Highlights. The Financial Edge

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1 Fixed Assets Fixed Assets stores all the information your organization needs to properly track and manage your property, plant and equipment. The system calculates depreciation based on built-in IRS formulas and tables or on custom depreciation schedules you enter to meet specific needs. Other features enable you to print scannable bar code labels to expedite asset inventory, automatically remind yourself of scheduled maintenance and even view a picture of the asset from inside the program. Data entry is a breeze. You can import asset information, use wizards to enter multiple assets with similar information and, if you have Purchase Orders, automatically add an asset as a purchase order is receipted. With Fixed Assets, store all the information your organization needs to properly track and manage your property, plant and equipment. Print scannable bar code labels to expedite asset inventory, automatically remind yourself of scheduled maintenance and even view a picture of the asset from inside the program. Fixed Assets is a component of Blackbaud s The Financial Edge, an integrated system for your entire business office. Highlights Depreciate assets accurately and efficiently: Use standard IRS depreciation methods Customize depreciation schedules Create historical asset transactions Track depreciation over multiple years Calculate depreciation based on user-defined periods Asset records put important asset information at your fingertips: Store purchase date, price, model, serial number, location and more View a summary of all transactions generated for a particular asset and projected depreciation Record and categorize notes about the asset Use unlimited user-defined fields to enter miscellaneous asset information Use the Media feature to store scanned documents: A photograph of the asset The invoice and receipt for the asset Maintenance records

2 Use the Actions feature to track any significant event in the life of an asset: When the next scheduled maintenance should occur Who has checked out the asset and when it will be returned When the warranty expires A history of all actions regarding the asset Use the Location tracking to keep a detailed history of your assets: When the asset was put into service When, where and by whom the asset was moved Create useful reports showing all assets in a particular location or assets moved during a certain period of time Enter assets using a variety of methods: When the next scheduled maintenance should occur Who has checked out the asset and when it will be returned Import asset information from another system Automatically enter an asset when creating a receipt from Blackbaud s Purchase Orders Use the asset wizard to quickly enter multiple assets with similar information Set duplicate criteria for assets to ensure you don t enter the same one twice Create acquisition transactions that post to General Ledger Posting is flexible and efficient: Post asset transactions directly to Blackbaud s General Ledger

3 Post a single transaction to multiple accounts and/or projects Adjust posted transactions while maintaining a complete audit trail Create a variety of on-demand reports including: Asset List Report Depreciation Summary Report Action Listing Report Account Distribution Report Expedite inventory by printing asset labels that can include: Scannable bar codes ID numbers You can store a wealth of data about each asset in logically designed screens. Instantly know book value, prior depreciation totals and year-to-date depreciation these figures appear on the initial screen. Asset Management Important asset information is only a mouse click away. You can store a wealth of data about each asset in logically designed screens. Instantly know book value, prior depreciation totals and year-to-date depreciation these figures appear on the initial screen. The system assigns asset numbers as they are entered into the system. You can also provide other identification information such as description, model and serial numbers, class, location and department. In addition, store the vendor name, date in service, purchase price and disposal information. You can view a list of depreciation activity, drilling down to view details of each transaction. Also view a summary of activity for each asset and produce an attractive color graph depicting the summary, which you can print or paste into reports and other documents. To help with budgeting, generate projected depreciation for the remainder of the asset s recovery period. The Media feature enables you to store within the system a scanned photograph of the asset as well as copies of invoices, receipts, warranties, maintenance records and more. The Actions feature tracks all events in the life of an asset. It can automatically remind you of scheduled maintenance and warranty expirations. Enter the details of each action, such as when and why work was performed and by whom.

4 Another feature allows you to record each time an asset is moved, noting when and why the move was made, who moved the asset and the new location. Fixed Assets enables you to store an abundance of miscellaneous information in an organized way. Fixed Assets enables you to store an abundance of miscellaneous information in an organized way. Create unlimited user-defined fields for recording data unique to your organization or a particular asset. For example, you may have attributes for your computer assets listing service representatives and contact information. You can also enter and categorize notes about the asset in notepads that hold formatting or create improvement or disposal transactions that automatically post to Blackbaud s General Ledger. Data Entry Creating asset records and transactions is easy with Fixed Assets. Wizards help maximize efficiency by allowing you to enter similar assets at the same time. Additionally, the interface with Blackbaud s Purchase Orders module allows you to create a new asset record as soon as the receipt is generated. Calculations & Transactions Fixed Assets makes creating transactions a snap. You can generate depreciation transactions for different time periods using a step-by-step procedure. Fixed Assets provides the ability to use many standard depreciation calculation methods, including those required by the IRS for tax deduction purposes: Straight line MACRS ACRS Sum of the Years digits Declining balance After your depreciation calculations have been made, you can post transactions directly to Blackbaud s General Ledger. Flexibility allows you to post transactions to a single account or to spread the transactions across multiple accounts or projects. For example, if two departments share a laser printer, depreciation can be split between them. You can even make adjustments after transactions have been posted, keeping a complete audit trail.

5 Reports Fixed Assets comes with numerous built-in reports to help make asset management easy. These action, asset and transaction reports include: Action Listing Account Distribution Report Asset List Report Project Distribution Report Actions by Association Report Year-to-Date Depreciation Report Asset Profile Report Depreciation Transaction Report Asset List Depreciation Summary Report Acquisition Report Projected Depreciation Report Book Value Report Form 4562 Depreciation Summary Mid-Quarter Convention Test Report Report Disposal Gain/Loss Report Importing data into Fixed Assets is easy using the flexible import wizard. In addition, you can export data to other applications to create charts, graphs and customized reports. You can customize each of these reports by choosing date ranges, asset classifications, depreciation methods, departments and other criteria. For example, you may wish to create a report listing year-to-date depreciation for all computers in your business office that were not purchased in this fiscal year. Once this report variation is created, you can save it and run it again and again. Producing a report is easy we have created wizards that walk you through a visually intuitive step-bystep procedure. In addition to the standard reports, you have the flexibility to design a report from the ground up. Fixed Assets includes the Crystal Reports report writer, allowing you to create any report you need. Utilities Import/Export Importing data into Fixed Assets is easy using the flexible import wizard. In addition, you can export data to other applications to create charts, graphs and customized reports. Query Segment your data based on information in any field in the program. Create queries using a simple drag and drop technique to include the information you want to sort on as well as the information you want to appear in the query output. Global Change Making amendments to certain groups of assets is easy. For example, if your Development department moves from the second to the third floor, you can update the location of the assets in one quick procedure.

6 Blackbaud brings the nonprofit picture together: The Complete Blackbaud Solution The Financial Edge has a built-in interface with The Raiser s Edge, the world s leading fundraising management system. This will make your business office more efficient and help you maintain the integrity of your data. We also offer consulting services and comprehensive training to help you fully take advantage of your Blackbaud system so you can use it in the most productive and efficient way. Blackbaud s The Financial Edge Accounting Forms Module Accounting Queue Accounts Payable Accounts Receivable Advanced Budget Management Advanced Security Allocation Management Application Programming Interface Budget Management Cash Management Cash Receipts Consolidation Management Electronic Funds Transfer erequisitions Fixed Assets General Ledger Payroll Point of Sale Project, Grant and Endowment Management Purchase Orders Read-Only Database Assistance (RODBA) Salary Budgeting School Store Manager Student Billing View-only Licenses Visual Basic for Applications (VBA) get started today To learn more about Blackbaud s Fixed Assets, call EMF Inc. 60 Foundry Street Keene, NH BlackbaudSales@emfinc.com August 2005