DoD Financial Management Certification Program

Transcription

1 DoD Financial Management Certification Program Office of the Under Secretary of Defense (Comptroller) Course Alignment Training 2015 ASMC National PDI Workshop #7 Tuesday, May 26, 2015

2 2 Learning Objectives After this session, participants will be able to: Describe the basics of the DoD FM Certification Program Describe the FM and Leadership competencies and how they apply to the Certification Program Understand how to request alignment of courses to competencies Understand the Course Submission Processes Know who to contact for questions

3 3 Agenda Module 1: Program Overview DoD FM Certification Program Overview Course Definition Types of Courses Module 2: Competencies Financial Management Leadership Module 3: Course Alignment Course Alignment Basics Course Submission Templates Process Flows Summary

4 4 Program Overview - 1 Competencies - 2 Course Alignment - 3 Summary MODULE 1 PROGRAM OVERVIEW DoD FM Certification Program Overview Course Definition Types of Courses

5 5 The DoD FM Certification Program Establish a framework to guide DoD FM professional development Intent is to make a good FM workforce even better! Encourages career broadening and leadership Establishes a mechanism to encourage key training in o Audit Readiness o Decision Support/Analysis Transitions to a more analytic orientation (Transform Bookkeepers to Analysts) Ensures Financial Management workforce has knowledge, skills, and abilities necessary to meet DoD resourcing challenges and achieve auditable financial statements Gives the FM Workforce a standard body of knowledge Course-based Program

6 6 Requirements DoD FM Certification Requirements: Training in FM Competencies (course-based) Training in Leadership Competencies (course-based) Training in Fiscal Law, Ethics, and Audit Readiness (course-based) Note: For these 3 courses, training must be OUDC web based training or OUSDC approved substitute FM Experience Developmental Assignment (Level 3) (described later in the briefing) Continuing Education and Training (CET) Encourages: Formal Education and FM Test-Based Certification (Levels 2 and 3) Foundation Built on DoD FM Competencies

7 7 Three Different Websites FM Online - Provides current and timely information of interest to the Department of Defense Financial Community and other related stakeholders Contains all the information on the DoD FM Certification Program FM mylearn - FMmyLearn/ Online catalog of professional training opportunities for financial management personnel and support career-long learning objectives Helps members find current and prior training and how it relates to the DoD FM Certification Program DoD FM LMS - System of record for the DoD FM Certification Program Used to track your progress toward obtaining and maintaining your FM Certification *These website links may change due to update for new FM Online user interface. FM Online will announce changes when this occurs.

8 8 DoD FM Certification Program is Course Based Basics of C2C Aligned Courses Help Members Satisfy Certification Requirements Members Achieve DoD FM Certification Courses Align to Competencies Course Owners can Align their Courses to Competencies Competencies Satisfy Certification Requirements

9 9 Definitions Course: A course is a structured learning event that has at least one course objective and an agenda or an outline, to include a course syllabus. Workshop, Class, Seminar, Symposium (e.g., a Professional Society Event): These events can qualify for CETs but not for initial certification. The FM Certification is a course-based certification program; these events do not meet the definition of a course. Syllabus: A syllabus is documentation that should include name of education/training institution, course title, course description, summary learning objectives (terminal and enabling), course hours, date, and target audience. Mini-Course: A shortened version of a course which has been previously aligned to FM competencies. Mini-courses are provided in conjunction with training conferences, symposia or other training events. All Mini-Courses must be approved by the OFCM prior to course event and must adhere to strict attendance and accountability requirements.

10 10 Courses Department of Defense Any Non-Academic course that is given and owned by a DoD Agency Examples: OUSD(C), DFAS, DTMO, CFO Academy, & DRMI Non-DoD Federal Government Any Non-Academic course that is given and owned by a Federal Government Agency or Entity, other than the DoD Examples: OPM, OMB, & the Dept. of Treasury Academic Any course offered by an accredited institution as part of a program/curriculum to fulfill requirements needed to complete academic degrees Commercial Any Non-Academic course which is given and owned by a commercial entity Examples: SkillSoft, Management Concepts Incorporated, & Graduate School

11 11 Key Points DoD FM Certification Program is Course Based Courses satisfy certification requirements, not tests A course is a structured learning event that has at least one course objective and an agenda or an outline, to include a course syllabus. A course is not a conference type briefing or meeting Mini-Courses presented at conferences must be approved by the OFCM There are four types of courses Member s can use for Certification DoD Other Federal Government Academic Commercial

12 12 Module 1 - Knowledge Checks 1 The FM Certification program is course- or test-based? o COURSE BASED 2 What documentation is needed for a course to be aligned? o SYLLABUS with course information 3 Who approves a Mini-Course? o OSD AWAKE CHECK 1 Fact # 2 Fact #

13 13 Program Overview - 1 Competencies - 2 Course Alignment - 3 Summary MODULE 2 COMPETENCIES Financial Management Leadership

14 DoD Financial Management Enterprise Wide Competencies There are 23 DoD FM Enterprise Wide Competencies 17 of the 23 are applicable to the DoD FM Certification Program 14 Accounting Analysis Accounting Concepts, Policies & Principles Advanced Financial Management Audit Concepts, Policies & Principles Fundamentals & Operations of Accounting Fundamentals & Operations of Budget Fundamentals & Operations of Finance Fundamentals & Operations of Military & Civilian Pay Budget Concepts, Policies & Principles Payroll Concepts, Policies & Principles Budget Execution Audit Planning & Management * Budget Formulation, Justification & Presentation Audit Reporting * Commercial Pay Concepts, Policies & Principles Decision Support - Audit Execution * Decision Support Financial Management & Reporting Analysis * Financial Concepts, Policies & Principles Financial Reporting * Financial Management Analysis Financial Stewardship * Financial Management Systems *not included as an FM Certification Program Requirement

15 15 FM Systems A systems course must teach FM Systems in one of the following categories, it falls under the "Narrowed" definition and DOES give credit towards FM Certification: Accounting Managerial cost accounting Funds management and budgetary resources management Funds balance with U.S. Treasury Travel Payroll (military and civilian) Enterprise resource planning Budget Formulation and Planning, Programming, Budgeting, and Execution (PPBE) NOTE: General IT, ADP, and other similar systems courses are not acceptable. Systems course must be FM focused to be considered for FMS.

16 16 Competency Proficiency Levels (PLs) Each of the DoD FM Enterprise Wide Competencies have five Proficiency Levels assigned The Proficiency Levels represent increasing standards of knowledge Only Proficiency Levels 1, 3, and 5 are applicable to the DoD FM Certification Program For course alignment purposes, Proficiency Levels 2 and 4 can be rolled up into the closest applicable proficiency level Proficiency Level descriptions Level 1 represents the most basic application/knowledge level of the competency Level 3 represents an intermediate application/knowledge level of the competency Level 5 represents the most advanced application/knowledge level of the competency

17 17 FM Competency: Decision Support * * EXAMPLE * * Perform value-added financial, accounting or economic analysis to make informed decisions that better utilize resources and improve mission effectiveness. Level 5 Formulates solutions based on the recommendations to improve mission effectiveness. Level 4 Develops and evaluates alternatives and interventions that are results of the analysis to provide valued recommendations. Level 3 Analyzes results of the financial, accounting and economic analysis to determine possible outcomes. Level 2 Interprets the data of financial, accounting and economic analysis to prepare for decision making. Level 1 Obtains knowledge of financial, accounting and economic analysis to assist with the decision making process.

18 DoD Civilian Leader Development Continuum 18 Certification Level 3 Certification Level 3 Certification Level 3 Certification Level 2 Certification Level 1

19 Leadership Competency: Human Capital Mgt HUMAN CAPITAL MANAGEMENT DoD Definition: Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance-based deficiencies. Manages a multi-sector workforce and a variety of work situations. Proficiency Level Definitions * * EXAMPLE * * Proficiency Level: 5 Assesses current and future talent capacity and takes systematic approach to strengthening the talent pipeline to meet future needs. Proficiency Level Illustrations Establishes the parameters to provide awards to employees throughout the year. 19 Institutes performance policies, including improvement strategies, to accomplish mission. Ensures adherence to the spirit and intent of merit system principles. Ensures a diverse multi-sector (civilian, military, contractors, etc.) staff is properly recruited, developed, and retained by subordinate supervisors and managers. Proficiency Level: 3 Fosters organizational planning to align individual capabilities to meet mission critical needs. Determines performance goals that hold self and others accountable for achieving results to accomplish mission. Monitors adherence to merit system principles. Recruits, develops, and retains a high-performing, diverse workforce. Identifies current and future staffing needs to enhance performance. Manages staff performance to accomplish mission. Adheres to merit system principles. Recruits, develops, and retains a well-qualified staff. Proficiency Level: 1 Identifies the organization s mission critical occupations and balances forecasted staffing requirements against budget constraints to support the mission. Realigns the organization's workforce based on current and future strategic priorities to ensure workforce is effectively utilized. Establishes career field development program in support of succession management planning. Evaluates quality of life initiatives to determine effectiveness of programs offered. Provides guidance on the organization's targeted recruitment strategy to fill mission critical positions. Evaluates employees performance and provides constructive feedback on an ongoing basis. Makes recommendations for changes in career development programs to the Command's senior leadership. Participates in job fairs to recruit new employees to the organization.

20 20 Competency Information Information on the FM and Leadership competencies can be found on FM Online DoD FM Enterprise-wide Competencies FMCompetencies.aspx DoD Civilian Leadership Development Model o Framework docs/certification/leadership%20framewor k.pdf o Continuum docs/certification/leadership%20continuu m.pdf o Competency Definitions docs/certification/leadership%20levels- Competencies%20Attachment%203.pdf *These website links may change due to update for new FM Online user interface. FM Online will announce changes when this occurs.

21 21 There are 23 DoD FM Enterprise Wide Competencies Only 17 of the 23 are applicable to the DoD FM Certification Program Each competency has three proficiency levels that are used in the DoD FM Certification Program FM Systems competency uses the narrowed definition Key Points The DoD Civilian Leader Development Continuum identifies 5 Leadership Levels, but the FM Certification Program uses 3 categories Each level has specific competencies Leadership Categories: o Lead Self FM Certification Level 1 o Lead Teams/Projects FM Certification Level 2 o Lead People FM Certification Level 3 o Lead Organizations/Programs FM Certification Level 3 o Lead the Institution FM Certification Level 3 Information is available on FM Online

22 22 Module 2 - Knowledge Checks 1 T or F: If you are an FM member, any systems course can be used to satisfy the FM Systems Competency. o FALSE, must be FM related (see DoDI) 2 T or F: All DoD FM Enterprise Wide Competencies are used to satisfy the FM Certification Program requirements. o FALSE, only 17 of 23 are used 3 T or F: In the FM Certification Program, there are 5 Leadership Proficiency Levels categories, just like FM competencies. o FALSE, there are 3 (Self, Teams/Projects, People) AWAKE CHECK 1 Fact # 2 Fact #

23 23 Program Overview - 1 Competencies - 2 Course Alignment - 3 Summary MODULE 3 COURSE ALIGNMENT Course Alignment Basics Course Submission Templates Process Flows

24 24 Course Alignment Basics The minimum information needed to make a judgment on a course s alignment to the FM and Leadership competencies are: Course Title Learning Objectives Course Owner/Provider Delivery Method Date Course Completed Course Length in Hours DoD Components can only align the courses they own Example 1: DoD Component A cannot align DoD Component B s courses Example 2: DoD Component A cannot align Non-DoD courses Processes are in place to align courses not owned by DoD Components Course Alignment Team

25 25 How Courses are Aligned Course alignment is an ART not a SCIENCE When you submit a course alignment request, your Course Manager submits the course to OUSD(C) OUSD(C) reviews the request for completeness and sends the courses to the course owner for alignment Course owners identify and align the specific courses based on the information provided Course owners align courses by associating Learning Objectives and course material with Competency and Proficiency Level definitions They review the course material, if available, and associate the material and learning objectives to a number of hours The course becomes aligned to the identified Competencies and Proficiency Levels for a specific number of hours Course owners submit the information into FM mylearn OSD reviews prior to final release to FM mylearn

26 26 Alignment Responsibility The DoD FM Certification Program s Governing Body established course ownership to assign alignment responsibility for different types of courses Department of Defense courses are aligned by the owning DoD Components Other Federal Government courses (Non-DoD) are aligned by the Governing Body Secretary Academic courses are aligned by Members using the Academic Alignment Matrices Commercial courses are aligned by the Governing Body Tiger Team The Governing Body established a Tiger Team to align Commercial Courses Led by the Governing Body Secretary Membership appointed by CFCM Includes personnel from 7 different components

27 27 How To Align A Course Step Prepare Assess Align (FM) Align (LDR) Review Action Review competencies, proficiency levels (PL), and parameters Obtain course syllabus, other related info (course length, target audience) Identify course Learning Objectives Compare Learning Objectives with competencies, PLs, and parameters Determine if course is FM, Leadership, or both Use judgment to determine if a learning objective aligns closely with a parameter combination of FM Competency/PL Estimate the number of FM competency course hours for that FM competency/pl. (Note: sum of course hours must not exceed course length) Enter the course length, FM competency, FM course hours, and PL in your alignment template Repeat until all FM alignments have been recorded for the course Use judgment to determine if a learning objective aligns closely with a leadership competency Estimate the number of leadership competency course hours for that leadership Competency (Note: sum of course hours must not exceed course length) Enter the course length, LDR competency and LDR course hours in your alignment template Repeat until all LDR alignments have been recorded for the course Review your alignment; check for alignment justification, errors, etc.

28 28 Example of FM C2C Alignment Example CFO Academy Course: Leading the 21st Century Workforce (LCW) Course description: FMF1077 Provider: CFO Academy, National Defense University, Course Length: 120 hours Course Level: Advanced Target Audience: Senior-level personnel (O-5 or GS-14 equivalent and above; however, high performing O-4's and GS- 13's are also eligible) in the government financial management community Learning Objectives: Students will be able to analyze laws, national strategies, and public policies; and assess the strengths and weaknesses of various approaches for assuring the confidentiality, integrity, and availability of information created, stored, processed, and communicated by information systems and critical information infrastructures. Aligned FM Competencies: Decision Support - Proficiency Level 3 - Hrs. 10 Decision Support - Proficiency Level 5 - Hrs. 10 Financial Stewardship - Proficiency Level 5 - Hrs. 10 Financial Stewardship - Proficiency Level 3 - Hrs. 20 Aligned Leadership Competencies: Lead People - Human Capital Management - Hrs. 20 Lead People - Leveraging Diversity - Hrs. 10 Lead People - Developing Others - Hrs. 10 Lead Teams - Team Building - Hrs. 10 Lead Teams - Accountability - Hrs. 10 Lead People - Influencing/Negotiating - Hrs. 10 COMPETENCY: Decision Support Parameters: PL 1 Identify & Compile Relevant Information to Assist Decision Making Describe Basic Analytical Techniques Describe Decision Making Processes PL 3 Apply Analytic Tools to the Decision Making Process Develop Analysis Plan Develop the Criteria for Evaluating Alternatives Develop & Analyze Alternatives Evaluate Alternatives to Determine Best Course of Action Translate Analytic Results to Various Stakeholders PL 5 Evaluate Alternatives for Complex Analysis to Determine Best Course of Action Communicate Solutions to Stakeholders Implement the Solutions

29 29 Example of Leadership C2C Alignment Example CFO Academy Course: Leading the 21st Century Workforce (LCW) Course description: FMF1077 Provider: CFO Academy, National Defense University, Course Length: 120 hours Course Level: Advanced Target Audience: Senior-level personnel (O-5 or GS-14 equivalent and above; however, high performing O-4's and GS- 13's are also eligible) in the government financial management community Learning Objectives: Students will be able to analyze laws, national strategies, and public policies; and assess the strengths and weaknesses of various approaches for assuring the confidentiality, integrity, and availability of information created, stored, processed, and communicated by information systems and critical information infrastructures. Aligned FM Competencies: Decision Support - Proficiency Level 3 - Hrs. 10 Decision Support - Proficiency Level 5 - Hrs. 10 Financial Stewardship - Proficiency Level 5 - Hrs. 10 Financial Stewardship - Proficiency Level 3 - Hrs. 20 Aligned Leadership Competencies: Lead People - Human Capital Management - Hrs. 20 Lead People - Leveraging Diversity - Hrs. 10 Lead People - Developing Others - Hrs. 10 Lead Teams - Team Building - Hrs. 10 Lead Teams - Accountability - Hrs. 10 Lead People - Influencing/Negotiating - Hrs. 10 COMPETENCY: Human Capital Management DoD Definition: Builds and manages workforce based on organizational goals, budget considerations, and staffing needs. Ensures that employees are appropriately recruited, selected, appraised, and rewarded; takes action to address performance-based deficiencies. Manages a multisector workforce and a variety of work situations.

30 30 Competency Alignments Aligns courses to the 23 DoD Financial Management Enterprise Wide Competencies at a specific proficiency level Aligns courses to Leadership Competencies listed in the DoD Civilian Leader Continuum FM and Leadership Competency alignments can be used to satisfy FM and Leadership competency requirements in the DoD FM Certification Program Compares parameters of FM Competencies to course learning objectives Alignment and Substitution Courses can be aligned to Competencies and/or used for Substitution Substitutions Identifies course which can be substituted for the required courses of the DoD FM Certification Program: DoD FM 101 Course Modules: Introduction to DoD, Accounting, Finance, Budget, Audit Readiness, Fiscal Law, Ethics, PPBE, Auditing, Analysis/Decision Support, Cost Analysis, & Acquisition/Contracting Audit Readiness Fiscal Law Ethics FM Certification Levels 2 & 3 Compares learning objectives of substitute candidate courses to the learning objectives of the required courses, using a preponderance of learning objectives test.

31 31 Substitutions Substitutes may be used for the following web-based courses DoD FM 101 Course Modules o o o o Introduction to DoD Accounting Finance Budget o o o o Audit Readiness (FIAR 101) Fiscal Law Ethics PPBE Level 2 Audit Readiness, Fiscal Law, & Ethics courses Level 3 Audit Readiness, Fiscal Law, & Ethics courses Instead of taking these courses, Members can take/use OUSD(C) approved substitutes to meet certification requirements These Courses are listed in FM mylearn Only CFCMs can submit their courses to be reviewed as possible substitutions Only CFCMs can submit courses to serve as substitutions All Substitutions are approved by the OFCM o o o o Auditing Decision Support Cost Analysis Acquisition & Contracting

32 32 Legacy Courses A legacy course is a course which has not yet been aligned AND is a traceable predecessor to a successor course which has been aligned Example: Rule Defense Financial Management Course (DFMC) dated Feb 2013, 112 course hours, has been aligned and is considered a successor course Professional Military Comptroller Course (PMCC) dated February 1995, 232 course hours, has not been aligned because information is not available. This course is considered a legacy course A legacy course can be aligned to same competency/proficiency level combinations as its successor course, as long as the number of course hours of the legacy course is equal to or more than the number of course hours of the successor course A legacy course can be aligned to proportional competency/proficiency level combinations as its successor course, if the number of course hours of the legacy course is less than the number of course hours of the successor course

33 Non-Academic Course Submission Template All Non-Academic courses should be submitted to your Course Manager in the format below with the Syllabus All information must be provided to start the alignment process flow Form is Located at: FMCertProgram/TemplatesForms.aspx 33 *This website link may change due to update for new FM Online user interface. FM Online will announce changes when this occurs.

34 34 Key Points Course alignment is an ART not a SCIENCE Course owners align courses by associating Learning Objectives and course material with Competency and Proficiency Level definitions The DoD FM Certification Program s Governing Body established course ownership to assign alignment responsibility for different types of courses All Non-Academic courses should be submitted to your Course Manager in a Course Submission Template with the Syllabus if applicable

35 35 Module 4 - Knowledge Checks 1 T or F: Can a DoD Component align courses owned by another DoD Component? o FALSE, DoD Components can only align their own courses 2 T or F: An FM Member can directly submit a course for alignment to OSD(C). o FALSE, course must be submitted by Course Managers. 3 T or F: Commercial course owners can align their courses for the FM Certification Program. o FALSE, but vendors can make recommendations. AWAKE CHECK 1 Fact # 2 Fact #

36 36 Program Overview - 1 Competencies - 2 Course Alignment - 3 Summary SUMMARY

37 DoD FM Certification Program is Course Based Courses satisfy certification requirements, not tests Certification Program Overview Key Points A course is a structured learning event that has at least one course objective and an agenda or an outline, to include a course syllabus. A course is not a conference type briefing or meeting Mini-Courses presented at conferences must be approved by the OFCM There are four types of courses Member s can use for Certification DoD Other Federal Government Academic Commercial 37

38 38 Competencies Key Points There are 23 DoD FM Enterprise Wide Competencies Only 17 of the 23 are applicable to the DoD FM Certification Program Each competency has three proficiency levels that are used in the DoD FM Certification Program FM Systems competency uses the narrowed definition There are 5 Leadership Levels used in the DoD FM Certification Program Each level has specific competencies Proficiency levels are not used for leadership competencies Information is available on FM Online

39 39 Course Alignment Key Points Course owners align courses by associating Learning Objectives and course material with Competency and Proficiency Level definitions The DoD FM Certification Program s Governing Body established course ownership to assign alignment responsibility for different types of courses All Non-Academic courses should be submitted to your Course Manager in a Course Submission Template with the Syllabus if applicable

40 40 Summary These are the important items you have learned about: The DoD FM Certification Program is Course Based There are 17 applicable FM competences, each with 3 different proficiency levels (PLs), and 3 Leadership levels, each with competencies inside them Courses can be aligned to competencies by submitting them to your Course Manager for assessment Your Course Manager can submit other types of Courses to OUSD(C) for alignment

41 41 FM Certification Program POCs DARPA - Ms. Elissa Blackerby - Elissa.Blackerby@darpa.mil DAU - Ms. Sharon Jackson - Sharon.Jackson@dau.mil DCAA - FMCertification@DCAA.mil DCMA - Ms. Janie Mallory - Janie.Mallory@dcma.mil DECA - Mr. Mark Patterson - Mark.Patterson@deca.mil DFAS - dfas.indianapolisin.zh.mbx.fmcertificationprogram@mail.mil Air Force - usaf.pentagon.saf-fm.mbx.saffmew-workflow@mail.mil Army - usarmy.pentagon.hqda-asafm.mbx.dod-certification@mail.mil Navy - FM_CERT_PROGRAM@navy.mil DHA - Mr. Thomas Sadauskas - Thomas.Sadauskas@dha.mil DHRA - Ms. Kelly Horn - Kelly.P.Horn.civ@mail.mil DIA - Ms. Shelley Greene - Shelley.Greene@dodiis.mil DISA - Ms. Martha Schwinghamer - martha.k.schwinghamer.civ@mail.mil DLA - Ms. Denise Wellman - Denise.Wellman@dla.mil DMA - Mr. William Bofenkamp - william.b.bofenkamp.civ@mail.mil FMCertProgram/POC.aspx

42 42 FM Certification Program POCs DODEA - Mr. Robert Blewis - Robert.Blewis@hq.dodea.edu DSCA - FMcertification@dsca.mil DSS - Ms. Cherry Wilcoxon - Cherry.Wilcoxon@dss.mil DTIC - Ms. Judith Berger - Judith.A.Berger.civ@mail.mil DTRA - Ms. Karen Cwiekalo - Karen.Cwiekalo@dtra.mil DTSA - Mr. Thomas Kerr - Thomas.Kerr@dtsa.mil JCS - Mr. Ron McCray - Ronald.F.McCray.civ@mail.mil MDA - FMCert@mda.mil NGA - Ms. Cassandra Aucoin - Cassandra.R.Aucoin@nga.mil NDU - Mr. Jay Helming - Jay.Helming@ndu.edu NSA - bf.staff@radium.ncsc.mil OSD - DoDFMCertificationProgram@mail.mil PFPA - Mr. Jermell Cook - Jermell.A.Cook@mail.mil WHS - Dr. William Berry - William.H.Berry2.civ@mail.mil FMCertProgram/POC.aspx

43 43 QUESTIONS?