Time Management: For When You Have No Time

Transcription

1 Time Management: For When You Have No Time Rebecca Turnbull, M.Ed, RCC Lauren Phelan, M.Ed Candidate Oct. 23, 2015

2 I do not have an affiliation (financial or otherwise) with a pharmaceutical, medical device or communications organization. Je n ai aucune affiliation (financière ou autre) avec une entreprise pharmaceutique, un fabricant d appareils médicaux ou un cabinet de communication. Rebecca Turnbull, Lauren Phelan Oct. 23, 2015

3 I am rather like a mosquito in a nudist camp; I know what I ought to do, but I don't know where to begin. 3

4 Why Am I Here? 4

5 Quiz: Top 5 Time Wasters 5

6 Time Wishes What do you want more time for? What I would do if I had more personal time What I would do if I had more professional time 6

7 Objectives To identify effective time management principles that suit your personal style. To list your personal time wasters and procrastination tactics. To create your personal goals, focusing on what you would like more time for. 7

8 Addicted to Technology 8

9 The Many Roles of a Resident Role ranking activity, p. 30, CANMEDS Time Management Guide 9

10 The Many Roles of a Resident Are you satisfied with these rankings? Is there a link between each ranking and the time you spend in a given role? Can you let go of any of your roles? How could you re-organize your waking hours to dedicate more time to a particular role? Are your expectations in line with those of others? If you shared these rankings with friends and family, would they perceive things the same way? Role ranking activity, p. 30, CANMEDS Time Management Guide 10

11 Control of Your Time 11

12 Anticipating Time Challenges Critical periods of training can add more time management challenges Be prepared for life to become more complex and be kind to yourself when it does 12

13 Principles of Time Management Eat That Frog : The Law of Forced Efficiency Pareto s Principle Parkinson s Law Covey s Time Matrix 13

14 Eat That Frog If you have to eat a live frog, it s best to do it first thing in the morning, and nothing worse will happen to you the rest of the day. Mark Twain 14

15 Eat That Frog If you have to eat a live frog at all, it doesn t pay to sit and look at it for very long. If you have to eat two frogs, eat the ugliest one first. 15

16 Principles of Time Management Eat That Frog : The Law of Forced Efficiency Pareto s Principle Parkinson s Law Covey s Time Matrix 16

17 Pareto s Principle The 80/20 Rule 80% of effective results are derived from about 20% of all energy We achieve the major portion of our goals with a minor portion of our energy 17

18 Principles of Time Management Eat That Frog : The Law of Forced Efficiency Pareto s Principle Parkinson s Law Covey s Time Matrix 18

19 Parkinson s Law Human tendency to spend effort and time on tasks that seem important rather than what actually is important. 19

20 Principles of Time Management Eat That Frog : The Law of Forced Efficiency Pareto s Principle Parkinson s Law Covey s Time Matrix 20

21 Covey s Time Matrix 21

22 The Procrastinator s Time Matrix 22

23 Procrastination The hardest victory to gain is that of regulating yourself. - Aristotle 23

24 3 Types of Procrastination Deadline Maintenance Personal 24

25 Habits Persistent procrastination follows a predictable pattern (like tying a shoe) Habit sequence involves mental decision making and actions done without much, if any, reflexive thought 25

26 The Habit Sequence Fundamental procrastination habit sequence: 1. Awareness of an unpleasant priority activity 2. Substituting a lower priority activity for the timely and relevant one 26

27 Habits and CBT Time management is an ongoing behavioural issue, not a time problem. - Dr. Derek Puddester The power of change resides within you and you can exercise it at any time. - The Procrastination Workbook, p

28 Thinking Our Way Out? Our thinking greatly influences procrastination. Procrastination and the ABC Framework: A Activating Event Consequences (emotional & behavioural) C B Belief About the Event 28

29 Our Future Self Idea that another time is a better time is altered reality. Idea of future self: overestimating the capacity our future self will have. Power of now: what is getting in the way of doing it now? 29

30 Mindfulness Unconscious habits are the basis of procrastination With mindfulness we can become aware of these habits, and with awareness we have the ability to change them 30

31 Exercise Mindfulness exercise Check in: waste of time Tie into values of time 31

32 Your Value of Time There is often a gap between what we think we are doing and what we are actually doing Time log: Learning how you honestly spend your time 32

33 Time Management Techniques Group exercise: With your group, read through the various time management techniques. Share your thoughts and if you have experience with any of the techniques. As a group, organize the cards in order of which ones would be most relevant for you. 33

34 Time Management Tools and Apps app 7-minute workout app 34

35 Tips from Residents I am either working fully or resting fully, no in-between. Once my work and studies are caught up, I turn of my MD brain completely and focus on other aspects of being me. I use this strategy daily, and also for vacations. - PGY-2 35

36 Tips from Residents Keep a list of To-Do s on an external device. Sub-divide these by environments where you can complete each (e.g. things to do at the computer, at home, on the phone, etc.) This allows you to focus on what you are doing and be present in the moment, and it allows you to be efficient whenever you want. - PGY-2 36

37 Tips from Residents Meditate daily even if it s five minutes. On days I meditate, I find that I plan my time well and end up using the time I have effectively. I can t say enough about this the key is to try it for a week. There are lots of guided breathing meditations, just pick one and sit. - PGY-2 37

38 Takeaway What is one thing you are taking away from today? 38

39 Questions/Comments? resident.wellness@ubc.ca 39

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