Part-Time Receptionist/Administrative Assistant

Transcription

1 Farringtons School Perry Street Chislehurst, Kent BR7 6LR Telephone: Part-Time Receptionist/Administrative Assistant Initially 20 hours per week / Term time (including INSET days) only Some holiday cover may be required Hours of work 8am 12 noon (Monday to Friday) Salary pro rata of 20,888 Required ASAP We are looking for someone who can work on our busy reception area to provide both reception cover and comprehensive administrative support to the junior school team. The Successful Candidate will: Be an excellent communicator Be IT literate using Microsoft office experience of using a database package (PASS) would be advantageous Have an organised, flexible approach to all work undertaken We can offer you: A supportive environment to work in A School that is aspirational for students and staff Opportunities for professional development The closing date for applications is mid-day on Monday 25 th January 2016 Further information and an application pack are available on the School website: under staff tab at the top of the home page. Farringtons School is set in 25 acres of beautiful grounds, close to London. We provide an excellent academic and supportive day and boarding environment for girls and boys age The School is a member of MIST (Methodist Independent Schools Trust) The School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and enhanced disclosure through the Disclosure & Barring Service. Reg. Charity No:

2 11 th January 2016 Dear Applicant Thank you for your interest in Farringtons School. The post is for a Receptionist/Administrative Assistant working in the Junior School Reception. Farringtons School comprises of mostly Day pupils, with a thriving Boarding Community. Farringtons School is fully co-educational in the Senior School. We are looking for a committed and experienced Receptionist to cover our busy reception area to start as soon as possible. The post available is for 20 hours per week, term-time only, working 8am to 12 noon Monday to Friday, the Salary is 9,513 per annum. Some holiday cover may be required. There is a vibrant spirit of teamwork and co-operation within the school, and we are looking for a can do person who works both collaboratively and positively. The successful candidate will be organised, reliable and an excellent communicator, as the core purpose of the role is to provide a comprehensive, professional reception service to the Senior School. In your letter of application please include the following points: 1. Your experience to date 2. How you meet the requirements in the person specification 3. What you can offer Farringtons School Farringtons School is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and enhanced disclosure through the Disclosure & Barring Service. If you would like any further information please do not hesitate to contact me. You may like to look at our website as a further source of information. Completed applications can be returned by to recruitment@farringtons.kent.sch.uk, by Monday 25 th January I look forward to receiving your application. Yours sincerely Mrs Dorothy A Nancekievill Head

3 Job Description Part Time Receptionist / Administrative Assistant The core purpose of this post is to provide a comprehensive, professional reception service to the Junior School. The post holder would be expected to liaise with staff at all levels as well as parents, visitors, external agencies. The post holder will be expected to assist with the coordination and take an active part in the delivery of the whole school administrative needs in order to meet required deadlines. The post holder will play a full part in the life of the school community in implementing its vision, mission and ethos and support staff and students to do likewise. Specific Responsibilities of This Post The reception area making sure procedures and practices of the school are followed Respond to calls promptly and clearly in line with the school standards Daily monitoring of the access and security system Ensuring the school publications are made available at all times in the reception Pupil Absence / Clarion Call Ensure that the procedures that are in place for recording student absence are followed in a timely fashion. Administrative Tasks as directed by the Junior School Administrative Officer. Duties will include: Present a positive corporate image of yourself and the school Greet visitors promptly, treating them politely and making them feel welcome Use the school s systems to receive and record visitors, as appropriate Receive calls via the switchboard and take action as appropriate Take responsibility for the safe storage and collection of examination post both incoming and outgoing Keep visitors informed of any delays and developments Promptly alert relevant people about their visitor(s) arrival Provide requested information and other information which may be useful to them, within the guidelines of confidentiality Adhere to school s Safeguarding and Security procedures Refer any issues which you cannot deal with to the appropriate person Maintain the reception area to ensure an optimal impression Maintain confidentiality in accordance with Data Protection Liaise with teaching staff to meet requirements for school travel, i.e. hire of coaches Be able to offer minimum computer support in Microsoft Office Programs Seek out additional duties during quiet periods

4 Generic Responsibilities for All Farringtons Staff To actively promote the aims and ethos of Farringtons To work within the Farringtons framework with regard to Health and Safety To be committed to child safety and undergo child protection screening (DBS check) and training To follow the ethos of re-cycling in line with school policy To promote equal opportunities at Farringtons To support Farringtons commitment to the continued professional learning of all staff To undertake any additional duties as may reasonably be requested by the Headmistress or members of SLT. Safeguarding To promote and maintain the standards of the school s commitment to safeguarding children The school is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. Although there is no direct responsibility for children, this role will involve daily contact with pupils. All applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and enhanced disclosure through the Criminal Records Bureau.

5 PERSON SPECIFICATION Part-Time Receptionist / Administrative Assistant AREA ESSENTIAL DESIRABLE Evidence Qualifications To be educated to at least GCSE level Professional Development Evidence of continuing professional development Experience Experience of providing a comprehensive, professional reception service, including meeting and greeting visitors, answering the telephone, dealing with pupil and parent enquiries. Experience of working within a school environment would be advantageous Experience of the specific responsibilities within the job description. Excellent Telephone manner: pleasant, approachable, ability to take messages and ensure these are delivered. Ability to use systems in place deal with late arrivals, look after visitors, and liaise with other members of staff. Knowledge and Skills Strives for excellence in all aspects of work Good communication and interpersonal skills; including parents, staff and pupils Use PASS to record pupil absence and attendance IT literate/must possess good skills creating and printing labels/envelopes Ability to update lists, create certificates etc. Update templates on the system Must possess an open and friendly personality, willing attitude and intelligent approach to tasks. Flexible in approach to all work undertaken; be able to multi task Personal Qualities a can do person who works positively and collaboratively Well-organised, energetic and selfmotivated An excellent health and attendance record Evidence of being able to build and sustain effective working relationships with students, staff and parents play a full and active role in the wider development of the school