Scanning Guide for Small Colour MFD s

Transcription

1 Scanning Guide for Small Colour MFD s This guide covers the following machines: Bizhub C10/ Magicolor 2590MF Bizhub C20/ Magicolor 4690MF/4695MF Magicolor 1690MF LinkMagic Software Version Created by Printer Support

2 CONTENTS Scanning Tips & Tricks Page 3 Bizhub C10/ Magicolor 2590MF Scan to Page 4-5 Bizhub C20/ Magicolor 4690MF/4695MF Scan to Page 6 Scan to FTP Page 10 Scan to SMB Page 12 Magicolor 1690MF Scan to Page 14 Scan to FTP Page 16 Scan to SMB Page 18 LinkMagic Software Page 19 FTP & SMB Scanning For information on configuring either PageScope Cabinet or IIS, please refer to the Konica Minolta FTP & SMB Setup Guide for Windows. PageScope Cabinet - Page 4 FTP Utility - Page 5 IIS XP - Page 5 IIS Vista - Page 7 IIS Server Page 12 Microsoft Exchange IT Personnel - MS Exchange Settings Page Created by Printer Support

3 Scanning Tips & Tricks FTP - PageScope Cabinet and the FTP Utility may NOT run on Windows 2003, Vista, Server 2008 or Windows 7 Use the IIS service within these Operating Systems. - PageScope Cabinet needs to be open before scanning, or the FTP Service placed in the Startup folder of the PC. (see the Konica Minolta FTP & SMB Setup Guide for Windows) SMB * - On Windows 2003 Domain Controller Server, you may find that you need to change the Domain Security Setting Security Options\Microsoft Network Security\Digitally Sign Communications=(Always) should be changed to Disable The Server must then be rebooted for the modified policy to take effect * This should only be changed by the I.T dept of the customer Scanning to 1st folder ensure all permissions are set for everyone, Scanning to nested folders no other permissions are required directory set on copier= eg: 1stfoldername\scan\*\* etc. Folder names etc are case sensitive. - If you are connecting to an Exchange Server, Relay must be enabled for the Konica Minolta device on the server itself. See MS Exchange Settings. - Alternatively a new account needs to be created on the SMTP server, and SMTP Authentication needs to be enabled under the Transmission settings on the MFP. (Please note that SMTP Authentication is not available on all machines) Remember to make sure Binary Division is disabled under the SMTP Settings Created by Printer Support

4 Bizhub C10/ Magicolor 2590MF Scan to 1) Using Internet Explorer, type the IP address of the Konica Minolta machine into the address bar and press Go 2) Login to the web interface using the Administrator Password C10 / 2590MF: MagiMFP 3) Click on the Yellow Network tab at the top of the screen and down the left hand side, select . Enter your network information. 4) * Make sure that Send is enabled. * Enter in a Sender Name * Enter in an address (this does not have to be a real address but it is what will appear in your Inbox) * Enter a Default Subject * Enter the IP address of the server in to SMTP Server Address * If the server requires authentication, enable the Authentication settings and enter the details provided by your Network Administrator. 5) When all of these details have been entered, click Apply. You now need to create a Speed Dial button for all users that require scan to . Please continue to the next page for instructions Created by Printer Support

5 TO CREATE A SPEED DIAL BUTTON 1) Following on from the instructions on page 4 2) Click on the Fax/ tab at the top of the screen 3) On the left of the screen, click on Speed Dial Setting 4) Click on the Speed Dial number you wish to register. This can range from 001 to ) Choose from the drop down list and click Apply 6) On the next screen that appears, enter in a Destination Name (this is the name of the user) and a Destination Address (this is the users address) 7) Click Apply and log out of Admin Mode Your Speed Dial button is now configured and ready for use Created by Printer Support

6 Bizhub C20/ Magicolor 4690MF/4695MF Scan to 1) Using Internet Explorer, type the IP address of the Konica Minolta machine into the address bar and press Go 2) Login to the web interface using the Administrator Login and Password C20: BLANK 4690: sysadm : administrator 3) Click on the Yellow Network tab at the top of the screen and down the left hand side, select . Enter your network information. 4) * Make sure that SMTP and Scan Sending is enabled. * Enter in a Sender Name * Enter in an address (this does not have to be a real address but it is what will appear in your Inbox) * Enter a Default Subject * Enter the IP address of the server in to SMTP Server Address * If the server requires authentication, enable the Authentication settings and enter the details provided by your Network Administrator. 5) When all of these details have been entered, click Apply. You now need to create a Speed Dial button for all users that require scan to e- mail. Please continue to the next page for instructions Created by Printer Support

7 TO CREATE A SPEED DIAL ENTRY For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual 1. Using Internet Explorer, type the IP address of the Konica Minolta machine into the address bar and press Go 2. Logout as Public user and Login to the web interface using the Administrator Login and Password C20: BLANK 4690: sysadm : administrator 3. Click on the Scan tab at the top of the screen 4. On the left of the screen, click on Speed Dial Setting Created by Printer Support

8 5. Click on the Speed Dial number you wish to register. This can range from 001 to Created by Printer Support

9 6. Choose from the drop down list and click Apply 7. On the next screen that appears, enter in a Destination Name (this is the name of the user) and a Destination Address (this is the users address) 8. Click Apply and log out of Admin Mode. You have now created your Speed dial button. If a list of speed dials are to be created then do not log out until you have finished. For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual Created by Printer Support

10 SCAN TO FTP TO CREATE A SPEED DIAL ENTRY 1. Follow Steps 1-4 as per page 7 2. Click in the Speed Dial List (Scan To Server) 3. Click on the Next Available Number, eg: Choose FTP from the list and click Apply 5. In Destination Name Enter a name for your Speed Dial Entry 6. Enter the IP address of the PC / Server running the FTP service Created by Printer Support

11 7. Enter the Directory Name* If in PageScope Cabinet/IIS/FTP Utility you have set the FTP Root Folder to be the actual folder on the PC/Server where you wish the scans to be placed the File Path on the machine only needs to have a / (forward slash) typed into the box. The / means root folder. If however you want the scans to be placed in a folder, which is inside the Root Folder, lets say called Hotline you would need to put Hotline. 8. Account Information : If Required Enter a user name or password that is either configured within PageScope Cabinet, or if you are using IIS / FTP utility that of a user on the PC. Otherwise leave set to Anonymous 9. Click Apply if finished Logout if not continue. For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual Created by Printer Support

12 SCAN TO SMB TO CREATE A SPEED DIAL ENTRY For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual 1. Follow Steps 1-4 as per page 7 2. Click in the Speed Dial List (Scan To Server) 3. Click on the Next Available Number, eg: Choose SMB from the list and click Apply 5. In Destination Name Enter a name for your Speed Dial Entry Created by Printer Support

13 6. Enter the IP address of the PC you want to scan to 7. Enter the Directory Name* -refer to Konica Minolta FTP & SMB Setup Guide for Windows 8. Enter Account Information, eg username and password of user who s PC that is being scanned to 9. Click Apply if finished Logout if not then continue. For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual Created by Printer Support

14 Magicolor 1690MF Scan to 1) Using Internet Explorer, type the IP address of the Konica Minolta machine into the address bar and press Go 2) Login to the web interface using the Administrator Password 1690MF: sysadmin 3) Click on the Yellow Network tab at the top of the screen and down the left hand side, select . Enter your network information. 4) * Make sure that Send is enabled. * Enter in a Sender Name * Enter in an address (this does not have to be a real address but it is what will appear in your Inbox) * Enter a Default Subject * Enter the IP address of the server in to SMTP Server Address * If the server requires authentication, enable the Authentication settings and enter the details provided by your Network Administrator. 5) When all of these details have been entered, click Apply. You now need to create a Speed Dial button for all users that require scan to . Please continue to the next page for instructions Created by Printer Support

15 TO CREATE A SPEED DIAL BUTTON 1) Following on from the instructions on previous page 2) Click on the Scan tab at the top of the screen 3) On the left of the screen, click on Speed Dial Setting 4) Click on the Speed Dial number you wish to register. This can range from 001 to ) Choose from the drop down list and click Apply 6) On the next screen that appears, enter in a Destination Name (this is the name of the user) and a Destination Address (this is the users address) Created by Printer Support

16 7) Click Apply and log out of Admin Mode Your Speed Dial button is now configured and ready for use. For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual SCAN TO FTP TO CREATE A SPEED DIAL ENTRY 1. Follow Steps 1-4 as per page Click in the Speed Dial List (Scan To Server) 3. Click on the Next Available Number, eg: Choose FTP from the list and click Apply 5. In Destination Name Enter a name for your Speed Dial Entry Created by Printer Support

17 6. Enter the IP address of the PC / Server running the FTP service 7. Enter the Directory Name* a. If in PageScope Cabinet/IIS/FTP Utility you have set the FTP Root Folder to be the actual folder on the PC/Server where you wish the scans to be placed the File Path on the machine only needs to have a / (forward slash) typed into the box. The / means root folder. If however you want the scans to be placed in a folder, which is inside the Root Folder, lets say called Printersupport you would need to put Printersupport. 8. Account Information : If Required Enter a user name or password that is either configured within PageScope Cabinet, or if you are using IIS / FTP utility that of a user on the PC. Otherwise leave set to Anonymous 10. Click Apply if finished Logout if not continue. Your Speed Dial button is now configured and ready for use. For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual Created by Printer Support

18 SCAN TO SMB TO CREATE A SPEED DIAL ENTRY 1. Follow Steps 1-4 as per page Click in the Speed Dial List (Scan To Server) 3. Click on the Next Available Number, eg: Choose SMB from the list and click Apply 5. In Destination Name Enter a name for your Speed Dial Entry 6. Enter the IP address of the PC you want to scan to 7. Enter the Directory Name* -refer to Konica Minolta FTP & SMB Setup Guide for Windows 8. Enter Account Information, eg username and password of user who s PC that is being scanned to 9. Click Apply if finished Logout if not then continue. Your Speed Dial button is now configured and ready for use. For information regarding accessing the Destination addresses for sending scans via the machine display panel Please refer to the relevant User Manual Created by Printer Support

19 LinkMagic (All Designated Bizhub & MagiColor Models) 1. Install LinkMagic and Twain Driver for the MF device. Using the USB or Network option(s) as required. Once Installed start LinkMagic. 2. Configure the scanning defaults for Colour and Black & White with regards to File format, scan destination, ADF or Flatbed etc. 3. Select Scan Image to set your preferences for Colour as in step 2 and select Scan document to set your preferences for Black & White as in step 2 Scan Image/Scan Document Configuration Screen Created by Printer Support

20 4. Place Document(s) on the Flatbed or ADF as per your previous preferences setting as in step 2, Click B&W or Color as required to Scan your document(s). 5. After clicking a scan option you may see the dialogue box as below, Select the option required and click OK. Note: If you tick the Do Not Display.. box this will disable it from showing again Created by Printer Support

21 6. The Scanner progress Box will appear as shown below, once this has completed you document will appear in the designated destination. Note: Do not be concerned about the message displayed at the lower edge of the LinkMagic screen as it may refer to no two-way communication between Scanner and PC Created by Printer Support

22 Configuring Exchange 2007/2010 and Machine Should only be done by IT administrator(s) or competent personnel (Please Note that this is not a definitive guide and your Exchange system/ konicaminolta device may show different screens, Refer to relevant Microsoft/Konicaminolta documentation) Using Authentication If Authentication is enabled on exchange 2007 and Relay is not to be used then an account must be set up for the machine and machine must be set to Start TLS see Screenshot also correct details must be input into SMTP Authentication settings on machine. Note: if the machine does not support TLS then Relay must be enabled. Note: TLS may not available on BW models if not supported by firmware Created by Printer Support

23 2. Authentication is enabled on Exchange Server in: Server Configuration/ Hub Transport 3. Client and Default: Exchange Server Authentication = Enabled Created by Printer Support

24 Enabling Relay 1. Start the Exchange Management Console. 2. Browse to Microsoft Exchange > Server Configuration > Hub Transport. 3. Select the Hub Transport server through which you would like to allow another system to relay mail. 4. From the Actions pane, choose New Receive Connector (Figure A). Figure A Created by Printer Support

25 For this example we have called our Relay Connector Relay enter information relevant to your network. Follow the screenshots as below when done ensure the new connector is Enabled the copier should now be able to Created by Printer Support

26 Created by Printer Support

27 Configuring Exchange 2003 Relay 1. Click Start, point to Programs, point to Microsoft Exchange, and then click System Manager. 2. In the console tree, expand Servers, expand ServerName, expand Protocols, and then expand SMTP From Exchange System Manager open Administrative Groups/<Site Name>/Servers/<Exchange Server Name>/Protocols/SMTP Then right click Default SMTP Virtual Server and select Properties: Created by Printer Support

28 Select the Access tab and click Relay Created by Printer Support

29 Then click Add to add an allowed IP address:- Add the IP Address of the Copier Device and click OK Click All the OK buttons until you have exited the SMTP Server properties. s can now be sent from the copier through the exchange Server Created by Printer Support