11th Australasian Menopause Society Congress

Transcription

1 Sponsorship and Exhibition Prospectus 11th Australasian Menopause Society Congress Fri 14 - Sun 16 September 2007, Adelaide, South Australia

2 IINVIITATIION On behalf of the 11th Australasian Menopause Society (AMS) Congress Organising Committee, I would like to invite you to participate in our Annual Scientific Congress, either as a Congress Sponsor or within the Exhibition. The Congress will be held at the prestigious, South Australia from September The aim of the Australasian Menopause Society Congress is the advancement of knowledge about menopause. The effective health care of this enlarging group of women is underpinned by the understanding of the far reaching effects of the changes that occur as women age. This year s Scientific Program Committee selected a meeting theme of Menopause - Never too Young with particular focus on the transition of young women experiencing menopause and discussion of the latest scientific findings. As usual, it is expected that the AMS Congress will bring together doctors, nurses, paramedical and community workers to participate in communication and scientific discussion in the advancement of knowledge about menopause. The scientific program will be held over three days featuring local, national and international speakers. The planned social program will allow delegates, sponsors and exhibitors to mix in both a professional and social exchange. During the 11th AMS Congress, all registered participants will be encouraged to visit the commercial exhibits in the Exhibition Hall which will also be the venue for lunch and for an afternoon inter-active session for all delegates. Various levels of involvement are outlined in this document. However, if there are any ways in which you would like to participate, other than the options outlined, the Congress Managers would be happy to consider your suggestions and discuss these with you. I look forward to having your organisation join us in With kind regards Dr Alice MacLennan Congress Chair President Elect, Australasian Menopause Society Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 1

3 SYNOPSIIS The importance of the menopause can best be comprehended when it is realised that there are over two million post-menopausal women in Australia, and that every year about 80,000 new women join this group. These women constitute 40% of all health care visits in Australia. The need to understand the various problems of the menopause, and their management is a major issue to doctors, politicians, health care workers, and the community; particularly when it is realised that women are not only living longer, but that their numbers are increasing at a disproportionate rate. The aim of the Australasian Menopause Society is advancement of knowledge about menopause. The Australasian Menopause Society aims to help bring people together, be they doctors, nurses, paramedical or community workers to participate in communication and scientific discussions for the advancement of knowledge about menopause. The Mission of the Australasian Menopause Society To improve the quality of life of women during and after menopause. Objectives of the Australasian Menopause Society To promote the study of all aspects of menopause and the application of that knowledge To promote discussion of issues associated with menopause To encourage multidisciplinary approaches to these issues To liaise with all relevant colleges and societies of the health profession To liaise with similar groups internationally To promote through information, education and communication an understanding of menopause To encourage and support research in menopause To ensure the objects of the Society encompass national health goals that promote women's health by liaison with governments, health agencies and relevant research organisations. To liaise with other organisations with similar objectives to the AMS To ensure dissemination of accurate information through the media To establish rules for membership of the AMS and to maintain a register of members Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 2

4 ORGANIISIING COMMIITTEE Dr Alice MacLennan Congress Chair President Elect, Australasian Menopause Society Mrs Vivien Wallace Executive Officer Australasian Menopause Society Dr Rod Baber Scientific Program Chair Associate Professor Department of Obstetrics & Gynaecology University of New South Wales Dr Ann Olsson Adelaide Hormone and Menopause Centre Dr Amanda Vincent Menopause Unit, Monash Medical Centre Southern Health, Clayton, Victoria DELEGATE DEMOGRAPHIICS AND PROFIILE Considering the historical statistics, we can expect that approximately 250 delegates, from international destinations and also from within Australia will attend the 11 th Australasian Menopause Society Congress. NB Figures are based on attendance at the 2005 Congress Breakdown of anticipated delegates by Industry Sector General Practioners Breakdown of anticipated delegates by Gender 5% 3% 6% 31% 55% Gynaecologists /Endocrinologists Nurses Research Scientists 25% 75% Female Male Psychiatrists, Psychologists, Pharmacists Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 3

5 HOST CIITY & VENUE With Adelaide ranked 1 st in Australia and 4 th in the world for best destination for business travel, (The Economist) this is your opportunity to showcase your organisation at their world class Congress and exhibition facilities to an audience of delegates, many of whom reside on boards of other organisations, medical professions, universities and related specialist backgrounds. The is located in the CBD of Adelaide, adjacent to the picturesque River Torrens and parklands. Images courtesy of South Australian Tourism Commission THE OPPORTUNIITY Sponsorship opportunities at the 11 th Australasian Menopause Society Congress will provide many long lasting benefits, including: Maximum exposure at the premier Congress devoted to menopause The opportunity to deliver a clear message that your company has a genuine commitment to research into and the advancement of knowledge about menopause High visibility on the official Congress website and Congress marketing materials both during and leading up to the Congress The dynamic ability to directly reach your desired audience both at a professional and public consumer level MARKETIING The Congress logo is available on request for sponsor PR/marketing activities. The Congress Managers are here to ensure you maximise your sponsorship. We welcome you to contact our Sponsorship and Exhibition Department to discover the many additional ways we can further assist your marketing efforts and build your business through the 11 th Australasian Menopause Society Congress. Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 4

6 THE CONGRESS MANAGERS Tour Hosts Pty Limited is the appointed Congress Manager. Tour Hosts brings over 32 years of experience in the management and promotion of congresses, exhibitions and special events. The company boasts an excellent track record in successfully managing major congresses and events and looks forward to maximising the return on your investment and participation at the 11 th Australasian Menopause Society Congress in th Australasian Menopause Society Congress AMS 2007 Congress Managers Tour Hosts Pty Limited Address: GPO Box 128 Sydney NSW 2001 AUSTRALIA Phone: Fax: menopause@tourhosts.com.au Website: Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 5

7 SPONSORSHIIP OPPORTUNIITIIES Platinum Sponsor: $25, (Inc GST) Maximum of one As the Platinum Sponsor of the 11 th Australasian Menopause Society Congress, your organisation will have the highest visibility and maximum exposure throughout the event. You will be presented with a unique opportunity to present your organisation to a targeted audience whilst aligning your brand with the Australasian Menopause Society and its many associates and members. The Platinum Sponsor package will feature the following: Recognition as the Platinum Sponsor on all printed Congress material including the Registration Brochure and Program Book Your corporate logo together with a 100 word company description and a hyperlink to your organisation s website on the home and sponsor pages of the official Congress website Recognition as the Platinum Sponsor on the official sponsorship acknowledgement board during the Congress Organisation logo printed on delegate lanyards alongside the Congress logo One (1) complimentary 3m x 3m exhibition booth in a premium position within the Exhibition area Full page advertising (outside back cover) in the Program Book (colour), artwork to be supplied by the sponsor Three (3) complimentary Congress registrations, which includes all social functions Organisation brochure (maximum 4 x A4 pages) to be inserted in all delegate satchels (sponsor to supply material) Complete list of delegates, with address, telephone, and fax details provided after the Congress In accordance with the Australian Privacy Act, only those delegates who have provided their consent to be listed in Congress Marketing will be included on the delegate list Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 6

8 Gold Sponsor: $20, (Inc GST) Maximum of three The gold sponsorship packages have been designed to ensure a high level of exposure throughout the Congress. The Gold Sponsor will also benefit from exposure in the lead up to the Congress and in addition to this, will have the opportunity to network with industry colleagues and potential clients at the various functions throughout the Congress. There will be a maximum of three gold sponsors. The Gold Sponsorship packages will feature the following: Recognition as a Gold Sponsor on all printed Congress material including the Registration Brochure and Program Book Your corporate logo together with a 75 word company description and a hyperlink to your organisation s website on the home and sponsor s page of the official Congress website Acknowledgment as a Gold Sponsor on the official sponsorship acknowledgement board during the Congress One (1) complimentary 3m x 3m exhibition booth within the Exhibition area Premium position full page advertising space in the Program Book (mono), artwork to be supplied by the sponsor Two (2) complimentary Congress registrations, including social functions Organisation brochure (maximum 4 x A4 pages) to be inserted in all delegate satchels (sponsor to supply material) Complete list of delegates, with address, telephone, and fax details provided after the Congress In accordance with the Australian Privacy Act, only those delegates who have provided their consent to be listed in Congress Marketing will be included on the delegate list Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 7

9 Silver Sponsor: $12, (Inc GST) Maximum of three As one of three (3) potential silver sponsors your organisation will enjoy a strong alignment with the Congress. The silver sponsorship packages will feature the following: Recognition as a Silver Sponsor on all printed Congress material including the Registration Brochure and Program Book Your corporate logo together with a 50 word company description and a hyperlink to your organisation s website on the home and sponsor s page of the official Congress website Acknowledgment as a Silver Sponsor on the official sponsorship acknowledgement board during the Congress 50% discount on a 3m x 3m exhibition booth within the Exhibition area Half page advertising space in the Program Book (mono), artwork to be supplied by the sponsor One (1) complimentary Congress Registration, including social functions Organisation brochure (maximum 4 x A4 pages) to be inserted in all delegate satchels (sponsor to supply material) Breakfast Session Sponsor: $5, (Inc GST) Maximum of one The package will feature the following: Recognition as the Breakfast Session Sponsor on all printed Congress material including the Registration Brochure and Program Book Your corporate logo together with a 25 word company description and a hyperlink to your organisation s website on the sponsor s page of the official Congress website Acknowledgment as the Breakfast Session Sponsor on the official sponsorship acknowledgement board during the Congress Corporate banner (e.g. a pull up, free standing banner) may be displayed during the sponsored speaker s session (sponsor to supply banner) Four (4) complimentary passes for nominated guests to attend the sponsored breakfast Organisation logo on audio visual screen during the sponsored session Organisation brochure (maximum 4 x A4 pages) to be inserted in all delegate satchels (sponsor to supply material) Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 8

10 Session Sponsor: $5, (Inc GST) Maximum of two As a potential Session Sponsor, your organisation will enjoy a strong alignment with the Congress through the support of a nominated session. The package will feature the following: Recognition as a Session Sponsor on all printed Congress material including the Registration Brochure and Program Book Your corporate logo together with a 25 word company description and a hyperlink to your organisation s website on the sponsor s page of the official Congress website Acknowledgment as a Session Sponsor on the official sponsorship acknowledgement board during the Congress Corporate banner (e.g. a pull up, free standing banner) may be displayed during the sponsored speaker s session (sponsor to supply banner) Four (4) complimentary passes for nominated guests to attend the sponsored session only Organisation logo on audio visual screen during the sponsored session Organisation brochure (maximum 4 x A4 pages) to be inserted in all delegate satchels (sponsor to supply material) Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 9

11 Public Forum Sponsor: $5, (Inc GST) Maximum of one As the Public Forum Sponsor, your organisation will enjoy a strong alignment with the Congress through targeting the delegates and public that will attend this forum. The package will feature the following: Recognition as the Public Forum Sponsor on all printed Congress material including the Registration Brochure and Program Book Your corporate logo together with a 50 word company description and a hyperlink to your organisation s website on the sponsor s page of the official Congress website Acknowledgment as the Public Forum Sponsor at the Opening Ceremony and Welcome Reception of the Congress Acknowledgment as the Public Forum Sponsor on the official sponsorship acknowledgement board during the Congress Corporate signage (e.g. a pull up, free standing banner) may be displayed during the Public Forum (sponsor to supply) Verbal acknowledgement by the Chairperson during the Public Forum Organisation logo on audio visual screen during the Public Forum Organisation brochure (maximum 4 x A4 pages) to be inserted in all delegate satchels (sponsor to supply material) Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 10

12 Satchel Inserts: $1, (Inc GST) Delegates of the 11 th Australasian Menopause Society Congress will each receive the official Congress Satchel containing all Congress materials. Your organisation may provide promotional material, which will be included in all delegate satchels. A maximum of 4 x A4 pages is allowed Speak to the Sponsorship & Exhibition Department if you would like to include a small promotional item in the delegate satchels. Advertising: Program Book Advertising space will be available in the Program Book which will be distributed to all delegates. Advertising in these publications will provide excellent exposure for your organisation. Advertising Rates Program Book Inside Back Cover (colour) $1, Program Book Inside Front Cover (colour) $1, Book full page mono $ Book half page mono $ Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 11

13 AMS EXHIIBIITIION Floor Plan Raw Space (3x3m) Shell Scheme (3x3m) A$4, (Inc GST) A$4, (Inc GST) The AMS Exhibition will be a prime occasion to showcase your organisation s products and services. The Exhibition will also provide an excellent platform for networking with colleagues and potential and existing clients. The Exhibition will be located in Hall K of the. All Exhibiting companies will receive: Dedicated space in Exhibitor Area The opportunity to purchase shell scheme or raw space A 50 word company listing in the Program Book Company name on the exhibitor s page of the Congress Website One Exhibitor Registration: - Lunch - Morning and Afternoon Tea - Welcome Reception - Congress Satchel - Entrance to sessions Additional personnel required to staff the exhibition booth must purchase an Additional Exhibition Registration. The name badge forms will be forwarded to your company with the Exhibition Manual and will cost $350 per person. Attendance at sessions is not included. Raw Space Only Companies may purchase only floor space to enable installation of their own custom built displays. Only space and a 4amp power outlet will be provided. Shell Scheme Package Walls 2.4m high Carpet (standard colour throughout venue) Company name on fascia signage Two 150 watt spotlights per 3m x 3m booth One 4amp power point per 3m x 3m booth Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 12

14 Diagram of a single or double 3m x 3m shell scheme booth package: Booth Design and Ideas We encourage exhibitors to be innovative with their displays and to offer live demonstrations and hands-on technical sessions. Giveaways, booth design, competitions and signage are all ways to improve the look and appeal of your promotion. Stand out from the crowd and add an extra dimension to your promotion. As an alternative the Congress Managers are able to offer the choice of a shell scheme booth upgrade package which will provide you with a totally professional look without going to the expense of a custom built booth. Please contact the Congress Managers for further information. Marketing The Congress logo is available on request for exhibitor PR/marketing activities. Make sure you maximise your booth presence by informing your client database. For further ideas or assistance with your marketing efforts we welcome you to contact our Sponsorship & Exhibition Department. Public and Product Liability Insurance Australian regulations require all exhibitors to be adequately covered for Public and Product Liability Insurance. This cover must be to the amount of A$10,000,000. This refers to damage or injury caused to third parties/visitors on or in the vicinity of an exhibition booth. The Certificate of Currency can usually be obtained from your accounts or finance departments. Exhibitors will not be allowed to set up without adequate Public Liability cover. Please contact the Exhibition Managers should you have any questions regarding Public Liability Insurance.. Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 13

15 FLOORPLAN Hall K, Main Entrance Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 14

16 SPONSORSHIP, ADVERTISING AND EXHIBITION BOOKING FORM 11 th Australasian Menopause Society Congress Sponsorship & Exhibition Sales Executive 11 th Australasian Menopause Society Congress c/o Tour Hosts Pty Limited GPO Box 128 (Level 10, 51 Druitt St) Sydney NSW 2001, Australia Tel: Fax: sponexsales@tourhosts.com.au Web: Company Name (for invoicing purposes): Company Name (for marketing purposes): Contact Person (will receive all mailings): Position/Title: Mailing Address: City State Post Code Country Tel: Fax: Web site: (for link to homepage) Authorised by: Signature required Sponsorship/Advertising Item/s requested : A$ % DEPOSIT REQUIRED TO CONFIRM BOOKING A$ Date: Exhibition 1st choice : 2 nd choice : 3rd choice : Required (please tick one) Space only Shell Scheme 50% REQUIRED TO CONFIRM BOOKING A$ Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 15

17 TOTAL AMOUNT ENCLOSED A$ PAYMENT METHOD Please send an invoice to arrange payment, or Please debit my credit card (an invoice will be sent to you) MasterCard VISA AMERICAN EXPRESS DINERS / / / Credit Card Account Number Name on Card: / Expiry Date Cardholder Signature: Date: NB: All credit card transactions will attract a 3% credit card processing fee. This fee will be applied to the total amount payable AMOUNT ENCLOSED (All payments must be in Australian Dollars): AUD: BOOKING & PAYMENT CONDITIONS 1. The Australian Goods and Services Tax at 10% is applicable to all goods and services offered by the Congress and all prices in this document are inclusive of the GST. GST is calculated at date of publication. The Congress reserves the right to vary the quoted prices in accordance with any movements in the legislated rate of the GST. 2. All credit card transactions will attract a 3% credit card processing fee. This will be added to the total amount payable. 3. Sponsorship Packages will be allocated only on receipt of signed Booking Forms. A letter of confirmation will be provided to confirm the booking, together with a Tax Invoice for the required 50% deposit. The deposit is payable 30 days from the date of the Tax Invoice. The balance is due and payable by 31July Applications received after 31 July 2007 must include full payment. 4. All monies are payable in Australian dollars. Cheques should be made payable to 11 th Australasian Menopause Society Congress and must be drawn on an Australian bank. 5. All monies due and payable must be received (and cheques cleared) by the Congress prior to the event. No sponsor will be allowed to begin move-in operations nor be listed as a sponsor/exhibitor in the onsite publications until full payment and a booking form has been received by the Congress Managers. 6. CANCELLATION POLICY: sponsorship. In the event of cancellation, a service fee of 50% applies. No refunds will be made for cancellations after 31 July After sponsorship has been confirmed and accepted, a reduction in sponsorship is considered a cancellation and will be governed by the above cancellation policy. 7. CANCELLATION POLICY: Exhibition. In the event of cancellation, a service fee of 50% applies. No refunds will be made for exhibition cancellations after 31 July Provision of banners and any other promotional material is the responsibility of the Sponsor. 9. Tour Hosts Pty Limited complies with the principles of permission-based marketing. Tour Hosts Pty Limited will use your information to send you updates and other news about related services or events. We will only pass on your information to reputable third party official contractors of the Congress for the purpose of assisting you with your participation. If you do not wish to receive further information about related services and events to 11 th Australasian Menopause Society Congress, please tick here Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 16

18 Sponsorship and Exhibition Prospectus w w w. m e n o p a u s e. o r g. a u 17