EMR Project Introduction

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Adam Phelps
8 years ago
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1 EMR Project Introduction

2 Agenda Welcome / Introductions Overview Implementation approach Roles and Responsibilities Timelines Milestones and Activities Key Deliverables Questions & Concerns Next Steps Preload Training

3 Overview / Implementation Approach Site Binder Functions as a reference manual EHR Operational Redesign Workbook Scanning Matrix Future state workflows EMR Downtime Process Sample forms Contact list Meaningful Use Stage 1 Requirements

Scanning Matrix Future state workflows EMR Downtime

4 Overview / Implementation Approach Site Checklist Task List / List of Activities Responsibility of the Implementation Specialist and Site Manager Touches on: Walk through Access Training Interfaces Hardware Physical Environment

Implementation Specialist and Site Manager Touches on:

5 Overview / Implementation Approach Site Checklist Sample

6 Things to start thinking about: How will this impact my current workflows? Start planning for your preload activities Determine your go live strategy Which patients? What approach? Adjusting schedules now

7 Roles & Responsibilities Implementation Specialist: Work with site managers and staff to prepare them for go live Responsible for the implementation tasks on the checklist Provides some training of staff & providers Assignments: Walden Lake Adult & Van Dyke Adult Nydia Berrios South Tampa Adult & Westchase Adult Sandy Johnson

checklist Provides some training of staff & providers Assignments: Walden Lake

8 Roles & Responsibilities Site Manager: Works with Implementation Specialist Responsible for the Implementation tasks on the Site Checklist May be a Super User If not a Super User, user should have a solid understanding of the EMR Understand current and future state workflows

Checklist May be a Super User If not a Super User, user should have

9 Roles & Responsibilities Practice Manager: Needs to know how & what is going on at the site during implementation Staff is informed Providers are informed Need to solve any barriers or problems May or may not be a Super User Should have a solid understanding of the EMR and workflow impact

are informed Need to solve any barriers or problems May or may not be a

10 Roles & Responsibilities Physician Lead: Provides guidance & support to other providers Works with site manager to prepare site Generates enthusiasm for project Physician Champion: Provides guidance & support to other providers Participates on various project teams and steering committees Participates in software development Generates enthusiasm for project

Champion: Provides guidance & support to other providers Participates on various project

11 Roles & Responsibilities Super Users: Key to the success of your implementation Provide training on preload Participate in training of other staff members Provide go live support (someone covers for them on go live week) First line of defense for site staff

training of other staff members Provide go live support (someone

12 Training Requirements Super Users Training Requirements: MA Super User will attend MA and Provider training MR Super User will attend MR training IF MR and MA share duties, they need to attend both MA and MR Participate in training of their group as a class moderator Assist with go live support for their group

and MA share duties, they need to attend both MA and MR Participate in

13 Roles & Responsibilities PSA s: First responsibility is to cover staff Clinical PSA s are for EMR support only Available to support or assist with preload activities Participate in go live support Request staff the same as you do today

Available to support or assist with preload activities

14 Timelines Milestones and Activities: Preload Training Dates Mock Go Lives Go Live Walden Lake Adult & South Tampa Adult November 15 th Van Dyke Adult & Westchase Adult November 29th

15 Timelines Key Deliverables: Hardware Wireless Access Furniture Training

16 Questions & Concerns What specific problems do you think the EMR will help with? What assumptions do you have about the EMR project? What are you most concerned about in regards to the transition? What do you consider to be major issues around your implementation? Others?

What are you most concerned about in regards to the transition?

17 So what comes next

18 Next Steps Preload Training EMR Training Implementation Specialist will start working with the site

19 Implementing an EMR is not just an implementation it is a transformation. Staying in touch: Alerts Weekly Readers FAQs EMR Newsletter EMR Website:

Back to Basics EMR Implementation. Presented by: Jennifer R. Wright

Back to Basics EMR Implementation Presented by: Jennifer R. Wright Implementing an EMR is not just an implementation it is a transformation. So how do we replace the seats on a plane that s already in