PUBLIC SAFETY COMMISSION AGENDA

Transcription

1 CITY OF SAN MARINO PUBLIC SAFETY COMMISSION AGENDA Hunter Chang, Chair Jeff Boozell, Vice Chair (626) Phone Eugene Ramirez, Commission Member (626) Fax Al Boegh, Commission Member City Hall Council Chambers Victoria Firestone, Commission Member 2200 Huntington Drive Zillah Tobiano, Alternate San Marino, CA MONDAY, FEBRUARY 1, 2021 AT 7:00 P.M. The City of San Marino appreciates your attendance. Community interest provides the Public Safety Commission with valuable information regarding issues of the community. Regular Meetings are held on the 1 st Monday of every month. In compliance with the American Disabilities Act, any person with a disability who requires a modification or accommodation in order to participate in a meeting should contact the Administration Department at (626) at least 48 hours prior to the meeting. PURSUANT TO EXECUTIVE ORDERS N AND N In accordance with the Governor s Executive Orders N and N-29-20, and given the health risk associated with COVID-19, this public hearing will be conducted via teleconference/virtual meeting, without a physical location from which members of the public may attend. Members of the public may access the meeting electronically via the zoom.us teleconference module (Computer for Video Streaming). Members of the public may observe and offer comment at this meeting telephonically or otherwise electronically: 1) Public comment will be accepted by to fire@cityofsanmarino.org before or during the meeting, prior to the close of public comment on an item, to be read by the Committee during public comment. Lengthy public comment may be summarized in the interest of time. 2) Public comment will also be accepted electronically via the zoom.us teleconference module. If you are an individual with a disability and need a reasonable modification or accommodation pursuant to the Americans with Disabilities Act ( ADA ) please contact the City Clerk via

2 PUBLIC SAFETY COMMISSION AGENDA FEBRUARY 1, 2021 PAGE 2 OF 3 at cityclerk@cityofsanmarino.org or by phone at (626) prior to the meeting for assistance. How to participate in the meeting from home: 1) Via Computer for Video Streaming/Zoom Meeting Website: Meeting ID: ) Via Phone for Audio Only: Phone Number: (669) Meeting ID: ) Submitting Public Comment Submit public comments via to fire@cityofsanmarino.org. Members of the public participating via the Zoom web app may select the raise hand function prior to the close of public comment on an item. Members of the public joining via telephone audio can select the raise hand function by dialing *9 on the telephone dial pad. CALL TO ORDER PLEDGE OF ALLEGIANCE ROLL CALL: Chair Hunter Chang, Vice Chair Jeff Boozell, Commissioner Eugene Ramirez, Commissioner Al Boegh, Commissioner Victoria Firestone, and Alternate Zillah Tobiano POSTING OF AGENDA The agenda is posted 72 hours prior to each meeting at the following locations: City Hall, 2200 Huntington Drive, the Crowell Public Library, 1890 Huntington Drive and the Recreation Department, 1560 Pasqualito Drive. The agenda is also posted on the City s Website: WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED All public writings distributed by the City of San Marino to at least a majority of the Public Safety Commission regarding any item on this agenda will be made available at the Public Counter at City Hall located at 2200 Huntington Drive, San Marino, California PUBLIC COMMENTS Section of the Brown Act provides an opportunity for members of the public to address the Public Safety Commission on any item of interest to the public, before or during the Commission s consideration of the item, that is within the subject matter jurisdiction of the Public Safety Commission. COMMISSIONER REPORTS This is an opportunity for members of the Public Safety Commission to inform the public of any meetings or conferences they may have attended.

3 PUBLIC SAFETY COMMISSION AGENDA FEBRUARY 1, 2021 PAGE 3 OF 3 DEPARTMENT REPORTS 1. POLICE DEPARTMENT REPORT Recommendation: Staff recommends that the Public Safety Commission receive and file the Police Department report. 2. FIRE DEPARTMENT REPORT Recommendation: Staff recommends that the Public Safety Commission receive and file the Fire Department report. 3. PUBLIC WORKS DEPARTMENT REPORT Recommendation: Staff recommends that the Public Safety Commission receive and file the Public Works Department report. NEW BUSINESS 4. APPROVAL OF MINUTES Recommendation: Staff recommends that the Public Safety Commission approve the minutes from January 4, FISCAL YEAR MUNICIPAL BUDGET SCHEDULE Recommendation: Staff recommends that the Public Safety Commission receive and file the Fiscal Year municipal budget calendar. 6. STATUS REPORT ON CAPITAL EQUIPMENT EXPENDITURES AND CAPITAL CONSTRUCTION PROGRAM Recommendation: Staff recommends that the Public Safety Commission receive and file the FY capital improvement plan status update report. ADJOURNMENT The Public Safety Commission will adjourn to a regular meeting on MONDAY, MARCH 1, 2021 at 7:00 P.M. Dated: January 28, 2021 JENNIFER MCGEE Posted: January 28, 2021 MANAGEMENT ANALYST

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5 TO: FROM: BY: Chairman Chang and the members of the Public Safety Committee Police Chief John N Incontro Vanessa Alvarez, Administrative Assistant Hunter Chang, Chair Jeff Boozell, Vice-Chair Eugene Ramirez, Commission Member Al Boegh, Commission Member Victoria Firestone, Commission Member Zillah Tobiano, Alternate DATE: February 1, 2021 SUBJECT: POLICE DEPARTMENT UPDATE REPORT DECEMBER 2020 BACKGROUND Each month the Police Department provides a brief update on crime, traffic issues, and other items of interest to the public and to the Public Safety Committee. DISCUSSION This report will provide the Public Safety Commission with information for the month of December The Pandemic has resulted in altering police service in our community. We have had to modify the department s community engagement, neighborhood watch programs, and limited our contact with others to lessen the potential of infection spread. The services at the front desk have been curtailed, limiting one on one contact, other than emergencies or reporting of serious crimes. As of December 31, 2020, part 1 crimes have increased 14.78% when compared to We continue to see an increase in larcenies. The thefts range from property left outside and not secured, identity thefts, thefts from unlocked vehicles, and gardening equipment. The city suffered two residential burglaries, one where the residents were out of town and officers discovered a burglary had taken place during a house watch check, cameras were located. Second residential burglary took place in a home that was under construction, no alarms or cameras were located. An attempt residential burglary of a home under construction resulted in an arrest of a suspect. During the Fiscal Year, the Police Department s purchase of new vehicles and the creation of a Motorcycle Team was approved. COVID-19 caused delays in the delivery and completion and delivery of the vehicles. The vehicles have been delivered to the dealership to 1-1 AGENDA ITEM 1

6 be outfitted with the necessary equipment that officers need. The motorcycles have arrived and two officers have been selected to be a part of the Motorcycle Team. The two officers selected to be part of the Motorcycle Team will be attending a POST motorcycle academy in April, after several other trainings were cancelled due to COVID-19 concerns. INVESTIGATIVE FOLLOW-UP As of December 31, 2020 the Detective Bureau completed the following activates; The Detective Bureau filed 19 cases for prosecution with the Alhambra District Attorney s Office. One search warrant was obtained for an ongoing investigation. COMMUNITY ENGAGEMENT With continued COVID-19 concerns the department has had to limit their community engagement. On December 10, officers contacted San Marino businesses and provided holiday safety tips. Additionally, throughout the month of December, the Neighborhood Watch hosted a Block Captain Meeting via zoom to discuss the increase in package theft, COVID-19 updates, and Code Enforcement. Phone calls are regularly made to Block Captains to encourage and increase participation and awareness. PERSONNEL UPDATE The department currently has 27 of the 30 sworn positions filled. We currently have one cadet beginning the background phase of the application process and one lateral police officer who completed the polygraph phase of the application process. We have three sworn and three Cadet positions vacant. TECHNOLOGY The Flock Safety Cameras installed throughout the City have assisted in alerting officers to stolen vehicles through the city, for the month of December the Flock Safety Cameras in recovering two stolen vehicles. TRAFFIC REPORT A radar traffic trailer was placed at three separate intersections during the month of December, from December 3 rd to December 10 th, the trailer was placed at the intersections of Sierra Madre Boulevard and Huntley, from December 11 th to December 25 th, it was placed at the 2700 block of Huntington Drive, from December 26 th to December 31 st, it was placed at the 1400 block Garfield Avenue AGENDA ITEM 1

7 Traffic enforcement is based upon three areas; traffic complaints from the community, observation of violations by officers, and traffic collision data. The Department maintains a list of traffic complaint locations and traffic collision data for traffic enforcement. As part of our traffic collision investigations we will look for other issues that may have been a contributory factor in the collision. Those factors could be distracted driving, engineering, or environmental. The traffic data utilized for traffic enforcement are the top five locations for traffic collisions and the top Primary Collision Factors (PCF s), or causes of the traffic collisions. That information is as follows: Locations PCF Huntington/San Marino 8 Collisions CVC High Speed Huntington/Oak Knoll 4 Collisions CVC Turning/Passing Violation Huntington/Winston 3 Collisions CVC 21453(a) Fail to Stop Red Light Los Robles/Wilson 3 Collisions CVC 22450(a) Fail to Stop, Stop Sign Garfield/Huntington 3 Collisions CRIME STATISTICS 2020 JAN FEB MARCH APRIL MAY JUNE JULY AUG SEPT OCT NOV DEC YTD YTD-LY %change Part 1 Crimes Homicide Rape % Robbery % Aggravated Assault % Burglary % Residential % Commercial % Attempt % Larceny % Auto Theft % Arson Total Part 1 Crimes % Priority 1 CFS % Priority 1 CFS Reponse Time 2:46 2:21 1:57 1:41 1:38 1:27 1:22 2:49 1:38 1:58 1:16 1:47 1:45 1: % Priority 2 CFS Priority 2 CFS Response Time 3:20 4:00 3:57 3:04 2:58 2:48 3:09 3:25 3:29 4:22 3:58 3:55 3:22 3: % Priority 3 CFS % Priority 3 CFS Response Time 4:07 4:35 3:59 2:56 3:57 3:33 3:34 4:38 2:41 11:10 3:03 4:37 4:26 4: Calls for Service % Citizen Initiated % Officer Initiated % Walk In % Total Arrests % Adult Juvenile % Reports Taken All Traffic Collisions % Fatal Hit& Run % Pedestrian % Bicycle % Injury % Non-Injury % Citations % Moving Citations % Hazardous/Equipment/Other % Parking % Field Interview Cards Cases Assigned to Detectives % Cases Cleared by Detectives % Clearance Rate by Detectives 64% 73% 117% 78% 72% 27% 78% 84% 90% 42% 68% 74% 78% 63% 23.81% Nixle Subscribers % SMS Subscribers % Voice Subscribers % Subscribers % 3

8 FISCAL IMPACT None RECOMMENDATION If the Public Safety Commission concurs with staff s recommendation, an appropriate motion would be: Make a motion to accept and file this report. ATTACHMENTS 1. Crime/Traffic Report AGENDA ITEM 1

9 San Marino Police Department Public Safety Commission Report: December AGENDA ITEM 1

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13 Hunter Chang, Chair Jeff Boozell, Vice-Chair Eugene Ramirez, Commission Member Al Boegh, Commission Member Victoria Firestone, Commission Member Zillah Tobiano, Alternate TO: FROM: Chair Chang and the Members of the Public Safety Commission M. D. Rueda, Fire Chief DATE: February 1, 2020 SUBJECT: FIRE DEPARTMENT REPORT MONTHLY PERFORMANCE METRICS Since the last Public Safety Commission Meeting, the Fire Department has submitted the December Monthly Performance Metrics to the City Council. A copy of the December report has been included in this update. The report includes the number of responses made by the Department, training hours, Fire Prevention inspections, and the Department s cardiac arrest performance for the month of August. COVID-19 / HEALTH CARE SYSTEM UPDATE As of January 27, RA91 was dispatched to 10 incidents during the month of January in which dispatchers either confirmed or suspected that COVID was a contributing factor. This is a significant decrease from December, in which RA91 responded to 21 COVID incidents at time of dispatch. Although COVID patients requiring EMS intervention is decreasing, demands on hospitals remain high. Illness severity in patients that do require hospitalization has been high, with increased needs for ICU, mechanical ventilation, and higher mortality. Eligible members of the public (health care workers, residents 65 years of age and older) are now able to schedule a vaccination appointment or sign up for appointment availability at vaccinatelacounty.com. Registered users will receive alerts when new appointments become available, or when vaccinations are allowed for additional priority groups. ANNEXES TO THE CITY S EMERGENCY OPERATIONS PLAN The San Marino Municipal Code, Chapter 4, Article 2 codifies the creation of a San Marino Disaster Council for the purpose of developing and recommending for adoption by the City Council, mutual aid plans and agreements and the City s Emergency Operations Plan. The Disaster Council consists of the Director of Emergency Services (City Manager) as the chair, two members of the City Council appointed by the Mayor, the primary delegate, Councilmember 2-1 AGENDA ITEM 2

14 Huang and the alternate delegate, Vice-Mayor Jakubowski, a representative from the City s Fire Department, Fire Chief Rueda, and the Police Department, Chief of Police Incontro, that were appointed by the City Manager. For the past year, City staff has been developing multiple annexes for approval by the Disaster Council and adoption by the City Council. These annexes are intended to guide decision makers during an event that disrupts or causes significant damage to the City or infrastructure, and include emergency protocols for: Cybersecurity Cybersecurity attacks are events that may impact a facility and cause significant disruption to IT infrastructure. The Cyber Security Annex is intended to guide decision makers during a purposeful cyber threat, intrusion, or disruption to the City s network. The Annex will be activated by any member of the Executive Team when any a cybersecurity threat is identified by the City s IT provider or a cybersecurity caused intrusion, or disruption impacts the City s security and service delivery posture. Earthquake Operations Unlike most other large emergency incidents that may impact San Marino, a major earthquake has the potential to impact the entire City at one time. The City s Public Safety Departments will be respond to numerous fires, persons trapped in collapsed structures, hazardous materials releases, traffic collisions, and a variety of medical emergencies. The Earthquake Operations Annex has been developed to be a guide for earthquake emergency operations under standard Incident Command System principles. Extreme Heat / Power Interruption The Extreme Heat / Power Interruption annex identifies resources, actions, and critical issues during extreme heat conditions or when a power shutoff or a rotating outage impacts San Marino. The annex considers decision points; roles and responsibilities of individual City Departments; public notifications and outreach; and public safety staffing levels. Protocols outlined in the annex will be activated in the event of an excess heat warning, predicted 100-degree weather for a period of 3 or more days, or when a Stage 3 electrical emergency or rotating outage is issued by a California Independent Service Operator. SWIFT WATER RESCUE In February, the Fire Department will submit a staff report to the City Council to request the use of Fire Department donation funds to purchase four sets of swift water rescue personal protective equipment. Each set of equipment includes one (1) personal flotation device, one (1) waterproof strobe light, one (1) safety whistle, and one (1) knife. This equipment will aid San Marino Firefighter/Paramedics in the event that a person or animal requires rescue from fast AGENDA ITEM 2

15 moving water. The City of San Marino has three drainages that run through the City (San Pasqual Wash, Mill Creek, and the Rubio Wash) that pose a potential risk during periods of heavy rain. LYN RILEY RED MUG AWARD On December 11, Engine 91 and RA91 responded to the home of a resident with a terminal illness experiencing severe pain; however, due to the current COVID surge, they had no desire to be transported to a hospital. San Marino Firefighter Paramedics provided excellent care with a great degree of compassion in consultation with our base hospital, Huntington Memorial. The Firefighter Paramedics carefully administered medications intravenously and waited with the patient and family to ensure the patient remained stable. While waiting, the Firefighter Paramedics made several calls to arrange a private ambulance to transport the patient to their doctor s appointment the following morning. After reviewing the incident, the department s UCLA Nurse Educator Evelyn Riley was so touched by the care and compassion displayed, the treatment options selected, and the above and beyond care the paramedics provided by arranging transportation, that she presented Firefighter Paramedic Jeff Tsay with a mug she made herself to award his service, inscribed with: Lyn Riley Red Mug Award Jeff Tsay, MICP (Medical Intensive Care Paramedic) STAFFING The San Marino Fire Department currently has three vacant Firefighter/Paramedic positions, and is actively working with the Human Resources to fill each vacancy. Since the Public Safety Commission meeting on January 4, 2021, the Department had one resignation of a probationary firefighter. In August, the fire department conducted 30 interviews for the position of Firefighter/Paramedic and established a list of prospective candidates. In January, the department submitted one conditional offer letter to a potential candidate. Two additional candidates are currently in the background investigation process. TRAINING Fire Department personnel participated in an estimated 266 hours of training during the month of January. Final training hours will be included in the January Performance Metrics Report. Training during the month of January included EMS continuing education with the UCLA nurse educator, swift water rescue, and Alhambra Tower training. The Fire Department s training efforts continue to focus on Probationary Firefighter training AGENDA ITEM 2

16 EMERGENCY INCIDENTS On December 30, Engine 91 responded to a reported mailbox on fire on the 200 block of Main Street in Alhambra. Upon arrival, Engine 91 observed smoke billowing out of a United States Postal Service mailbox. Engine 91 quickly extinguished the fire with a dry chemical extinguisher. San Marino Investigator 91 initiated an investigation of the fire and interviewed multiple witnesses. Shortly after, Alhambra Police detained a suspect based on the witnesses description. The suspect confessed to starting the fire and was arrested for arson. On January 1, San Marino Investigator 9 responded to an unusual incident on South Arroyo Boulevard to support the Pasadena Fire Department. A patient with severe burns was extricated from the wash by the Pasadena Fire Department and transported to a local area hospital. Investigator 9 is currently assisting the City of Pasadena with the investigation of the incident. On January 15, Engine 91, RA 91, and Battalion 9 responded to a vegetation fire on the 1400 block of Bedford Road. Fire Department personnel quickly extinguished the fire upon arrival. The fire was determined to be arson, and the suspect was arrested by San Marino Arson Investigators. FY DEPARTMENT OBJECTIVES Complete a multi-year review of the City of San Marino s Very High Fire Severity Zone to determine if the designated area in Chapter 14, Article 13 of the San Marino City Code remains suitable. Conduct a review of the current Community Emergency Response Training (CERT) and develop a Citizen Fire Academy for residents participation. Upgrade and improve the Emergency Operations Center. Conduct a City-wide emergency operations exercise with City staff, Department Heads, and the School District. Review and revise the City s Emergency Operations Plan for City Council adoption. ATTACHMENTS 1. December 2020 Performance Report AGENDA ITEM 2

17 TO: FROM: Mayor and City Council M. D. Rueda, Fire Chief DATE: January 20, 2021 SUBJECT: FIRE DEPARTMENT MONTHLY PERFORMANCE REPORT The attached San Marino Fire Department September 2020 Performance Report represents the incident data reports intended to meet the Improvement Goals referenced in the March 2, 2018 Report to City Council titled; Implementation Plan Fire Department Deployment Study. The Fire Department has been working closely with Verdugo Fire Dispatch (VFD) to ensure the accuracy of the data being reported. Some of the data sets are not currently available from VFD and are listed as N/A. VFD has been made aware of the San Marino Fire Department s interest in pursuing the data associated with the fire and life safety goals as approved by the City Council. Improvement Goal A in the Report recommended the following: Call Processing Goals calls will be answered at the primary PSAP (Public Safety Answering Point) San Marino Police Department within 15 seconds, 95% of the time calls will be transferred from the primary PSAP to Verdugo Fire Dispatch within 30 seconds from the time answered, 95% of the time. This data is not available. Recommended Turnout Goal Response personnel shall initiate the response of a unit capable of mitigating an incident to a priority fire and rescue incident 80 seconds from notification 90% of the time. Response personnel shall initiate response to all other priority incidents within 60 seconds from notification 90% of the time. Recommended First-Due Response Time Goal The first response unit capable of initiating effective incident intervention shall arrive at a priority fire or rescue incident within 5 minutes and 20 seconds from notification of response personnel, 90 percent of the time. 2-5 AGENDA ITEM 2

18 The first response unit capable of initiating effective incident intervention shall arrive at all other priority incidents within 5 minutes from notification of response personnel, 90% of the time. Recommended Response Force Goal The full effective response force shall arrive at a moderate risk structure fire within 9 minutes and 20 seconds of notification of response personnel, 90% of the time. This data is not available. Cardiac Arrest Data The Cardiac Arrest data set includes the total number of cardiac arrest patients treated by Firefighter/Paramedics. We always pray that the number is as low as possible. The more important data sets are the subsequent measures which include the number of times the Firefighter/Paramedics are successful in returning a patient s spontaneous circulation (ROSC) our goal with ROSC is always 100%. Saving lives is why the Fire Department exists; unfortunately, this is not always in our control. Lastly, the subsequent data sets measure the percentages of correct treatments performed by the Firefighter/Paramedics. City of San Marino COVID-19 Response Beginning in March 2020, Verdugo implemented increased screening measures and dispatch codes for COVID-19 patients. Verdugo now dispatches potential COVID-19 patients as a SICK2 response. This alerts Fire Department Paramedics to potential coronavirus infection, and triggers the protocol for the use of additional personal protective equipment (PPE). Dispatchers have been trained to ask a series of questions to identify potential COVID patients. The screening tool has increased the safety of responding personnel; however, it has also contributed to the increase in the time to process these 911 calls. The Fire Department continues to maintain responsibility for the implementation of the elements of the City s Disease Pandemic Annex of the Emergency Operations Plan. The primary missions include crisis communications to the public and the operation of the City s Emergency Operations Center (EOC). The EOC continues to operate the City s Resident Support Hotline at (626) The Fire Department has established policies and procedures for the daily and weekly sanitization of the Fire Department quarters, apparatus, and PPE during the COVID-19 response. The City continues to update employee screening and policies to ensure the health of all City staff. We AGENDA ITEM 2

19 are also monitoring updates from the Los Angeles Department of Public Health to provide residents with the latest information on health policies and openings of businesses and facilities. The City of San Marino ended 2020 with 244 COVID-19 cases and 7 deaths. During the month of December, RA91 was dispatched to 21 incidents in which dispatchers either confirmed or suspected that COVID was a contributing factor; a 91% increase from November In addition to COVID incidents identified at time of dispatch, RA91 responded to an estimated 14 additional incidents in which COVID was either suspected or confirmed by on-scene paramedics, for a total of 35 COVID incidents. Overtime Due to several factors, overtime hours for the month of December were 50% higher than December 2019 and 40% higher than November This month the Fire Department continues to have two persons off duty injury; two individuals off with COVID-19; and two vacancies due to a retirement and a termination. The vacant position and injury on duty coverage combined for over 700 hours of overtime position coverage. Finally, the department managed several COVID related exposures that did not result in infection, during which time affected employees were required to quarantine per Los Angeles County Department of Health Services (DHS) and City of San Marino protocols. As a result of the challenge of staffing due to the above, the Fire Department suspended quarantine protocols as per DHS protocols and invoked our critical staffing pattern to ensure position coverage for our City. Lastly, Fire Department personnel responded as part of the Silverado Canyon Bond Fire Fire in Orange County. Reimbursement for personnel and administrative fees will be paid by the State of California for San Marino s mutual aid response. San Marino Fire Department Quarterly Report As of July 2018, a Quarterly Report has been added to help in identifying trends in the data being provided. This report includes the fourth quarter of Attachments 1. December Performance Datasheet 2. December Graphic Performance Report 3. Quarter 4 Performance Datasheet AGENDA ITEM 2

20 San Marino Fire Department 2020 Monthly Report December November 2020 Total December Total Fire Responses San Marino Out of Jurisdiction EMS Responses , ,419 San Marino Out of Jurisdiction San Marino ALS San Marino BLS Transports San Marino Out of Jurisdiction Service Responses San Marino Out of Jurisdiction Other Responses San Marino Out of Jurisdiction Total Responses , ,918 San Marino , ,014 Out of Jurisdiction Total Mutual Aid Received Cardiac Arrests Total Return of Spontaneous Circulation Patients N/A 3 Documentation of Timely Vital Signs 100% 67% 93% N/A 100% Documentation of Rhythm Changes 100% 100% 100% N/A 100% Advanced Airway Placement Attempts N/A 9 Successful Advanced Airway Placement N/A 100% 100% N/A 78% 90th Percentile Response Times (San Marino) Primary PSAP Call Answering N/A N/A N/A N/A N/A Call Transfer Time (San Marino) N/A N/A N/A N/A N/A Medical Alarm Handling Time (Verdugo) 0:02:04 0:01:48 0:02:03 0:01:25 0:01:38 Medical Turnout Time 0:01:37 0:01:29 0:01:26 0:01:14 0:01:10 Medical Total Response Time 0:05:55 0:05:27 0:05:58 0:06:16 0:05:50 Fire Alarm Handling Time (Verdugo) 0:01:51 0:00:58 0:02:04 0:01:51 0:02:02 Fire Turnout Time 0:01:50 0:01:50 0:01:41 0:01:25 0:01:16 Fire Total Response Time 0:07:56 0:06:14 0:06:32 0:06:12 0:06:38 Effective Response Force N/A N/A N/A N/A N/A Number of Inspections Plan Checks Company Field Inspections Brush Inspections Fire Marshal Field Inspections Certificate of Occupancy Inspections Training Hours , ,613 Total Hours Worked 5,520 4,872 63,693 5,058 60,760 Overtime Hours 2,130 1,517 15,540 1,417 14,768 Bereavement Comp Emergency Operations Center N/A N/A Holiday Injury on Duty , ,125 Investigation Other Outside/SE Shared Command , Sick , ,258 South Pasadena ,138 Strike Team , Vacant Position , ,056 Vacation , , AGENDA ITEM 2

21 San Marino Fire Department Monthly Performance Report December 2020 Incident Response in San Marino Out of Jurisdiction San Marino BLS 31% San Marino ALS 69% Total Incidents Year to Date Cardiac Arrest 2 100% 100% N/A Total Patients Rhythm Documentation Timely Vitals Airway Placement Overtime Hours Below Average Average Above Average High th Percentile Times 0:10:30 0:07:00 0:03:30 0:00:00 EMS 0:05:55 Response Goal 05:00 0:07:02 0:07:00 0:06:29 0:01:37 0:01:34 0:01:43 0:01:34 0:01:23 Turnout Goal 01:00 50% INCREASE From DEC :07:46 SNM ALH PAS SGB SPS 0:01:50 Shared Command 4% Other 4% Investigation 1% Emergency Operations Center 2% 0:02:44 Sick 26% Injury on Duty 19% Strike Team 15% Vacant Position 18% Vacation 8% Bereavement Comp 2% 1% FIRE Turnout Response 0:07:57 Response Goal 05:20 Turnout Goal 01:20 0:07:30 0:09:22 0:06:08 0:08:10 0:02:08 0:02:08 0:02:20 SNM ALH PAS SGB SPS 2-9 AGENDA ITEM 2

22 San Marino Fire Department 2020 Quarterly Report October November December Q4 Total Q3 Total Q2 Total Q1 Total Fire Responses San Marino Out of Jurisdiction EMS Responses San Marino Out of Jurisdiction San Marino ALS San Marino BLS Transports San Marino Out of Jurisdiction Service Responses San Marino Out of Jurisdiction Other Responses San Marino Out of Jurisdiction Total Responses San Marino Out of Jurisdiction Cardiac Arrests Total Return of Spontaneous Circulation Patien Documentation of Timely Vital Signs 100% 67% 100% 86% 100% 100% 100% Documentation of Rhythm Changes 100% 100% 100% 100% 100% 100% 100% Advanced Airway Placement Attempts Successful Advanced Airway Placement N/A 100% N/A 100% N/A N/A 100% Response Times (90th Percentile) Primary PSAP Call Answering N/A N/A N/A N/A N/A N/A N/A Call Transfer Time (San Marino) N/A N/A N/A N/A N/A N/A N/A Medical Alarm Handling (Verdugo) 0:02:07 0:01:48 0:02:04 0:02:01 0:02:17 0:01:58 0:01:28 Medical Turnout Time 0:01:34 0:01:29 0:01:37 0:01:37 0:01:23 0:01:32 0:01:17 Medical Total Response Time 0:05:46 0:05:27 0:05:55 0:05:46 0:06:18 0:05:54 0:06:02 Fire Alarm Handling (Verdugo) 0:03:12 0:00:58 0:01:51 0:02:30 0:01:14 0:01:34 0:01:57 Fire Turnout Time 0:01:47 0:01:50 0:01:50 0:01:50 0:01:48 0:01:30 0:01:15 Fire Total Response Time 0:05:33 0:06:14 0:07:56 0:07:02 0:06:33 0:05:27 0:05:21 Effective Response Force N/A N/A N/A N/A N/A N/A N/A Number of Inspections Plan Checks Company Field Inspections Brush Inspections Fire Marshal Field Inspections Certificate of Occupancy Inspections Training Hours ,276 1,158 1,222 1,581 Overtime Hours 1,656 1,517 2,130 5,303 5,328 2,482 2,427 Bereavement Comp Emergency Operations Center Holiday Injury on Duty Investigation Other Outside/SE Shared Command Sick , South Pasadena Strike Team , Vacant Position , Vacation , AGENDA ITEM 2

23 TO: FROM: Chair Chang and members of the Public Safety Commission Michael Throne, PE, Director of Parks & Public Works/City Engineer DATE: February 1, 2021 SUBJECT: DECEMBER THROUGH JANUARY PARKS AND PUBLIC WORKS UPDATE BACKGROUND Please accept the following as a summary of notable activities that have been accomplished, are underway or are planned for the balance of this month through your next regularly scheduled commission meeting. DISCUSSION Follow-up Items from Prior Commission Meetings No outstanding items Projects in or near Construction The Lacy Park restroom was accepted by the City Council as complete in January Replacement traffic control computers have been ordered for the intersections of Del Mar Avenue at Huntington Drive and Gainsborough Drive at Huntington Drive as part of the program to replace all traffic control computers by June 30, 2023 Projects in Design/Out-to-Bid Engineering work continues to prepare the plans and specifications for this fiscal year s street rehabilitation project. The Department is planning to advertise for construction bids in late February. City staff and the architect continued to work with the San Marino Center (SMC) community task force on detailed design work to renovate SMC into a new community facility. Work also commenced on the preparation of a focused environmental impact report. Replacement of 8 more fluted metal tear drop style streetlights is being advertised for construction bids. This work is part of the Department s streetlight management plan that includes as its first order of activity the replacement of these types of light standards with the more San Marino fluted concrete poles with acorn style lamp globes. This project will focus on Bellwood Drive. 3-1 AGENDA ITEM 3

24 The City Engineer is soliciting engineering proposals to design upgrades to our 3 sanitary sewer lift stations as part of the lift station improvement program. Finally, an advertisement for construction bids is also being solicited to install up to 5 emergency call towers in Lacy Park. Projects under Study/Analysis CIP season is upon us! Preparations are beginning internally between the Department and the other City departments to formulate procurements, projects and programs to recommend to the City Council for their fiscal year capital expenditure plan. The Commission is requested to bring their ideas and suggestions to the meeting. The citywide traffic study by Iteris is underway. The City Engineer received the administrative draft just before Thanksgiving and is reviewing it. It is expected it will be brought to the Commission at your March meeting. [no change from January 4] As reported previously, the caution signs (see right) placed several month ago on Cumberland Road proved successful and, with the support of the neighborhood, the Department placed similar signs on Raleigh Drive. We are keeping the signs up to monitor their effectiveness. [no change from October 5] Our biennial pavement condition survey is underway. The survey includes all our alleys and parking lots so as to establish a baseline condition and plan for future rehabilitation work on these assets. [no change from November 2] Maintenance Activities The Parks and Public Works Department is pursuing its normal fall/winter maintenance schedule. Sandbag stations are located at City Hall, Lacy Park and Stoneman for pickup by residents. Please contact the Department (see box below) if you would like to pick some up at City Hall. The heavy-duty streetlight control switches in the Waverly Road area were recently damaged by work performed by Edison and are being replaced by the City. We expect to file a claim to recover the expenses incurred. Other Department Activities The Department continues to support the City s Covid-19 response plan Recruitment of a new Public Work Manager is proceeding well and I expect to be able to make an announcement of the new manager in the next several weeks AGENDA ITEM 3

25 RECOMMENDATION It is recommended that the Commission receive and file this report. If the Commission concurs with staff s recommendation, an appropriate motion would be: I move to receive and file the December 2020 Parks and Public Works Department update. HOW TO CONTACT PARKS AND PUBLIC WORKS By Telephone Public Works HQ at City Hall Public Works offices at Lacy Park By PublicWorks@CityofSanMarino.org Service Requests Can Be Made By Using the GORequest App available at the Apple and Google stores Using the City s website ATTACHMENTS None AGENDA ITEM 3

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27 MINUTES PUBLIC SAFETY COMMISSION SPECIAL MEETING JANUARY 4, :00 p.m. CALL TO ORDER: Chair Chang called the meeting to order at 7:02 p.m. PLEDGE OF ALLEGIANCE: Chair Chang led the Pledge of Allegiance ROLL CALL: PRESENT: Chair Hunter Chang, Vice Chair Jeff Boozell, Commission Member Eugene Ramirez, Commission Member Al Boegh, Commission Member Victoria Firestone ABSENT: Alternate Zillah Tobiano CITY OFFICIALS PRESENT: Police Chief John Incontro, Fire Chief Mario Rueda, Public Works Director Michael Throne COUNCIL LIASIONS PRESENT: Council Member Gretchen Shepherd Romey, Mayor Ken Ude WRITTEN COMMUNICATIONS OR PUBLIC WRITINGS DISTRIBUTED None PUBLIC COMMENTS: The following person(s) spoke: None DEPARTMENT REPORTS 1. POLICE DEPARTMENT REPORT Chief Incontro presented the Police Department report for the month of December. Commission Member Ramirez moved, seconded by Commission Member Boegh, to receive and file the Police Department report. Motion passed by the following vote: AYES: NOES: ABSTAIN: ABSENT: Chair Chang, Vice Chair Boozell, Commission Member Ramirez, Commission Member Boegh, Commission Member Firestone None None Alternate Tobiano 2. FIRE DEPARTMENT REPORT Chief Rueda presented the Fire Department report for the month of December AGENDA ITEM 4

28 Commission Member Boegh moved, seconded by Vice Chair Boozell, to receive and file the Fire Department report. Motion passed by the following vote: AYES: NOES: ABSTAIN: ABSENT: Chair Chang, Vice Chair Boozell, Commission Member Ramirez, Commission Member Boegh, Commission Member Firestone None None Alternate Tobiano 3. PARKS AND PUBLIC WORKS DEPARTMENT REPORT Director Throne presented the Public Works Department report for the month of December. Vice Chair Boozell moved, seconded by Commission Member Ramirez, to receive and file the Parks and Public Works Department report. Motion passed by the following vote: AYES: NOES: ABSTAIN: ABSENT: Chair Chang, Vice Chair Boozell, Commission Member Ramirez, Commission Member Boegh, Commission Member Firestone None None Alternate Tobiano NEW BUSINESS 4. APPROVAL OF MINUTES Commission Member Boegh moved, seconded by Vice Chair Boozell, to approve the minutes of the Public Safety Commission meeting of Monday, December 7, AYES: NOES: ABSTAIN: ABSENT: Chair Chang, Vice Chair Boozell, Commission Member Ramirez, Commission Member Boegh, Commission Member Firestone None None Alternate Tobiano ADJOURNMENT Chair Chang adjourned the meeting at 7:41 p.m. JENNIFER MCGEE MANAGEMENT ANALYST AGENDA ITEM 4

29 TO: FROM: Chair Chang and members of the Public Safety Commission Michael Throne, PE, Director of Parks & Public Works/City Engineer DATE: February 1, 2021 SUBJECT: FY MUNICIPAL BUDGET CALENDAR BACKGROUND Please accept the following as a summary of the planned municipal budget public discussion being conducted by the San Marino City Council. DISCUSSION The City Council has begun its annual budgeting process and will be following the timeline attached to this memorandum. Of note for the Commission is that at your March 1, 2021 meeting you will receive a copy of the draft FY capital improvement and equipment expenditure plan for your review, consideration, evaluation, comment and ultimately suggestions to the City Council, who will be reviewing the draft capital expenditures at their Friday meetings of March 19 and March 26. Commissioners are invited to attend each workshop. RECOMMENDATION It is recommended that the Commission receive and file this report. If the Commission concurs with staff s recommendation, an appropriate motion would be: I move to receive and file the FY municipal budget calendar report. ATTACHMENTS 1. FY budget calendar 5-1 AGENDA ITEM 5

30 BUDGET CALENDAR FY Current Year Progress Report, Potential FY Budget Brainstorm January 29 (F) Progress report on FY Priority Initiatives City Council Brainstorming on Goals for Next Fiscal Year, as it relates to the 8 Critical Success Factors Town Hall Budget Brainstorm with the Community February 1 (M) Community Brainstorming on Goals for Next Fiscal Year, as it relates to the 8 Critical Success Factors Online community engagement open through February 28 FY Mid-Year Review, Five Year Financial Forecast, and February 26 (F) Long Term Financial Projection Presentation of the FY Mid-Year report, Five Year Financial Forecast (General Fund and CIP), and updated long term financial projection(s) Capital Improvement Plan (CIP) Equipment Presentation Detailed discussion with Council related to CIP Equipment Presentation to Public Safety Commission at March meeting March 19 (F) Capital Improvement Plan (CIP) Infrastructure Presentation Detailed discussion with Council related to CIP - Infrastructure Presentation to Public Safety Commission at March meeting March 26 (F) Preliminary Budget Study Session Departments will present work plan goals and budget proposals Council will offer comments and adjustments Presentations to relevant Commissions at late March/early April meetings April 30 (F), May 7 (F) City Manager s Proposed Budget and Capital Improvement Plan Presentation of the proposed budget and CIP Adoption by Council with or without final adjustments May 28 (F) 5-2 AGENDA ITEM 5

31 TO: FROM: Chair Chang and members of the Public Safety Commission Michael Throne, PE, Director of Parks & Public Works/City Engineer DATE: February 1, 2021 SUBJECT: FY CAPITAL IMPROVEMENT PLAN STATUS UPDATE BACKGROUND The Department is diligently prosecuting the implementation of the FY capital expenditure program that includes equipment replacement and capital construction. It is recommended that the Commission receive this report, provide comments and observations, and move to receive and file. DISCUSSION The following is a summary of the progress being made to complete the FY CIP. CAPITAL PROCUREMENTS Administration Scheduled computer replacements are underway and planned to be completed by June 30, 2021 Fire Department All planned procurements have been made and are either in use (body armor, autopulse resuscitation system and mobile radios) or are on order (rescue ambulance) Police Department All planned procurements have been made and are either in use (motor units, Tasers and speed display devices) or are on order (patrol cars [awaiting outfitting], in-car video [to be fitted into new rides] and various computer items) Parks and Public Works All planned procurements have been made (small engines and the truck tire changing and balancing machine) Community Services Procurement of an upgraded AV system to the Barth Room is pending action by the Department 6-1 AGENDA ITEM 6

32 CAPITAL CONSTRUCTION Right-of-Way Parks 1. FY street rehabilitation program project completed in August FY street rehabilitation program project in design; planned for advertisement for bids March with construction commencing in May Sidewalk replacement program Year 3 completed with 1.4 miles of sidewalk; Year 4 replacements commences July Biennial pavement condition assessment underway; planned to be completed by June 30, Street tree management plan planting underway; planned to be completed by June 30, Annual striping program pending award of contract; planned to be completed by June 30, Traffic control devices program computers procured; scheduled for installation by April Huntington Drive/Mission Street beautification project in design; construction planned for summer Lacy Park master plan initial community feedback received; Department developing project lists 2. Rose Arbor replacement completed June 2020 Civic Facilities 1. Lacy Park restroom replacement completed October Facility condition assessment commenced January; planned to be completed by April PD lobby renovation completed December PD interior renovation (new floors, new air conditioning, upgraded electrical) completed December Crowell Library bottle water station completed December Crowell Library window tinting Department to solicit for bids in March 7. Crowell Library computer room renovation Department to begin design in March 8. Lacy Park emergency telephones bids are due this month; installation planned to be completed by May Fire station apparatus doors completed September Fire station HVAC upgrades in progress; planned to be completed by June 30, Fire station health and safety upgrades in progress; planned to be completed by June 30, dispatch center renovation in progress with new furniture ordered; planned to be completed by June 30, EOC improvement planned for completion by June 30, AGENDA ITEM 6

33 Wastewater Collection System 1. Sewer main rehabilitation no work currently scheduled 2. Sewer master plan - completed 3. Lift station improvement program engineering proposals being solicited; design work to commence in April 2021 Stormwater System 1. Stormwater system condition assessment draft completed; reviewed by Commission; recommendations to be incorporated into next fiscal year s capital construction program 2. Drainage wash improvement program repairs made to channel floor; no additional work currently scheduled 3. Culvert replacement program no work currently scheduled 4. Inlet replacement program no work currently scheduled 5. Rio Hondo load reduction strategy County continues to refine the design concept 6. Trash capture filters contractor was hired; installation planned by March 2021 RECOMMENDATION It is recommended that the Commission receive and file this report. If the Commission concurs with staff s recommendation, an appropriate motion would be: I move to receive and file the FY capital improvement plan status update report. ATTACHMENTS None AGENDA ITEM 6