1. This Guidance Note sets out the manner in which the Solicitor-General is to be briefed in order to perform the functions of that office.
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1 GUIDANCE NOTE 11 Briefing the Solicitor-General 1. This Guidance Note sets out the manner in which the Solicitor-General is to be briefed in order to perform the functions of that office. 2. This Guidance Note applies to those persons and bodies listed in paragraph 12(a) of the Law Officers Act 1964 (the Act). Functions of the Solicitor-General 3. The Solicitor-General s functions, as Second Law Officer, are set out in, and limited by, section 12 of the Act. 4. Those functions include acting as Counsel for persons and bodies referred to in paragraph [2]. 5. The Solicitor-General s functions also include furnishing opinions on questions of law referred to him or her by, or with the signed consent of, the Attorney-General (paragraph 12 (b)) and carrying out such other functions ordinarily performed by counsel as the Attorney-General requests (paragraph 12(c)). Briefing the Solicitor-General 6. The Solicitor-General s advocacy services, and the provision of his or her advice, are generally reserved for very important and legally difficult matters that are of exceptional significance to the Commonwealth. Acting as Counsel in significant legal proceedings: Paragraph 12(a) Significant legal proceedings 7. The solicitors representing a person or body referred to in paragraph [2] must notify the Solicitor-General of every civil matter in which the person or body is a party or intervener, that: raises novel, difficult or important points of legal principle of exceptional importance; relates to the implementation of Government policy or decisions of exceptional importance; raises legal issues resulting in conflict between agencies; and/or has significant financial implications or other exceptionally important whole-of-government implications. 8. For the purposes of the preceding paragraph, civil matter means proceedings before a court, tribunal, or commission of inquiry, requiring appearance by counsel. 9. Upon being notified, the Solicitor-General will consider the extent of his or her involvement in the matter and whether, in his or her opinion, it is appropriate that he or she appear on behalf of the relevant person or body referred to in paragraph [2].
2 High Court proceedings 10. The solicitors representing a person or body referred to in paragraph [2] must provide the Solicitor-General with a request to be briefed to appear in every civil matter where the person or body: is a party to, or intervener in, an appeal before the High Court; is a party to, or intervener in, a proceeding within the original jurisdiction of the High Court, other than: Applications for Special Leave o o proceedings of a kind that are routinely remitted; or proceedings that appear likely to be disposed of by a single Justice (noting that, if circumstances change and the matter is referred to a Full Court, the Solicitor-General must receive a request to be briefed to appear). 11. The solicitors representing a person or body referred to in paragraph [2] must notify the Solicitor-General of every matter in which the person or body is contemplating seeking special leave to appeal to the High Court. 12. Upon being notified, the Solicitor-General will consider the extent of his or her involvement in the matter, including whether he or she should receive a request to be briefed to appear. The Solicitor-General will inform the solicitors of the outcome of his or her consideration. 13. Noting the short timeframe for lodging an application for special leave to appeal, the solicitors representing the person or body referred to in paragraph [2] must notify the Solicitor-General as early as possible. In each matter, the Solicitor-General should be provided with a copy of the judgment under appeal and the advice of junior or senior counsel briefed in the matter on the prospects of special leave being granted and the prospects on appeal. 14. The Solicitor-General will form an independent view in relation to whether the application should be made (or should proceed in circumstances where an application has already been filed), and will advise orally or in writing as appropriate. 15. In matters in which the person or body referred to in paragraph [2] is the respondent to a special leave application, it will be sufficient for the solicitors representing the person or body to notify the Solicitor-General of any application for special leave which is to receive an oral hearing, and of any grant of special leave. Opinions on Questions of Law: Paragraph 12(b) 16. The Solicitor-General will, in accordance with paragraph 12(b) of the Act, furnish his or her opinion to the Attorney-General on questions of law referred to the Solicitor-General by the Attorney-General or with the consent of the Attorney-General. 17. The Solicitor-General will furnish an opinion on a question of law only if the Attorney-General has referred, or consented to a referral of, the question of law to the Solicitor-General. 18. No person or body referred to in paragraph [2], other than the Attorney-General, may refer a question of law to the Solicitor-General except with the consent of the Attorney-General.
3 19. If a person or body referred to in paragraph [2] forms the view that a question of law should be referred to the Solicitor-General, that person or body must seek, in writing, the Attorney-General s signed consent to the referral of the question to the Solicitor-General. The letter must be copied to OLSC. 20. If the Attorney-General s Department or AGS: (a) has consulted the Solicitor-General under paragraph 10A.2 of the Legal Services Directions 2005 (Directions) about whether advice on a question of law should be given by the Solicitor-General in relation to a constitutional law issue; and (b) forms the view that the Solicitor-General s advice should be sought; the Attorney-General s Department or AGS must seek, in writing, the Attorney-General s signed consent to the referral of the question to the Solicitor-General. The letter must be copied to OLSC. 21. If the Attorney-General consents to a referral of a question of law to the Solicitor-General, the brief to the Solicitor-General to advise on the question shall include a copy of the signed consent of the Attorney-General. 22. If the Solicitor-General receives a brief to advise on a question of law that does not include a copy of the signed consent of the Attorney-General, then: (a) the Solicitor-General shall notify the Attorney-General s Office of the receipt of the brief; and (b) the Attorney-General shall either: (i) consent, in writing to the referral of the question of law to the Solicitor-General; or (ii) decline to consent to such referral, in which case the Solicitor-General shall return the brief. 23. Occasionally, the Attorney-General considers it appropriate to seek legal advice from persons other than the Solicitor-General. Nothing in this Guidance Note limits the Attorney-General s discretion in this regard. 24. To avoid doubt, the requirement to obtain the Attorney-General s signed consent to refer questions of law to the Solicitor-General does not apply in relation to questions of law that arise in the course of a matter in which the Solicitor-General is acting as counsel under paragraph 12(a) of the Act. Process for briefing the Solicitor-General 25. All requests to brief the Solicitor-General must be made as soon as possible. 26. All requests must: briefly outline the main issues in the matter; briefly describe the facts and the background to the matter; set out the key dates in the matter; be accompanied by the core supporting documents; in the case of a request for an opinion referred to in paragraphs [16] to [22] above, set out the question(s) of law to be answered in the opinion and the date by which the opinion is required;
4 be made to Counsel Assisting the Solicitor-General by to (or, if necessary, by telephone on ); and be copied to the Attorney-General s Office by to attorney@ag.gov.au. 27. If the Solicitor-General is briefed to advise or appear, the Solicitor-General may request that other counsel assist him or her in the preparation of the advice or appearance. 28. The Solicitor-General must be briefed to the standard that would be required by any senior counsel. Unless the Solicitor-General has otherwise agreed, briefs to the Solicitor-General must be prepared by the Australian Government Solicitor (AGS) or an external legal services provider. 29. The solicitors representing the person or body listed above at paragraph [2] requesting the Solicitor-General s advice (with the Attorney-General s signed consent) or appearance must discuss the form of the brief with Counsel Assisting the Solicitor-General. At a minimum, every brief must: outline the main issues in the matter or the legal questions that need to be answered; describe the facts and the background to the matter; include the solicitors views on the analysis concerning the legal issues or questions; summarise and include copies of any previous legal advice (including previous Solicitor-General advice); include copies of relevant legislation, cases or journal articles; provide any other relevant information (such as results of researches to date and any further research); and include an index of documents briefed and tabs for each document. 30. Two copies of the brief should be provided: one to the Solicitor-General in his or her Sydney chambers, and one to Counsel-Assisting the Solicitor-General in the Solicitor-General s Canberra chambers. The solicitors representing the person or body referred to in paragraph [2] must discuss the process for delivering the brief with Counsel Assisting the Solicitor-General. Fee on brief 31. The Solicitor-General s services are budget-funded. Entities and persons are not billed for the Solicitor-General s work. Should counsel from the private bar or the Australian Government Solicitor be briefed jointly with the Solicitor-General, the engagement will be subject to the usual arrangements for engagement of counsel as set out in Appendix D of the Directions. 32. In the event that a costs order is made in favour of the Commonwealth (including a Minister) or person, the solicitors for the Commonwealth, entity or person must consult Counsel Assisting the Solicitor-General about the amount of time the Solicitor-General has spent on the matter. For the purpose of calculating costs in favour of the Commonwealth, entity or person, the daily rate for the Solicitor-General is $5,000 (including GST) and the hourly rate is $ (including GST).
5 Urgent matters 33. If a person or body referred to in paragraph [2] regards as urgent any brief to the Solicitor-General to act as counsel under paragraph 12(a), then that person or body will notify the Solicitor-General of its reasons for regarding the matter as urgent, and of its preferred timeline for the provision of the Solicitor-General s services. 34. In cases where a person or body is required to seek the Attorney-General s consent to a referral of a question of law to the Solicitor-General in accordance with the procedure set out at paragraphs [19] to [21], and where that person or body regards the matter as urgent, the person or body shall notify the Attorney-General s Office of its reasons for regarding the matter as urgent, and of its preferred timeline for the provision of the Solicitor-General s opinion. Confidentiality of Solicitor-General Opinions 35. Opinions of a Solicitor-General are confidential to Government. Opinions of a Solicitor-General shall be neither publicly released nor communicated to any person outside the Australian Government, except by the Attorney-General, or with the Attorney-General s consent. Significant Issues Reports 36. The requirement in paragraph 3 of the Directions to report on significant issues is not satisfied by a request to brief the Solicitor-General. In all matters in which the Solicitor-General has accepted a brief, the person or body must report to OLSC if the matters raise a significant issue for the purpose of paragraph 3. Guidance on significant issues is contained in Guidance Note 7 Reporting on Significant Issues. Office of Legal Services Coordination Telephone: olsc@ag.gov.au Re-issued: 5 July 2016
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