of 13 TABLE OF CONTENTS Foreword...3 Purpose of the Guide...3 Travel
More informationExpense Reports for Reimbursement
Expense Reports for Reimbursement Getting Started: Give Debbie and Marilyn AUTHORIZATION to approve your Expense Reports Use the shortcut - https://authhub.wisconsin.edu/?app=sfs which will take you directly
More informationAston Staff Portal. Making an Expense Claim
Aston Staff Portal Making an Expense Claim Applicable Rates for Accommodation, Travel & Subsistence Standard Day Rate Subsistence (meals and drinks, excluding alcohol) The actual, reasonable costs of food
More informationBusiness Travel & Expenses Policy March 2016
Business Travel & Expenses Policy March 2016 Owner HR Reward & Benefits Approved By Director of Human Resources Version 7.5 Date issued March 2016 Reference NR/HR/POL/004(i) This policy applies across
More informationPolicy decision: A guide to simplifying expense management An acloud Expense Policy Guide
Policy decision: A guide to simplifying expense management An acloud Expense Policy Guide www.accessacloud.com/expense Executive summary Many businesses use a discretionary approach to expenses. Assessing
More informationPolicy Procedure Standard Medical Directive
Subject: Middlesex Hospital Alliance Strathroy Site Four Counties Site Travel and Expenses Policy Policy Procedure Standard Medical Directive Manual Date Issued: November 2005 Issued by: Mike Mazza, P&L
More informationUNIVERSITY of LIMERICK OLLSCOIL LUIMNIGH. Travel and Subsistence Policy
UNIVERSITY of LIMERICK OLLSCOIL LUIMNIGH Travel and Subsistence Policy September 2013 1 INTRODUCTION 1.1 It is University policy to reimburse employees for properly authorised and reasonable travel and
More informationPOST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements
POST HOLDINGS, INC. VENDOR EXPENSE POLICY (Updated 7/28/2015) Section 1 Expense Reimbursements 1.1 - General This policy provides guidelines to be followed by all vendors of Post Holdings, Inc. and its
More informationHow to submit your Travel Reimbursement Form (TRR) in e-cost User guide
How to submit your Travel Reimbursement Form (TRR) in e-cost User guide Version 2 2016-3-18 Content Introduction... 3 Travel Reimbursement Request (TRR) rules... 4 How to submit a Travel Reimbursement
More informationIntroduction to expenses One of the most common questions we get asked is what expenses can I claim through my limited company?
Guide to Expenses Introduction to expenses One of the most common questions we get asked is what expenses can I claim through my limited company? A limited company is not a panacea for claiming in all
More information2. For cancellation or amendment of travel arrangements due to you or your relatives illness /death (Complete Sections A, C D and E)
IMPORTANT: please read this before you start Use the check list below to help you complete your claims form, and identify you will need to attach. We don t want you to miss something. Delays can occur
More informationCentral Commissioning Facility Reward and recognition for public contributors: A guide to the payment of fees and expenses
Central Commissioning Facility Reward and recognition for public contributors: A guide to the payment of fees and expenses Contents 1. Principles of payment... 2 2. Who is eligible for payment of a fee?...
More informationManagement, Budget & Accounting Department Accounting and Control Bureau Section 412.4
412.4 SUBJECT: TRAVEL AND TRAINING REGULATIONS :1 OBJECTIVE: To provide rules and procedures for travel and reimbursement for City employees, elected officials, advisory board members, and other authorized
More informationFinancial Procedure Note FPN 6
Financial Procedure Note FPN 6 Travel Related Expenses October 2012 Financial Procedure Notes supplement Financial Regulations, providing detailed guidance on various topics. Failure to comply with these
More informationMemo Online Travel Reimbursement Request (OTRR)
Memo Online Travel Reimbursement Request (OTRR) Dear COST Action participants, In order to optimise the travel reimbursement process and to avoid a duplication of work on the e-cost system, the COST Association
More informationBISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY. Effective Date: January 1, 2011 Prepared by: Business Office
BISHOP S UNIVERSITY EXPENSE REIMBURSEMENT POLICY Effective Date: January 1, 2011 Prepared by: Business Office Policy Number: VPFA-02-2011 Approved by: Bishop s Executive Group November 2010 Revised: January
More informationASET Expenses Policy. the Treasurer ASET members and / or event attendees must cover their own travel and subsistence costs
ASET Expenses Policy As a charity ASET relies primarily on the money it generates through membership fees, and delegate fees from the events it develops and hosts. ASET also relies on the support of volunteers
More information