Connecticut Reporting Release Notes

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1 Important Note PowerSchool state reporting provides release notes for general state reporting updates available to all states and provinces. Please check general state reporting All States release notes in addition to your state-specific release notes. All States release notes provide details on content, fixes, or updates made available to all states. For more information, see PowerSchool State Reporting All States Release Notes available on PowerSource. Contents April 10, March 31, February 24, February 03, April 10, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 1

2 April 10, 2017 State/Provincial Content This section explains updates for the following: CRDC Part 1 Invalid Students Count for Spring Count Date CRDC Part 2 Invalid Count for Passed Algebra I and Dropped Class Students CRDC Report Part 2 Should Only Be Counting Students Who Passed Algebra I from Those Enrolled in Algebra I in Part 1 CRDC Part 1 Invalid Students Count for Spring Count Date Civil Rights Data Collection Report - Part 1: Version Reference: PSSR Description: The CRDC Report Part 1 is not correctly counting students in both the overall enrollment and the AP course enrollment. The report returns a count of students in the overall enrollment during both Spring Count Date (Mar 1st, 2016), as well as primary Fall Count Date (Oct 1st, 2015), when a user enters the Spring Count Date parameter value. Resolution: The Spring Count Date parameter has been removed from consideration in the query that finds the overall set of enrolled students in Part 1 of the CRDC Report. Overall enrollment now only considers the Fall Count Date (Oct 1st, 2015) as well as the IDEA Count Date if provided. Thus, students enrolled in school on the Spring Count Date, but not the Fall Count Date, will no longer be counted. The Spring Count Date will still be used for finding block-scheduled classes that students were enrolled in during the second semester. CRDC Part 2 Invalid Count for Passed Algebra I and Dropped Class Students Civil Rights Data Collection Report - Part 2: Version Reference: PSSR Description: Students, who enrolled in Algebra I and have a passing grade, but also dropped Algebra I qualifying classes in , are missed in the counts for "Students who passed Algebra I." Resolution: The query code in the CT CRDC part 2 SQL map file has been corrected, such that those students who passed Algebra I in , despite having dropped the class, will be included in the count for Part 1 SCH 1-3 "Students who passed Algebra I. April 10, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 2

3 CRDC Report Part 2 Should Only Be Counting Students Who Passed Algebra I from Those Enrolled in Algebra I in Part 1 Civil Rights Data Collection Report - Part 2: Version Reference: PSSR Description: According to the CRDC Part 2 SCH 1-3 "Students who Passed Algebra I" spec, the set of students counted must be a subset of or no more than the students counted in Part 1 Algebra I questions; however, the implementation for this state does not implement this correctly, and allows students to be counted in Part 2 that were not counted in Part 1. Resolution: The part 2 report for this state has been modified, such that the missing query conditions are in place. The part 2 report should now be counting only from the students reported in part 1 for SCH 1-3 "Students who Passed Algebra I". April 10, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 3

4 March 31, 2017 State/Provincial Content This section explains updates for the following: Connecticut - Specific Legacy Custom Field Migration to Database Extensions ED166 Disciplinary Offense Record Extract Update to Use Migrated Fields Public School Information System (PSIS) Report Update to Use Migrated Fields PSIS Data Collection - Legacy Report Update to Use Migrated Fields Implement Exclude a Student from CRDC Flag CRDC Report May Fail with 'ORA-01427: single-row subquery returns more than one row' error' CRDC Not Properly Collecting Cumulative Data for Students CT CRDC Add Pref Option to Enable/Disable Default to Current Data CRDC Create an Extract to Correlate Student CRDC Extension Values with ReEnrollment Record Additional Updates to CRDC Report Part 1 and Part 2 Connecticut CRDC Reporting Guide Updates Connecticut - Specific Legacy Custom Field Migration to Database Extensions Reference: PSSR Description: Migration of Connecticut specific legacy custom fields to database extensions. Resolution: Migration files for a limited number of database extensions has been provided for Connecticut specific legacy custom fields in the following PowerSchool tables: Field Set = State CT Exclusion List Students for the migration of legacy custom fields from: Students to S_CT_STU_X.DaysInMembership S_CT_STU_X.DaysInAttendance Field Set = State CT Exclusion List LOG for the migration of legacy custom fields from: Log to S_CT_LOG_X.FacilityCodeOverride Please refer to your Connecticut State Reporting Setup Guide appendix for the list of fields migrated in each field set as part of this release. Detailed information on state-specific database extensions are provided in the Connecticut State Reporting Data Dictionary. March 31, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 4

5 Reminder: Your PowerSchool administrator will need to migrate legacy custom fields using Custom Field Data Migration functionality in PowerSchool, located at System > Page and Data Management, under the Database Management section. Detailed instructions on How to Migrate Custom Fields is available in PowerSchool online help, which includes a link to the Pre-Migration Data Validation Guide for PowerSchool available on PowerSource for state-specific data migrations. Districts must upgrade to PowerSchool 8.3 or greater prior to district migration of Maine legacy custom fields included in state field sets. IMPORTANT NOTE: This is a one-time irreversible data migration. Back up your data before migrating. ED166 Disciplinary Offense Record Extract Update to Use Migrated Fields ED166 Disciplinary Offense Record Extract: Version 1.3 Reference: PSSR Description: The ED166 Disciplinary Offense Record Extract needs to work before and after migration. Resolution: The ED166 Disciplinary Offense Record Extract is updated to work correctly before and after migration. Public School Information System (PSIS) Report Update to Use Migrated Fields ED166 Disciplinary Offense Record Extract: Version 1.2 Reference: PSSR Description: The Public School Information System (PSIS) Report needs to work before and after migration. Resolution: The Public School Information System (PSIS) Report is updated to work correctly before and after migration. PSIS Data Collection - Legacy Report Update to Use Migrated Fields PSIS Data Collection - Legacy Report: Version 3.9 Reference: PSSR Description: The PSIS Data Collection - Legacy Report needs to reference fields that where missed in the blacklist. Resolution: The Public School Information System (PSIS) Report is updated to reference fields missed in the blacklist. March 31, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 5

6 Implement Exclude a Student from CRDC Flag CRDC Report - Part 1 ( ): Version CRDC Report - Part 2 ( ): Version Reference: PSSR Description: Implementation of Exclude Student from CRDC flag is required to avoid the confusion with Exclude from State Reporting flag in the scenarios when the same student should be excluded from the state reporting, i.e. PSIS/SASID Reports, but needs to be reported to the CRDC and vice versa. Resolution: A checkbox Exclude Student from CRDC for excluding students from the CRDC report has been added to the Student CRDC page: Student -> State/Province CT -> Civil Rights Data Collection (CRDC). The flag has been connected to a new student CRDC extension field: S_STU_CRDC_X.ExcludeFromCRDC_TF which will be used to exclude students from the CRDC report only. The CRDC Reports will no longer use the "Exclude from State Reporting" checkbox and its associated field. The value of ExcludeFromCRDC field does NOT rollover to the re-enrollment record, nor is it automatically cleared or modified in any way during end-of-year process. CRDC Report May Fail with 'ORA-01427: single-row subquery returns more than one row' error' CRDC Report - Part 1 ( ): Version CRDC Report - Part 2 ( ): Version Reference: PSSR Description: In the updateclasses query, the report may fail with 'ORA-01427: single-row subquery returns more than one row' error. Resolution: The query has been updated; "distinct" added to to the updateclasses query. CRDC Not Properly Collecting Cumulative Data for Students CRDC Report - Part 1 ( ): Version CRDC Report - Part 2 ( ): Version Reference: PSSR , PSSR Description: The Connecticut CRDC Report's items Credit Recovery (Part 2 SCH 4,5) and Distance Learning (Part 2, LEA 19, 20) are only collecting data for students enrolled on the Oct count date (count date parameter). It needs to be modified to be cumulative for the entire year so all students enrolled at any time within the March 31, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 6

7 school year will be counted. The exception is "Passed Algebra I" (Part 2 SCH 1-3) for which CRDC should only count the students who were enrolled in Algebra I in Part 1. Resolution: The CT CRDC Report Part 2 has been modified to count students enrolled to Credit Recovery and Distance Learning at any time of year, not just the Oct count date. The fix will affect the count for Grades with Students Enrolled (Part 1 SCH 1). The exception in Part 2 is "Students Who Passed Algebra I" (SCH 1-3 ), which has been modified to only count students enrolled on the Oct count date; those student should be at most the same set of students who were counted in Part 1 "Students Enrolled in Algebra I" (Part 1 SCH 15-18,22). CT CRDC Add Pref Option to Enable/Disable Default to Current Data CRDC Report - Part 1 ( ): Version CRDC Report - Part 2 ( ): Version Reference: PSSR Description: A preference needs to be added to CRDC Reports that would allow the users to select an option to enable or disable the report defaulting to current student data logic. Currently the CRDC Report's logic looks at the current data instead of interpreting the blank values of the equivalent fields in ReEnrollment extension tables directly as "No/N" or "False/0. If the historical data is not blank (null), the Report uses the values in the ReEnrollment extension tables. Resolution: The UI and CRDC Report have been updated to ensure the report defaulting to the current data can be enabled/disabled. Enable Default to Current Data checkbox was added to the District CRDC page: District -> District Setup -> District Info -> Civil Rights Data Collection (CRDC) link -> Default to Current Data Option. When Enable Default to Current Data is checked/enabled, the report will default to the current data ONLY when there is a blank (null) value in the ReEnrollment extension field (historical data). When Enable Default to Current Data is unchecked/disabled, the CRDC Report will use the value in ReEnrollment extension field (historical data). Blank (null) value in the ReEnrollment extension field will be reported as No/N or "False/0. March 31, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 7

8 CRDC Create an Extract to Correlate Student CRDC Extension Values with ReEnrollment Record CRDC Report - Part 1 ( ): Version CRDC Report - Part 2 ( ): Version Reference: PSSR Description: A data extract of the current student s CRDC related fields needs to be created to ease the modification and import of data into the selected ReEnrollment extension tables. Existing PowerSchool import/export functionality does not satisfy the requirement to match DCID of the selected ReEnrollment record with the Student's CRDC extension data in the context of the specific term and does not allow joins in order to produce that correlation. Resolution: The Student ReEnrollment CRDC Record Correlation Extract has been created to produce the correlation between current student CRDC data and the target reenrollment record into which the data will be imported. After the data in the extract is modified, it can be imported via Data Import Manager to the related ReEnrollment extension table using ReEnrollment DCID to correlate the records. The extract is produced in csv format. Additional Updates to CRDC Report Part 1 and Part 2 CRDC Report - Part 1 ( ): Version CRDC Report - Part 2 ( ): Version Reference: PSSR Description: Connecticut customers requested additional updates to be added to the CRDC Report Part 1 and Part 2. Resolution: The CRDC Report has been modified to perform the proper calculations for the following: To calculate student s gender, CRDC Part 1 and Part 2, the report will use S_CT_STU_DEMOGRAPHICS_X.birthGender field if it is populated; otherwise, the core STUDENTS.gender field will be used. To calculate Days Missed due to OSS, the CRDC Report will first use values in S_CT_LOG_X.DaysServed1 and S_CT_LOG_X.DaysServed2 if they are not blank; then will look at the values in S_CT_LOG_X.DaysSanctioned1 and S_CT_LOG_X.DaysSanctioned2. March 31, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 8

9 To define whether a student served in a non-lea facility, FacilityCode2 has been incorporated as part of the computation, CRDC Part 1 LEA 1. A student is considered served in a non-lea facility if all non-blank facility codes are not equal to either enrollment school number or alternate school number. FacilityCode2 field has been added to the ReEnrollment extension table - S_CT_REN_X.FacilityCode2 similar to FacilityCode1. The field from S_CT_STU_X.FacilityCode2 will roll over to S_CT_REN_X.FacilityCode2 with end-of-year process. To determine Grades with Students Enrolled for CRDC Part 1 SCH 1, the report will look at the number of students enrolled in each grade in a school where there is at least one student enrolled. In addition, the report will look at the school s grade range for this calculation. Connecticut CRDC Reporting Guide Updates CRDC Report - Part 1 ( ): Version CRDC Report - Part 2 ( ): Version Reference: PSSR Description: The Connecticut CRDC Reporting Guide must be updated to reflect application changes made in the release. Resolution: The following changes are available in the Connecticut CRDC Reporting Guide: Reference to Scheduling/Reporting Ethnicity Codes and Exit Codes has been removed from District setup; those settings do not apply to Connecticut CRDC. Field reference [S_CT_STU_DEMOGRAPHICS_X]BirthGender has been added to every item that has an aggregation with the student s gender. The logic for calculating the student s gender has been added to Note in Additional Information column. New field reference [S_CT_REN_X]FacilityCode2 has been added to the Part 1 LEA 1. New field reference [S_STU_CRDC_X]ExcludeFromCRDC_TF has been added to the Student Setup section. Reference to the fields [S_CT_LOG_X]EducationProvided1, [S_CT_LOG_X]EducationProvided2, [S_CT_L OG_X]ReferredLawEnforcement, and [S_CT_LOG_X]StudentArrested has been added to the Part 2 SCH19, SCH 21 (Discipline of Students without/with Disabilities). Additional Notes have been added into Additional Information column for the sections: o o Student Setup Report Output Part 1 LEA 1 (Count of Students served in Non-LEA Facilities), SCH 1 (Grades with Students Enrolled), SCH 11,12 (Gifted and Talented) March 31, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 9

10 o Report Output Part 2 LEA 19 (Distance Education Enrollment Indicator), LEA 20 (Distance Education Enrollment), SCH 1, 2, 3 (Students who passed Algebra I), SCH 4, 5 (Credit Recovery Program), SCH 25 (School days Missed Due to Out-of-School Suspension) New section Student ReEnrollment CRDC Record Correlation Extract has been added. The section explains the purpose of the extract, selection criteria, extract logic, student data entry reference, extract input, extract output and contains instructions on how to use Data Import Manager to import the data generated form the extract. List of ELL program Codes has been added to the Appendix. March 31, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 10

11 February 24, 2017 State/Provincial Content This section explains updates for the following: Connecticut State Reporting Data Dictionary Update Connecticut-specific Legacy Custom Field Migration to Database Extensions Connecticut State Reporting Data Dictionary Update Description: The Connecticut State Reporting Data Dictionary requires updates for this release. Resolution: The Connecticut State Reporting Data Dictionary is updated and is available for download on PowerSource in the Connecticut State Reporting Guides folder. Connecticut-specific Legacy Custom Field Migration to Database Extensions Reference: PSSR , PSSR Description: Migration of additional Connecticut-specific legacy custom fields to database extensions. Resolution: Migration files have been provided for additional Connecticut-specific legacy custom fields in the following PowerSchool tables: Field Set = State CT Reenrollments v2 o For the migration of legacy custom fields from: [ReEnrollments] to [S_CT_REN_X]ReportingSchool Field Set = State CT Students v3 o For the migration of legacy custom fields from: [Students] to [S_CT_STU_X]State_Student_ID Field Set = State CT Courses v2 o For the migration of legacy custom fields from: [Courses] to [S_CT_CRS_X]College_Level_Course [S_CT_CRS_X]Selected_Courses_Credit [S_CT_CRS_X]Subject_Area o Field Set = State CT Schools v2 For the migration of legacy custom fields from: [Schools] to [S_CT_SCH_X] CT_Outplacement_school February 24, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 11

12 Please refer to your Connecticut State Reporting Guide appendix for the list of fields migrated in each field set as part of this release. Detailed information on state-specific database extensions are provided in the Connecticut State Reporting Data Dictionary. Reminder: Your PowerSchool administrator will need to migrate legacy custom fields using Custom Field Data Migration functionality in PowerSchool, located at System > Page and Data Management, under the Database Management section. Detailed instructions on How to Migrate Custom Fields is available in PowerSchool online help, which includes a link to the PreMigration Data Validation Guide for PowerSchool available on PowerSource for state-specific data migrations. IMPORTANT NOTE: This is a one-time irreversible data migration. Back up your data before migrating. February 24, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 12

13 February 03, 2017 State/Provincial Content This section explains updates for the following: IDEA and LEP Columns are '0' on the CRDC Report Additional Connecticut CRDC Report and Data Collection Updates IDEA and LEP Columns are 0 on the CRDC Report Reference: PSSR New Report: Version Description: Districts in Connecticut are missing data in some recently added ReEnrollment extension fields (aka historical data) because the extensions were released well after their EOY process. The fields identified are IDEA (Special Ed), Section 504, ELL Qualified, ELL Program and Gifted/Talented. Resolution: The state SQL map for the CRDC report was modified to query the current data for these fields if blank (null) data is found for the student in the ReEnrollment extension fields. If there is non-blank data in the ReEnrollment extensions, then the report will give that data precedence. Additional Connecticut CRDC Report and Data Collection Updates Reference: PSSR New Report: Version Description: The PowerSchool implementation for Connecticut was not properly allowing rollover to and editing of history for the following fields: SAT/ACT, AP Exams, High School Equivalency (GED), IB Diploma, Credit Recovery and Distance Education. Resolution: The Connecticut CRDC Report and Data Collection pages have been updated to ensure that the fields for SAT/ACT, AP Exams, High School Equivalency (GED), IB Diploma, Credit Recovery and Distance Education are saved in historical data. - UI updated on Student Edit Previous Enrollment page; Part 1 SCH 31, Part 2 LEA 20, LEA 22, LEA 23, SCH 5, SCH 6, SCH7, and SCH 8 questions have been added to the page. - CRDC Report updated to query current data for the fields mentioned above if blank (null) data is found for the student in the historical location (ReEnrollment extensions). If, however, there is non-blank data in the historical location for a student, then the report will give that data precedence. In addition, the report updated to look at the historical value of Facility Code 1. February 03, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 13

14 - Migration of the field set State CT Exclusion List ReEnrollments CRDC v1 MUST be done PRIOR entering the data into the following custom fields that will rollover to [S_CT_RE_CRDC_X]. [S_CT_REN_CRDC_X]IBDiplomaProgram_YN [S_CT_REN_CRDC_X]GEDPrepProgram_YN [S_CT_REN_CRDC_X]GEDPrepProgramCred_YN [S_CT_REN_CRDC_X]SAT_YN [S_CT_REN_CRDC_X]ACT_YN [S_CT_REN_CRDC_X]APExam [S_CT_REN_CRDC_X]APExamPassed [S_CT_REN_CRDC_X]CreditRecovery_YN [S_CT_REN_CRDC_X]DistanceLearning_YN Instructions to migrate the field set: 1. Switch to District Office 2. Navigate to Start Page -> System 3. Click Page and Data Management link under Data Management section 4. Click Custom Field Data Migration link under Database Management section 5. Select State CT Exclusion List ReEnrollments CRDC v1 field set in Step 1 6. Go through the process of migration February 03, 2017 Copyright 2017 PowerSchool Group LLC and/or its affiliate(s). All rights reserved. 14

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