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1
2 CESP Bijeenkomst RegNed Zoetermeer, 19 april 2012 Stan van Belkum
3 Agenda History and activities Conceptual model Practical use Metric of PoC and extended PoC Dutch experience Future steps
4 CESP history Industry / Agency meeting in 2010 on the next major version of the ectd. Multiple NCA portals available or planned No single delivery system for MR/DCP submissions Overhead of managing CDs/ DVDs needed to be reduced Incentive to move away from paper Agreed that an initial analysis be carried out and recommendations be presented to HMA. 4
5 Overview of Activities Jan Feb March April May June July August Sep Oct Nov Dec 2010 R Feasability study EXAMPLE TEXT R R 2011 Design and build of system Phase 1 Proof of concept 2012 Phase 2 Proof of Concept R Industry/Agency Workshop R HMA Project review 5
6 Participants Agencies DE (BfArM) UK (MHRA) UK (VMD) ES (AEMPS) AT (AGES) IE (IMB), NL (MEB) FI (Fimea) BE (FAGG) MT (MITTS) PT (infarmed) DK (DKMA) HR (HALMED) SI (JAZMP) IS (IMA) EE Se (MPA) Industry EGA EGGVP AESGP EFPIA IFAH-Europe >120 Industry Users Project Structure (Co) Chair: NL (MEB), UK (MHRA) Technical: IE (IMB), AT (Ages) Observer : EMA 6
7 Future model CESP Develop a single EU submission platform that can be used by both industry and agency for both Human and veterinary medicinal products using current and future standards such as ectd, NeeS, vnees, eaf and controlled terms. Converging with EU Telematics Systems in an appropriate time frame. Ideally the goal would be commitment of all NCA s to use CESP. 7
8 Single Integrated Process Pushed to NCA systems CESP, esubmission Gateway Validates submission Deliver to NCA s Uploads submission Submission Management System Builds Submission Creates Application form Based on harmonised criteria eaf, PDF, Word, XML Industry User 8
9 Technology User requirement PC with broadband access minimum 1mb Portal can be accessed by a user using two methods Using a secure file transfer client (preferred option) e.g. filezilla ( free download) or cuteftp professional Using a standard web browser with java enabled System Industry standard file transfer system Various levels of security available (sftp, HTTPS, PGP etc..) Ability to report of transfer and user access 9
10 How does CESP Work? User logs on to registration server and creates delivery file Registration Server Agency A User downloads delivery file to local PC Industry User Agency B User uploads submission and delivery file to FTP server File Transfer Server Files are moved to agency servers Agency C 10
11 Create delivery file 11
12 Delivery file step 1 12
13 Delivery file step 2 (MRP/ DCP) 13
14 Delivery file download 14
15 File delivery Two options sftp Client based File Transfer Web based File Transfer
16 File transfer (sftp) 16
17 Web based file transfer 17
18 PoC Phase 1: Original Aims Establish that the concept of CESP can: deliver a system capable of handling submissions of varying sizes manage one submission being received by various Agencies (human or vet) minimize the effort for handling CD/DVD applications High level requirements A simple and secure mechanism for exchange of submission information, covering MRP / DCP submissions for both human and veterinary products Platform would accept initial, variation submissions with mechanisms to handle resubmitting updated information One-way, from Industry to Regulator, with simple notification systems Is not dependent on submission standards, i.e. will accept eaf, ectd, NeeS, vnees but is not built around these Excludes dictionaries or validation Will use files of varying size (50, 100 and 500MB) establishing the potential for a working system Must be seen as a throw-away solution 18
19 PoC Phase 1 : Metrics Number of participating companies 22 Number of participating regulators 12 Number of packages submitted in two testing weeks 500+ Packages sizes 50, 100 and 500MB Performance Average size of a submission (new applications) Average size of a submission (variation) 50MB 100MB 500MB ca 650MB ca 100MB 2.5 Mins 7 Mins 11 Mins 19
20 PoC Phase 1: Results Feedback on the PoC was positive Industry liked its simplicity Generally found the speed good Was a good replacement to submitting CDs/DVDs Feedback from Agencies PoC worked effectively Early problems were rectified Broadly achieved aims Everyone keen to move forward 20
21 Conclusions HMA PoC The results of the PoC confirm that the primary goals are achieved. All stakeholders involved are unanimously positive and want to continue developing the CESP solution EMA agreed to continue to be involved with the group as an observer. Agreement for extended PoC Two subgroups: Technical specifications production system Governance 21
22 Extended PoC Minor modification to Delivery File Real life submissions Parallel submission of physical files (CD/DVD) Start from February 6 th, 2012 Industry can register on:
23 Dutch experience (1) Human Veterinary Number of packages received (February 6 -April 16 th, 2012) 43 New applications MRP/DCP RMS (6x suppl. Info) 8 New applications MRP/DCP CMS 2 1 New applications national 2 Variations MRP RMS 16 2 (PSUR) Variations MRP CMS 10 ASMF 1 Renewal
24 Dutch experience (2) No technical issues Parallel submission of CD/DVD not supported!! Investigation of additional use of delivery file (XML) 24
25 Next activities Project meeting 9-10 May, Utrecht Evaluation extended PoC: June 2012 Advice on governance to HMA Advice on technical specs production system to HMA Coordination with EMA initiatives
26
27 Information:
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