Creating a New Word document

Transcription

1 This guide provides you with an overview of the Microsoft Office 365 Word web application. Creating a New Word document Log in to Office 365 using your student ID and password in the usual way. Once you have logged in, click the OneDrive link at the top. Click OneDrive This will bring up your student OneDrive. You can then click new document and select Word document from the list. Click new document Click Word document

2 You will now be prompted to give your Word document a name. Provide one in the pop up box that appears and click OK when done. Type the name here Opening an existing Word document If you already have an Word document on your OneDrive, and you wish to open it, please ensure you have logged in to Office 365 using your student ID and password in the usual way. Once you have logged in, click the OneDrive link at the top. Click OneDrive A list of documents will appear in your OneDrive. Browse to the document you wish to open and click on the document name to open it. Click the Word document

3 The document will open in a read only view. You will need to click Edit Document, and then select Edit in Word Web App from the list. Click Edit Document Click Edit in Word Web App from the drop down list Working with your Word document Once you have created a new document, the main Word web application window will appear. The majority of functionality within the Home ribbon tab is similar to Word on your desktop PC, with the functions split into groups. In this tab the groups are: Clipboard where you can cut, copy or paste text. The dropdown under Paste has the likes of Paste Values and Paste Formatting Font where the text can be formatted with a range of fonts, colours and also borders Paragraph you can choose to align the text left, right, centred both horizontally and vertically, as well as bullet points and indents Styles Quick style change for large sections of text Spelling spell check your document and change the spell check language Editing find and replace words.

4 The Insert tab will show you the following options: Pages add a page break. You can also add a page break by pressing ctrl + p Table Insert a table of as many boxes you may need. You can also add extra boxes to an existing table here. Pictures Select a picture from your computer or choose from the clip art collection Links Insert a web link which can be clicked on Header & Footer Edit your header and footer which will appear on the top and bottom of every page. You can format the style of page numbers here. The Page Layout tab will show you the following options: Page Setup Change the paper size of your document, or the size of margins. Decide whether the paper is landscape or portrait. Paragraph Adjust the spacing of paragraphs and where they appear on the page. The View tab has two views to select from the default is Editing View, but there is also Reading View if you just wish to view the document and not make any amendments to it.

5 The Open in Word tab will open the document in desktop Word If you have Word 2010 or 2013 installed, Word will open and prompt you for your student address and password. This will happen on MMU student PCs with Word 2010: Enter your student address Enter your password Click Sign in

6 The Save option will link to the user s OneDrive, not to their student home area. This is because the file is referenced in the File Menu as a OneDrive file. File name is web-based