Director of Finance and Operations. Hospice UK s Executive Strategy Group (ESG), budget holders and Finance and Risk Committee
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- Simon Garrett
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1 Finance Manager Job title Reporting to Key relationships Responsible for Finance Manager Director of Finance and Operations Hospice UK s xecutive Strategy Group (SG), budget holders and Finance and Risk Committee 3 x Finance Officers Hospice UK was founded in 1984 as Help the Hospices and is the national charity supporting hospice care. We represent and support our member hospices and work with them and other organisations to develop and improve hospice and palliative care throughout the UK and across the world. Our strategic priorities for are to: be the leading advocate for hospice care promote and support excellence in hospice care support those providing hospice care. Our values: we aspire to be supportive, professional, collaborative, creative and confident. Job description Purpose of role To provide high quality management information and support to Hospice UK s Director of Finance and Operations and project managers. To manage the day to day record keeping and accounting of the charity and the trading company to produce accurate and timely reports. Key tasks and responsibilities 1. Line management Managing three staff responsible for the sales and purchase ledgers, income records, bank reconciliations, and providing management information to the fundraising team. Company Limited by Guarantee, Registered in ngland and Wales No , Charity registered in ngland and Wales No and in Scotland No. SC VAT No , registered office as above.
2 2. Management reporting nsuring the efficient maintenance of the financial records of the charity and trading company. Produce timely, accurate and relevant monthly management accounts information of the charity, trading company and national professional associations, including commentary on significant areas and variances from budgets. Producing other reports and recommendations as appropriate. 3. Courses & conferences Reviewing and approving budgets for all courses and conferences organised by Hospice UK, monitoring performance and assisting the courses and conference team to manage the business unit in a commercial manner. 4. Controls and procedures Following established procedures and policies and, with the guidance of the Director of Finance and Operations, improving systems and controls surrounding all aspects of the charity s financial management. Reconciliation of control accounts, inter-company account and regular review of nominal ledger, aged debtors and aged creditors. 5. Audit and year end In close cooperation with the Director of Finance and Operations, preparation of the year end statutory accounts and audit file of the charity and the trading subsidiary. Administration of the payment of Gift Aid and management charges from the trading company to the charity. Liaison with the charity s external auditors. 6. Payroll Responsible for processing the payroll on a monthly basis. 7. VAT Produce and review the quarterly VAT return. Review partial exemption calculation 8. Budget Assist the finance director in preparing the annual budget. Work with budget holders to review performance against budget and monitor the overall organisations finances to ensure we are operating within the agreed budget 9. Support for non finance staff Providing financial support and training to budget holders and project managers.
3 Investigating with budget holders variances from budgets and analysing potential problems. Making appropriate recommendations and advising on the impact on the charity. 10. Support for Director of Finance and Operations To support the Director of Finance and Operations in all other financial management and administration matters including payments under PAY and VAT administration. To deputise for the Director of Finance and Operations when necessary. 11. Other duties To utilise automated practices wherever possible to maximise efficiency and minimise administrative duplication. To maintain familiarity and understanding of developments within Hospice UK and the hospice movement. To provide cover for, and complement the work of, other finance staff. To attend the finance and risk committee and lead on items delegated by the committee as appropriate. Any other duties that may be reasonably requested, commensurate with ability and experience This role profile is not exhaustive and is subject to review in conjunction with the post holder and according to future changes/developments in the service.
4 Person Specification = essential D= desirable xperience and knowledge Importance Criteria Assessment xperience of line managing staff Recognised professional qualification (e.g. ACA, ACCA, CIMA, CIPFA) with a thorough practical understanding of management accounting principals and techniques Strong experience in applying IT to accountancy and financial management tasks xperience of management accounts, including analysis and commentary on accounts D Good working knowledge of Dimensions software Application D Voluntary sector financial administration experience D Knowledge of issues surrounding hospice and palliative care Skills and abilities Importance Criteria Assessment xcellent IT skills, particularly Microsoft Word and xcel The ability to manage and motivate a team Confident communicator with a wide range of people at all levels Able to support and guide colleagues on complex financial matters as well as general support on budgeting etc The ability to provide accurate and timely information to a high standard Good time management skills and ability to manage multiple tasks simultaneously The ability to work as an effective and flexible team member and a willingness to accept ad-hoc work requests A mature, proactive and diplomatic approach and a commitment to producing high quality work An approach to mirror our values supportive, professional, collaborative, creative and confident
5 Terms and Conditions of appointment Contract Salary Probation period Notice period Work Pattern Pension Life Assurance Simplyhealth Scheme Childcare vouchers Cycle to work scheme Season ticket loan Holiday Location Permanent 45,000 per annum The probationary period is six months Three months Full time, 35 hours per week You will be auto enrolled into our pension scheme which is at 4%. Further contributions can be made to the scheme and Hospice UK will match contributions of up to 7% of your gross salary. Is provided upon start date at three times salary, subject to acceptance by our insurers A cash plan scheme, which provides payments towards everyday healthcare treatments for example dental, optical etc. up to a policy limit. All employees will be covered under level two of the scheme. We offer childcare vouchers Loaning of a cycle via a salary sacrifice scheme. An interest free loan is available 25 days per year, increasing to 30 days with service. The leave year runs from 1 January to 31 December The post holder will be based at Hospice House, Britannia Street, London, WC1X 9JG.
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