Notice Inviting Tenders. For

Transcription

1 An Autonomous Scientific Society of Department of Electronics and Information Technology, Ministry of Communications & Information Technology, Government of India Sub Centre Leh, Skalzangling Leh Ladakh Notice Inviting Tenders For Renovation Works (Repairing of Walls, floors Distempering, etc) at the office premises of NIELIT Leh (Old KV Building, Near PWD Office) situated at Council Secretariat Complex, Leh Ladakh Tender cost 4.55 lacs EMD Rs. 20,000 Cost of tender document 1000/= to be paid in form of DD favoring Director NIELIT J & K payable at Leh

2 To Subject: Notice Inviting Tenders for Renovation Works (Repairing of Walls, floors Distempering, etc) at the office premises of NIELIT Leh (Old KV Building, Near PWD Office) situated at Council Secretariat Complex, Leh Ladakh. Dear Sirs, You are requested to quote your lowest rates for the Renovation Works cited as subject, as per specifications given in the enclosed Performa. TERMS AND CONDITIONS (FOR LIMITED TENDER) 1. The Tender should be addressed to The Director, NIELIT Leh Centre. 2. The Tender should be submitted on or before 18 th May 2016 by 3:00 PM in a sealed envelope. The envelope should be super scribed Renovation Works (Repairing of Walls, Distempering, and exterior painting, (outer walls), aluminum partitions etc) and should bear the Tender Enquiry Number and Due Date on the top. Tenders received after the due date and time will not be considered. The tenders shall be opened at 3.30 PM at the above mentioned premises on the same day in the presence of vendors, or their representatives who may wish to be present. 3. You will be required to submit an Earnest Money of Rs. 20,000/- (Rupees Twenty Thousands only) in the form of demand draft drawn in favour of Director, NIELIT Leh payable at Leh along with the Tender. The earnest money will be returned to all the bidders except the successful bidder selected for the execution of work within seven days from the date of allotment of work. The earnest money of the successful bidder will remain with this Centre as Security Deposit till the completion of work and end of defect liability period. In case the bidder fails to abide by the conditions of contract, or do not adhere to the scheduled dates, or does not start the work within seven days from the date of allotment of work the Earnest Money Deposit will be forfeited. 4. TENDERS WITHOUT EARNEST MONEY WILL NOT BE ENTERTAINED. 5. The rates quoted should be inclusive of all applicable taxes and carriage and cartage to our centre at Leh. Page 2 of 6

3 6. NIELIT Leh shall be under no obligation to accept the lowest bid. Further the Director, NIELIT Leh, reserves the right to reject all or any tenders without assigning any reason. 7. All metal work except steel, if used anywhere, is to be given primer coating and enamel paint according to the instructions of the Engineer-In-charge at site. 8. The exact quantities / areas of different items of work will be intimated by the Engineer-Incharge of the site. 9. Specifications and drawing/ designs can be changed by NIELIT according to its requirements during the course of execution of work and rates approved by the Committee of NIELIT will be applicable. 10. If any extra item of work is to be carried out, analysis of rates for the same shall be supplied by the contractor for the approval of the Committee of NIELIT whose decision about the rates will be final. 11. During the execution of the work NIELIT shall have the right to delete / modify any of the item / sub-items at any stage before the commencement of work of those items / sub items. 12. Periodical and final inspection (after receipt of written intimation about completion of the entire work from the contractor) will be carried out by a Committee of NIELIT and the defects pointed out by the Committee will have to be removed by the contractor at his own cost before the work is accepted by NIELIT. 13. The contractor shall be responsible for meeting all claims of his workers for wages or arising out of illness, injuries, accidents etc. during the execution of the work. NIELIT shall not be liable to pay for such claims. 14. You are advised to inspect and examine the site and its surroundings and satisfy yourself before submitting the tender. You shall be deemed to have full knowledge of site and work whether you inspect the site or not and no extra charge consequent of any misunderstanding or otherwise shall be allowed. 15. The contractor will have to remove the debris from the premises at no extra charge to NIELIT before handing over the site to NIELIT. 16. The contractor will be required to get all the material approved from the Engineer-In-charge at the site before its use. In case brand / quality of a material is not quoted in the tender, the brand / quality specified by the Engineer-In-charge will have to be used. 17. The tendered should not sub-let the whole or any part of the work to any other contractor / party. 18. The work will have to be completed within 21 days from the date of award of work to the successful bidder. Non completion of the work, in all respects including / removal of the debris from the premises, would entail payment of liquidated 1% per day subject to a maximum of 10 percent of the value of such portion of work as has not been completed within the stipulated period. In case the work is not completed within ten days after the specified period of twenty one days, the Director, NIELIT Leh shall have the right to get the remaining incomplete work executed at the risk and cost of the contractor, from any other resource even without observing tender requirements. 19. Director NIELIT Leh may allow extension of time if in his opinion the work is delayed by reasons beyond the control of the contractor. Page 3of 6

4 21. There shall be a defect liability period of six months from the date of completion of work during which the contractor shall be required to rectify the defects if any pointed out by NIELIT at no extra cost. The security deposit of the contractor will be refunded immediately after the completion of defect liability period if there are no pending defects reported during this period. 22. The Contractor will meet the Engineer-In-charge at site as and when required necessary. 23. The rates quoted should be valid for at least 60 days from the date of opening of bids. 24. The bidder will submit a list of similar works carried out by him at Leh and will arrange a visit to such works, if so required by the Director, NIELIT Leh. He will have to submit a document in support of having successfully executed similar works during the last three years. 25. Copies of applicable statutory documents i.e. PAN, VAT/CST etc. should be given. 26. Non-relationship certificate with any official of NIELIT should be given on letter head. 27. Affidavit for not being black-listed by Govt. / PSU / State Govt. / any other Central or State Govt. Organization should be given on letter head. 28. On all matters where terms and conditions of the job are silent, the decision of the Committee constituted by NIELIT will be final and resolved as per GFR, CVC, Ministry of Finance, Government of India guidelines. However, in case of any disputes, differences, claims and damages arising in or pursuant to the contract the same shall be referred to sole arbitrator to be appointed by the Director, NIELIT, Leh Centre. The decision of the sole arbitrator shall be final and binding on both the parties under the provisions of arbitration Act 1940 (10 of 1940) and rules framed there under from time to time. Such arbitrations shall be held at Leh. 29. In all matters and disputes arising hereunder, the appropriate courts at Leh alone to the exclusion of all other courts, shall have jurisdiction to entertain and try them. 30. Tenders will not be accepted by Fax, or any other electronic media. 31. No advance payment will be entertained at any cost. 32. Payment to the contractor will be made by A/c Payee cheque against the bill submitted by the contractor on satisfactory completion of work, within seven days from the date of submission of bill duly verified by the Engineer-In-charge. Yours Faithfully, Administrative Officer NIELIT, Leh Page 4 of 6

5 Tender Enquiry No. : NIELIT/CH/Premises/Civil/2016/ Dated:, 2016 SCHEDULE OF REQUIREMENTS, SPECIFICATIONS & TECHNICAL DETAILS (PRICE SCHEDULE TO BE USED BY BIDDER FOR QUOTING THEIR BIDS) Rate Amount SNo Specifications Qty Unit (Inclusive (Inclusive of all of all Taxes) Taxes) 1 Removing dry or oil bound distemper, water proofing cement paint and the like by scrapping and sand papering and preparing the surface smooth including necessary repairs like crack filling etc sqm 2 Distempering with oil bound washable distemper of approved Brand and manufacturer to give an even shade. ( inside walls) sqm 3 Finishing (exterior ) walls with acrylic smooth exterior paint of approved shade ( two or more coats litre/10 sqm over and including base coat of water proofing cement paint sqm. ( Apex, Excel, Weather coat) 1136 sqm 4 Aluminum partition for door and window and other partitions with 10 gauge Alm. Section 4 x1.75 and 1.75 x1.75, 50 micron anodized coating, 5 mm glass and 12 mm th. Both sides Laminated particle board of approved shade and make. 40 sqm Signature with seal of bidder

6 LETTER OF ACCEPTANCE To, Sub: The Director, National Institute of Electronics and Information Technology, Leh, S.P Complex, Skalzangling, Leh Ladakh Acceptance of Terms and Conditions of Tender Ref: NIELIT/CH/Premises/CIVIL/2014/ Dated:, 2016 Sir, Having examined in details, the above tender documents relating to the works and having visited and inspected the site of the proposed works and having acquired all the requisite information affecting the tender invited by you, I / We hereby agree to abide by all the Terms and Conditions of the Tender Document and the Work Order No. dated issued by NIELIT, Leh for the work titled Renovation Works (Repairing of Walls, floors Distempering, etc) for NIELIT Leh at S.P complex, Skalzangling Leh Ladakh, failing which the Earnest Money Deposit / Performance Security Deposit may be forfeited by NIELIT, Leh. I/We also agree that the printed term(s) and condition(s) if any at the back of our tender form and / or any other paper enclosed are not applicable. I / We undertake to complete the whole works within the period specified in the tender. Details of EMD paid: Amount. Draft No DD Date.... Bank. (Signature, Name & Address of the Bidder) Page 6 of 6