Creating a Safety Culture LAUSD Construction Safety Program Pre-qualifying the Contractor for Safety Safety Rates, Ratios, & Terminology Contractor Re

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1 Safety On Construction Jobsites Chris Bartku, PE, CHMM New Construction Safety Office 1055 W 7 th St (8 th Floor), Los Angeles, CA Office: (213) Cell: (213) Fax: (213) christopher.bartku@lausd.net The Los Angeles Unified School District considers no aspect of our construction projects to be of greater importance than safety We Build On Safety!

2 Creating a Safety Culture LAUSD Construction Safety Program Pre-qualifying the Contractor for Safety Safety Rates, Ratios, & Terminology Contractor Responsibilities OAR Responsibilities Job Site Safety Incident Reporting Safety Representatives

3 TASK DEVELOP A COMPREHENSIVE SAFETY PROGRAM USING INDUSTRY PROVEN ACCIDENT REDUCTION TECHNIQUES ENHANCE LAUSD NEW CONSTRUCTION SAFETY CULTURE ELIMINATE JOBSITE INJURIES & SUBSEQUENT INSURANCE CLAIMS

4 Safety Culture Definition of a Safety Culture The atmosphere or way of working within a Company that influences safe behavior How is a Safety Culture Created Management & Employee attitudes Policies & Procedures Supervisor Responsibility and Accountability Safety Planning & Goals Actions in response to Unsafe Behaviors Employee Training & Motivation Employee Involvement

5 Creating a Safety Culture Where are We? Awareness Recognition Top Management Support Accountability Culture

6 LAUSD Construction Safety Currently Section in Specifications ~ OCIP Manual & Safety Standards (show safety standards file) Compliance w/ all Federal, state & local standards & regulations OCIP Manual requires additional items such as enrollment, MPN, accident/incident reporting, payroll/man hours reporting Working towards a comprehensive LAUSD Construction Safety Program Manual Manual will utilize website database training, reporting, accountability

7 Pre-qualifying the Contractor Safety Pre-Qualify ALL Subcontractors Experience Modification Rate (EMR) of 1.5 or less EMR of 1.0 is average, 0.5 excellent, 3 and above poor Examples of some of our contractor s EMR s

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9 Pre-qualifying the Contractor The Experience Modification Rate (EMR) is the ratio of actual losses over expected losses in a moving 3 year period. The moving three year period ends one year before the EMR becomes effective, and each year the loss experience for the earliest year is eliminated and a new year added. For example, a 2000 EMR reflects loss experience for 1998, 1997 and EMR s are used by insurance companies to set the manual rate premium to reflect an employer s variation from the average of others with the same classification code or codes. The manual rate is an insurance premium rate based on the type of work performed in a job classification such as pile driving, steel erection, boilermakers, etc. The rate is dollars per $100 in direct payroll. For example, the average manual rate for boilermakers is $10.27 per $100 in direct payroll. EMR s alone however do not completely reflect a contractor s safety performance since there is a bias in the calcuations where a large contractor can have a potentially very low EMR because of a large payroll. Thus, OSHA recordable incident rates should also be utilized to define a contractor s safety performance. It is not uncommon for contractor s with high EMR s and recordable incident rates to pay twice the premium costs for worker s compensation insurance of those with best safety performance.

10 Safety Rates & Ratios RIR - Recordable Incident Rate is number of OSHA defined recordable injuries x 200,000 divided by number of man hours TCIR - Total Recordable Case Incident Rate is RIR over a three year period LTWR - Lost Time Work Rate is number of lost time injuries x200,000 divided by number of man hours DART - 3 year days away, restricted, or transfer case incident rate Example provided of an extremely successful safety program wrap-up from 165 jobsites averaging 60 workers a day per site

11 Safety Terminology What is an OSHA Recordable Injury? What is First Aid? What is a Lost Time Incident?

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13 Site Safety Responsibility pull up video #3 & #4 on overhead CONTRACTOR shall be solely responsible for safety of the work of this Contract. (General Conditions Section 5.17) the Contractor will have primary responsibility for safety at the project site (OCIP Safety Standards) SITE SAFETY IS THE CONTRACTOR S RESPONSIBILITY! The Contractor is solely responsible for safety as per the construction contract; however, all parties on a project site are obligated to ensure safety and safe work conditions. (Construction Management Manual Section ) Accountability to ensure the contractor is adhering to the specifications including safety is the OAR s responsibility Initiating safety partnering with the Contractor with the goal of zero injuries and incidents is the OAR s responsibility

14 Contractor Responsibilities Safety of its employees, subcontractors, vendors, and visitors, students, LAUSD staff, and/or the public -- while on or near project site/property Be familiar with the OCIP Safety Standards Prepare & Submit a Project Safety Plan (PSP/IIPP) Comply with all applicable federal, state*, local & LAUSD regulations and safety standards ** Site-specific Apply to subcontractors Must prepare & submit required reports * State Licensing Requirement ** OCIP Safety Standards Manual

15 Contractor Responsibilities Assign Safety Representative Always on site Authorized to stop work Authorized to require corrective actions Full time if greater than 50 workers Assign Competent Person(s) to Project for specific activities such as scaffold erection and inspection, shoring inspection, crane operation, hot work approval

16 Contractor Responsibilities Provide Adequate First Aid Supplies & First Aid/CPR Trained Staff (per Cal-OSHA) Post & Explain the OCIP Wall Card Contractor/Subcontractor Employee Training Safety First Aid Emergency Procedures ~ external Document, Maintain & Report on Contractor & Subcontractor Training Meetings & Subject/Content Prime contractor accountable for safety adherence by all subcontractors on the jobsite

17 OAR Responsibilities Review & Accept 1 Contractor s Project Safety Plan (PSP)/ Injury & Illness Prevention Program (IIPP) Review & Accept 1 Contractor s Emergency Action Plan Review & Accept 1 Contractor Safety Report Submittals Monitor Contractor safety meetings/orientations Immediately report on- and off-site incidents to Safety Office Ensure all site-visitors have required personal protective equipment Ensure adherence to all requirements of OCIP Manual and Safety Standards Ensure utilization of LAUSD Safety Office for training, audit assistance, incident investigation 1 Utilize Safety Office for review of proposed contractor safety submittals

18 OAR Responsibilities Frequently walk site & observe safety practices If an unsafe condition is observed: IMMEDIATELY notify Contractor and if correction is made on the spot ask how they will prevent incident from occurring again (root cause corrective action) ~ follow through with ensuring promises are executed If unsafe act or condition continues, inform LAUSD Construction Safety Manager (CSM), Senior PM & Regional PM and request written immediate corrective action of the Contractor Document contractor notification and cc: Safety Office; copy Safety Office on response by Contractor If a Serious condition is observed, STOP WORK in the affected area typically not the entire site

19 OAR Responsibilities Ensure Contractor has on-site copies of: Project Safety Plan with LAUSD comments incorporated That all workers are familiar with PSP/IIPP including all subcontractor workers Ensure Contractor has posted on-site copies of: Emergency telephone numbers & procedures CAL-OSHA Posters OCIP Wall Card Ensure OAR has at his/her desk: Emergency external telephone numbers Copies of OCIP Manual & Safety Standards Copy of Contractor Project Safety Plan Ensure OAR has posted: Internal LAUSD Emergency telephone numbers

20 Safety on the Jobsite Chris Bartku, PE, CHMM New Construction Safety Office 1055 W 7th St (8th Floor), Los Angeles, CA Office: (213) Cell: (213) Fax: (213) christopher.bartku@lausd.net New Hire Safety Orientation ~ logbook/hardhat stickers Daily tailgate/toolbox talk ~ quiz safety representative Weekly documented safety training ~ signature sheets OAR 10 Day look ahead ~ document in mtg minutes Activity Hazard Analysis ~ quiz safety representative Rewards and Recognition Program ~ ask status Safety Awareness ~ is there good signage & emphasis Accident/Incident investigation, reporting, & corrective action ~ demand quality investigations/follow through Safety Metrics (RIR, LTWCR) ~ what doesn t get measured doesn t get done and difficult to identify need for improvement or congratulations

21 Incident Reporting Refer to Section 14.6 of OAR Manual for procedure ~ when do you report? Emergency Notification List (show file) SAF 3 & SAF 4 in Safety Standards for GC reporting and in your OAR Manual Section 14.9 (show file)

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28 Machine guarding What about the not so obvious grounding of the equipment? Is hearing protection required? Where is the fuel being stored? Fire extinguisher?

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31 What does the Contractors PSP say about fall protection? Can the worker fall more than 6 feet? Did the worker access the roof in an acceptably safe manner? If a tool falls can it strike someone below? Do they have a regular harness and equipment inspection program?

32 Did the OAR have a 10 Day Look Ahead with the Contractor? Was an Excavation/Shoring Plan submitted by the contractor? Any issues with confined space? Who is the competent persons? Ladder to access excavation required?

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34 Safety Representatives Insurance Carrier Representatives LAUSD Safety Representatives Review PSP s, excavation plans, demolition plans, critical lift plans, etc. Audit Jobsite Safety Program & Submit findings to Contractor & OAR Assist in injury/incident root cause investigation Consulting Ensure corrective actions by contractor are adequate Promote safety partnering Al tra dreeb, Al tra dreeb, Al tra dreeb ~ training, training, training

35 Show jobsite safety cheat sheet Last two safety videos Questions? Chris Bartku, PE, CHMM New Construction Safety Office 1055 W 7 th St (8 th Floor), Los Angeles, CA Office: (213) Cell: (213) Fax: (213) christopher.bartku@lausd.net Vaughn Hargrave Modernization Safety Office LAUSD Construction Safety Manager / Existing Facilities Cell: Office: vaughn.hargrave@lausd.net

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