Before We Begin. Feel free to interrupt and ask questions The only dumb question is the one that you don t ask

Transcription

1 Powerpoint 2003

2 Before We Begin Feel free to interrupt and ask questions The only dumb question is the one that you don t ask

3 For Next Week Create an outline for a PP presentation containing 5-15 slides Note where you want photographs, text boxes, word art, arrows, etc.

4 Versions of PowerPoint There have been 15 versions of PowerPoint issued. Version 8 PowerPoint 97 Version 9 PowerPoint 2000 Version 10 PowerPoint 2002 or PowerPoint XP Version 11 PowerPoint 2003 Version 12 PowerPoint 2007 Version 14 PowerPoint 2010 Version 15 Powerpoint 2013 We are using Version 14 PowerPoint 2010 Versions 10 and 11 are virtually identical You may be using a different version at home If you are using PowerPoint 2007 or 2010 go to: 033

5 How to Tell Which Version You Have From the menu, Choose: Help, About Microsoft PowerPoint You ll see this box If you don t see help, you re using PP 2007 or 2010 or 2013

6 The PowerPoint Display The PP display has several parts to it (See next page) All of these can be turned off or on Additional toolbars can be added to your display by going to the menu and Choosing: View, toolbar. Then click on the toolbar you wish to add or delete.

7 All of these can be turned on or off by Choosing: View, Toolbar Menu Bar Standard Toolbar Formatting Toolbar Task Pane Drawing Toolbar

8 Beginning a New Presentation From the menu, Choose: File, New. Looking at the task pane on the far right, you have 3 options: Blank Presentation From Design Template-Gives you 20 or so color and bullet schemes (My favorite choice) From Autocontent wizard-canned presentations. (I don t recommend these)

9 Choosing a Layout In the task pane, click on the down arrow to the right of Slide Design Choose: Slide Layout Alternatively, Right Click in a blank area of the slide on your screen, and Choose: Slide Layout Choose one of the 20+ layouts shown in the task pane Most useful layouts are: Title & Text, (bulleted list) Title only, Title & table

10 Creating a Bulleted List As you add text, PP will create a new bullet after each Enter To demote a bullet, go to formatting bar and choose Decrease Indent To promote a bullet, go to formatting bar and choose Increase indent Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow To create a new line without a new bullet, use shift + enter

11 Bulleted Lists and Font Size As you add bullets to your page, PP will shrink the font size in an effort to squeeze everything in. Try to avoid fonts < 20 points, and definitely avoid fonts < 16 points, except in an extreme pinch Customize fonts by highlighting text, right clicking, and choosing: Font. Changes available include size, type, color, etc.

12 Moving Title Box or Bulleted List Box to a New Position on Page Move page title or bulleted list by clicking inside of box to select it, and then positioning mouse on border of box until mouse becomes a 4 sided arrow. Click and drag box to another position on page Position mouse so it is a 2 sided arrow, if you want to expand or shrink size of box

13 Adding Clipart To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page. From the menu, Choose: Insert, Picture, Clipart. Enter a word in the Search for box. Click on your desired picture Resize the picture as necessary by dragging the corners Art can be enlarged. Photos can t be enlarged PP CD comes with 30,000+ pieces of clipart. You may not have loaded all of it on your computer. Even more is available on line at Microsoft

14 Adding Art/Pictures from Google To locate art or pictures that can be copied to PP, go to the Google home page and Choose Images Type your search term Click on the item you want to copy Click Visit page Right Click on the image, and choose Copy Go back to your PP document. Right click on a blank area of the document and choose Paste

15 Adding Art from Google Some images may be copyrighted Be cognizant of image size 100 X 100 pixels will be size of postage stamp 500 X 500 pixels will roughly fill ¼ - 1/3 of page 1000 X 1000 pixels will roughly fill entire page Most photos (JPEGs) can t be enlarged (without degradation), but they can be reduced in size

16 Adding Text Boxes This is a text box To add a text box, click on the text box icon on the drawing toolbar. (If drawing toolbar is not be visible on your computer, go to menu and choose: View, Toolbar) Drag with your mouse to create a rectangle. Don t worry if the rectangle is too small or too large. Type your text. See next page to enlarge or shrink your text

17 Adjusting Text Boxes When your text box is complete, you can adjust its size, shape or characteristics Adjust size by clicking on text box to select it. Place mouse on edge of box until it becomes a 2 sided arrow. Click and drag with mouse Format text box by selecting it. Right click inside box and Choose: Format Text Box

18 Adding Arrows, Lines, Boxes, Wordart Drawing toolbar also allows the addition of lines, arrows, rectangles and word art, etc. Choose the object you wish to add. Click and drag with mouse Right click object. Choose: Format Autoshape and make your selections To draw a straight line, hold shift key down while dragging mouse

19 Eliminating Background Image May wish to eliminate background image on some slides, if image distracts attention Right click on a blank portion of page. Choose: Background. Check box labeled Omit background graphics from master Choose: Apply Or Apply to All

20 Setting Autoshape Default Once you have a certain style graphic designed, e.g. a text box with a blue line around it, or a black arrow that is 4.5 points wide, you may wish to make it the default for your presentation Right click on the object. Choose: Set autoshape defaults

21 The Most Important Key in PP To undo your last action, Choose: Undo key on standard toolbar Can undo multiple times Choose: Redo to undo your last undo

22 Adding/Deleting Slides From the menu, Choose: Insert, New slide or Insert, Duplicate slide To delete a slide, from the menu, Choose: Edit, Delete slide

23 Viewing Your Presentation There are 3 ways to view your presentation In the bottom left corner of the screen, Choose: Normal View, Slide Sorter View, or Slide Show from current slide In the top left corner of the screen, Choose: Slides or Outline

24 Rearranging Order of Slides To move a slide to another position in your presentation, Choose: Slide Sorter View (See previous slide for instructions) Click and drag slide to its new position To move two or more slides, hold down Cntrl key to select slides you wish to move. Click and drag slides to new position

25 Enlarging/Shrinking View Can enlarge or shrink view of slide by Choosing: Zoom on Standard Toolbar. Click on down arrow to right of the number and select a new view If you add a photo from Google that is too big for screen, only way to shrink it is to change Zoom to a relatively small figure, e.g. 25 and then drag corners of photo

26 Changing the Transition Between Slides Transitions controls the transitions between slides during slideshows From the menu, Choose: Slide show, Slide Transitions. Select one of the transitions available on the right side You ll see a sample of the transition when you click it At the bottom of the right side, Choose: Apply to all slides

27 Animating an Entire Presentation Begin a new presentation From the task pane, Choose: From Design template and select your scheme From the task pane, Choose: Animation Scheme. Select your scheme. Click on Apply to all Slides near bottom of page You can t see a demonstration of your animation until you have typed some text Caution Some animation schemes behave one way in some design templates and a different way in other design templates

28 Individualized Animation To animate individual slides, when you don t have an overall animation scheme Create bulleted list From menu, Choose: Slide Show, Animation Schemes. Select one of schemes shown on task pane. Additional animation features are available from the main menu. Choose: Slide show, custom animation

29 Additional Animation Features Click on down arrow in task pane and choose: Custom animation. Can animate: Text Pictures Objects (arrows, text boxes, Word Art, etc.) Can add music or sounds to individual objects, which will play when object is clicked by going to menu and Choosing: Slide Show, Action Settings

30 Less is More Some novice PP users believe they have to use every feature PP provides, e.g. multiple animation schemes, multiple fonts, colors, word art, etc. I believe Less is More Just because a PP feature exists doesn t mean you have to use it Too many gadgets make the audience focus on the gadget instead of the message

31 PowerPoint Mistakes to Avoid

32 Showing Your PowerPoint Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right To show your PP to your audience, from the menu, Choose: Slide Show, View Show Hover in lower left corner, and you ll see several options available The pen offers a highlighter and pen The box allows you to go to any slide

33 Printing Your Presentation To print each slide individually, from the menu, Choose: File, Print, OK To print a handout, change box labeled print what from slides to handouts Adjust slides per page

34 For Those Who Don t Have PowerPoint If you send your Powerpoint to someone who doesn t have PowerPoint on his/her computer, they won t be able to view your PP unless they download this viewer eeb832823&utm_source=feedburner&utm_me dium=feed&utm_campaign=feed%3a+microsoft DownloadCenter+%28Microsoft+Download+Cent er%29&utm_content=google+feedfetcher#tm

35 Learning More About PP There are scores of books about PowerPoint available at bookstores Many questions can be answered by going to the menu. Choose: Help, Microsoft Office PP Help. From there you can choose to look in the table of contents, or do a search for a specific word by typing the word in the Search for box At the bottom of the Search page you have several options for where to search, including Microsoft Office Online

36 Learning More about PowerPoint For help, choose the blue? on the toolbar in the upper right If you have a question, you can ask it at: 16 training courses, all with narration, varying in length from minutes. For PowerPoint

37 Have Fun with PowerPoint

38 PowerPoint 2007

39 Versions of PowerPoint There have been 15 versions of PowerPoint issued. Version 8 PowerPoint 97 Version 9 PowerPoint 2000 Version 10 PowerPoint 2002 or PowerPoint XP Version 11 PowerPoint 2003 Version 12 PowerPoint 2007 Version 14 PowerPoint 2010 Version 15 Powerpoint 2013 We are using Version 14 PowerPoint 2010 Versions 10 and 11 are virtually identical You may be using a different version at home If you are used to using PPT 2003 and need to find the equivalent feature using PowerPoint 2007 go to: 033

40 How to Tell Which Version You Have Choose the Office Button. Choose: Powerpoint Options, Resources, About. You ll see this box

41 The PowerPoint Display The PP display has several parts to it (See next page)

42 Click the pages to advance to that page The Display Use the 7 items on the ribbon to navigate to the many choices in Powerpoint Double click the ribbon or Cntl+F1 to get rid of it

43 Beginning a New Presentation From the menu, Choose: Office Button, New. Looking at the task pane, you have these options: Blank Presentation Installed Template-Gives you 6 templates Installed Themes-Gives you 20 or so bullet and color combinations Additional templates and themes are available in the MS online section

44 1 To change the layout of your slide, choose: Home, Layout 2 Title and Content layout gives you a bulleted list by default 3 Click in center to get table, chart, etc. Choosing a Layout

45 The Ribbon The Ribbon is the bar across the top of your PP screen Note the down arrows on some icons such as New Slide Clicking the icon performs the default action for that icon Clicking the down arrow on the icon offers a range of actions including the default

46 Creating a Bulleted List As you add text, PP will create a new bullet after each Enter To demote a bullet, choose Home and click Decrease list level To promote a bullet, choose Home and click Increase list level Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow To create a new line without a new bullet, use shift + enter

47 Bulleted Lists and Font Size As you add bullets to your page, PP will shrink the font size in an effort to squeeze everything in. Try to avoid fonts < 20 points, and definitely avoid fonts < 16 points, except in an extreme pinch Customize fonts by highlighting text, right clicking, and choosing: Font. Changes available include size, type, color, etc.

48 Moving Title Box or Bulleted List Box to a New Position on Page Move page title or bulleted list by clicking inside of box to select it, and then positioning mouse on border of box until mouse becomes a 4 sided arrow. Click and drag box to another position on page Position mouse so it is a 2 sided arrow, if you want to expand or shrink size the size of the box

49 Adding Clipart To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page. From the ribbon, Choose: Insert, Clipart. Enter a word in the Search for box. Click on your desired picture Resize the picture as necessary by dragging the corners Art can be enlarged. Photos can t be enlarged PP CD comes with 30,000+ pieces of clipart. Even more is available on line at Microsoft. See Clipart on Office Online at bottom of page

50 Adding Art/Pictures from Google To locate art or pictures that can be copied to PP, go to the Google home page and Choose Images Type your search term Click on the item you want to copy Click Visit page Right Click on the image, and choose Copy Go back to your PP document. Right click on a blank area of the document and choose Paste

51 Adding Art from Google Some images may be copyrighted Be cognizant of image size 100 X 100 pixels will be size of postage stamp 500 X 500 pixels will roughly fill ¼ - 1/3 of page 1000 X 1000 pixels will roughly fill entire page Most photos (JPEGs) can t be enlarged (without degradation), but they can be reduced in size

52 Adding Text Boxes This is a text box To add a text box, from the ribbon, Choose: Insert, Text Box. Drag with your mouse to create a rectangle. Don t worry if the rectangle is too small or too large. Type your text. See next page to enlarge or shrink your text

53 Adjusting Text Boxes When your text box is complete, you can adjust its size, shape or characteristics Adjust size by clicking on text box to select it. Place mouse on edge of box until it becomes a 2 sided arrow. Click and drag with mouse Format text box by selecting it. Right click inside box and Choose: Format Text Effects or Format shape

54 Adding Arrows, Lines, Boxes, Wordart You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art Choose the object you wish to add. Click and drag with mouse To adjust the shape, right click object. Choose: Format shape and make your selections To draw a straight line, hold shift key down while dragging mouse

55 Setting Shape Default Once you have a certain style graphic designed, e.g. a text box with a blue line around it, or a black arrow that is 4.5 points wide, you may wish to make it the default for your presentation Right click on the object. Choose: Set as default

56 Eliminating Background Image You may wish to eliminate background image on some slides, if image distracts attention From the ribbon, choose: Design, Background. Check the box hide background graphics Click: Apply to all

57 Smart Art Smart Art is found on the Insert tab Smart Art is somewhat smarter than clip art, but it is somewhat confining You can convert bulleted text to Smart Art Select all the text On the Home tab, choose: Convert to Smart Art

58 Smart Art Text To add an additional object to Smart Art, double click the Smart Art Choose: Add Shape Many Smart Art objects contain room for a photo. Click the photo icon to add a photo To learn more see us/powerpoint-help/learn-more-about-smartart-graphics- HA aspx

59 The Most Important Key in PP To undo your last action, From the ribbon choose the Office button. Click the Undo icon Can undo multiple times Choose: Redo to undo your last undo

60 Adding/Deleting Slides From the ribbon, Choose: Home, New slide. Clicking the words New Slide gives you several layout options. Clicking above the words on the icon gives you the default layout which is a bulleted list To delete a slide, from the ribbon, Choose: Home, Delete

61 Viewing Your Presentation There are several ways to view your presentation At the bottom of the screen, Choose: Normal, Slide Sorter, or Slide Show You can also go to the top left corner of the screen, Choose: Slides or Outline

62 Rearranging Order of Slides To move a slide to another position in your presentation, Choose: Slide Sorter (See previous slide for instructions) Click and drag slide to its new position To move two or more slides, hold down Cntrl key to select slides you wish to move. Click and drag slides to new position

63 The Slide Master The Slide Master controls many of the defaults for your slideshow including: colors, fonts, etc. It is easier to make changes to the slide master one time, rather than change individual slides multiple times

64 Slide Master To edit the slide master, from the ribbon, Choose: View, Slide Master The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts If you wish to reuse your Slide Master, click the Office Button and choose: Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save To use your template the next time, choose the Office button, New, My templates. Select the template you saved previously When done, choose: Slide Master, Close Master View

65 Changing Slide Master When creating a PP, it is best to change the Slide Master prior to beginning work on your PP If you start working on your PP, then edit the Slide Master, then continue working on the PP, only the second half of your slides will inherit the changes you made to the Slide Master

66 Enlarging/Shrinking View Can enlarge or shrink view of slide by Choosing Zoom scroll bar at bottom of screen.

67 Changing the Transition Between Slides From the ribbon, Choose: Animation. Select one of the 6 transitions available

68 Individualized Animation To animate individual slides Create bulleted list and select it From the ribbon, Choose: Animations. Click the down arrow next to No animation Hover over the various choices to see them, and choose one

69 Additional Animation Features From the ribbon choose: Animation. Then choose: Custom animation. Can animate: Text Pictures Objects (arrows, text boxes, Word Art, etc.) Choose each object, one at a time, in the order in which you wish to animate them. On the right side of the screen, Choose: Effect. Select the effect you wish to use. When done, Choose: Play, to see the entire animation

70 Animate Entire Presentation To animate an entire presentation, use the slide master and animate that I don t recommend animating an entire presentation

71 Less is More Some novice PP users believe they have to use every feature PP provides, e.g. multiple animation schemes, multiple fonts, colors, word art, etc. I believe Less is More Just because a PP feature exists doesn t mean you have to use it Too many gadgets make the audience focus on the gadget instead of the message

72 PowerPoint Mistakes to Avoid

73 Showing Your PowerPoint Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right Show your PP to an audience using one of two methods As a slideshow Advantage-You see on laptop screen precisely what audience sees and it is full screen As a slideshow in Presenter view Advantage-You can see Notes. Audience sees full slide only

74 Showing Your PowerPoint Presenter View is nearly bullet-proof in PP 2013 If it doesn t work see Presenter View usually works in PP 2007,2010 but you may need to tinker If it doesn t work see

75 Presenter View Presenter View only works when a projector or second monitor is hooked up to your computer Choose: Slideshow Check the box Use presenter view Choose: From beginning

76 Presenter View You ll see a pen and several other options, as well as your notes on the right side of the page

77 Showing Your Slide Show (non presenter view) Choose: View, Slideshow Right click on the presentation and you ll be offered several options, although there is no way to view notes

78 Printing Your Presentation To print each slide individually, choose the Office button, Choose: Print, Print To print a handout, change box labeled print what from slides to handouts Adjust slides per page

79 For Those Who Don t Have PowerPoint If you send your Powerpoint to someone who doesn t have PowerPoint on their computer, they won t be able to view your PP unless they download this viewer eeb832823&utm_source=feedburner&utm_me dium=feed&utm_campaign=feed%3a+microsoft DownloadCenter+%28Microsoft+Download+Cent er%29&utm_content=google+feedfetcher#tm

80 Learning More About PP There are scores of books about PowerPoint available at bookstores Many questions can be answered by going to the ribbon and clicking the blue question mark in the upper right corner. From there you can do a search for a specific word by typing the word in the Search box

81 Learning More about PowerPoint If you have a question, you can ask it at: 39 training courses and videos, all with narration, varying in length from minutes. For PowerPoint or or

82 Have Fun with PowerPoint

83 PowerPoint 2010

84 Before We Begin Feel free to interrupt and ask questions The only dumb question is the one that you don t ask

85 For Next Week Choose a subject for a talk Create an outline for a PP presentation containing 5-15 slides Note where you want photographs, text boxes, word art, arrows, etc.

86 Versions of PowerPoint There have been 15 versions of PowerPoint issued. Version 8 PowerPoint 97 Version 9 PowerPoint 2000 Version 10 PowerPoint 2002 or PowerPoint XP Version 11 PowerPoint 2003 Version 12 PowerPoint 2007 Version 14 PowerPoint 2010 Version 15 Powerpoint 2013 We are using Version 14 PowerPoint 2010 Versions 10 and 11 are virtually identical Versions 12 and 14 are very similar You may be using a different version at home If you are used to using PPT 2003 and need to find the equivalent feature using PowerPoint 2010 go to: and then choose Open the Powerpoint guide.

87 How to Tell Which Version You Have Choose: File, Help You ll see this box

88 The PowerPoint Display The PP display has several parts to it (See next page)

89 Click the pages to advance to that page The Display Use the 9 items on the ribbon to navigate to the many choices in Powerpoint Click the up arrow on the ribbon or Cntl+F1 to get rid of it

90 Beginning a New Presentation From the menu, Choose: File, New Choose: Blank Presentation or: Top row lists templates on your computer Bottom two rows list Office.com templates where you can download templates from Microsoft Powerpoint presentations and slides, Design slides background is particularly useful

91 1 To change the layout of your slide, choose: Home, Layout 2 Title and Content layout gives you a bulleted list by default 3 Click in center to get table, chart, etc. Choosing a Layout

92 The Ribbon The Ribbon is the bar across the top of your PP screen Note the down arrows on some icons such as New Slide Clicking the icon performs the default action for that icon Clicking the down arrow on the icon offers a range of actions including the default

93 Slide Aspect Ratio Old style squarish monitors/projectors had a 4:3 aspect ratio. New style rectangular monitors/projectors have a 16:10 or 16:9 aspect ratio PP 2010 defaults to 4:3. PP 2013 defaults to 16:9 To change aspect ratio, Choose: Design, Page Setup. Change the Slides sized for item

94 Choosing A Theme Choose: Design. Hover over the various themes and choose one you like or click the down arrow to see more choices Choose: Colors or Fonts to further refine your theme To apply a theme or color or font to a small group of slides, select the slides, right click the theme, color or font and Choose: Apply to selected slides

95 Creating a Bulleted List As you add text, PP will create a new bullet after each Enter To demote a bullet, choose Home and click Decrease list level To promote a bullet, choose Home and click Increase list level Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow To create a new line without a new bullet, use shift + enter

96 Bulleted Lists and Font Size As you add bullets to your page, PP will shrink the font size in an effort to squeeze everything in. Try to avoid fonts < 20 points, and definitely avoid fonts < 16 points, except in an extreme pinch Customize fonts by highlighting text, right clicking, and choosing: Font. Changes available include size, type, color, etc.

97 Moving Title Box or Bulleted List Box to a New Position on Page Move page title or bulleted list by clicking inside of box to select it, and then positioning mouse on border of box until mouse becomes a 4 sided arrow. Click and drag box to another position on page Position mouse so it is a 2 sided arrow, if you want to expand or shrink the size of the box

98 Adding Clipart To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page. From the ribbon, Choose: Insert, Clipart. Enter a word in the Search for box. Click on your desired picture Resize the picture as necessary by dragging the corners ClipArt can be enlarged. Photos can t be enlarged without degradation

99 Adding Art/Pictures from Google To locate art or pictures that can be copied to PP, go to the Google home page and Choose Images Type your search term Click on the item you want to copy Click Visit page Right Click on the image, and choose Copy Go back to your PP document. Right click on a blank area of the document and choose Paste

100 Adding Art from Google Some images may be copyrighted Be cognizant of image size 100 X 100 pixels will be size of postage stamp 500 X 500 pixels will roughly fill ¼ - 1/3 of page 1000 X 1000 pixels will roughly fill entire page Most photos (JPEGs) can t be enlarged (without degradation), but they can be reduced in size

101 Adding Text Boxes This is a text box To add a text box, from the ribbon, Choose: Insert, Text Box Drag with your mouse to create a rectangle Don t worry if the rectangle is too small or too large Type your text See next page to enlarge or shrink your text

102 Adjusting Text Boxes When your text box is complete, you can adjust its size, shape or characteristics Adjust size by clicking on text box to select it. Place mouse on edge of box until it becomes a 2 sided arrow. Click and drag with mouse Format text box by selecting it, and then choose: Home. Modify font, color, etc. Or: Right click in the middle of the words inside box and Choose: Format Text Effects or Format shape

103 Adding Arrows, Lines, Boxes, Wordart You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art Choose the object you wish to add. Click and drag with mouse To adjust the shape, right click object. Choose: Format shape and make your selections To draw a straight line, hold shift key down while dragging mouse

104 Setting Shape Default Once you have a certain style graphic designed, e.g. a text box with a blue line around it, or a black arrow that is 4.5 points wide, you may wish to make it the default for your presentation Right click on the object. Choose: Set as default

105 Eliminating Background Image You may wish to eliminate background image on some slides, if image distracts attention From the ribbon, choose: Design. In the Background section click the arrow in the lower right corner. Check the box hide background graphics Click: Apply to all

106 Smart Art Smart Art is found on the Insert tab Smart Art is somewhat smarter than clip art You can convert bulleted text to Smart Art Select all the text On the Home tab, choose: Convert to Smart Art

107 Smart Art To add an additional object to Smart Art, double click the Smart Art Choose: Add Shape Many Smart Art objects contain room for a photo. Click the photo icon to insert a photo To learn more see us/powerpoint-help/convert-pictures-on-a-slide-to-a-smartart-graphic- HA aspx

108 The Most Important Key in PP To undo your last action, from the ribbon Choose: Home. Click the Undo icon Can undo multiple times Choose: Redo to undo your last undo

109 Adding Content Other Than Bulleted Lists There are six types of content Table Chart Smart Art Graphic Picture Clip Art Media Clip

110 Adding/Deleting Slides From the ribbon, Choose: Home Clicking the words New Slide gives you several layout options Clicking above the words on the icon gives you the default layout which is a bulleted list To delete a slide, go to the powerpoint outline on the extreme left side of the page, right click the slide and choose: Delete slide

111 Viewing Your Presentation At the bottom of the screen choose from one of 4 views: Normal Slide Sorter Reading View (similar to Slide show but lets you open other programs) Slide Show

112 Rearranging Order of Slides To move a slide to another position in your presentation, Choose: Slide Sorter (See previous slide for instructions) Click and drag slide to its new position To move two or more slides, hold down Cntrl key to select slides you wish to move. Click and drag slides to new position

113 The Slide Master The Slide Master controls many of the defaults for your slideshow including: colors, fonts, etc. It is easier to make changes to the slide master one time, rather than change individual slides multiple times 13 minute video about the Slide Master here

114 Slide Master To edit the slide master, from the ribbon, Choose: View, Slide Master The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts If you ve added multiple themes, you will see multiple Slide Masters If you wish to reuse your Slide Master, choose: File, Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save To use your template the next time, choose: File, New, My templates. Select the template you saved previously When done editing your slidemaster, choose: View, Slide Master, Close Master View

115 Changing Slide Master When creating a PP, it is best to change the Slide Master prior to beginning work on your PP If you start working on your PP, then edit the Slide Master, then continue working on the PP, only the second half of your slides will inherit the changes you made to the Slide Master

116 Enlarging/Shrinking View Can enlarge or shrink view of slide by Choosing Zoom scroll bar at bottom of screen. It s particularly useful to use zoom when in slide sorter view

117 Changing the Transition Between Slides Transitions on the ribbon controls the transitions between slides during slideshows From the ribbon, Choose: Transitions. Select one of the transitions available You ll see a sample of the transition selected I recommend you then choose: Apply to all

118 Individualized Animation To animate individual slides Create bulleted list Click inside the list From the ribbon, Choose: Animations, Hover over the options to see them in action, and then click the one you like For additional control, choose: Animation pane, add animation

119 Individual Animations You can animate additional objects such as pictures, shapes, etc. Select each item one at a time, and choose the type of animation you wish You can reorder the animation sequence by selecting one of the objects, and clicking the reorder button in the bottom right corner of the animation pane When done, click play to see the entire animation For more about animation see /animationsandtransitions/animating-textppt2010.html

120 Animate Entire Presentation To animate an entire presentation, use the slide master and animate that I don t recommend animating an entire presentation

121 Less is More Some novice PP users believe they have to use every feature PP provides, e.g. multiple transition types, animation schemes, multiple fonts, colors, word art, etc. I believe Less is More Just because a PP feature exists doesn t mean you have to use it Too many gadgets make the audience focus on the gadget instead of the message

122 PowerPoint Mistakes to Avoid

123 Showing Your PowerPoint Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right Show your PP to an audience using one of two methods As a slideshow Advantage-You see on laptop screen precisely what audience sees and it is full screen As a slideshow in Presenter view Advantage-You see: current slide, next slide and Notes. Audience sees full slide only

124 Showing Your PowerPoint Presenter View is nearly bullet-proof in PP 2013 Presenter View usually works in PP 2010 but you may need to tinker If it doesn t work see

125 Presenter View Presenter View only works when a projector or second monitor is hooked up to your computer Choose: Slideshow Check the box Use presenter view Choose: From beginning

126 Presenter View Pen offers: pen, highlighter (see next slide)

127 Presenter View

128 Presenter View Additional features: See all slides (speaker only), Black screen, Other options

129 Showing Your Slide Show (non presenter view) Choose: View, Slideshow Hover in lower left corner, and the same options that are in Presenter view are available here.

130 Printing Your Presentation From the ribbon, Choose: File, Print Click on Full page slides, and choose one of the options available Choose: Print

131 For Those Who Don t Have PowerPoint If you send your PowerPoint to someone who doesn t have PowerPoint on their computer, they won t be able to view your PP unless they download this viewer eeb832823&utm_source=feedburner&utm_me dium=feed&utm_campaign=feed%3a+microsoft DownloadCenter+%28Microsoft+Download+Cent er%29&utm_content=google+feedfetcher#tm

132 Learning More About PP There are scores of books about PowerPoint available at bookstores Many questions can be answered by going to the ribbon and clicking the blue question mark in the upper right corner. From there you can do a search for a specific word by typing the word in the Search box

133 Learning More about PowerPoint If you have a question, you can ask it at: training courses and videos, all with narration, varying in length from minutes. For PowerPoint us/powerpoint-help/training-courses-for-powerpoint HA aspx or or

134 Have Fun with PowerPoint

135 PowerPoint 2013

136 Before We Begin Feel free to interrupt and ask questions The only dumb question is the one that you don t ask

137 For Next Week Choose a subject for a talk Create an outline for a PP presentation containing 5-15 slides Note where you want photographs, text boxes, word art, arrows, etc.

138 Versions of PowerPoint There have been 15 versions of PowerPoint issued. Version 8 PowerPoint 97 Version 9 PowerPoint 2000 Version 10 PowerPoint 2002 or PowerPoint XP Version 11 PowerPoint 2003 Version 12 PowerPoint 2007 Version 14 PowerPoint 2010 Version 15 Powerpoint 2013 We are using Version 14 PowerPoint 2010 Versions 10 and 11 are virtually identical Versions 12 and 14 are very similar You may be using a different version at home If you are used to using PPT 2003 and need to find the equivalent feature using PowerPoint 2010 go to: and then choose Open the Powerpoint guide.

139 How to Tell Which Version You Have Choose: File, Account You ll see this box

140 The PowerPoint Display The PP display has several parts to it (See next page)

141 Click the pages to advance to that page The Display Use the 9 items on the ribbon to navigate to the many choices in Powerpoint Click the up arrow on the ribbon or Cntl+F1 to get rid of it. Click ribbon display options to return it

142 Beginning a New Presentation From the menu, Choose: File, New Choose: Blank Presentation, or one of the other options, or use the search box at the top of the screen

143 1 To change the layout of your slide, on the ribbon Choose: Home, Layout 2 Title and Content layout gives you a bulleted list by default 3 Click in center to get table, chart, etc. Choosing a Layout

144 The Ribbon The Ribbon is the bar across the top of your PP screen Note the down arrows on some icons such as New Slide Clicking the icon performs the default action for that icon Clicking the down arrow on the icon offers a range of actions including the default

145 Slide Aspect Ratio Old style squarish monitors/projectors had a 4:3 aspect ratio. New style rectangular monitors/projectors have a 16:10 or 16:9 aspect ratio PP 2010 defaults to 4:3. PP 2013 defaults to 16:9 To change aspect ratio, Choose: Design, Slide size, Ensure Fit

146 Choosing A Theme Choose: Design. Hover over the various themes and choose one you like or click the down arrow to see more choices Choose: Variants to further refine your theme To apply a theme or variant to a small group of slides, select the slides, and right click the theme or variant, and Choose: Apply to selected slides

147 Creating a Bulleted List As you add text, PP will create a new bullet after each Enter To demote a bullet, choose Home and click Decrease list level To promote a bullet, choose Home and click Increase list level Alternatively, use Alt + shift + right arrow, or Alt + shift + left arrow To create a new line without a new bullet, use shift + enter

148 Bulleted Lists and Font Size As you add bullets to your page, PP will shrink the font size in an effort to squeeze everything in. Try to avoid fonts < 20 points, and definitely avoid fonts < 16 points, except in an extreme pinch Customize fonts by highlighting text, right clicking, and choosing: Font. Changes available include size, type, color, etc.

149 Moving Title Box or Bulleted List Box to a New Position on Page Move page title or bulleted list by clicking inside of box to select it, and then positioning mouse on border of box until mouse becomes a 4 sided arrow. Click and drag box to another position on page Position mouse so it is a 2 sided arrow, if you want to expand or shrink the size of the box

150 Adding Clipart To add clipart, be sure that you are not inside a Title box, bulleted list box, etc. Must be in an empty part of page. From the ribbon, Choose: Insert, Online Pictures. Enter a word in the Search for box. Click on your desired picture Resize the picture as necessary by dragging the corners ClipArt can be enlarged. Photos can t be enlarged without degradation

151 Adding Art/Pictures from Google To locate art or pictures that can be copied to PP, go to the Google home page and Choose Images Type your search term Click on the item you want to copy Click Visit page Right Click on the image, and choose Copy Go back to your PP document. Right click on a blank area of the document and choose Paste

152 Adding Art from Google Some images may be copyrighted Be cognizant of image size 100 X 100 pixels will be size of postage stamp 500 X 500 pixels will roughly fill ¼ - 1/3 of page 1000 X 1000 pixels will roughly fill entire page Most photos (JPEGs) can t be enlarged (without degradation), but they can be reduced in size

153 Adding Text Boxes This is a text box To add a text box, from the ribbon, Choose: Insert, Text Box Drag with your mouse to create a rectangle Don t worry if the rectangle is too small or too large Type your text See next page to enlarge or shrink your text

154 Adjusting Text Boxes When your text box is complete, you can adjust its size, shape or characteristics Adjust size by clicking on text box to select it. Place mouse on edge of box until it becomes a 2 sided arrow. Click and drag with mouse Format text box by selecting it, and then choose: Home. Then you can modify font, color, etc. Or: Right click in the middle of the words inside box and Choose: Format Text Effects or Format shape

155 Adding Arrows, Lines, Boxes, Wordart You can also add lines, arrows, rectangles and word art, etc. From the ribbon, Choose: Insert, Shape or Word Art Choose the object you wish to add. Click and drag with mouse To adjust the shape, right click object. Choose: Format shape and make your selections To draw a straight line, hold shift key down while dragging mouse

156 Setting Shape Default Once you have a certain style graphic designed, e.g. a text box with a blue line around it, or a black arrow that is 4.5 points wide, you may wish to make it the default for your presentation Right click on the object. Choose: Set as default

157 Eliminating Background Image You may wish to eliminate background image on some slides, if image distracts attention From the ribbon, choose: Design and then format background. Check the box hide background graphics Click: Apply to all at the bottom

158 Smart Art Smart Art is found on the Insert tab Smart Art is somewhat smarter than clip art, but it is somewhat confining You can convert bulleted text to Smart Art Select all the text On the Home tab, choose: Convert to Smart Art

159 Smart Art To add an additional object to Smart Art, double click the Smart Art Choose: Add Shape Many Smart Art objects contain room for a photo. Click the photo icon to insert a photo To learn more see

160 The Most Important Key in PP To undo your last action, from the ribbon Choose: Home. Click the Undo icon Can undo multiple times Choose: Redo to undo your last undo

161 Adding Content Other Than Bulleted Lists There are six types of content Table Chart Smart Art Graphic Picture Online Pictures Insert Video

162 Adding/Deleting Slides From the ribbon, Choose: Home Clicking the words New Slide gives you several layout options Clicking above the words on the icon gives you the default layout which is a bulleted list To delete a slide, go to the powerpoint outline on the extreme left side of the page, right click the slide and choose: Delete slide

163 Viewing Your Presentation At the bottom of the screen choose from 4 views: Normal Slide Sorter Reading View (similar to Slide show but lets you open other programs) Slide Show

164 Rearranging Order of Slides To move a slide to another position in your presentation, Choose: Slide Sorter (See previous slide for instructions) Click and drag slide to its new position To move two or more slides, hold down Cntrl key to select slides you wish to move. Click and drag slides to new position

165 The Slide Master The Slide Master controls many of the defaults for your slideshow including: colors, fonts, etc. It is easier to make changes to the slide master one time, rather than change individual slides multiple times 13 minute video about the Slide Master here

166 Slide Master To edit the slide master, from the ribbon, Choose: View, Slide Master The slide at the top is the Master. It is best to work with the Master. Slides below the Master control individual layouts If you ve added multiple themes, you will see multiple Slide Masters If you wish to reuse your Slide Master, choose: File, Save As. Change the Type to Powerpoint template. Give your template a name, and choose: Save To use your template the next time, choose: File, New, Personal. Select the template you saved previously When done editing your slidemaster, choose: View, Slide Master, Close Master View

167 Changing Slide Master When creating a PP, it is best to change the Slide Master prior to beginning work on your PP If you start working on your PP, then edit the Slide Master, then continue working on the PP, only the second half of your slides will inherit the changes you made to the Slide Master

168 Enlarging/Shrinking View Can enlarge or shrink view of slide by Choosing Zoom scroll bar at bottom of screen. It s particularly useful to use zoom when in slide sorter view

169 Changing the Transition Between Slides Transitions on the ribbon controls the transitions between slides during slideshows From the ribbon, Choose: Transitions. Select one of the transitions available You ll see a sample of the transition selected I recommend you then choose: Apply to all

170 Individualized Animation To animate individual slides Create bulleted list Click inside the list From the ribbon, Choose: Animations, Hover over the options to see them in action, and then click the one you like For additional control, choose: Animation pane, add animation

171 Individual Animations You can animate additional objects such as pictures, shapes, etc. Select each item one at a time, and choose the type of animation you wish You can reorder the animation sequence by selecting one of the objects, and clicking move earlier or move later in the Reorder Animation section When done, click play to see the entire animation For more about animation see /animationsandtransitions/animating-textppt2010.html

172 Animate Entire Presentation To animate an entire presentation, use the slide master and animate that I don t recommend animating an entire presentation

173 Less is More Some novice PP users believe they have to use every feature PP provides, e.g. multiple transition types, animation schemes, multiple fonts, colors, word art, etc. I believe Less is More Just because a PP feature exists doesn t mean you have to use it Too many gadgets make the audience focus on the gadget instead of the message

174 PowerPoint Mistakes to Avoid

175 Showing Your PowerPoint Before you show your PP to an audience be sure you watch it yourself as a slideshow by clicking the icon in the bottom right Show your PP to an audience using one of two methods As a slideshow Advantage-You see on laptop screen precisely what audience sees and it is full screen As a slideshow in Presenter view Advantage-You see: current slide, next slide and Notes. Audience sees full slide only

176 Showing Your PowerPoint Presenter View is nearly bullet-proof in PP 2013 If it doesn t work see

177 Presenter View Presenter View only works when a projector or second monitor is hooked up to your computer Choose: Slideshow Check the box Use presenter view Choose: From beginning

178 Presenter View Pen offers: laser, pen, highlighter (see next slide)

179 Presenter View

180 Presenter View Additional features: See all slides (speaker only), Zoom, Black screen, Other options Can go to the Slide of your choice using this screen

181 Showing Your Slide Show (non presenter view) Choose: View, Slideshow Hover in lower left corner, and the same options that are in Presenter view are available here

182 Printing Your Presentation From the ribbon, Choose: File, Print Click on Full page slides, and choose one of the options available Choose: Print

183 For Those Who Don t Have PowerPoint If you send your PowerPoint to someone who doesn t have PowerPoint on their computer, they won t be able to view your PP unless they download this viewer eeb832823&utm_source=feedburner&utm_me dium=feed&utm_campaign=feed%3a+microsoft DownloadCenter+%28Microsoft+Download+Cent er%29&utm_content=google+feedfetcher#tm

184 Learning More About PP There are scores of books about PowerPoint available at bookstores Many questions can be answered by going to the ribbon and clicking the question mark in the upper right corner. From there you can do a search for a specific word by typing the word in the Search box

185 Learning More about PowerPoint If you have a question, you can ask it at: training courses and videos, all with narration, varying in length from minutes. For PowerPoint help/training-courses-for-powerpoint HA aspx or