Huron-Superior Catholic District School Board

Transcription

1 Huron-Superior Catholic District School Board POLICY TITLE: USAGE OF THE BOARD S COMPUTERS, NETWORK INTERNET AND Amended: October 13, 2010 Approved: May 14, 2003 POLICY NO: 4015 Page: 1 of 14 POLICY STATEMENT The Huron-Superior Catholic District School Board recognizes and believes that we are called and committed to mutually invite, encourage and support our families, our church and our community in our efforts to provide excellence in Catholic education. It is our mission to develop Catholic learning communities that develop the full potential of each child while nurturing a personal relationship with Jesus. The Huron-Superior Catholic District School Board endorses the ethical and responsible use of existing and emerging technologies to promote educational excellence, efficiencies in management and communication, and cooperation through resource sharing and access to information. The Board provides access to its computer network and resources to students in support of their learning, research requirements and career preparation, to teachers in support of their instruction, research, professional development and administrative activities, to staff in support of their assigned responsibilities, and to other authorized users including trustees. In providing access to a global network, the Board recognizes its limitations in fully controlling access to inappropriate information and interactions. The Board has taken reasonable precautions to restrict access to controversial materials. The users of the Board s network are required to adhere to the following terms and conditions to ensure responsible use of the Board s computer network.

2 Page 2 - Policy 4015 REGULATIONS 1. DEFINITION The Board s network is defined as the set of communication facilities and devices operated and administered by the Huron-Superior Catholic District School Board to facilitate communication. These facilities and devices include, but are not limited to, computers, modems, routers, hubs, telephones and data lines registered under the Board s name. In addition, any computer session involving any set of these devices will be deemed part of the network and subject to this agreement. 2. ACCEPTABLE USE Use of the Board s computers, network, Internet and must be consistent with the Board s Mission Statement. 3. OWNERSHIP OF DATA The Board owns all communication sent, received, and stored via its network facilities. 4. RELIABILITY The Board makes no warranties of any kind, whether expressed or implied, for the services it is providing. The Board will not be responsible for any damages suffered by the user. This includes, but is not limited to, loss of data resulting from delays, nondeliveries, misdeliveries, or service interruptions caused by its own negligence or the user s errors or omissions. Use of any information obtained via the Board s network is at user s risk. The Board specifically denies any responsibility for the accuracy or quality of information obtained through its services. 5. SECURITY a) Network Security: Security on any computer system is a high priority, especially when the system involves many users. If a security problem on the network is identified, it must be brought to a teacher or supervisor, who will immediately inform the Information Technology Department.

3 Page 3 - Policy 4015 b) User Security: Logins/passwords must not be shared. Users will immediately notify the system administrator if their password is lost or stolen, or if they have reason to believe that someone has obtained unauthorized access to their account. 6. PROHIBITED ACTIVITIES a) Illegal activities are strictly prohibited. All illegal activities are to be reported to the appropriate authority immediately (i.e. Teacher, Principal, Supervisory Officer or Information Technology Department). Illegal activities include, but are not limited to the following: i) transmission of any material in violation of any law or regulation such as copyright materials, threatening or obscene material, or material suggesting pornography, racism, sexism, or discrimination of any kind; ii) use of the network to devise or execute any scheme to defraud; iii) vandalism, such as any malicious attempt to damage or destroy equipment, software, data of another user, the Board s network, or any other device connected to the Board s network or system; iv) uploading, downloading, or creating computer viruses; v) attempting to access unauthorized resources, entities, or data. b) Activities inconsistent with the Board s Mission Statement are prohibited. This includes: i) commercial use; ii) political lobbying/anti-board activities; iii) harassment or nuisance messages. c) Activities that waste, degrade, or disrupt network resources or performance are prohibited. 7. a) NETWORK ETIQUETTE Users are expected to abide by the generally accepted rules of network etiquette. (See Appendix A).

4 Page 4 - Policy 4015 b) SCHOOL WEB PAGE PUBLISHING GUIDELINES School web publishers on the Board s Network are required to adhere to School Web Publishing Guidelines (See Appendix B). 8. ENFORCEMENT OF TERMS AND CONDITIONS The use of the Board s network is a privilege, not a right. Penalties for violation of these terms and conditions may range from temporary or permanent withdrawal of privileges, to prosecution under the law. Upon consultation with Administration and the Information Technology Department, an account may be closed at any time. 9. APPLICATION FOR ACCOUNT Students and staff of the Board may apply for a network account by submitting a completed application form and contract to the IT Department or School Site Administrator. See Appendix C - Staff See Appendix D - Students See Appendix F - Brochure to accompany above forms See Appendix G Procedural Guidelines ADOPTED Regular Meeting - May 14, 2003 DISTRIBUTION Motion B-48 i) Trustees REVISED Regular Meeting May 19, 2010 ii) Administration Motion B-52 iii) Principals REVISED Regular Meeting October 13, 2010 iv) Teaching Personnel Motion B-100 v) School Councils vi) Student Councils

5 Page 5 - Policy 4015 APPENDIX A NETWORK ETIQUETTE Users are expected to abide by the generally accepted rules of network etiquette. These include, but are not limited to the following: a) Be polite. b) Do not write or send annoying or abusive messages to others. c) Do not invade the privacy of others. d) Use appropriate language; do not swear or use vulgarities. Send only information that one would convey in other media. e) Keep file transfers to a minimum, recognizing that computer resources are limited and valuable. f) Stay on topic and keep messages short and to the point.

6 Page 6 - Policy 4015 APPENDIX B SCHOOL WEBPAGE PUBLISHING Appropriate Content 1. All pages and links shall be academic, school, or department related. 2. All content shall conform to school board policies, established school guidelines and copyright laws, and shall not violate federal, provincial, or local laws. 3. School websites will not have any offensive content (i.e. religious, racial or sexual harassment, violence or profanity). 4. Personal home pages of students or staff shall not be part of the school website. 5. The principal and/or designated webmaster will be responsible for the content, design and update of the website. 6. Principals and/or webmasters are to make a reasonable effort to keep posted information upto-date and ensure that links to other sites are still active. 7. No games or links to games are to be included on the site unless the game specifically relates to the curriculum. 8. Any link established from Board-related pages or documents to an outside organization should be carefully selected. Its placement on a school home page should be for educational reasons only and subject to the approval of the school principal. 9. Large files such as video and audio files should be avoided or used sparingly. Safety 1. Individual students may have projects, assignments, personal pages and other submissions published on school websites, but only with a supervising teacher s approval. 2. Personal information (full name, home address or telephone number) of students and staff shall not be listed. 3. Published addresses are restricted to staff members. 4. Photo captions will identify students by first name only (and if needed, initial of last name) unless permission is obtained by parent/guardian to use the student s full name. 5. Images of adult students many only be used with their specific written permission.

7 Page 7 - Policy Images of minor students may only be used when a parent or legal guardian has signed a specific written release form. A copy of the release form is to be kept on file at the school or department. (See Appendix E) Home Page Design: 1. School name, address, phone, fax, address (as a live link). 2. A school picture. 3. School Board logo as a live link to the Board site ( 4. A navigation menu. School Page Design: All school websites must include: 1. Principal s Message 2. School mission statement 3. Monthly Calendar 4. Saint page with picture and short history of the Saint 5. Listing of academic and support staff Other pages may include: 1. Catholic School Council 2. Student Council 3. Sports 4. School Newsletters, Handbooks, Code of Conduct, or other communication 5. Classroom Web Pages 6. Links Copyright Compliance: 1. Students and staff are to follow copyright laws when publishing web pages. 2. Sources of linked materials must be cited.

8 Page 8 - Policy 4015 Consequences: Inappropriate posting of school webpages on the Internet may result in the following consequences and actions: Temporary loss of posting privileges Permanent loss of posting privileges Legal action as appropriate Permissions/Release Forms: For students under eighteen (18) years of age, the school must obtain from the parent or guardian a release form for a student s inclusion in a group, action or individual photo to be published in the school web page. Posting Of School Web Pages: All school web pages hosted on the Board s site or paid for by the Board are considered to be the property of the Board. The Information Technology Department/Communication Officer will be responsible for managing the Board s website, making additions and deletions to the site, creating links and ensuring the school web page publishing guidelines are followed.

9 Page 9 - Policy 4015 Appendix C - REVISED Huron-Superior Catholic District School Board USAGE OF THE BOARD S COMPUTERS, NETWORK, INTERNET AND APPLICATION AND AGREEMENT Directions: After reading the Regulations governing Usage of the Board s Computers, Network, Internet and , please complete the appropriate sections of the following contract. Return the contract to the HUMAN RESOURCES DEPARTMENT. I have read the procedural guidelines of the Regulations governing Usage of the Board s Computers, Network, Internet and Procedural Guidelines. I understand and will abide by these regulations. I further understand that violation of the regulations is unethical and may constitute a criminal offence. Should I fail to comply with any or all of the regulations, my access privileges may be revoked and/or appropriate legal action taken. LAST NAME: (PRINT) FIRST NAME: (PRINT) CHECK ONE: TRUSTEES ADMINISTRATOR TEACHER E.C.E. OFFICE/ ADMINISTRATION STAFF EDUCATIONAL ASSISTANT CARESTAFF STUDENT SUPPORT WORKER NOON-HOUR AIDE PRINCIPAL VICE-PRINCIPAL OTHER SCHOOL/DEPARTMENT: SIGNATURE: DATE: / / When your account is established, the Information Technology Department will notify you of your user name and user password. THIS FORM IS TO BE COMPLETED AT TIME OF HIRE

10 Page 10 - Policy 4015 Directions: Appendix D Huron-Superior Catholic District School Board Usage of the Board s Computers, Network, Internet and APPLICATION AND AGREEMENT AT REGISTRATION After reading the Regulations governing Usage of the Board s Computers, Network, Internet and , please complete the appropriate sections of the following contract. The signature of a parent or guardian is also required. I have read the policies and procedures of the Regulations governing Usage of the Board s Computers, Network Internet, and . I further understand that violation of the regulations is unethical and may constitute a criminal offence. Should I fail to comply with all the regulations, my access privileges may be revoked and school disciplinary action may be taken and/or appropriate legal action taken. LAST NAME: (PRINT) FIRST NAME: (PRINT) START DATE: / / EXPECTED YEAR OF GRADUATION: SIGNATURE: DATE: / / (Signature required for students age 12 and older) PARENT OR GUARDIAN (a parent or guardian must also read and sign this agreement). As a parent or guardian of this student, I have read the procedural guidelines of the Regulations governing Usage of the Board s Computers, Network, Internet and . I understand that this access is designed for educational purposes and the Huron-Superior Catholic District School Board has taken reasonable precautions to eliminate controversial materials. I also recognize that it is impossible for the Board to restrict access to all controversial materials acquired on the network. Further, I accept full responsibility for supervision if and when my child s use is not in a school setting. I hereby give my permission to issue an account for my child and certify that the information contained in this form is correct. PARENT OR GUARDIAN: (PRINT) SIGNATURE: DATE: / / When your account is established, your site administrator will notify you of your user name and user password. NOTE: This form is to be completed upon REGISTRATION.

11 Page 11 - Policy 4015 Appendix E Huron-Superior Catholic District School Board IDENTIFICATION OF STUDENTS FOR SCHOOL-RELATED ACTIVITIES It has been the practice of the Huron-Superior Catholic District School Board to recognize and affirm its students by way of announcements, Honour Rolls, displays, mention in newsletters, public media, awards assemblies, and so on. Names may also appear on graduate lists, in printed programs, and in yearbooks. This recognition has always been a regular part of our schools operations. However, in order to ensure protection of individual privacy, your written consent is required for any publication of names and/or photographs. For students under the age of 18, consent from a parent/guardian is required. A student who is 18 years of age or over may give his or her own consent. You are therefore requested to read and sign the attached consent form. Questions regarding this issue should be directed to the School Principal, or you may contact the School Superintendent. PARENT/GUARDIAN I give my consent for the name, photograph and details of achievement of my child(ren), to be displayed and/or published internally (Board newsletters, website, etc ) or externally (various media) for recognition and affirmation purposes. 9 YES 9 NO I give my consent with the following restriction(s): Parent/Guardian Signature Date NOTE: THIS CONSENT WILL BE DEEMED TO BE IN EFFECT UNTIL FURTHER NOTICE. PLEASE CONTACT THE SCHOOL IMMEDIATELY IF THERE ARE ANY CIRCUMSTANCES WHICH AFFECT THE STATUS OF THIS CONSENT. ENTRY DATE REMOVAL DATE NOTE: This form is to be completed upon REGISTRATION.

12 Page 12 - Policy 4015 Appendix F Usage of the Computers, Network, Internet and Policy Summary Huron-Superior Catholic District School Board This publication is a summary of Rules and Regulations relating to the Usage of the Computers, Network, Internet and Policy 4015 developed by: The Information Technology Department (705) and the Catholic Education Centre (705) PLEASE NOTE: Parents will be asked to sign an agreement form upon REGISTRATION which will be kept on record at the School. This publication has been produced to inform parents of the Board s policy regarding the Usage of the Computers, Network, Internet and Policy Please review carefully to assist us in ensuring the responsible use of these technologies. USAGE OF THE BOARD S COMPUTERS, NETWORK, INTERNET AND POLICY Excerpts from Policy 4015 Serving as a foundation for the Board s computers, network, Internet and Policy is the Board s mission statement: The Huron-Superior Catholic District School Board recognizes and believes that we are called and committed to mutually invite, encourage and support our families, our church and our community in our efforts to provide excellence in Catholic education. It is our mission to develop Catholic learning communities that develop the full potential of each child while nurturing a personal relationship with Jesus. Rooted in Jesus Christ is the foundation of our Mission Statement. In order to achieve this mandate we will strive to: a) encourage students to live the values of Jesus which will assist them in living out the Catholic Graduate Expectations; b) communicate and consult openly with the parents, board, school, church and community on key issues; c) promote active parent involvement in their child s learning; d) proclaim and promote the distinctiveness and value of Catholic education in our community; and e) provide opportunities that will promote open participation of the Catholic School Council members. The Huron-Superior Catholic District School Board endorses the ethical and responsible use of existing and emerging technologies to promote educational excellence, efficiencies in management and communication, and cooperation through resource sharing and access to information. The Board provides access to its computer network to staff and students. The Board is committed to maintaining a safe environment for all employees and students and takes several precautions to restrict access to inappropriate materials that may be accessed through the Internet.

13 Page 13 - Policy 4015 TERMS AND CONDITIONS Use of the Board s computers, network, Internet and must be consistent with the Board s Mission Statement. The Board owns all communication sent, received and stored via its network facilities. Use of any information obtained via the Board s network is at the user s risk. Security on the Board s computer network is a high priority. If a security problem on the network is identified, it must be brought to the attention of a teacher or supervisor, who will immediately inform the Information Technology Department. PARENT/GUARDIAN INSTRUCTIONS (for students under 18 years old) Parents/guardians can help in our effort to maintain high standards of security and acceptable behaviour for students in their use of the Board s computers, network, Internet and . Parents/Guardians: (for students under 18 years old) Must realize that student usage of the computers, network, Internet and is a PRIVILEGE. Computer, network, Internet and privileges may be suspended for any misconduct by students. Shall discuss the policy rules and regulations with their children and remind them of these on an ongoing basis. STUDENT INSTRUCTIONS Students must observe the following rules so that the Board can ensure the responsible use of computers, network, Internet and . Do not reveal any personal information relating to yourself or others. Do not reveal your login/password to anyone. If you do, you are responsible for any misuse by another user. Report any illegal activities to your teacher or principal immediately. Do not write or send annoying or abusive messages to others. Do not use inappropriate language (do not swear or use vulgarities); only send information that you would convey in other media. Recognize that computer resources are limited and valuable; keep file transfers to a minimum. Stay on topic and keep messages short and to the point. PROHIBITED ACTIVITIES Do not perform any of the prohibited activities listed below. 1. Any illegal activities are strictly prohibited. These include, but are not limited to the following: Transmission of any material in violation of any law or regulation such as copyright materials, threatening or obscene material, or material suggesting pornography, racism, sexism, or discrimination of any kind; Vandalism, such as any malicious attempt to damage or destroy equipment, software, data of another user, the board s network, or any other network connected to the Internet or ; Uploading, downloading, or creating computer viruses; and Attempting to access unauthorized resources, entities, or data. 2. Activities inconsistent with the Board s Mission, such as: Commercial use; Political lobbying/anti-board activities; and Harassment or nuisance messages. 3. Activities that waste, degrade, or disrupt network resources or performance (e.g. music downloading, gaming activities). BEHAVIOUR GUIDELINES/CONSEQUENCES The use of the Board s computers, network, Internet and is a privilege, not a right. An account may be closed at any time. Penalties for violation of these terms and conditions may include: temporary or permanent withdrawal of privileges; suspension or expulsion from school; and prosecution under the law Please save this flyer for future reference.

14 Page 14 - Policy 4015 Huron-Superior Catholic District School Board Appendix G NEW Usage of Computers, Network, Internet and Policy Procedural Guidelines 1. Purpose The Huron-Superior Catholic District School Board provides an account for every employee of the Board to facilitate communication. 2. Usage As per Board policy 4015: The Board owns all communications sent, received and stored via its network facilities Logins/passwords must not be shared The following activities are prohibited: o Illegal activities; o Activities that are inconsistent with the Board s Mission Statement, which includes but is not limited to, threatening or obscene material, or material suggesting pornography, racism, sexism or discrimination of any kind; o Personal commercial use; o Political lobbying/anti-board activities; o Harassment or nuisance messages; o Activities that waste, degrade or disrupt network resources (such as jokes, chain letters, greeting cards, etc). Mass mailings from the Board s accounts shall be approved by the Director of Education. Use by organizations, unions or external individuals is not permitted, unless approved by the Director of Education. 3. Consequences of Misuse The use of the Internet and is a privilege, not a right, and inappropriate use will result in a cancellation of privileges and/or other disciplinary action as deemed appropriate by Admin Council. Misuse of the system can result in possible legal action and/or prosecution, and may require restitution for costs associated with system restoration, hardware or software. //