AGENDA TOWNSHIP OF MAPLEWOOD Tuesday, May 3, 2022

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1 1. Salute to the American Flag 2. Statement 3. Roll Call 4. Mayor's Introduction 5. Proclamation a. Mental Health Awareness Month Mental Health Awareness Month 2022.docx b. Older Americans Month Older Americans Month 2022.docx 6. Boards and Committees Rujun Shen - Environmental Advisory Committee 7. Public Comment - Agenda Items only 8. Board of Health Meeting a. Agenda BOH Agenda for May 3, 2022.docx b. Minutes BOH April 5, 2022 Minutes.docx 9. Introduction of Ordinance(s) AGENDA TOWNSHIP OF MAPLEWOOD Tuesday, May 3, 2022 a. NA/VD Ordinance No An Ordinance Authorizing and Encouraging Electric Vehicle Supply/Service Equipment (EVSE) and Make-Ready Parking Spaces "Interpretive Statement" 1

2 (This Ordinance set forth procedures for the installation of Electric Vehicle Supply/Service Equipment (EVSE) and Make-Ready parking spaces and establishes associated regulations and other standards.) Motion Second- Roll Call (hearing to be held on May 17, 2022) Authorizing EVSE Ordinance (003).docx b. DD/FM Bond Ordinance No Bond Ordinance Providing For Various Capital Improvements in and by the Township of Maplewood, in the County of Essex, New Jersey, Appropriating the Aggregate Amount Of $6,986,100 Therefor and Authorizing the Issuance of $6,668,895 Bonds or Notes of the Township to Finance Part of the Cost Thereof. Motion Second- Roll Call Bond Ordinance doc (hearing to be held on May 17, 2022) c. DD/FM Bond Ordinance Bond Ordinance Providing for Environmental Abatement in and by the Township of Maplewood, In The County Of Essex, New Jersey, Appropriating $1,000,000, Including $560,000 Proceeds of Obligations not needed for their Original Purposes and $22,000 from the Capital Improvement Fund and Authorizing the Issuance of $418,000 Bonds or Notes of the Township to Finance Part of the Cost Thereof. Motion Second- Roll Call Bond Ordinance doc (hearing to be held on May 17, 2022) d. DD/FM Bond Ordinance Bond Ordinance Providing for Improvements to the Pool Utility in and by the Township Of Maplewood, in the County of Essex, New Jersey, Appropriating $252,000 Therefor and Authorizing the Issuance of $239,400 Bonds or Notes of the Township to Finance the Cost Thereof Motion Second- Roll Call (hearing to be held on May 17, 2022) 2

3 Bond Ordinance doc 10. Report from Departments 11. Administrative Reports a. Gerald Giaimis, Township Administrator b. Roger J. Desiderio, Township Attorney c. Elizabeth J. Fritzen, Township Clerk 12. Reports from Elected Officials a. Committee Member Frank McGehee b. Committee Member Nancy Adams c. Deputy Mayor Victor De Luca d. Committee Member Jamaine Cripe e. Mayor Dean Dafis 13. Discussion Items 14. Consent Agenda a. Resolution No Resolution to Promote COVID-19 Generalist Administrative Assistant to Full Time Status (Christine McElynn) CMcelynn PT to FT resolution (003).docx b. Resolution No Appointment of Summer Meals 2022 Program Supervisor Resolution Appointing summer meals 2022 Program Supervisor.doc c. Resolution No Authorization of Summer 2022 Breakfast/Lunch Program Resolution authorizing summer meals 2022 breakfast lunch program.doc d. Resolution No Awarding Contract Trane U.S. INC. for HVAC Maintenance HVAC Maintenance 2022.docx e. Resolution No Appointing Stacey Ross-Trevor as Full Time Event Coordinator in the Department of Community Services Resolution Appointing Full Time Event Event Coordinator Stacey Ross-Trevor.doc f. Resolution No Confirming the Allocation of Funds in the Municipal Open Space Trust Fund OSTF.doc g. Resolution No Approving Emergency Temporary Appropriations Emergency Temp. Appropriations.doc h. Resolution No Approving Temporary Capital Budget Adopting Temp. Capital Budget.doc i. Resolution No Resolution to Anticipate Miscellaneous Revenues in the 2022 Budget using the Three Year Average of Realized Revenues from the prior Three Years 3

4 Anticipate Mis. Revenue Using 3 year Average.docx j. Resolution No Establishing the 2022 Sewer User Rate Establishing 2022 Sewer Fee.doc k. Resolution No Award of Contract Supplemental Construction Phase Services for the FY 2021 Capital Roadway Improvements Award of Contract - CME Associates.doc l. Resolution No Bills & Claims Bills & Claims.doc Bills & Claims.pdf m. Resolution No Adopting the Green Purchase Policy in the Township of Maplewood Adopt Green Purchase Policy.docx n. Approval of Regular Session Minutes Meeting Tuesday, December 7, 2021 Approval of Closed Session Minutes Meeting Tuesday, April 19, Public Comment - Any Subject Matter 16. Adjournment to meet again Tuesday, May 17, 2022 at 7:30p.m. in the Maplewood Municipal Building, 574 Valley Street Maplewood, NJ (Remotely) 17. Meeting of the Local A.B.C. 1. A New License Plenary Retail Consumption License Maplewood Cinemas LLC. t/a The Maplewood Maplewood Avenue Maplewood, NJ Hearing 3. Resolution (Res. No ) Approving Transfer Motion Second - Roll Call 4

5 Township of Maplewood Essex County, New Jersey DEAN DAFIS PROCLAMATION MENTAL HEALTH AWARENESS MONTH WHEREAS, mental health is defined as emotional and psychological well-being, which allows individuals to work, enjoy satisfying relationships and participate fully in their communities; and WHEREAS, mental illnesses are real and prevalent in our nation and half of us will have a mental health diagnosis at some point in our lives; and WHEREAS, all Americans experience times of difficulty and stress in their lives and should feel comfortable in seeking help and support to manage these times; and WHEREAS, engaging in prevention, early identification and early intervention are as effective ways to reduce the burden of mental illnesses as they are to reduce the burden of other chronic conditions; and WHEREAS, with effective treatment all individuals with mental illnesses even serious mental illnesses can make progress toward recovery can lead full, productive lives; and WHEREAS, studies have shown that a positive thinking mindset can improve a person s health status such as increasing life span, lowering blood pressure, improving pain tolerance, boosting the immune system and reducing depression; and WHEREAS, the collective, multi-faceted and global trauma and social isolation created by the circumstances COVID-19 pandemic has had a detrimental and profound effect on people s mental health; and WHEREAS, the Centers for Disease Control and Prevention (CDC) recommends public positive messages and social distancing activities that promote a feeling of connection and solidarity during the month of May. NOW, THEREFORE BE IT RESOLVED, I, Mayor Dean Dafis on behalf of the Maplewood Township Committee on this 3 RD day of May, 2022 proclaim: MENTAL HEALTH AWARENESS MONTH In the Township of Maplewood, and urge all citizens to help spread hope, reduce isolation, support a positive thinking mindset and uplift the mental health community. Township Clerk Mayor 5

6 Township of Maplewood Essex County, New Jersey DEAN DAFIS Proclamation Older Americans Month WHEREAS, Older Americans Month is an annual event dating back to 1963, when President John F. Kennedy designated May as Senior Citizens Month. It was later renamed Older Americans Month, honoring older Americans and celebrating their contributions to our communities and our nation; and WHEREAS, each May, the Administration for Community Living leads the celebration of Older Americans Month (OAM). This year s theme is Communities of Strength, recognizing the important role older adults play in fostering the connection and engagement that build strong, resilient communities; and WHEREAS, in our community, older adults are a key source of this strength. Through their experiences, successes, and difficulties, they have built resilience that helps them to face new challenges. When communities tap into this, they become stronger too; and WHEREAS, strength is built and shown not only by bold acts, but also small ones of day-to-day life; a conversation shared with a friend, working in the garden, trying a new recipe, or taking time for a cup of tea on a busy day. And when we share these activities with others even virtually or by telling about the experience later we help them build resilience too; and WHEREAS, in tough times, communities find strength in people and the people find strength in their communities. In the past year, we ve seen this time and again in Township of Maplewood as friends, neighbors, and businesses have found new ways to support each other. NOW, THEREFORE, BE IT RESOLVED, that I, Dean Dafis, Mayor of the Township of Maplewood, on behalf of the Maplewood Township Committee, do hereby proclaim May 2022 Older Americans Month In the Township of Maplewood, we urge every resident to recognize older adults and the people who support them as essential contributors to the strength of our community. Township Clerk Mayor 6

7 AGENDA MAPLEWOOD BOARD OF HEALTH Tuesday, May 3, :30 PM Virtual Meeting 1. READ OPENING STATEMENT BY BOARD OF HEALTH PRESIDENT 2. ROLL CALL 3. RESOLUTION REGARDING PUBLIC PARTICIPATION BY SECRETARY/TOWNSHIP CLERK 4. APPROVAL OF MINUTES FROM APRIL 5, HEALTH OFFICER REPORT a. Health related resolutions on the Township Committee Agenda b. Nursing Report- COVID i. Stats and updates c. Health Education: i. Community health screening update and free cancer screening ii. Adult Use Cannabis education iii. Mental health events iv. Sustainable Jersey Health Gold d. Brief presentation by Crisis Intervention Social Worker, Marthe Eustache 6. BOARD OF HEALTH DISCUSSION 7. INVITATION FOR PUBLIC TO ADDRESS THE BOARD 8. ADJOURNMENT- NEXT SCHEDULED MEETING: TUESDAY, JUNE 7,

8 BOH Minutes, April 5, 2022 Meeting start: 8:30 pm Opening Statement read by BOH President, Frank McGehee. Present: Mayor Dafis, Ms. Adams, Mr. DeLuca, Mr. McGehee and Ms. Cripe A resolution was read by the Clerk stating that as permitted by the Open Public Meetings Act, stipulating that active participation by the public is limited to observation as set forth in the Agenda. Ayes: Mayor Dafis, Ms. Cripe, Mr. DeLuca, Ms. Adams and Mr. McGehee. Nays: None Motion made to approve the minutes of March 1, 2022 meeting minutes. Ayes: Mayor Dafis, Ms. Adams, Mr. De Luca, Mr. McGehee. Ms. Cripe Nays: None HEALTH OFFICER REPORT HO Davenport provided information that residents can use the Docket/app for proof of vaccination if they got vaccinated in NJ. Also, it was advised that they take a picture of both sides of their card so that if the immunization card is lost or damaged, you have proof as well. Three related health department resolutions on the Township Committee Agenda: 1. Resolution to apply for the Strengthening Local Public Health Capacity grant # Resolution of Township Pet Ownership Pledge # (fulfills a Sustainable Jersey requirement) 3. Resolution to instate the Crisis Intervention Social Worker, Marthe Eustache # Nursing Report: COVID ( communicable/ infectious disease surveillance and response ) COVID total number of cases as of 3/31/2022: Number of cases in March: 232. Deaths: 45. No new deaths in March. Chart was provided showing trend, actual numbers and 7 day average. COVID cases from Feb- March 2022 are trending upward. Age distribution pie charts for Feb 2022 (n=128) and March 2022 (n=232). Increase in cases for population and year old; younger group probably due to school outbreaks associated with musical performance / attendance. According to the CALI score, Most of the state and Essex County are in MODERATE community transmission. Only the southern counties are still in low transmission as of 3/28/22. Omicron variant is the dominant variant based on breakthrough cases that are sequenced but the omicron variant now has a sub-variant, BA.2 which is also highly transmissible but does not cause more illness severity. BA.2 makes up app 70% of sequenced lab breakthrough cases. 8

9 Stats: as of April 4, 2022: 5+ (23,591) 92% fully vaccinated 5-11 yo: 79% with at least one dose. 75% of 5-11 year olds in Maplewood are fully vaccinated as per NJDOH % fully vaccinated ages 12 through 17: 94% % fully vaccinated 30+ > 95% fully vaccinated % fully vaccinated 70%: percentage of eligible Maplewood residents who have received the booster/ 3 rd dose. Booster coverage has stagnated at 0% in the last week across all age groups. Percentage of boosters is higher as the ages go up because they have had more time to get boosted. COVID-19 4 th dose or 2 nd booster dose CDC recommendations provided. Nursing Report: Braven Health Screenings/ Clinics ( increasing access to care ) - Seven people attended the Braven Health Screening on March 28 th at the Senior Center. - In the U.S., one in five stated that they delayed getting health screenings due to COVID. - Next date: April 25, 2-3:30 pm Health Education: Sudden Infant Death Syndrome (SIDS) Prevention ( promote injury prevention ) -REHS distributed a flyer on Baby Safe Sleep Practices to all the childcare centers. Information was provided by the Social Services Coordinator, Beverly Ashmon and modified to include the Township of Maplewood logo by Christy McElynn. - According to NJ SHAD, in 2019, 33 infants died in NJ due to SIDS. This is preventable and this is one of our efforts to promote injury prevention and is being distributed to our local childcare centers. Health Education: Health Insurance 101 Webinar with Braven Health ( increasing access to care ) Flyer provided promoting online lunch and learn event on April 26 th, 12-1 pm. The presentation is valuable to those who are uninsured/ underinsured, those aging out of parents health insurance, and those who work in the gig economy and a loss of health insurance d/t life transition. Presentation ended: 8:44 pm 9

10 BOARD OF HEALTH DISCUSSION Gas powered leaf blowers are a public health issue because of the cumulative human health and environmental health impact. Est. that 45% of households may own and use a leaf blower/ or use a landscape contractor to manage their lawn. If we do a year round ban on gas powered leaf blowers that is a significant burden that we are alleviating and greatly reducing our cumulative township carbon footprint. Further, the health impacts due to noise, air pollution and environmental toxins are felt most acutely by the day laborer workers who are not just exposed one time, but multiple times a day as they do the leaf blowing at multiple homes in Maplewood, multiple days a week over several months out of the year. This cumulative impact affects the most vulnerable population and their families who suffer the health costs of this exposure. This is a health equity and climate change issue and would help to address both. Mental Health Partnerships: Addressing a mental health issue means we need to target two important areas: 1. De-stigmatization of mental illness and normalizing mental health care and 2. Addressing the disproportionate burden of suicide and suicide attempts/ poor mental health on the LGBTQIA+ community. o o o o Multi-pronged approach: 1. Provide community grief counseling by partnering with the Township s interfaith coalition / houses of worship, 2. Mental health awareness month (May), 3. Actively promote access to local, professional mental health services, 4. Health education on mental health and suicide prevention- partners with SOMSD school district, Village of SO and mental health organizations, and 5. Inclusion of LGBTQIA+ voices in community mental health narrative (PRIDE month- June). Suicide prevention: males in the U.S. are more likely to take their own life at nearly four times the rate of females and represent 79% of all U.S. suicides. Suicide is the 7 th leading cause of death for males in the U.S. A study of youth in grades 7-12 found that LGB youth were more than twice as likely to have attempted suicide as their heterosexual peers. Some risk factors are linked to being gay or bisexual in a hostile environment and the effects that this has on mental health. Sources: Mental health stigma can result in: Reluctance to seek help or treatment Lack of understanding by family, friends, co-workers or others Fewer opportunities for work, school or social activities or trouble finding housing Bullying, physical violence or harassment Health insurance that doesn't adequately cover your mental illness treatment The belief that you'll never succeed at certain challenges or that you can't improve your situation PUBLIC COMMENT PERIOD Mayor Dafis thanked HO Davenport for the update. Recommended exploring how to expand counseling beyond interfaith coalition. Look to other local and state partnerships. Committeeperson McGehee asked if the Health Insurance 101 program could be recorded. HO Davenport said she would look into it. 10

11 Committeepersons McGehee and Adams both recommended that people should get vaccinated to prevent disease and Ms. Adams asked about the availability of the county vaccination/ testing sites. HO Davenport said that by April 16 th, the County is closing and moving in May to mobile units that will go out into those harder to reach communities. Mr. McGehee motioned to adjourn. Ayes: All committee persons Nays: None Meeting adjourned 8:56 pm pm. Scheduled to meet May 3rd, 2022 Respectfully submitted, Candice Davenport, Health Officer, 4/25/22 11

12 TOWNSHIP OF MAPLEWOOD ORDINANCE # AN ORDINANCE AUTHORIZING AND ENCOURAGING ELECTRIC VEHICLE SUPPLY/SERVICE EQUIPMENT (EVSE) AND MAKE-READY PARKING SPACES "Interpretive Statement" This Ordinance sets forth procedures for the installation of Electric Vehicle Supply/Service Equipment (EVSE) and Make-Ready parking spaces and establishes associated regulations and other standards. WHEREAS, supporting the transition to electric vehicles contributes to the Township of Maplewood's ( Maplewood ) commitment to sustainability and is in the best interest of public welfare; and WHEREAS, installation of Electric Vehicle Supply/Service Equipment ( EVSE ) and Make-Ready parking spaces encourages electric vehicle adoption; and WHEREAS, Maplewood encourages increased installation of EVSE and Make Ready parking spaces; and WHEREAS, adoption of this ordinance supports the State of New Jersey s goals to reduce air pollutants and greenhouse gas emissions from the transportation sector as outlined and supported by various programs related to NJ s 2019 Energy Master Plan, Global Warming Response Act (P.L.2007, c.112 (C.26:2C-37 et al.)), and EV Law (P.L. 2019, c. 362); and WHEREAS, P.L. 2021, c.171, which Governor Murphy signed into law on July 9, 2021, requires EVSE and Make-Ready parking spaces be designated as a permitted accessory use in all zoning or use districts and establishes associated installation and parking requirements; and WHEREAS, adoption of this ordinance will support the Master Plan of Maplewood adopted in concurrence with P.L c. 291, s. 1 eff. Aug. 1, 1976, and is consistent with goals of Maplewood Master Plan as well as the land use, circulation, and environmental and sustainability elements of the Master Plan; and 12

13 WHEREAS, Maplewood encourages greater ownership and use of electric vehicles, thus Maplewood is amending the zoning and land use regulations to establish standards and regulations for the safe and efficient installation of EVSE and Make-Ready parking spaces at appropriate locations. NOW, THEREFORE, BE IT ORDAINED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey tas follows: FIRST: ELECTRIC VEHICLE SUPPLY/SERVICE EQUIPMENT A. Purpose The purpose of this ordinance is to promote and encourage the use of electric vehicles by requiring the safe and efficient installation of EVSE and Make-Ready parking spaces through municipal parking regulations and other standards. EVSE and Make-Ready parking spaces will support the State s transition to an electric transportation sector, reducing automobile air pollution, greenhouse gas emissions, and storm water runoff contaminants. The goals are to: 1. Provide adequate and convenient EVSE and Make-Ready parking spaces to serve the needs of the traveling public. 2. Provide opportunities for residents to have safe and efficient personal EVSE located at or near their place of residence. 3. Provide the opportunity for non-residential uses to supply EVSE to their customers and employees. 4. Create standard criteria to encourage and promote safe, efficient, and cost-effective electric vehicle charging opportunities in all zones and settings for convenience of service to those that use electric vehicles. B. Definitions Certificate of occupancy: The certificate provided for in N.J.A.C. 5:23-2, indicating that the construction authorized by the construction permit has been completed in accordance with the construction permit, the act and the regulations. See "State Uniform Construction Code Act," P.L.1975, c.217 (C.52:27D-119 et seq.) and regulations adopted pursuant thereto. 2 13

14 Charging Level: The amount of voltage provided to charge an electric vehicle varies depending on the type of EVSE as follows: 1. Level 1 operates on a fifteen (15) to twenty (20) amp breaker on a one hundred twenty (120) volt AC circuit. 2. Level 2 operates on a forty (40) to one hundred (100) amp breaker on a two hundred eight (208) or two hundred forty (240) volt AC circuit. 3. Direct-current fast charger (DCFC) operates on a sixty (60) amp or higher breaker on a four hundred eighty (480) volt or higher three phase circuit with special grounding equipment. DCFC stations can also be referred to as rapid charging stations that are typically characterized by industrial grade electrical outlets that allow for faster recharging of electric vehicles. Electric vehicle: Any vehicle that is licensed and registered for operation on public and private highways, roads, and streets; and operates either partially or exclusively using an electric motor powered by an externally charged on-board battery. Electric Vehicle Supply/Service Equipment or (EVSE): The equipment, including the cables, cords, conductors, connectors, couplers, enclosures, attachment plugs, power outlets, power electronics, transformer, switchgear, switches and controls, network interfaces, point of sale equipment, and associated apparatus designed and used for the purpose of transferring energy from the electric supply system to a plug-in electric vehicle. "EVSE" may deliver either alternating current or, consistent with fast charging equipment standards, direct current electricity. EVSE is synonymous with electric vehicle charging station. Make-Ready Parking Space: means the pre-wiring of electrical infrastructure at a parking space, or set of parking spaces, to facilitate easy and cost-efficient future installation of Electric Vehicle Supply Equipment or Electric Vehicle Service Equipment, including, but not limited to, Level Two EVSE and direct current fast chargers. Make Ready includes expenses related to service panels, junction boxes, conduit, wiring, and other components necessary to make a particular location able to accommodate Electric Vehicle Supply Equipment or Electric Vehicle Service Equipment on a plug and play basis. Make- 3 14

15 Ready is synonymous with the term charger ready, as used in P.L.2019, c.362 (C.48:25-1 et al.). Private EVSE: EVSE that has restricted access to specific users (e.g., single and two-family homes, executive parking fleet parking with no access to the general public). Publicly-accessible EVSE: EVSE that is publicly available (e.g., park & ride, public parking lots and garages, on-street parking, shopping center parking, non-reserved parking in multi-family parking lots, etc.). C. Approvals and Permits 1. An application for development submitted solely for the installation of EVSE or Make- Ready parking spaces shall be considered a permitted accessory use and permitted accessory structure in all zoning or use districts and shall not require a variance pursuant to C.40:55D EVSE and Make-Ready Parking Spaces installed pursuant to Section D. below in development applications that are subject to site plan approval are considered a permitted accessory use as described in 1. above. 3. All EVSE and Make-Ready parking spaces shall be subject to applicable local and/or Department of Community Affairs permit and inspection requirements. 4. The construction office shall enforce all signage and installation requirements described in this ordinance. Failure to meet the requirements in this ordinance shall be subject to the same enforcement and penalty provisions as other violations of Maplewood s land use regulations. 5. An application for development for the installation of EVSE or Make-Ready spaces at an existing gasoline service station, an existing retail establishment, or any other existing building shall not be subject to site plan or other land use board review, shall not require variance relief pursuant to C.40:55D-1 et seq. or any other law, rule, or regulation, and shall be approved through the issuance of a zoning permit by the administrative officer, provided the application meets the following requirements: a. the proposed installation does not violate bulk requirements applicable to the property or the conditions of the original final approval of the site plan or 4 15

16 subsequent approvals for the existing gasoline service station, retail establishment, or other existing building; b. all other conditions of prior approvals for the gasoline service station, the existing retail establishment, or any other existing building continue to be met; and c. the proposed installation complies with the construction codes adopted in or promulgated pursuant to the "State Uniform Construction Code Act," P.L.1975, c.217 (C.52:27D-119 et seq.), any safety standards concerning the installation, and any State rule or regulation concerning electric vehicle charging stations. 6. An application pursuant to Section 5. above shall be deemed complete if: a. the application, including the permit fee and all necessary documentation, is determined to be complete, b. a notice of incompleteness is not provided within 20 days after the filing of the application, or c. a one-time written correction notice is not issued by the construction official or designee within 20 days after filing of the application detailing all deficiencies in the application and identifying any additional information explicitly necessary to complete a review of the permit application. 7. EVSE and Make-Ready parking spaces installed at a gasoline service station, an existing retail establishment, or any other existing building shall be subject to applicable local and/or Department of Community Affairs inspection requirements. 8. A permitting application solely for the installation of electric vehicle supply equipment permitted as an accessory use shall not be subject to review based on parking requirements. D. Requirements for New Installation of EVSE and Make-Ready Parking Space 5 16

17 1. As a condition of preliminary site plan approval, for each application involving a multiple dwelling with five or more units of dwelling space, which shall include a multiple dwelling that is held under a condominium or cooperative form of ownership, a mutual housing corporation, or a mixed-use development, the developer or owner, as applicable, shall: a. prepare as Make-Ready parking spaces at least 15 percent of the required off-street parking spaces, and install EVSE in at least one-third of the 15 percent of Make-Ready parking spaces; b. within three years following the date of the issuance of the certificate of occupancy, install EVSE in an additional one-third of the original 15 percent of Make-Ready parking spaces; and c. within six years following the date of the issuance of the certificate of occupancy, install EVSE in the final one-third of the original 15 percent of Make-Ready parking spaces. d. Throughout the installation of EVSE in the Make-Ready parking spaces, at least five percent of the electric vehicle supply equipment shall be accessible for people with disabilities. e. Nothing in this subsection shall be construed to restrict the ability to install electric vehicle supply equipment or Make-Ready parking spaces at a faster or more expansive rate than as required above. 2. As a condition of preliminary site plan approval, each application involving a parking lot or garage not covered in 1. above shall: a. Install at least one Make-Ready parking space if there will be 50 or fewer off-street parking spaces. b. Install at least two Make-Ready parking spaces if there will be 51 to 75 off-street parking spaces. c. Install at least three Make-Ready parking spaces if there will be 76 to 100 off-street parking spaces. d. Install at least four Make-Ready parking spaces, at least one of which shall be accessible for people with disabilities, if there will be 101 to 150 off-street parking spaces. 6 17

18 e. Install at least four percent of the total parking spaces as Make-Ready parking spaces, at least five percent of which shall be accessible for people with disabilities, if there will be more than 150 off-street parking spaces. f. In lieu of installing Make-Ready parking spaces, a parking lot or garage may install EVSE to satisfy the requirements of this subsection. g. Nothing in this subsection shall be construed to restrict the ability to install electric vehicle supply equipment or Make-Ready parking spaces at a faster or more expansive rate than as required above. h. Notwithstanding the provisions of this Section, a retailer that provides 25 or fewer offstreet parking spaces or the developer or owner of a single-family home shall not be required to provide or install any electric vehicle supply equipment or Make-Ready parking spaces. E. Minimum Parking Requirements 1. All parking spaces with EVSE and Make-Ready equipment shall be included in the calculation of minimum required parking spaces, pursuant to Section 271 of the Code of the Township of Maplewood. 2. A parking space prepared with EVSE or Make-Ready equipment shall count as at least two parking spaces for the purpose of complying with a minimum parking space requirement. This shall result in a reduction of no more than 10 percent of the total required parking. 3. All parking space calculations for EVSE and Make-Ready equipment shall be rounded up to the next full parking space. 4. Additional installation of EVSE and Make-Ready parking spaces above what is required in Section D. above may be encouraged, but shall not be required in development projects. F. Reasonable Standards for All New EVSE and Make-Ready Parking Spaces 1. Location and layout of EVSE and Make-Ready parking spaces is expected to vary based on the design and use of the primary parking area. It is expected flexibility will be required to provide the most convenient and functional service to users. Standards and criteria 7 18

19 should be considered guidelines and flexibility should be allowed when alternatives can better achieve objectives for provision of this service. 2. Installation: a. Installation of EVSE and Make-Ready parking spaces shall meet the electrical subcode of the Uniform Construction Code, N.J.A.C. 5: b. Each EVSE or Make-Ready parking space that is not accessible for people with disabilities shall be not less than 9 feet wide or 18 feet in length. Exceptions may be made for existing parking spaces or parking spaces that were part of an application that received prior site plan approval. c. To the extent practical, the location of accessible parking spaces for people with disabilities with EVSE and Make Ready equipment shall comply with the general accessibility requirements of the Uniform Construction Code, N.J.A.C. 5:23, and other applicable accessibility standards. d. Each EVSE or Make-Ready parking space that is accessible for people with disabilities shall comply with the sizing of accessible parking space requirements in the Uniform Construction Code, N.J.A.C. 5:23, and other applicable accessibility standards. 3. EVSE Parking: a. Publicly-accessible EVSE shall be reserved for parking and charging electric vehicles only. Electric vehicles shall be connected to the EVSE. b. Electric vehicles may be parked in any parking space designated for parking, subject to the restrictions that would apply to any other vehicle that would park in that space. c. Public Parking. Pursuant to NJSA 40:48-2, publicly-accessible EVSE parking spaces shall be monitored by the municipality s police department and enforced in the same manner as any other parking. It shall be a violation of this Section to park or stand a non-electric vehicle in such a space, or to park an electric vehicle in such a space when it is not connected to the EVSE. Any non-electric vehicle parked or standing in a EVSE parking space or any electric vehicle parked and not connected to the EVSE shall be is subject to fine of $ and/or impoundment of the offending vehicle. Signage indicating the penalties for violations shall comply with Section 5. below. Any vehicle 8 19

20 parked in such a space shall make the appropriate payment for the space and observe the time limit for the underlying parking area, if applicable. d. Private Parking. The use of EVSE shall be monitored by the property owner or 4. Safety designee. a. Each publicly-accessible EVSE shall be located at a parking space that is designated for electric vehicles only and identified by green painted pavement and/or curb markings, a green painted charging pictograph symbol, and appropriate signage pursuant to Section 5. below. b. Where EVSE is installed, adequate site lighting and landscaping shall be provided in accordance with Maplewood s ordinances and regulations. c. Adequate EVSE protection such as concrete-filled steel bollards shall be used for publicly-accessible EVSE. Non-mountable curbing may be used in lieu of bollards if the EVSE is setback a minimum of 24 inches from the face of the curb. Any standalone EVSE bollards should be 3 to 4-feet high with concrete footings placed to protect the EVSE from accidental impact and to prevent damage from equipment used for snow removal. d. EVSE outlets and connector devices shall be no less than 36 inches and no higher than 48 inches from the ground or pavement surface where mounted, and shall contain a cord management system as described in e. below. Equipment mounted on pedestals, lighting posts, bollards, or other devices shall be designated and located as to not impede pedestrian travel, create trip hazards on sidewalks, or impede snow removal. e. Each EVSE shall incorporate a cord management system or method to minimize the potential for cable entanglement, user injury, or connector damage. Cords shall be retractable or have a place to hang the connector and cord a safe and sufficient distance above the ground or pavement surface. Any cords connecting the charger to a vehicle shall be configured so that they do not cross a driveway, sidewalk, or passenger unloading area. 9 20

21 f. Where EVSE is provided within a pedestrian circulation area, such as a sidewalk or other accessible route to a building entrance, the EVSE shall be located so as not to interfere with accessibility requirements of the Uniform Construction Code, N.J.A.C. 5:23, and other applicable accessibility standards. g. Publicly-accessible EVSEs shall be maintained in all respects, including the functioning of the equipment. A 24-hour on-call contact shall be provided on the equipment for reporting problems with the equipment or access to it. To allow for maintenance and notification, Maplewood shall require the owners/designee of publicly-accessible EVSE to provide information on the EVSE s geographic location, date of installation, equipment type and model, and owner contact information. 5. Signs a. Publicly-accessible EVSE shall have posted regulatory signs, as identified in this section, allowing only charging electric vehicles to park in such spaces. For purposes of this section, "charging" means that an electric vehicle is parked at an EVSE and is connected to the EVSE. If time limits or vehicle removal provisions are to be enforced, regulatory signs including parking restrictions shall be installed immediately adjacent to, and visible from the EVSE. For private EVSE, installation of signs and sign text is at the discretion of the owner. b. All regulatory signs shall comply with visibility, legibility, size, shape, color, and reflectivity requirements contained within the Federal Manual on Uniform Traffic Control Devices as published by the Federal Highway Administration. c. Wayfinding or directional signs, if necessary, shall be permitted at appropriate decision points to effectively guide motorists to the EVSE parking space(s). Wayfinding or directional signage shall be placed in a manner that shall not interfere with any parking space, drive lane, or exit and shall comply with b. above. d. In addition to the signage described above, the following information shall be available on the EVSE or posted at or adjacent to all publicly-accessible EVSE parking spaces: 1) Hour of operations and/or time limits if time limits or tow-away provisions are to be enforced by the municipality or owner/designee; 10 21

22 2) Usage fees, if applicable; and 3) Contact information (telephone number) for reporting when the equipment is not operating or other problems. SECOND: Severability If any section, paragraph, subparagraph, clause or provision of this Ordinance shall be adjudged invalid, such adjudication shall apply only to the specific section, paragraph, subparagraph, clause or provision so adjudged and the remainder of the Ordinance shall be deemed valid and effective. THIRD: Repeal of Prior Ordinances Ordinances or parts of Ordinances inconsistent with the provisions of this Ordinance be and the same are hereby repealed to the extent of any such inconsistencies. FOURTH: Effective Date This Ordinance shall take effect after final passage and publication and as provided by law, by filing a copy with the Essex County Planning Board and serving a copy on all adjacent municipalities and upon its publication on the Department of Community Affairs Internet Website. PUBLIC NOTICE is hereby given that the foregoing proposed Ordinance was introduced and read by title at a meeting of the Township Committee of the Township of Maplewood, held on May 3, 2022, and that the Township Committee met again on May 17, 2022, at 7:00 p.m. at the Municipal Building, 574 Valley Street, Maplewood, New Jersey, at which time and place the Township Committee held a hearing and proceeded to consider the said Ordinance on final reading and final passage. ELIZABETH J. FRITZEN, R.M.C. Township Clerk H:\Document\CLIENTS\RJD\MAPLEWOOD\ORDINANCE\Authorizing EVSE Ordinance.docx 11 22

23 TOWNSHIP OF MAPLEWOOD BOND ORDINANCE BOND ORDINANCE PROVIDING FOR VARIOUS CAPITAL IMPROVEMENTS IN AND BY THE TOWNSHIP OF MAPLEWOOD, IN THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING THE AGGREGATE AMOUNT OF $6,986,100 THEREFOR AND AUTHORIZING THE ISSUANCE OF $6,668,895 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE PART OF THE COST THEREOF. BE IT ORDAINED BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MAPLEWOOD, IN THE COUNTY OF ESSEX, NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring) AS FOLLOWS: Section 1. The several improvements described in Section 3 of this bond ordinance are hereby respectively authorized to be undertaken by the Township of Maplewood (the "Township"), in the County of Essex (the "County"), New Jersey as general improvements. For the several improvements or purposes described in Section 3, there are hereby appropriated the respective sums of money therein stated as the appropriation made for each improvement or purpose, such sums amounting in the aggregate to $6,986,100, including (i) a $565,000 grant expected to be received from the State of New Jersey Department of Transportation (the "State Grant") for Lexington Avenue reconstruction, as more fully described in Section 3(a)(i), (ii) a $180,000 Community Development Block Grant (the "CDBG Grant"; and together with the State Grant, the "Grants") expected to be received for ADA improvements, as more fully described in Section 3(a)(i), and (iii) the aggregate sum of $317,205 as the several down payments for the improvements or purposes required by the Local Bond Law. No down payment is required pursuant to N.J.S.A. 40A:2-11(c) for Lexington Avenue reconstruction as this improvement is being partially funded by the State Grant. The down payments have been made available by virtue of provision for down payment or for capital improvement purposes in one or more previously adopted budgets. Section 2. In order to finance the cost of the several improvements or purposes not covered by application of the several down payments and the Grants, negotiable bonds are hereby authorized to be issued in the principal amount of $6,668,895 pursuant to the Local Bond Law. In anticipation of the issuance of the bonds, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law. Section 3. The several improvements hereby authorized and the several purposes for which the bonds are to be issued as categorized by department, the estimated cost of each improvement and the appropriation therefor, the estimated maximum amount of bonds or 1 23

24 notes to be issued for each improvement and the period of usefulness of each improvement are as follows: Purpose a) Engineering: (i) Various improvements, including municipal road reconstruction and repairs at various locations, including South Pierson Avenue, North Terrace, Vermont Street, Baker Street, Fernwood Road, Berkshire Road, Burrows Way, Oakland Road/Terrace and the Springfield Median, the reconstruction of Lexington Avenue (1), ADA improvements at various locations (2) and traffic calming at various locations, both as more fully described on lists on file in the Office of the Clerk, which lists are hereby incorporated by reference as if set forth at length, the reconstruction of the Village Center parking lot, drainage swale repairs to Curtis Place, Roosevelt Road and Durand Road, rainbow crosswalk reconstruction at Valley Street and Maple Terrace drainage improvements, including all work and materials necessary therefor and incidental thereto and further including all related costs and expenditures incidental thereto. Appropriation and Estimated Cost $3,767,000 (Includes the State Grant (1) and the CDBG Grant (2) ) ($150,000 supplements the $2,729,000 appropriated by Section 3(a)(i) of Bond Ordinance # , finally adopted April 20, 2021 ( Bond Ordinance # ) 2 Estimated Maximum Amount of Bonds or Notes Period of Usefulness $3,610,750 ($142,500 supplements the $2,630,050 authorized by Section 3(a)(i) of Bond Ordinance # ) 10 years (ii) Various building improvements, including Town Hall gutter repairs, Hilton Library roof repairs, Burgdorff roof and gutter repairs and miscellaneous building improvements at various locations, as more fully described on a list on file in the Office of the Clerk, which list is hereby incorporated by reference as if set forth at length, including all work and materials necessary therefor and incidental thereto. $625,000 $593, years (iii) DeHart playing field evaluation and repairs and environmental improvements at various locations, as more fully described on a list on file in the Office of the Clerk, which list is hereby incorporated by reference as if set forth at length, including all work and materials necessary therefor and incidental thereto. $279,000 $265, years 24

25 Purpose Appropriation and Estimated Cost Estimated Maximum Amount of Bonds or Notes Period of Usefulness (iv) Installation of EV charging stations at various locations, as more fully described on a list on file in the Office of the Clerk, which list is hereby incorporated by reference as if set forth at length, including all work and materials necessary therefor and incidental thereto $150,000 $142,500 5 years (v) Sanitary and storm water utility assessment repairs and improvements at various locations, as more fully described on a list on file in the Office of the Clerk, which list is hereby incorporated by reference as if set forth at length, and in house engineering, including all work and materials necessary therefor and incidental thereto. $225,000 $213, years b) Police Department: (i) Acquisition of sport utility vehicles and equipment, including related costs and expenditures incidental thereto. $280,000 $266,000 5 years (ii) Acquisition of a live scan fingerprinting system, including related costs and expenditures incidental thereto. $23,000 $21, years c) Fire Department: (i) Acquisition of sport utility patrol vehicles, water emergency response equipment and self-contained underwater breathing apparatus cylinders, including all related costs and expenditures incidental thereto. $186,000 $176,700 5 years d) Department of Public Works: (i) Acquisition of a tri-axle dump truck roll off with accessories, a single axle dump truck snow plow/salter, a pickup truck with snow plow, electric pickup trucks, a mason dump truck with snow plow and a wheel loader with snow plow, bucket and accessories, including all related costs and expenditures incidental thereto. $883,900 $839,705 5 years 3 25

26 Purpose Appropriation and Estimated Cost Estimated Maximum Amount of Bonds or Notes Period of Usefulness (ii) Upgrade 2-way radios, Burgdorff fire sprinkler upgrades and roof repairs for the Senior Center at 106 Burnett Avenue, including all work and materials necessary therefor and incidental thereto. $267,000 $253, years (iii) Acquisition of a tractor mower deck and a generator and battery backup for the Police Department, including all related costs and expenditures incidental thereto. $155,400 $147, years e) Information Technology: Acquisition of software upgrades and the acquisition of computer/technology equipment, including all related costs and expenditures incidental thereto. $114,800 $109,060 5 years f) Recreation: Acquisition of a hybrid sport utility vehicle, including all related costs and expenditures incidental thereto. $30,000 $28,500 5 years TOTAL: $6,986,100 $6,668,895 The excess of the appropriation made for each of the improvements or purposes aforesaid over the estimated maximum amount of bonds or notes to be issued therefor, as above stated, is the amount of the down payment for each purpose and the Grants, as applicable. Section 4. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer; provided that no note shall mature later than one year from its date, unless such bond anticipation notes are permitted to mature at such later date in accordance with applicable law. The notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer. The chief financial officer shall determine all matters in connection with notes issued pursuant to this bond ordinance, and the chief financial officer's signature upon the notes shall be conclusive evidence as to all such determinations. All notes issued hereunder may be renewed from time to time subject to the provisions of the Local Bond Law or other applicable law. The chief financial officer is hereby authorized to sell part or all of the notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of the notes pursuant to this bond ordinance is made. Such report must include the amount, the description, the interest rate and the maturity schedule of the notes sold, the price obtained and the name of the purchaser. 4 26

27 Section 5. The Township hereby certifies that it has adopted a capital budget or a temporary capital budget, as applicable. The capital or temporary capital budget of the Township is hereby amended to conform with the provisions of this bond ordinance to the extent of any inconsistency herewith. To the extent that the purposes authorized herein are inconsistent with the adopted capital or temporary capital budget, a revised capital or temporary capital budget has been filed with the Division of Local Government Services. Section 6. The following additional matters are hereby determined, declared, recited and stated: (a) The purposes described in Section 3 of this bond ordinance are not current expenses. They are all improvements that the Township may lawfully undertake as general improvements, and no part of the costs thereof has been or shall be specially assessed on property specially benefitted thereby. (b) The average period of usefulness, computed on the basis of the respective amounts of obligations authorized for each purpose and the reasonable life thereof within the limitations of the Local Bond Law, is 9.38 years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such statement shows that the gross debt of the Township as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $6,668,895, and the obligations authorized herein will be within all debt limitations prescribed by that Law. (d) An aggregate amount not exceeding $279,000 for items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included in the estimated costs indicated herein for the purposes or improvements. Section 7. Any grant moneys received for the purposes described in Section 3 hereof shall be applied either to direct payment of the cost of the improvements or, if other than the Grants referred to in Section 1 hereof, to payment of the obligations issued pursuant to this bond ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are so used. Section 8. The Township hereby declares the intent of the Township to issue bonds or bond anticipation notes in the amount authorized in Section 2 of this bond ordinance and to use proceeds to pay or reimburse expenditures for the costs of the purposes described in Section 3 of this bond ordinance. This Section 8 is a declaration of intent within the meaning and for purposes of Treasury Regulations or any successor provisions of federal income tax law. Section 9. The chief financial officer of the Township is hereby authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of obligations of the Township and to execute such disclosure document on behalf of the Township. The chief financial officer is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the Township pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the "Rule") for the benefit of holders and beneficial owners of obligations of the Township and to amend such undertaking from time to time in connection with any 5 27

28 change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the Township fails to comply with its undertaking, the Township shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking. Section 10. The full faith and credit of the Township are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Township, and the Township shall be obligated to levy ad valorem taxes upon all the taxable property within the Township for the payment of the obligations and the interest thereon without limitation of rate or amount. Section 11. This bond ordinance shall take effect 20 days after the first publication thereof after final adoption, as provided by the Local Bond Law. Recorded Vote Moved Second Aye Nay Abstain Absent Dean Dafis Victor DeLuca Nancy Adams Jamaine Cripe Frank McGehee I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of an introduced Ordinance adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 6 28

29 TOWNSHIP OF MAPLEWOOD BOND ORDINANCE BOND ORDINANCE PROVIDING FOR ENVIRONMENTAL ABATEMENT IN AND BY THE TOWNSHIP OF MAPLEWOOD, IN THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING $1,000,000, INCLUDING $560,000 PROCEEDS OF OBLIGATIONS NOT NEEDED FOR THEIR ORIGINAL PURPOSES AND $22,000 FROM THE CAPITAL IMPROVEMENT FUND AND AUTHORIZING THE ISSUANCE OF $418,000 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE PART OF THE COST THEREOF. BE IT ORDAINED BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MAPLEWOOD, IN THE COUNTY OF ESSEX, NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring) AS FOLLOWS: Section 1. Pursuant to N.J.S.A. 40A:2-39, it is hereby determined that $560,000 of the proceeds of obligations originally made available pursuant to the following bond ordinances of the Township of Maplewood, in the County of Essex, New Jersey (the Township ) are no longer necessary for the various purposes for which the obligations previously were authorized: Bond Ordinance Number Improvement Description and Date of Adoption Amount to be Appropriated Section 3(a)(4) of Bond Ordinance # Section 3(a)(vi) of Bond Ordinance # Improvements to the Woodland air conditioning unit, further including all work and materials necessary therefor and incidental thereto, finally adopted April 21, Sanitary sewer improvements in order to televise and assess the sanitary sewers at various locations, as more fully described on a list on file in the Office of the Clerk, which list is hereby incorporated by reference as if set forth at length, including all work and materials necessary therefor and incidental thereto, finally adopted April 20, $200,000 $360,000 Total $560,000 29

30 Section 2. The $560,000 proceeds described in Section 1 and made available pursuant to N.J.S.A. 40A:2-39 are hereby re-appropriated to provide for the improvement as described in Section 5 herein (the Re-Appropriated Funds ). Section 3. The improvement described in Section 5 of this bond ordinance is hereby authorized to be undertaken by the Township. For the improvement or purpose described in Section 5, there is hereby appropriated the sum of $1,000,000, including the Re- Appropriated Funds and further including the sum of $22,000 as the down payment for the improvement or purpose required by the Local Bond Law. The down payment has been made available by virtue of provision for down payment or for capital improvement purposes in one or more previously adopted budgets. Section 4. In order to finance the cost of the improvement or purpose not covered by application of the down payment or the Re-Appropriated Funds, negotiable bonds are hereby authorized to be issued in the principal amount of $418,000 pursuant to the Local Bond Law. Section 5. (a) The improvement hereby authorized and the purpose for the financing of which the bonds are to be issued is environmental abatement for the Department of Public Works, including all work and materials necessary therefor and incidental thereto. (b) The estimated maximum amount of bonds or bond anticipation notes to be issued for the improvement or purpose is as stated in Section 4 hereof. (c) The estimated cost of the improvement or purpose is equal to the amount of the appropriation herein made therefor. Section 6. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer; provided that no bond anticipation note shall mature later than one year from its date, unless such bond anticipation notes are permitted to mature at such later date in accordance with applicable law. The bond anticipation notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer. The chief financial officer shall determine all matters in connection with bond anticipation notes issued pursuant to this bond ordinance, and the chief financial officer's signature upon the bond anticipation notes shall be conclusive evidence as to all such determinations. All bond anticipation notes issued hereunder may be renewed from time to time subject to the provisions of the Local Bond Law or other applicable law. The chief financial officer is hereby authorized to sell part or all of the bond anticipation notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of the bond anticipation notes pursuant to this bond ordinance is made. Such report must include the amount, the description, the interest rate and the maturity schedule of the bond anticipation notes sold, the price obtained and the name of the purchaser. Section 7. The Township hereby certifies that it has adopted a capital budget or a temporary capital budget, as applicable. The capital or temporary capital budget of the Township is hereby amended to conform with the provisions of this bond ordinance to the extent of any inconsistency herewith. To the extent that the purposes authorized herein are 30

31 inconsistent with the adopted capital or temporary capital budget, a revised capital or temporary capital budget has been filed with the Division of Local Government Services. Section 8. The following additional matters are hereby determined, declared, recited and stated: (a) The improvement or purpose described in Section 5 of this bond ordinance is not a current expense. It is an improvement or purpose that the Township may lawfully undertake as a general improvement and no part of the cost thereof has been or shall be specially assessed on property specially benefitted thereby. (b) The period of usefulness of the improvement or purpose within the limitations of the Local Bond Law, according to the reasonable life thereof computed from the date of the bonds authorized by this bond ordinance, is 40 years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such statement shows that the gross debt of the Township as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $418,000, and the obligations authorized herein will be within all debt limitations prescribed by that Law. (d) An aggregate amount not exceeding $100,000 for items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included in the estimated cost indicated herein for the purpose or improvement. Section 9. The Township hereby declares the intent of the Township to issue bonds or bond anticipation notes in the amount authorized in Section 4 of this bond ordinance and to use the proceeds to pay or reimburse expenditures for the costs of the purpose described in Section 5 of this bond ordinance. This Section 9 is a declaration of intent within the meaning and for purposes of the Treasury Regulations. Section 10. Any grant moneys received for the purpose described in Section 5 hereof shall be applied either to direct payment of the cost of the improvement or to payment of the obligations issued pursuant to this bond ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are so used. Section 11. The chief financial officer of the Township is hereby authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of obligations of the Township and to execute such disclosure document on behalf of the Township. The chief financial officer is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the Township pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the Rule ) for the benefit of holders and beneficial owners of obligations of the Township and to amend such undertaking from time to time in connection with any change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the Township fails to comply with its undertaking, the Township shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking. 31

32 Section 12. The full faith and credit of the Township are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Township, and the Township shall be obligated to levy ad valorem taxes upon all the taxable real property within the Township for the payment of the obligations and the interest thereon without limitation of rate or amount. Section 13. This bond ordinance shall take effect 20 days after the first publication thereof after final adoption, as provided by the Local Bond Law. Recorded Vote Moved Second Aye Nay Abstain Absent Dean Dafis Victor DeLuca Nancy Adams Jamaine Cripe Frank McGehee I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of an introduced Ordinance adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 32

33 TOWNSHIP OF MAPLEWOOD BOND ORDINANCE BOND ORDINANCE PROVIDING FOR IMPROVEMENTS TO THE POOL UTILITY IN AND BY THE TOWNSHIP OF MAPLEWOOD, IN THE COUNTY OF ESSEX, NEW JERSEY, APPROPRIATING $252,000 THEREFOR AND AUTHORIZING THE ISSUANCE OF $239,400 BONDS OR NOTES OF THE TOWNSHIP TO FINANCE THE COST THEREOF. BE IT ORDAINED BY THE TOWNSHIP COMMITTEE OF THE TOWNSHIP OF MAPLEWOOD, IN THE COUNTY OF ESSEX, NEW JERSEY (not less than two-thirds of all members thereof affirmatively concurring) AS FOLLOWS: Section 1. The improvement described in Section 3(a) of this bond ordinance is hereby authorized to be undertaken by the Township of Maplewood, in the County of Essex, New Jersey (the "Township"). For the improvement or purpose described in Section 3(a), there is hereby appropriated the sum of $252,000 including the sum of $12,600 as the down payment for the improvements or purpose required by the Local Bond Law. The down payment has been made available by virtue of provisions for down payments or for capital improvement purposes in one or more previously adopted budgets. Section 2. In order to finance the cost of the improvement or purpose, negotiable bonds are hereby authorized to be issued in the principal amount of $239,400 pursuant to the Local Bond Law. In anticipation of the issuance of the bonds, negotiable bond anticipation notes are hereby authorized to be issued pursuant to and within the limitations prescribed by the Local Bond Law. Section 3. (a) The improvement hereby authorized and the purpose for the financing of which the bonds are to be issued is pool utility improvements, including pool dive tower renovation, pool plaster application and repairs and the acquisition of a pool snack bar ice machine, including all work and materials necessary therefor and incidental thereto and all related costs and expenditures incidental thereto. (b) The estimated maximum amount of bonds or bond anticipation notes to be issued for the improvement or purpose is as stated in Section 2 hereof. (c) The estimated cost of the improvement or purpose is equal to the amount of the appropriation herein made therefor. Section 4. All bond anticipation notes issued hereunder shall mature at such times as may be determined by the chief financial officer; provided that no bond anticipation note 33

34 shall mature later than one year from its date, unless such bond anticipation notes are permitted to mature at such later date in accordance with applicable law. The bond anticipation notes shall bear interest at such rate or rates and be in such form as may be determined by the chief financial officer. The chief financial officer shall determine all matters in connection with bond anticipation notes issued pursuant to this bond ordinance, and the chief financial officer's signature upon the bond anticipation notes shall be conclusive evidence as to all such determinations. All bond anticipation notes issued hereunder may be renewed from time to time subject to the provisions of the Local Bond Law or other applicable law. The chief financial officer is hereby authorized to sell part or all of the bond anticipation notes from time to time at public or private sale and to deliver them to the purchasers thereof upon receipt of payment of the purchase price plus accrued interest from their dates to the date of delivery thereof. The chief financial officer is directed to report in writing to the governing body at the meeting next succeeding the date when any sale or delivery of the bond anticipation notes pursuant to this bond ordinance is made. Such report must include the amount, the description, the interest rate and the maturity schedule of the bond anticipation notes sold, the price obtained and the name of the purchaser. Section 5. The Township hereby certifies that it has adopted a capital budget or a temporary capital budget, as applicable. The capital or temporary capital budget of the Township is hereby amended to conform with the provisions of this bond ordinance to the extent of any inconsistency herewith. To the extent that the purposes authorized herein are inconsistent with the adopted capital or temporary capital budget, a revised capital or temporary capital budget has been filed with the Division of Local Government Services. Section 6. The following additional matters are hereby determined, declared, recited and stated: (a) The improvement or purpose described in Section 3(a) of this bond ordinance is not a current expense. It is an improvement or purpose that the Township may lawfully undertake as a self-liquidating purpose of a municipal public utility. No part of the cost thereof has been or shall be specially assessed on property specially benefitted thereby. (b) The period of usefulness of the improvement or purpose within the limitations of the Local Bond Law, according to the reasonable life thereof computed from the date of the bonds authorized by this bond ordinance, is 10 years. (c) The Supplemental Debt Statement required by the Local Bond Law has been duly prepared and filed in the office of the Clerk, and a complete executed duplicate thereof has been filed in the office of the Director of the Division of Local Government Services in the Department of Community Affairs of the State of New Jersey. Such statement shows that the gross debt of the Township as defined in the Local Bond Law is increased by the authorization of the bonds and notes provided in this bond ordinance by $239,400, but that the net debt of the Township determined as provided in the Local Bond Law is not increased by this bond ordinance. The obligations authorized herein will be within all debt limitations prescribed by the Local Bond Law. (d) An aggregate amount not exceeding $15,000 for items of expense listed in and permitted under N.J.S.A. 40A:2-20 is included in the estimated cost indicated herein for the purpose or improvement. (e) This bond ordinance authorizes obligations of the Township solely for purposes described in N.J.S.A. 40A:2-7(h). The obligations authorized herein are to be 34

35 issued for a purpose that is deemed to be self-liquidating pursuant to N.J.S.A. 40A:2-47(a) and are deductible from the gross debt of the Township pursuant to N.J.S.A. 40A:2-44(c). Section 7. The Township hereby declares the intent of the Township to issue bonds or bond anticipation notes in the amount authorized in Section 2 of this bond ordinance and to use the proceeds to pay or reimburse expenditures for the costs of the purposes described in Section 3(a) of this bond ordinance. This Section 7 is a declaration of intent within the meaning and for purposes of the Treasury Regulations. Section 8. Any grant moneys received for the purpose described in Section 3(a) hereof shall be applied either to direct payment of the cost of the improvement or to payment of the obligations issued pursuant to this bond ordinance. The amount of obligations authorized but not issued hereunder shall be reduced to the extent that such funds are so used. Section 9. The chief financial officer of the Township is hereby authorized to prepare and to update from time to time as necessary a financial disclosure document to be distributed in connection with the sale of obligations of the Township and to execute such disclosure document on behalf of the Township. The chief financial officer is further authorized to enter into the appropriate undertaking to provide secondary market disclosure on behalf of the Township pursuant to Rule 15c2-12 of the Securities and Exchange Commission (the Rule ) for the benefit of holders and beneficial owners of obligations of the Township and to amend such undertaking from time to time in connection with any change in law, or interpretation thereof, provided such undertaking is and continues to be, in the opinion of a nationally recognized bond counsel, consistent with the requirements of the Rule. In the event that the Township fails to comply with its undertaking, the Township shall not be liable for any monetary damages, and the remedy shall be limited to specific performance of the undertaking. Section 10. The full faith and credit of the Township are hereby pledged to the punctual payment of the principal of and the interest on the obligations authorized by this bond ordinance. The obligations shall be direct, unlimited obligations of the Township, and the Township shall be obligated to levy ad valorem taxes upon all the taxable property within the Township for the payment of the obligations and the interest thereon without limitation of rate or amount. Section 11. This bond ordinance shall take effect 20 days after the first publication thereof after final adoption, as provided by the Local Bond Law Recorded Vote Moved Second Aye Nay Abstain Absent Dean Dafis Victor DeLuca Nancy Adams Jamaine Cripe Frank McGehee 35

36 I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of an introduced Ordinance adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 36

37 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER RESOLUTION TO PROMOTE COVID-19 GENERALIST ADMINISTRATIVE ASSISTANT TO FULL TIME STATUS WHEREAS, the Township of Maplewood ( Township ) had a need for a part time COVID-19 Generalist Administrative Assistant to provide clerical and administrative duties to assist the health department staff at $23.00/hr; and WHERAS, Christine McElynn has the necessary qualifications to fill the position of COVID-19 Generalist Assistant; and WHEREAS, the Township has received a Federal Strengthening Local Public Health Capacity grant to fund this position; and WHEREAS, the Health Department has expended its efforts to address the vulnerable populations and health needs of the community and requires more administrative assistance; WHEREAS, it is the recommendation of Administration to promote Christine McElynn as a full time COVID-19 Generalist Administrative Assistant for the Township of Maplewood at an annual salary of $40, NOW, THEREFORE BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex and State of New Jersey that effective April 25, 2022 Christine McElynn receive the annual salary as stated above. I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 37

38 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER_ APPOINTMENT OF SUMMER MEALS 2022 PROGRAM SUPERVISOR WHEREAS, the Township of Maplewood intends to offer from July 11, 2022 through August 19, 2022, a Federally funded free Breakfast/Lunch summer meals program for children up to eighteen years of age at Maplecrest Park; and WHEREAS, this program must be supervised by a responsible person, who will set up equipment, keep needed records, and supervise the children attending the program and WHEREAS, Marcell McNeil has the experience and qualifications to properly supervise this Breakfast/Lunch program; NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that the Township retains Marcell McNeil to supervise the Summer 2022 free summer meals program at the rate of $50.00 per hour not to exceed $6,000 for the period of July 11, 2022 to August 19, 2022 under the direction of the Maplewood Health Department. I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on 3 rd of May, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3 rd of May, 2022 Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 38

39 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER AUTHORIZATION OF SUMMER 2022 BREAKFAST/LUNCH PROGRAM WHEREAS, the Township of Maplewood intends to offer from July 11, 2022 through August 19, 2022, a Federally funded free breakfast/lunch program for children up to eighteen years of age at Maplecrest Park; and WHEREAS, the program is a joint project of both the Township and the South Orange- Maplewood Board of Education (BOE); and WHEREAS, the BOE has agreed to fund this program up to $6,000 for salary and supplies; and WHEREAS, the Township will hire a Program Supervisor for this breakfast/lunch program and the Township will bill the BOE for salary costs of this Program Supervisor; NOW, THEREFORE, BE IT RESOLVED, that the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey does hereby authorize the Township Administrator to enter into a written agreement with the BOE to hire a Program Supervisor at a cost not to exceed $6,000 for the period of July 11, 2022 to August 19, I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on the 3 rd of May, 2022 IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3 rd of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 39

40 TOWNSHIP OF MAPLEWOOD RESOLUTION NO RESOLUTION AWARDING CONTRACT TRANE U.S. INC. FOR HVAC MAINTENANCE WHEREAS, the Township of Maplewood requires our HVAC systems throughout all municipal buildings to be serviced and maintained throughout the year for both upkeep and proper function; and WHEREAS, the Township solicited a proposal for all HVAC systems maintenance in municipal buildings; and WHEREAS, the following proposal was received: Trane U.S. Incorporated $69, WHEREAS, the provision of this purchase without bid is permitted pursuant to the Trane U.S. Inc. New Jersey State Contract #15-JLP-023; and WHEREAS, the Director of the Department of Public Works has reviewed this information and recommends award of contract to Trane U.S. Inc.; and WHEREAS, funds are available for this purpose from account number known as HVAC Contractual ; and WHEREAS, the CFO and Qualified Purchasing Agent has approved the Award of Contract; and NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that: I. Given the information stated, a contract be and is hereby awarded to Trane U.S. Inc. for HVAC maintenance 2022 for $69,600.00; II. That the Township Administrator and Township Clerk be and are hereby authorized to enter into a contract with Trane U.S. Inc. on behalf of the Township of Maplewood. I, Elizabeth J. Fritzen, Township Clerk of the Township of Maplewood, in the County of Essex and State of New Jersey, do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey, at a regular meeting of said Committee held on May 3 rd, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood in the County of Essex and State of New Jersey, on this 3 rd day of May ELIZABETH J. FRITZEN, R.M.C. Township Clerk 40

41 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER # APPOINTING STACEY ROSS-TREVOR AS FULL TIME EVENT COORDINATOR IN THE DEPARTMENT OF COMMUNITY SERVICES WHEREAS, there is a need for a full time Event Coordinator for the Township of Maplewood in the Department of Community Services; and, WHEREAS, resumes have been solicited to fill the position of Event Coordinator assigned to the Department of Community Services; and WHEREAS, through the course of the interview process, Stacey Ross-Trevor has demonstrated all the qualifications to serve as Event Coordinator for the Township of Maplewood; and WHEREAS, it is the recommendation of Administration to employ Stacey Ross Trevor as a full time Event Coordinator, NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that effective May 3, 2022, Stacey Ross-Trevor is hereby appointed as full time Event Coordinator in the Department of Community Services assigned to the Division of Arts & Culture for the Township of Maplewood at a salary of $45,000 which will be increased by $5,000 after a satisfactory 6-month performance review. I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 41

42 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER RESOLUTION CONFIRMING THE ALLOCATAION OF FUNDS IN THE MUNICIPAL OPEN SPACE TRUST FUND WHEREAS, during the 2022 budget work sessions, the Open Space Trust Advisory Committee presented recommendations to the Township Committee for the allocation of funds for various open space projects; and WHEREAS, the Township Administrator, Township Engineer, and Township Superintendent of Public Works provided an assessment of these recommendations; and WHEREAS, the Township Committee deliberated during the budget work sessions to establish a prioritization of the various open space projects; and WHEREAS, the Open Space Trust Fund operates independently of the Municipal Operating Budget; and WHEREAS, it is necessary to move funding within the Municipal Open Space Trust Fund from unallocated to allocated status for the following projects: Department Description Account Number Amount Public Works Horticultural Internship T $ 22,000 Public Works Ash Borer Inoculation T $ 10,000 Recreation Maplecrest Park Skate Park Lighting T $ 40,000 Engineering Memorial Park Shrub Replacement T $ 23,000 Recreation Maplecrest Park Spray Ground T $ 250,000 Engineering Memorial Park Bridge Restoration T $ 100,000 OSTF Total from OSTF Unallocated T $ 445,000 NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that the Chief Financial Officer shall and is hereby authorized to make transfers between Open Space Trust Fund accounts as described above. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Chief Financial Officer. I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 42

43 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER APPROVING EMERGENCY TEMPORARY APPROPRIATIONS WHEREAS, on January 4, 2022, the Township Committee adopted Resolution 6-22 establishing a Temporary Budget for Fiscal Year 2022 in an amount not exceeding 26.25% of the total appropriations in the Fiscal Year 2021 Budget; and WHEREAS, an emergent condition has arisen in that the Township is expected to enter in contracts, commitments, or payments prior to the adoption of the 2022 budget and no adequate provision has been made in the 2022 temporary budget for the aforesaid purposes; and WHEREAS, N.J.S.A. 40A:4-20 provides that, in addition to temporary appropriations necessary for the period prior to the adoption of the budget and regular appropriations, the governing body may, by resolution adopted by a two-thirds vote of the full membership, make emergency temporary appropriations for any purpose for which appropriations may lawfully be made for the period between the beginning of the current fiscal year and the date of the adoption of the budget for the current year; and WHEREAS, the amount of such emergency temporary appropriations shall be included under the correct headings in the budget and provided for in full in the final adopted budget; and WHEREAS, it is the recommendation of the Chief Financial Officer that this emergency temporary appropriation be authorized in the amount of an additional $ 416,500 to the following budget line items: ACCOUNT NO. DESCRRIPTION AMOUNT CAPITAL IMPROVEMENT FUND $ 332, UTILITIES - ELECTRICAL O/E $ 24, UTILTIES NATURAL GAS O/E $ 60,500 TOTAL TEMPORARY BUDGET $ 416,500 WHEREAS, the total emergency temporary appropriation resolutions adopted in the year 2022 pursuant to the provisions of Chapter 96, P.L (N.J.S.A. 30A:4-20) including this resolution total $6,211,000; NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey (by not less than a two-thirds affirmative vote of the full membership) that in accordance with the provisions of N.J.S.A. 40A:4-20: 43

44 1. Emergency temporary appropriations be and the same are hereby made in the amount of $ 416,500 as described above. 2. That said emergency temporary appropriations will be provided for in full in the 2022 Budget under the titles listed above. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Chief Financial Officer and the Director of the Division of Local Government Services. I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 44

45 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER RESOLUTION APPROVING TEMPORARY CAPITAL BUDGET WHEREAS, N.J.A.C. 5:30-4 requires every local unit to prepare and adopt a capital budget in conjunction with its annual operating budget; and WHEREAS, N.J.A.C. 5: permits the adoption of a temporary Capital Budget which subsequently shall be included in the annual budget; and WHEREAS, the adoption of a temporary budget does not in itself confer any authorization to raise or expend funds; and WHEREAS, this temporary capital budget is a document used as part of the municipality s planning and management program; and WHEREAS, specific authorization to expend funds for purposes described in this temporary Capital Budget must be granted elsewhere by a separate bond ordinance, by inclusion as a line item in the Capital Improvement Section of the budget, by an ordinance taking the money from the Capital Improvement Fund, or other lawful means; and WHEREAS, the Township Committee desires to constitute the 2022 Temporary Capital Budget by inserting the projects as listed below: PROJECT TITLE ESTIMATED TOTAL COST CAPITAL IMPROVEMENT FUND GRANTS IN AID AND OTHER FUNDS DEBT AUTHORIZED ENGINEERING DEPARTMENT $ 6,046,00 $ 242,200 $ 745,000 $ 4,825,800 FIRE DEPARTMENT $ 186,000 $ 9,300 $ 176,700 POLICE DEPARTMENT $ 303,000 $ 15,150 $ 287,850 PUBLIC WORKS DEPARTMENT $ 1,306,300 $ 65,315 $ 1,240,985 ADMINISTRATION DEPARTMENT $ 114,800 $ 5,740 $ 109,060 COMMUNITY SERVICES $ 30,000 $ 1,500 $ 28,500 POOL UTILITY $ 252,000 $ 12,600 $ 239,400 TOTAL 2021 CAPITAL PROJECTS $ 8,238,100 $ 351,805 $ 745,000 $ 7,326,295 NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that the 2022 Temporary Capital 45

46 Budget of the Township of Maplewood is hereby constituted by the adoption of the above schedule. BE IT FURTHER RESOLVED that a certified copy of this resolution be forwarded to the Chief Financial Officer to be filed with the Director of the Division of Local Government Services. I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 46

47 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER RESOLUTION TO ANTICIPATE MISCELLANEOUS REVENUES IN THE 2022 BUDGET USING THE THREE-YEAR AVERAGE OF REALIZED REVENUES FROM THE PRIOR THREE YEARS WHEREAS, the COVID-19 pandemic had an adverse effect on the anticipated municipal revenues in the 2021 municipal current and utility fund budgets; and WHEREAS, Section 1 of P.L. 2020, c. 74 amended N.J.S.A. 40A:4-26 authorized the Director of the Division of Local Government Services ( Division ) to promulgate new standards for the anticipation of COVID-19 affected revenues in the FY2022 and, if necessary, in future years; and WHEREAS, the Fiscal Year 2022, the Director authorizes the use of a three-year average for the calculation of affected revenues; and WHEREAS, the Chief Financial Officer of the Township of Maplewood certifies that the following revenues were affected in 2021 by the COVID-19 pandemic and that the 3 year average of the amounts realized in be anticipated in the introduced budget for 2022: REVENUE CATEGORY AVERAGE Municipal Court Fines & Costs $640, $309, $242, $397, Interest of Investments & Deposits $268, $116, $ 16, $133, Parking Meters $357, $179, $ 71, $202, Cultural Affairs: Woodland Rental $137, $17, $ 37, $ 63, JMEUC Refund $143, $224, $ 90, $152, NOW, THEREFORE, BE IT RESOLVED by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that the above referenced revenues be anticipated using the 3 year average as permitted by the amendments to N.J.S.A. 40A:4-26, adopted by the P.L. 2020, c. 74. I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 47

48 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER RESOLUTION ESTABLISHING THE 2022 SEWER USER RATE WHEREAS, the Township of Maplewood ( Township ) is a member of the Joint Meeting of Essex and Union Counties with regard to the collection and disposal of its sanitary sewer waste; and WHEREAS, Chapter 123-1, Sub-chapter 223B Article II of the Township Code establishes the annual sewer user rate per dwelling unit as $184.00; and WHEREAS, waste water treatment costs and local sewer infrastructure maintenance costs have increased resulting in a $20 increase in the annual sewer user rate to $ per dwelling unit: and WHEREAS, it is also necessary each year for the Township to set any deferred maintenance fees assessed by the Joint Meeting of Essex and Union Counties for infrastructure projects in addition to the annual sewer user fee established by Township Code in Chapter 123-1, Sub-chapter 223B Article II ; and WHEREAS, Ordinance established in 2018 a Joint Meeting Capital Improvement Charge of $37.00 per dwelling unit in addition to the annual sewer usage fee; and WHEREAS, Ordinance established in 2020 a Township of Maplewood Capital Improvement Fee of $40.00 per dwelling unit in addition to the annual sewer usage fee; and WHEREAS, the 2022 annual sewer user rate per dwelling unit as described above is set at $ per dwelling unit; and WHEREAS, Chapter A of the Township Code established the due date for the annual sewer usage fee per dwelling as June 1 of each billing year; and WHEREAS, it is the desire of the Township Committee to extend the due date for the 2022 annual sewer usage fee of $ to June 24, 2022; NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that for the fiscal budget year 2022 the total annual Sewer User Rate per dwelling unit is $ with a due date of June 24, I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township 48

49 of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May, Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 49

50 TOWNSHIP OF MAPLEWOOD RESOLUTION NO AWARD OF CONTRACT SUPPLEMENTAL CONSTRUCTION PHASE SERVICES FOR THE FY 2021 CAPITAL ROADWAY IMPROVEMENTS WHEREAS, the Engineering Department of the Township of Maplewood ( the Township ) has a need to retain Professional Services by means of a non fair and open contract pursuant to the provisions of N.J.S.A 19:44A-20.7 in order to provide supplemental construction phase services for the FY 2021 Capital Roadway Improvements; and WHEREAS, the value of these services will exceed $17,500.00; and WHEREAS, these services must be performed by a firm who is experienced in construction administration; and WHEREAS, CME Associates was selected based on the quality of their prior work on this project; and WHEREAS, the firm of CME Associates has completed and submitted a Business Entity Disclosure Certification which certifies that CME Associates has not made any reportable contributions to a political or candidate committee in the Township of Maplewood and this resolution prohibits the firm of CME Associates from making any contributions through the term of its contract; and WHEREAS, the Chief Financial Officer has certified that funds are available for this purpose from Account Numbers C A and C A NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that: 1. Pursuant to N.J.S.A. 40A:11-5(1)(a)(i) CME Associates is hereby authorized to perform this work, as set forth in the proposal dated March 21, 2022, a copy of which is attached, for a lump sum fee in an amount not to exceed $25,000.00; and 2. The firm of CME Associates is prohibited from making any contributions to a political or candidate committee during the term of its agreement; 3. The Business Administrator and the Township Clerk be and are herby authorized to sign the services contract on behalf of the Township; 4. A copy of this resolution shall be printed once in the News Record of Maplewood and South Orange and is to be retained on file in the office of the Township Clerk; 5. The Business Entity Disclosure Certification, copy attached, be placed on file with this resolution. I, Elizabeth J. Fritzen, Township Clerk of the Township of Maplewood, in the County of Essex and State of New Jersey, do hereby certify that the foregoing is a true and correct copy of a resolution adopted by the Township Committee at a regular meeting of said Committee held May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey, this 3d day of May Elizabeth J. Fritzen, R.M.C. Township Clerk 50

51 March 21, 2022 Via Electronic & 1 st Class Mail Paul J. Kittner, Jr., PE, PP, CME Township Engineer Township of Maplewood Engineering Department 574 Valley Street Maplewood, NJ Re: Estimate of Fees for Supplemental Inspection Fees FY 2021 Capital Roadway Improvements Various Locations Construction Phase Services Township of Maplewood, Essex County, NJ Proposal No B Dear Mr. Kittner: We are pleased to present our estimate of fees for supplemental construction phase services for the above referenced project to include the following scope of work: A. Supplemental Construction Phase Services In preparation of this proposal, we have reviewed the original scope of services budget prepared by our office for the project which was based on an eight (8) week construction schedule with a notice to proceed of September 1, 2021 and a final completion date of December 1, 2021 (90-day contract time). As you are aware, the construction of the project has extended well past the final completion date and continues with the milling and paving of the roadways included in the base bid and bid alternates to be performed within the next few weeks. Lastly, additional work as added to the contract on Springfield Avenue which will be included in a change order to the contract. Under this task, our office will perform continued full-time inspection services for drainage, milling, paving and striping work by the contractor. This supplemental fee is requested as the project schedule has been extended due to circumstances outside of our control. We will provide these services on an hourly basis not to exceed $25,

52 Our billing rates are as follows per our original contract: Construction Technician: $ /hour Chief Construction Technician: $141.00/hour Principal: $174.00/hour Should this fee estimate meet your approval, please provide our office with a professional services agreement or resolution as an indication of the work to proceed. In the meantime, should you have any questions concerning this matter, please do not hesitate to contact this office. Very truly yours, CME Associates Trevor J. Taylor, PE, PP, CME Principal 52

53 TOWNSHIP OF MAPLEWOOD RESOLUTION NUMBER RESOLUTION AUTHORIZING THE PAYMENT OF BILLS AND VOUCHERS WHEREAS, the Township of Maplewood ( Township ) is in receipt of various vouchers and bills for payment due from the Township of various vendors in the amount 2,419, WHEREAS, payment of the aforementioned vouchers and bills have been approved by the Chief Financial Officer; and WHEREAS, the Chair of the Finance Committee has reviewed the bills and vouchers and authorized their payment. NOW, THEREFORE, BE IT RESOLVED, by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey that: The Township s Chief Financial Officer be and is hereby authorized and directed to make payment of all bills and vouchers included in the May 3, 2022 bill list in the amount 2,419, I, Elizabeth J. Fritzen, Township Clerk in the Township of Maplewood, in the County of Essex and State of New Jersey do hereby certify that the foregoing is a true and correct copy of a Resolution adopted by the Township Committee of the Township of Maplewood, County of Essex, State of New Jersey at a regular meeting of said Committee held on May 3, IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Township of Maplewood, in the County of Essex and State of New Jersey this 3rd day of May Elizabeth J. Fritzen, R.M.C., C.M.C. Township Clerk 53

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