Once you have gathered all the information required please send to Key Travel s visa department

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1 Dear Applicant, Thank you for choosing Key Travel to handle your visa application to Saudi Arabia Your visa pack contains: Embassy Information Visa requirements for Business, Family visit and Work visas Application forms and Declaration form. Guidance on how to write a Business Letter Visa Fees Key Travel Booking form Once you have gathered all the information required please send to Key Travel s visa department Key Travel Visa Department 1 st Floor Britannia Street London WC1X 9JF We recommend you use a secure delivery, such as Royal Mail Special Delivery, DHL or TNT Once our visa department has received your application you will be notified by on the process of your application in three separate stages Submission at the embassy Collection of the visa Despatching of the visa Our visa department will contact you if further documentation is required. Our visa department is committed to offering you a secure and easy service in the process of your visa. Sincerely, Visa Department Key Travel 1

2 Saudi Arabia Saudi Arabian Embassy Charles Street London W1J 5DZ Tel: Fax: Opening times: 09:00-16:00 Important Information With Immediate effect all UK company Letters must now include a mandatory set of information,(please see Further down for detail list) The Saudi Arabian embassy no longer accepts personal applications at the embassy. All visa applications need to be submitted through and authorised Travel Agency. Key Travel are able to submit business, Family visit and work visas All our applications are sent to an outside supplier as all applications need to be translated into Arabic and registered on the embassies Enjaz website.. As from the 04th December the embassy has updated there Enjaz website and some additional information is required in order for applications to be processed. Details of the applicants Qualifications (highest degree achieved) and the Source of the degree (institute that issued the degree) will now been needed. Passport must not have any Israeli Stamps. Whilst Key Travel do everything possible to ensure that the visa is issued correctly we have no control over the embassies decision on the type or length of visa issued. Embassies are within their rights to refer any visa applications to the government authorities of their country. 1

3 Business Visa Requirements Visa Application Form One fully completed application form Please ensure you complete the application form MARKED Business Please also include a photocopy of completed form. Declaration Form Completed and signed declaration form Passport The applicant s actual passport - This must Must be valid for six months beyond entry date Must have at least two blank facing pages Photographs Two passport size photographs Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth UK Business Letter A letter from the applicant s employer Must be on company headed paper. Include the company UK registration number Include the applicant s full name, passport number and nationality Job Title, Invitation number or visa number. Include the name of the organization to be visited. Specify the type of visa applying for: Commercial, Governmental or Working visit Indicate number of visits: Single entry or Multi Entry Include the Duration of visit and Travel date. Include who is financially responsible for applicant. 2

4 Signed by someone other than the applicant i.e. Company director or HR department. Letter of Invitation From the person the applicant is visiting. Must be issued by the Saudi Arabia Ministry of Foreign Affairs or Saudi Chamber of Commerce Bear the name of the applicants employer Exceptions for Non UK passport holders: If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa stamped in your passport or UK resident permit card. EU Nationals must supply an original utility bill Key Travel Booking Form Please ensure this form is completed. Please include name and address of the person who wishes to be contacted regarding the application. If applicable for invoices please ensure a purchase order number is provided. This form can be found within the pack. Processing Time Standard 5 working days No Express service Fees Visa Type (Validity) Cost Single Entry ( 3 months) Multiple Entry (6 months)

5 This includes the embassy fee of (single) and (multiple), a fee of Including Vat that we have to pay to the embassy for logging the application online and we also have to get the application translated into Arabic Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa Family Visit Visa Requirements Visa Application Form One fully completed application form Please ensure you complete the application form MARKED Family Visit Please also include a photocopy of completed form. Declaration Form Completed and signed declaration form Passport The applicant s actual passport - This must Must be valid for six months beyond entry date. Must have at least two blank facing pages Photographs Two passport size photographs Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth 4

6 Proof of Relationship provide supporting documents of person visiting Copy of Marriage certificate ( Legalised by the FCO) Copy of Birth certificate (long Version) ( Legalised by the FCO) Letter of Invitation From the person the applicant is visiting. Must be issued by the Saudi Arabia Ministry of Foreign Affairs or Saudi Chamber of Commerce Exceptions for Non UK passport holders: If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa stamped in your passport or UK resident permit card. EU Nationals must supply an original utility bill Key Travel Booking Form Please ensure this form is completed. Please include name and address of the person who wishes to be contacted regarding the application. If applicable for invoices please ensure a purchase order number is provided. This form can be found within the pack. Processing Time Standard 5 working Days No Express Service Fees Visa Type (Validity) Cost Single Entry ( 3 months) This includes the embassy fee of (single) a fee of Including Vat that we have to pay to the embassy for logging the application online and we also have to get the application translated into Arabic 5

7 Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa Work Visa Requirements Visa Application Form One fully completed application form Please ensure you complete the application form MARKED Family Visit Please also include a photocopy of completed form. Declaration Form Completed and signed declaration form Passport The applicant s actual passport - This must Must be valid for six months beyond entry date. Must have at least two blank facing pages 6

8 Photographs Three passport size photographs Must be on a white background Be taken within the last six months Scanned and printed photographs will not be accepted. Key Travel recommends using a photo booth Employment Contract Evidence of employment, This needs to be the original contract of employment Educational Qualifications Evidence of academic qualifications in the field of the job applied for. Details of Qualifications/Institution issued the degree. Letter from the applicant detailing his qualifications (highest achieved) Name of the University/College where qualification achieved. Criminal record check Applicants must provide CRB certificate original legalised by the FCO Curriculum Vitae Copy of C.V Medical Certificate - One fully completed signed and stamped medical certificate in the original form from the applicants doctor. This must Be issued in the UK Be issued within the last three months Be Legalised by the British Foreign and Commonwealth Office, the fee below is inclusive of the legalisation of the Medical Report. Letter of Invitation From the person the applicant is visiting. Be on company headed paper 7

9 Include the name of the applicant. Request the issuance of the visa State the offer of the job is based on experience if the applicant has no qualifications Exceptions for Non UK passport holders: If you do not hold a EU passport you need to provide proof of residency in the UK in form of valid UK visa stamped in your passport or UK resident permit card. EU Nationals must supply an original utility bill Key Travel Booking Form Please ensure this form is completed. Please include name and address of the person who wishes to be contacted regarding the application. If applicable for invoices please ensure a purchase order number is provided. This form can be found within the pack. Processing Time Standard 5-7 working Days No Express Service Fees Visa Type (Validity) Cost Single Entry ( 3 months) Please note there are Key Travel handling charges in addition to the consular fees above. Please contact your dedicated reservations team for further information All fees quoted are subject to alteration by the embassy concerned. The embassy has the right to ask you to provide additional documentation to support your application The embassy and Key Travel recommends that you do not confirm your flights prior to obtaining a valid visa. 8

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11 PLEASE ADD UK HEADED PAPER AND ADDRESS Date The Company... Registration number... Business nature / activities.. Requests a visa to be granted for their company's employee, Mr. /Mrs.... (As shown on passport) Passport number... Nationality:... Job Title:... Invitation number I or visa number... Reasons for travel... Duration of visit:... Travel date... Type of visa: Commercial Governmental Working visit Number of visits: Single entry multiple entry The company assumes responsibility for their employee/s during their stay in the Kingdom. Signed by: Name: Job title:

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16 Visa Booking Form Please ensure that this form is thoroughly completed for your visa to be processed. All Fields must be completed. Country & Type of Visa Required Important Travel Dates *Date Passport must be back in your Possession Date of next Trip *Express/Normal Processing I understand that the visa will be processed to meet the date above and will incur express or emergency surcharges. Delete where applicable? Do you have a flight reference number? YES / NO if yes please provide reference number Traveller Information Name (As in Passport) Contact Information Who do we contact in connection with your application? Name of Organisation Contact name Contact Contact Tel Form of Payment. Please tick relevant option and provide details. Please note that if payment details are not provided, this will result in a delay in the release of the passport and visa. Option 1 - Invoice Key Travel Please note that we can only send an invoice if you hold a credit account with Please provide the applicable codes Purchase Order Budget Code Cost Centre Authority Code Other Please name and provide

17 Option 2 - Credit/Debit Card Credit Card Debit Card Name on card Card Number Start Date Expiry Date Issue no Security No Return Instructions - Send my passport and visa to the following address Please provide full delivery address. Name: : Company Name : Address: Postcode: By the following method Delivery Option Information Please select one option Bike Royal Mail Special Delivery Next working day by 1pm Royal Mail Special Delivery DHL Overnight service DHL Overseas service Collect from Key Travel London office Fees vary depending on postcode We only send passports by Special Delivery if we have 3 clear working days. This is a next working day service Saturday Service by 9AM By 9:00 By 12:00 By 17:00 Please contact us for a quote Office hours are 8.45am - 17:30pm visa@keytravel.co.uk

18 We will always endeavour to process your application within the permitted timescales, however, we are subject to passport office / embassy approval and conditions / requirements can change without any prior warning. We recommend you confirm your flights after obtaining your visa to avoid any cancellation penalties for which Key Travel cannot be held responsible. Key Travel shall not be held liable for any of the following: Any loss, damage or delay to any documents whilst in the possession of any embassy, consulate or government office. The refusal of any embassy, consulate or government office to accept documents presented. The issue of incorrect visas, dates and terms, by any embassy, consulate of government office. Any loss, damage or delay caused by subcontractors (e.g. DHL, Royal Mail) in the delivery of documents. I have read and agreed to the above selected options: Signature: Date: