The Federal Job Search. How to Write a Federal Résumé, KSA Statements, and Find a Federal Job

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1 The Federal Job Search How to Write a Federal Résumé, KSA Statements, and Find a Federal Job

2 The government as an employer The government is the largest employer in the U.S. There are more than 34,000 job listings daily. There are special opportunities for veterans, disabled individuals, and students. Some jobs repay student loans for recent grads who qualify. Doesn t mean you have to live in Washington, D.C. Only 15% of federal employees live in D.C. More than 8 million workers are employed by state and local governments. Opportunities are available for all majors. Salaries are comparable to those offered in the private sector.

3 The Federal Job Search vs. the Private Sector Job Search The federal job search is conveniently online. By law, most government agencies must post job vacancies open to outside applicants on the Web. Most government jobs are posted on the government s website, USAJOBS. Start your search on Some agencies choose to post positions on their own agency websites. Search for these at Avue Central: The federal résumé is longer and more detailed. Knowledge, skills, and abilities (KSA) statements are not required for initial applications, but may be required later during the job-search process. Sometimes forms are still required. Obtain forms at

4 Federal Job Categories Most federal departments are on the General Schedule (GS) pay system. There are 15 grades of pay (GS-1 through GS-15). There are 10 steps within each salary range. Federal employees may receive locality pay added to the base salary depending on the location.

5 Pay Grades for Occupations for College Graduates Professional pay grades GS-5 through 15 Administrative pay grades GS-5 through 15 Technical pay grades GS-6 through 9 Clerical pay grades GS-1 through 5 Other (includes law enforcement occupations, research psychologists, social scientists, and other occupations that do not fit the other categories)

6 General Schedule Pay Scale (Effective January 2012; frozen at 2012 levels) Check current pay schedule at: GS-1: $17,803 - $22,269 GS-2: $20,017 - $25,191 GS-3: $21,840 - $ GS-4: $24,518 - $31,871 GS-5: $27,431 - $35,657 GS-6: $30,577 - $39,748 GS-7: $33,979 - $44,176 GS-8: $37,631 - $48,917 GS-9: $41,563 - $54,028 GS-10: $45,771 - $59,505 GS-11: $50,287 - $65,871 GS-12: $60,274 - $78,355 GS-13: $71,674 - $93,175 GS-14: $84,697 - $110,104 GS-15: $99,628 - $129,517

7 What pay grades are suitable for my education and experience? If you have a bachelor s degree, generally begin searching for jobs in the GS-5 to 7 pay range. If you have a master s or doctorate, begin searching for jobs in the GS-9 and above pay range.

8 The three-step federal employment process Search for vacancies online. Obtain and analyze the vacancy announcement. More analysis is required than for a public sector job search. Follow the application instructions. There are generally more application requirements to fulfill than for private sector jobs.

9 Step One: Search for vacancies Nearly all federal jobs are posted online. Start your search at these websites. USAJOBS.gov website: AVUE Central: Individual federal agency websites

10 Step Two: Review and analyze the vacancy Review and analyze the vacancy to make sure you are suited for the position Identify skills required of the position to include in your KSA (Knowledge, Skills, Abilities) statements. Although initial applications no longer include KSA statements, you may be asked to provide KSA statements later during the jobsearch process.

11 Step Three: Follow the application instructions Follow all application instructions in the vacancy announcement exactly as prescribed or your application will not be considered. For jobs that are unique or are filled through automated procedures, the vacancy announcement will specify forms or provide special instructions. Be sure to meet the application deadline. Allow at least 45 minutes to an hour to apply for a job online; allow longer if you need to create your résumé.

12 What is a federal résumé? A new federal job-application process Includes special information required of federal personnel Fulfills specific formats required by government agencies

13 How a federal résumé differs from a traditional résumé Includes more detailed descriptions of work experiences Supervisor names and telephone numbers are required, and you are asked if your supervisor can be contacted Salaries for each job you had are required Includes references Asks if you are in the military or a veteran Asks if you are a U.S. citizen Asks you to provide the highest career level achieved Are often longer than private sector résumés

14 If you send a paper Federal résumé by U.S. Postal Service, observe the following: Use the chronological format Use Times or Arial font Type size: text (11 pt.), headings (12-13), name (14-18) Headings: Bold, caps, or combination caps & lowercase Margins: 1 to 1.25 in. Ivory or white 20 or 24 pound weight paper Include your name and vacancy number on each page Include the page number on each page except page 1 Length: 2 to 5 pages Employers, titles, college names, and degrees may be in bold to set apart

15 Creating a federal résumé in USAJOBS.gov Click First Time Visitors. Click Create an Account. Fill out your personal information in the boxes provided to create your account. On your My Account home page, click the Résumé tab. Click Build New Résumé or Upload New Résumé. Store up to five résumés. You can also choose to upload private sector résumés as well as using the résumé builder in USAJobs.gov. Fill out all required fields marked by a red asterisk and as many of the other fields as possible.

16 Required information on the federal résumé Personal information Work experience Education

17 Other information on the federal résumé References Languages Affiliations Publications Additional information such as awards, honors, leadership, and skills

18 Keep your résumé confidential if you want to Hide your contact information, current employer s name, and references from recruiters performing résumé searches.

19 Include Keywords Keywords should be included on résumés so that they can be searched in databases by keywords. Research the department. Keywords relevant to the department and job description can be included in accomplishment statements in the Work Experience and Additional Information sections.

20 KSA Statements (Knowledge, Skills, and Abilities) KSA statements are no longer required for initial applications. You may be asked to provide KSA statements later during the job-search process. KSAs are supplemental statements to your application that give specific examples of paid and nonpaid work experience, education, training, awards, and honors that support each major skill area of an announced position.

21 KSA Statements A minimum of four to six KSAs are usually included on each vacancy announcement. KSAs require the ability to communicate in writing, and understand instructions, knowledge of computers and programs, and knowledge of an agency s mission. KSAs can make or break your federal job application.

22 How to write great KSAs Write in the first person as a narrative statement in plain language. Use a separate page for each KSA and include the question at the top. Put your name and social security number on each page. Give at least one example for each KSA. Use a different example for each KSA statement. Each KSA statement should be one-half to one page long. Do not use acronyms. Include job-related education, courses, special training, certifications, leadership roles, internships, volunteer work, memberships in professional organizations, and awards. Write about a specific situation, project, or task. Include keywords from the questions and job announcement.

23 Five approaches to KSA writing Describe a specific situation. Give an overview of your experience. Give an example of relevant education or training. Describe an award given for a specific accomplishment. Describe an experience from a previous job in history format.

24 Example of a KSA statement KSA: Applies knowledge of word processing and computer software programs, including desktop and web-based publishing. In my present position, I use Microsoft Word or WordPerfect processing software on a daily basis. In MS Word, I recently completed a proposal for restructuring our Branch. Using a pre-existing template, I developed a ten-page proposal using chapter breaks, several levels of headings and footnotes. In addition, I was dissatisfied with some of the pre-defined styles, so I modified an existing style to incorporate a larger font and small capitals.

25 Sample KSA statement (cont.) I also have prepared tables, merged letters, and columns, and have even created new templates in order to simplify some of my tasks. One template that I created and use daily defines the appropriate margins for our office s letterhead and has date, address, and signature blocks. I frequently use this template in conjunction with merge letters. For an award dinner, I developed a merge form using the letterhead template to send letters to all interested parties. Since we had most of this information in the Microsoft Access database I designed, I merged the information directly from that database to the Word form. I used similar procedures to address the 300 invitations for the dinner in a flowing script font. This substantially reduced the amount of time necessary for preparing the invitations that had been previously addressed by hand.

26 Sample KSA statement (cont.) I have used Microsoft Publisher extensively for desktop publishing. When I first arrived at my office, the organization was not reaching its constituents and employees in other locations well. Using Publisher, I developed a new weekly publication that summarizes and reports on a wide variety of issues. The publication is normally two pages, and includes graphics, word art, shading, and text components. I have also redesigned the Branch s information brochure in Publisher, developing a two-color shell as well as rewriting the text. I purchased existing shells from Paper Direct, and used Publisher to lay out the text accordingly. Finally, my most recent desktop publishing achievement was completely recreating the Branch s annual award dinner program and guest list. In prior years, the program was a 4-page gray-scale brochure sent to the printer.... (She goes on to describe the project.)

27 USAJOBS website Is operated by the Office of Personnel Management. Provides entry points for students, veterans, disabled persons, and the general public. Provides job vacancy information, employment fact sheets, job application forms, and online résumé development. Allows users to create an account and store up to 5 résumés. Résumés can be uploaded private sector résumés or résumés created on USAJOBS.gov résumé builder. Allows users to create up to 10 job-search agents. Automatically reformats your federal résumé to match the requirements of different agencies if you use the USAJOBS résumé builder. Tracks the status of your applications.

28 Searching for jobs in USAJOBS.gov Enter keywords and locations on the USAJOBS.gov main page. Click on the Search Jobs tab to Browse jobs. Search for advanced and international jobs. Search for jobs in demand. Search for most popular jobs.

29 Your account in USAJOBS.gov Create and edit your profile. Create and edit up to five résumés. Save job searches you set up. Save jobs you are interested in. Store up to five additional documents. Check your application status.

30 Visit the USAJOBS.gov Info Center to Browse advice on Using USAJOBS. Federal employment. Applying for a federal job. Find special information for Individuals with disabilities. Veterans. Students. Senior executives.

31 If you are a student, visit Pathways for Students & Recent Graduates to Federal Careers on USAJOBS.gov to Find Federal Jobs by College Major Pathways FAQs A-Z List of Federal Agencies Volunteer Service Go Government Pathways Video Tutorial

32 For a successful federal job search Follow all instructions in the job announcement. When given a choice, choose to apply by using a federal résumé rather than a private sector résumé or form. Learn to write knockout KSA statements. Take advantage of the USAJobs.gov website. Create at least one comprehensive federal résumé. Upload one private sector résumé to your account. Take advantage of uploading up to five additional documents such as a portfolio or other samples of your work.

33 Information available in the Career Lab, Lucina 235 Monday-Friday 8 a.m. to 5 p.m.

34 Great Links to Explore Click on the category Government for a list of links to help you with the federal job search. Resources for Careers in Government

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