Invoice Information. Invoice Requirements Invoice Suggestions Invoice Submittal Sample Invoice

Transcription

1 Invoice Information Invoice Requirements Invoice Suggestions Invoice Submittal Sample Invoice

2 Invoice Requirements accepts your invoices, credit memos and debit memos via , fax or regular mail. Please see your CSCC purchase order or the Invoice Submittal section of this package for the specific invoice delivery instructions. Invoices, Credit Memos and Debit Memos Invoices, Credit Memos and Debit Memos should include: Q: How will the Partner benefit from having all the required/accurate information on the invoice? A: The Partner will avoid possible rejection of invoices and delays of the payment process. Partner Information: Partner s full legal name and address, Partner contact name and numbers Ship to: Invoice must reflect ship to name of Lessee or End-User. (specify if this is install location or staging location) Cisco part numbers and complete descriptions of the product. If the part numbers are your own inventory part numbers, then full Cisco part numbers must be included in the part descriptions or notations Product serial numbers, for all serialized products Product unit prices and extended prices Freight/shipping cost Invoice date Ship date Bill to: Invoice must reflect Cisco Capital s address as follow: Attn: Asset Entry 170 West Tasman Dr. MS 13/3 San Jose, CA s purchase order number or Lessee s purchase order number Discounts or trade-in credits must specify which line item(s) the credit should be applied to All items shipped must be listed on the invoice, even items at zero dollars Invoices, Credit Memos and Debit Memos should not include: Sales Tax (with exceptions please reference the tax section of this package for more details) Special Notes on Credit and Debit Memos A credit or debit memo may be generated for a number of reasons DOA product, changes in configuration, pricing discrepancies, etc. Your CSCC Leasing Service Manager needs to be made aware of any circumstances requiring additional invoicing so that he or she can determine when the shipments and any adjustments to the transaction are final. Only then can the closing documentation for the transaction be forwarded to the customer for signature. Enterprise and Key Commerical Version

3 Special Notes on Blind Discounts Invoices for transactions containing blind discounts should have the line items invoiced at full value. The blind discount should be listed as a separate line item or as multiple line items if the discount is to be parsed out and applied to more than one item on the invoice. Special Notes on Serial Numbers and Part Numbers requires serial numbers and Cisco part numbers in order to process invoices. If you are unable to provide this information on your invoice, please include a spreadsheet providing this information so that we are able to reconcile your invoice in a timely manner. Enterprise and Key Commerical Version

4 Invoice Suggestions Invoicing Suggestions How to improve your DSO The level of detail you provide can affect how quickly we are able to process your invoices for payment. The following tips can help us pay you more promptly: Ensure your invoices match the purchase order for quantity, cost, and configuration. In order for us to know when a transaction is complete, we reconcile your invoices against the purchase order issued at the beginning of the leasing process. If your invoices differ in quantity, cost or configuration from the original purchase order, the reconciliation will be delayed which will slow the deal cycle. Q: How are funds distributed? A: Funds are distributed in the form of a wire transfer to the assigned location on file. Wire information must be accurate and up to date to assure a successful wire transfer In order to avoid any delays in funding your invoices please ensure that the invoices match the purchase order for quantity, cost and configuration. If there are changes to the purchase order, please contact your LSM so changes to the lease documents can be made ahead of time. Notify us when shipments against purchase orders are complete, or whenever the transaction size or configuration changes. Keeping us up-to-date on any transaction changes allows us to know when a transaction has shipped completely, and to quickly process the final customer documentation for the transaction. If the configuration or pricing on a transaction has changed and we are not aware of the change, the final customer documentation will be delayed, which results in your payment being delayed. Provide installation locations for all items on your invoices. For tax purposes, CSCC needs to be sure we have properly recorded the installation locations for all equipment. You can provide this to us on a spreadsheet if you are unable to provide the asset locations on the invoice. See your CSCC purchase order for instructions. If possible, group all invoices for a transaction and submit them to us in one package once the shipment is complete. Sending us a complete package of invoices for a transaction will allow us to process all the invoices together, reconcile the transaction quickly, and move forward to process the final customer documentation. Once the customer signs off on the final documentation, we can process your payment. Enterprise and Key Commerical Version

5 Invoice Submittal Our research has shown that sending an invoice through regular ground mail can add as many as 12 days to the deal cycle. Sending your invoices via or fax will significantly reduce the deal cycle time and will assist us in expediting funding. Cisco Capital can receive your invoices in any the following ways (also provided on your purchase order): address for invoicing: Fax number for faxed invoices: Mailing address for invoices: Attn: Asset Entry 170 West Tasman Drive MS SJC 13/3 San Jose, CA Please address any questions to the Leasing Service Manager noted on your purchase order or Partner Status Report. Please note above mentioned instructions only apply to purchase orders starting with CSC not for purchase orders from Wayne, PA, starting with TFV. Invoices for purchase orders starting with TFV should be sent to the following contacts: Fax number for faxed invoices: Mailing address for invoices: Attn: Sales Support Representative (noted on your purchase order) 1111 Old Eagle School Road Wayne, PA Enterprise and Key Commerical Version

6 Sample Invoice Partner legal name and address. Sample Invoice Invoice Date: April 8, 2006 Ship Date: April 7, 2006 Invoice No.: 222 Purchase Order No.: CSC Networking "R" Us Cisco Capital Customer ID No.: purchase order 1234 Fictional Address Way number. San Jose, CA Bill To Attn: Asset Entry 170 West Tasman Drive MS SJC 13/3 San Jose, CA Ship To Joe Smith, Inc. Attn: IT Manager 9876 Fictional Address Way San Jose, CA Job Cisco Networking Solution Payment Terms Due on receipt Part Number Description Units Price Ext. Price CP-7960G-CH1 Cisco IP Phone 7960G Cisco Systems, Inc. 1 $ $ Serial # INM Z serial numbers. CP-7914= 7914 IP Phone Expansion Module 4 $ $ Cisco Systems, Inc. part numbers. Final installation location. Install Location : 5678 Fictional Address Way San Jose, CA Subtotal Due $1, Freight $25.00 Tax $0.00 Total Amount Due $1, Thank you for your business! Enterprise and Key Commerical Version