Approval Workflow for Documents Document Management
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1 Document Management A PLM Consulting Solution
2 The PLM Consulting Solution streamlines the approval process for documents. A user friendly user interface allows to control status transition on DIR supported by workflow. The approval Workflow: Defines approval type per document type and status of DIR Approval type comprises roles, roles staffing rules for one status transition Approval process is based on digital signature for persons in roles involved Approval process is conducted automatically and is transparent for all users Available for WEB-UI and GUI Uses workflow to control approval process and guide user through steps
3 Customizing Options Approval Type Select signature group Select GUI type Approval Roles Define name Define sequence Define staffing rules Assignment to DIR type Select approval type Select status for process 3
4 Define approval in status 10 Tab approval defined for document type Z40 Roles from customizing Editing in status 10 Author autom. assigned Checking approver rules 4
5 Process Approval - Workflow per user Signature for author after status change Signature for other approver from workflow Approval per workflow One cycle per role Status change after approval Status reset on reject 5
6 Process Approval - Workflow per user Assign user on Tab Approver Access WEB page through Workflow Generated with link available Create signature in WEB page 6
7 Processing Rules User assignment A user my be staffed if authorized for signature group A user cannot be staffed twice for one approval Processing Rules per status After changing status author has to sign. If customized author is checked against role staffing. Otherwise current user may start approval All users of a role receive work item in paralell A user may sign from Workflow only. He must sign himself (no forwarding). After one role is finished next role is processed At the end the status is set by workflow Administrator may cancel signature process 7
8 Our Service An implementation-ready Solution Implementation of the Solution Documentation of the Solution 6 Months of Bugfixing Optional Online Scoping Session and/or Presentation at Customer
9 Easy and fast way to control DMS approval processes The PLM Consulting Solution streamlines the approval process for documents. A user friendly user interface allows to control status transition on DIR supported by workflow Business Challenges You need a flexible solution to define approval process for document s including integration of digital signatures. Key Features Define custom roles Define custom approval types with role parameter (min. max user count, interoperability) Define document type and status to apply approval type UI for defining users per role (WEB and GUI) Automatic generation of signature strategies Automatic workflow processing for one- or multi-step approvals Automatic control of signature process Automatic status transition Reporting tools Availability, Technical Details Available for SAP PLM 7 ECC 6.00 EHP6 Delivered via Consulting Service Complete documentation of all development objects Related Services ACM Reporting ACM Downport to SAP GUI PPM-ACM Integration Links SAP Note: SAP Service No.: , Enhancement Svcs for PLM Contact: plmservices@sap.com plm-services Business Benefits No need of programming for common approval processes Powerful document control in combination with CVS solution 9
10 Contact Information PLM Services SAP Product Lifecycle Management Consulting SAP Deutschland SE & Co. KG Hasso Plattner Ring Walldorf, Germany plmservices@sap.com
11 2015 SAP SE or an SAP affiliate company. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company. SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see for additional trademark information and notices. Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors. National product specifications may vary. These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty. In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE s or its affiliated companies strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions. 11
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