Going Down the Drain?
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- Randall Nelson
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1 Is Your Payroll Budget Going Down the Drain? PAYROLL
2 ... It s Time to Fix Your Payroll Leaks. Payroll is probably the biggest part of your budget, so shouldn t it be free of leaks and drips? Stop losing money when inefficient processes, antiquated systems, and disparate solutions lead to errors that have to be fixed time and again. Put an end to service bureaus that hold you hostage with fees and special charges. Give your employees valuable tools that let them accomplish more and save you time and money. Enter Kronos Workforce Payroll. The solution, part of Workforce Central, helps you control labor costs. Minimize compliance risks. And improve workforce productivity. Get a Fix on The Problem. COSTS GOT YOU DOWN? How much of your budget goes to processing payroll? UNDERTHINKING OVERTIME? Are you calculating FLSA weighted average overtime correctly? EMPLOYEES SATISFIED? Do employees have hassle-free access to their payroll information? READY FOR QUESTIONS? Could you prove to auditors that you re getting payroll right, every time?
3 Three Reasons You Need Kronos Workforce Payroll Control Labor Costs. Multiple systems and manual data entry can spell disaster for timely, accurate payroll. And if you think service bureaus are the answer, think again. When your payroll process is dictated by a vendor, you can t pre-audit the results easily, and mistakes will inevitably get through. And when you catch mistakes after the fact, fees pile up fast. You need complete control over your payroll, so you can get it done right, and find ways to control labor costs. Minimize Compliance Risks. If you can t maintain compliance with FLSA requirements, union regulations, and pay rules, an audit could be in your future. Not to mention time- consuming, costly, morale-busting employee grievances, complaints, and litigation. And ignorance is no excuse. You need to be able to effectively manage your payroll policies. So you can manage the impact compliance risks can have on your bottom line. Improve Workforce Productivity. Your staff has better things to do than update employee details individually and in multiple systems, look up accruals information, and reprint old paystubs to answer questions. You need to be able to automate and streamline your payroll processes. So you can improve workforce productivity. Benefits Management Calculate rates and let employees enroll Applicant Tracking Track and process applicant information Training Tracking Keep skills, licenses, and certifications up to date Compliance Enforce and meet policies, rules, and regulations Reporting Use standard, custom, and ad hoc reports and views Self-Service Empower employees with automation Payroll Control your own payroll processes and data
4 Control Labor Costs In-House, Automated, Detailed Trying to control labor costs without an automated system? It s not easy to: Manage: How much time do you spend managing the exception cases? Reduce Costs: How can you save money when inefficient systems and service bureau fees eat up your budget? Resolve: How can you fix payroll problems without access to effective information? Workforce Payroll makes cost control a reality. Manage your payroll with ease. Workforce Payroll is integrated with Workforce HR and Workforce Timekeeper, giving you a fully automated solution, from collecting employees time data and applying pay policies to calculating payroll and printing the checks. Managing your payroll in-house helps you lower costs and our streamlined, automated processes reduce errors and rework. Save money when you reduce administrative costs and eliminate service bureau fees. Plus, you can finance and deploy a payroll solution that s right for your organization, with options for purchasing, leasing, hosting, and subscription. See the big picture with access to granular, detailed information that lets you analyze and diagnose payroll issues. Slice payroll data by department, facility, jobs you name it. Workforce Payroll easily applies accruals to your general ledger, so you can be confident that you re getting complete, accurate information. How Do You Save Money? 68% of respondents credit the streamlining of payroll procedures and processes as a key factor in reining in department costs. $ 68% Source: IOMA Payroll Benchmarking and Analysis Report 2009.
5 Minimize Compliance Risk Compliance and Consistency Trying to manage payroll risks without an automated system? It s not easy to: Comply: How can you be sure you re complying with FLSA? Be Prepared: How can you know you ll be ready to respond to a lawsuit or DOL audit? Control Accuracy: How can you have confidence that detailed labor costs are accurate? Workforce Payroll delivers risk mitigation across the board. Facilitate compliance with Workforce Payroll. Easily create standard annual reporting forms, such as Forms 1099-R, 1099-MISC, 1096, 940, 945, and more. Quarterly legislative updates help make sure every payroll process is completed the right way. Take advantage of flexible and easy-to-use point-in-time reporting for an accurate, anytime picture of your payroll today, two months ago, or a year from now. With Workforce Payroll, the history of employee pay is documented in full ready to help should an audit or lawsuit come your way. Get an accurate picture of labor costs when payroll expenses are recorded as they re incurred, not when they re paid out. Workforce Payroll correctly allocates employee taxes and deductions and employer contributions and liabilities for accurate G/L costing. As many as 70% of employers aren t in compliance with FLSA in some material way. Source: Department of Labor.
6 Improve Workforce Productivity Raise Efficiency Trying to increase payroll efficiency without an automated system? It s not easy to: Save Time: How can you meet your deadlines when you spend hours every week tracking down details, rekeying data, and fixing mistakes? With Workforce Payroll improving productivity really pays off. Solve common and complex payroll processes with an automated solution that calculates wages, bonuses, and other compensation and simplifies the job of managing taxes, deductions, withholding allocations, and accruals tracking. Gain control with unlimited pre-audits that help ensure the accuracy of your payroll before a single check is cut. And you can show employees and regulators that every policy is being enforced fairly. Manage with self-service. Let your employees see pay stubs and earning histories, make changes to direct deposit and W-4 forms, print W-2s, and even model how changes to their deductions will affect their paychecks. Control Errors: How can you produce an errorfree payroll when you don t have access to the underlying data or the ability to check payroll accuracy before it s run? Manage: How can you engage employees when they don t have access to their own payroll information? The Payroll Challenge: How Many Days? 2.9 to add a new hire to the payroll system 5.2 to remove a terminated employee from the payroll system 4.5 between payroll system cutoff and payday 1.8 to resolve a payroll error Source: Average number of days for all survey participants. IOMA Payroll Benchmarks and Analysis Report 2009.
7 THE PAYROLL PAYOFF Aker Philadelphia Shipyard CONTROLLED LABOR COST Reduced annual payroll fees by $90,000 to $5,000 Reduced escrow payments MINIMIZED COMPLIANCE RISK Payroll error rate down 90% IMPROVED WORKFORCE PRODUCTIVITY Cut payroll process by two days Better employee satisfaction with self-service Employees have responded very positively to the fact that there is not a two-week wait in obtaining accurate amounts of personal time. The selfservice capability has cut down the number of calls to payroll regarding employee time off. Chief Technology Officer Aker Philadelphia Shipyard
8 Kronos is the global leader in delivering workforce management solutions in the cloud. Tens of thousands of organizations in more than 100 countries including more than half of the Fortune 1000 use Kronos to control labor costs, minimize compliance risk, and improve workforce productivity. Learn more about Kronos industry-specific time and attendance, scheduling, absence management, HR and payroll, hiring, and labor analytics applications at kronos.com. Kronos: Workforce Innovation That Works. Put Kronos to work for you: Stratford Employer Services
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