2015 Course Catalog DIVISION OF PURCHASE & CONTRACT. North Carolina Department of Administration
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1 2015 Course Catalog DIVISION OF PURCHASE & CONTRACT North Carolina Department of Administration
2 Table of Contents Course Descriptions... 3 North Carolina Procurement... 3 North Carolina Contract Administration & Monitoring... 3 E-Procurement... 4 E-Quote... 4 Request for Proposals (RFP) Development & Evaluation... 5 Solicitation Documents and the Law: Explaining Legal Terms and Conditions in IFBs and RFPs... 5 Certified Professional Public Buyer (CPPB) Prep... 6 Interactive Purchasing System... 6 Under Development... 6 Vendor Training... 7 E-Procurement... 7 Interactive Purchasing System... 7 Course Registration... 8 NC Learning Center... 8 BEACON users (state agencies and institutions)... 8 Non-BEACON users (community colleges and universities) P&C Training Course Schedule... 9
3 Course Descriptions North Carolina Procurement This instructor-led course provides a comprehensive overview of the procurement process. The content of this course includes the following topics: basic principles of procurement, common terminology, governing regulations, delegation of authority, ethics, acquisition methods, procurement planning, developing specifications and scope of work, developing solicitations, solicitation documentation, competitive bidding, evaluation, terms and conditions, negotiation, resolution of protests and disputes, best practices and available resources for purchases not related to information technology. This 3-day course is scheduled from 8:30 a.m. to 4:30 p.m. February 2-4 March April 7-9 May June 9-11 July September November December Wilmington Statesville Cost: FREE North Carolina Contract Administration & Monitoring The content of this instructor-led course includes the following topics: contract administration principles, terminology, roles and responsibilities of contract administrators, problem-solving, and best practices for purchases not related to information technology. This 1-day course is scheduled from 8:30 a.m. to 4:30 p.m. March 24 May 19 July 28 September 22 November 10 Cost: FREE Rev. 8/10/2015 pg. 3
4 E-Procurement This instructor-led course provides hands on computer training in the use of the E-Procurement system. Learn system navigation, create requisitions, purchase orders, explore statewide term contracts catalogs, create folders, save searches, and other special features and benefits. This 1-day course is scheduled from 9:00 a.m. to 4:30 p.m. February 18 March 11 April 14 May 13 June 17 July 22 August 25 September 22 October 21 November 17 December 15 Purchasers may access 10 web-based and self-paced training modules and 40 printable job aids located at Call E-Procurement Help Desk at to request login and password to access. E-Quote This instructor-led course provides hands on computer training in how to create and solicit quotations from E-Procurement registered vendors. This 3- hour course is scheduled from 9:00 a.m. to Noon. February 19 March 12 April 15 May 14 June 18 July 23 August 26 September 23 October 22 November 18 December 16 Rev. 8/10/2015 pg. 4
5 Request for Proposals (RFP) Development & Evaluation This instructor-led course is an in-depth study of Request for Proposals (RFP) for purchasing agents and end-users. The course is designed to help procurement professionals with planning an RFP, using standard solicitation documents, managing the RFP process and evaluating offers for purchases not related to information technology. This 2-day course is scheduled from 8:30 a.m. to 4:30 p.m. Successful completion of North Carolina Procurement is a prerequisite for this course. July September 1-2 September October November 3-4 Thomasville Winterville Solicitation Documents and the Law: Explaining Legal Terms and Conditions in IFBs and RFPs This instructor-led course includes a review of the legal significance of the organization and content of the State s Invitation for Bids (IFB) and Request for Proposals (RFP) templates. The target audience is end-users, business owners, subject matter experts, and purchasing agents. This course will focus on explaining why the sometimes obscure and puzzling provisions in the solicitation document are important for creating an effective and enforceable contract. This 1-day course is scheduled from 9:00 a.m. to 4:30 p.m. April 23 July 29 September 24 December 9 Cost: FREE Rev. 8/10/2015 pg. 5
6 Certified Professional Public Buyer (CPPB) Prep This instructor-led course is designed for any candidate planning to take the Certified Professional Public Buyer (CPPB) examination. The course is taught by National Institute of Governmental Purchasing (NIGP) Instructors. Content will focus on the six domain areas of procurement found on the CPPB exam: procurement administration, sourcing, negotiation process, contract administration, supply management and strategic procurement planning. This 2-day course is scheduled from 8:00 a.m. to 5:00 p.m. March 9-10 August 4-5 Cost: $470 Interactive Purchasing System Online instructions and job aids are available at to assist purchasers with navigating the Division of Purchase & Contract s electronic public notification system for advertising and awarding contracts. Under Development How to Do Business with the State (for vendors) How to Submit a Bid or Proposal (for vendors) Purchasing 101 for End-users Understanding Commodity Codes Rev. 8/10/2015 pg. 6
7 Vendor Training E-Procurement Online assistance is available at to help vendors register. Registration allows vendors to receive purchase orders and respond to informal solicitations and price quotes from state entities using E-Procurement. Interactive Purchasing System Online instructions are available at to assist vendors who desire to do business with the State of North Carolina. Excellence is an art won by training and habituation ~ Aristotle Rev. 8/10/2015 pg. 7
8 Course Registration NC Learning Center Registration for the Division of Purchase & Contract courses is available through the NC Learning Center. All procurement professionals employed with any state agency, institution, community college, or university governed by Chapter 143 Article 3 of the North Carolina General Statutes are eligible to attend the courses listed in this catalog. Instructions for registering as a state agency or institution and for community colleges and universities is different. Please follow the appropriate instructions below for BEACON and non-beacon users. BEACON users (state agencies and institutions) Follow these instructions below to register if you are a BEACON user: 1. Login into BEACON. 2. Select the Learning tab and click on Submit button. 3. From the NC Learning Center homepage, type P&C in search box located on top right of page. Press ENTER key. 4. Click on course title to view list of available classes. 5. Under Actions column, select Request to request course corresponding to the title you are interested in pursuing. Your manager must approve your request. Once approved, you will receive an message from the NC Learning Center confirming your registration. Non-BEACON users (community colleges and universities) Community college and university employees must first create an account with the NC Learning Center before registering for training courses. Once you create your account, follow these instructions below to register: 1. Type into your web browser. 2. Enter login and password from when you created an account. 3. Click on P&C logo on the homepage. 4. Click on the title of the course to view a list of available course dates. 5. Identify the date, location, and time of the course you prefer. Under the Actions column, select Request to request course corresponding to the title you are interested in pursuing. Registration for CPPB Prep course is available online at Rev. 8/10/2015 pg. 8
9 2015 P&C Training Course Schedule DATE COURSE TITLE LOCATION FACILITY February 2-4 NC Procurement February 18 E-Procurement February 19 E-Quote March 9-10 CPPB Prep March 11 E-Procurement March 12 E-Quote March NC Procurement Wilmington March 24 NC Contract Administration April 7-9 NC Procurement Statesville April 14 E-Procurement April 15 E-Quote April 23 Solicitation Documents and the Law May NC Procurement May 13 E-Procurement May 14 E-Quote May 19 NC Contract Administration June 9-11 NC Procurement June 17 E-Procurement June 18 E-Quote July NC Procurement July RFP Development & Evaluation State Ports Authority 2508 Burnett Blvd. Office of State Human Resources 101 W. Peace St. Mitchell Community College 701 W. Front St. Office of State Human Resources 101 W. Peace St. Office of State Human Resources 101 W. Peace St. Department of Administration 116 W. Jones St. Department of Environment & Natural Resources 217 W. Jones St. Department of Administration 116 W. Jones St. Rev. 8/10/2015 pg. 9
10 DATE COURSE TITLE LOCATION FACILITY July 22 E-Procurement July 29 Solicitation Documents and the Law July 28 NC Contract Administration August 4-5 CPPB Prep August 25 E-Procurement August 26 E-Quote September 1-2 RFP Development & Evaluation September NC Procurement September 22 E-Procurement September 22 NC Contract Administration September 23 E-Quote September 24 September October Solicitation Documents and the Law RFP Development & Evaluation RFP Development & Evaluation Thomasville October 21 E-Procurement October 22 E-Quote November 3-4 RFP Development & Evaluation Winterville November 10 NC Contract Administration November 17 E-Procurement OSHR Learning Development Center 101 West Peace St. Department of Environment & Natural Resources 217 W. Jones St. Department of Administration 116 W. Jones St. Department of Environment & Natural Resources 217 W. Jones St. Department of Environment & Natural Resources 217 W. Jones St. Statewide IT Procurement 3900 Wake Forest Rd. Davidson Co. Community College 297 Davidson Community College Rd. Pitt Community College 1986 Pitt Tech Rd. Department of Environment & Natural Resources 217 W. Jones St. Rev. 8/10/2015 pg. 10
11 DATE COURSE TITLE LOCATION FACILITY November 18 E-Quote December 9 Solicitation Documents and the Law December 15 E-Procurement December NC Procurement December 16 E-Quote Statewide IT Procurement 3900 Wake Forest Rd. Rev. 8/10/2015 pg. 11
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