February 5, 2020, 7 00 P M Council Chambers, City Hall, 12 Journey Aliso Viejo, California
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1 CITY OF ALISO VIEJO CITY COUNCIL MINUTES REGULAR MEETING February 5, 2020, 7 00 P M Cuncil Chambers, City Hall, 12 Jurney Alis Viej, Califrnia CALL TO ORDER: Mayr Munzing called the Regular Meeting f the City Cuncil f the City f Alis Viej t rder at 7 00 p. m. ROLL CALL: PRESENT MAYOR MIKE MUNZING MAYOR PRO TEM TIFFANY ACKLEY COUNCILMEMBER ROSS CHUN COUNCILMEMBER DAVID C HARRINGTON COUNCILMEMBER WILLIAM A PHILLIPS ABSENT. NONE STAFF PRESENT. DAVID A. DOYLE, CITY MANAGER HONGDAO NGUYEN, ASSISTANT CITY ATTORNEY MITZI ORTIZ, CITY CLERK GINA THARANI, FINANCIAL SERVICES DIRECTOR SHAUN PELLETIER, PUBLIC WORKS DIRECTOR OMAR DADABHOY, COMMUNITY DEVELOPMENT DIRECTOR SENIOR PLANNER, ERICA ROESS STEPHANIE PHILLIPS, COMMUNITY SERVICES MANAGER JASMINE BROWN, RECREATION COORDINATOR ISAAC AZIZ, INFORMATION TECHNOLOGY MANAGER SEA SHELTON, HUMAN RESOURCES MANAGER LT. CHAD KAJFASZ, CHIEF OF POLICE SERVICES PLEDGE OF ALLEGIANCE: By Scut Samuel Benjamin led the pledge f allegiance 1. SPECIAL PRESENTATIONS: SUMMER CAMP VIDEO PRESENTATION Recreatin Crdinatr Jasmine Brwn prvided an verview f the 2020 Summer Camp fferings and intrduced a vide Cuncilmembers cmmented n the matter Page 1 f 7 February 5, 2020
2 1. 2 ORANGE COUNTY FIRE AUTHORITY BUDGET PRESENTATION BY LORI ZELLER, DEPUTY CHIEF ADMINISTRATION & SUPPORT BUREAU City Manager David Dyle intrduced OCFA Deputy Chief f Administratin & Supprt Bureau Lri Zeller wh prvided the presentatin 2. ADDITIONS, DELETIONS, REORDERING TO THE AGENDA: City Manager David Dyle added the intrductin f Sea Sheltn, Human Resurces Manager. Cuncilmembers welcmed Ms. Sheltn. 3. COMMUNITY INPUT: Nne. 4. CONSENT CALENDAR: Unless therwise indicated belw, the fllwing pertains t all items n the Cnsent Calendar Mtin: Mayr Pr Tem Ackley mved and Cuncilmember Phillips secnded t apprve the recmmended actins. Mtin carried unanimusly. 4 1 WAIVE THE READING OF ALL ORDINANCES AND RESOLUTIONS Apprve the reading by title nly f all rdinances and reslutins wherein the titles appear n the public agenda, said titles shall be determined t have been read by title, and further reading is waived APPROVAL OF MINUTES JANUARY 15, 2020 SPECIAL MEETING AND JANUARY 15, 2020 REGULAR MEETING Recmmended Actin: Apprved the subject Minutes as submitted 4 3. ACCOUNTS PAYABLE 1 Ratify accunts payable checks and electrnic funds transfers issued January 02, 2020 in the amunt f$ 56, , 2. Ratify accunts payable checks and electrnic funds transfers issued January 09, 2020 in the amunt f$ 349, ; and 3. Ratify accunts payable checks and electrnic funds transfers issued January 16, 2020 in the amunt f$ 1, 032, Page 2 f 7 February 5, 2020 Regular Meeting Minutes
3 4. 4 TREASURER' S STATEMENT DECEMBER 2019 Financial Services Directr Gina Tharani respnded t questins regarding disbursements Apprve December 2019 Treasurer' s Statement 4 5 SECOND AMENDMENT TO THE AUDITING SERVICES AGREEMENT WITH ROGERS, ANDERSON, MALODY & SCOTT, LLP Recmmended Actin: 1. Apprve the Secnd Amendment t the auditing services cntract, and 2. Authrize the City Manager t execute the agreement 4 6 AWARD CONTRACT TO CONSERVE LANDCARE FOR THE ALISO VIEJO MEDIAN LANDSCAPE IMPROVEMENT PROJECT City Manager David Dyle and Public Wrks Directr Shaun Pelletier respnded t questins regarding prject scpe and schedule 1. Declare this prject categrically exempt frm the Califrnia Envirnmental Quality Act (CEQA) prcess Per Title 14 f the Califrnia Cde f Regulatins, Chapter 3, Article 19, Sectin ( Class 1: Existing Facilities); 2. Apprve Cntract Dcuments and Specificatins fr the Alis Viej Median Landscape Imprvement Prject; 3. Award a cntract in the amunt f $ 780, t Cnserve LandCare as the lwest respnsible bidder fr the Alis Viej Median Landscape Imprvement Prject; 4. Authrize the City Manager t execute a cntract with Cnserve LandCare, 5. Authrize the apprpriatin $ 157, in unreserved gas tax funds; and 6. Authrize City staff t make ttal cmpensatin t Cnserve LandCare up t 780, plus $ 78, 055 ( 10% f the cntract amunt) t allw fr cntingencies, ttaling $ 858, Mtin: Mayr Pr Tem Ackley mved and Cuncilmember Harringtn secnded t apprve the recmmended actins. Mtin carried unanimusly. 4 7 AGREEMENT FOR ENTERPRISE LAND MANAGEMENT SYSTEM SELECTION AND IMPLEMENTATION SERVICES City Manager David Dyle and Cmmunity Develpment Directr Omar Dadabhy respnded t questins regarding purpse f sftware and agreement terms. Page 3 f 7 February 5, 2020
4 1 Apprve a prfessinal services agreement with G Live Technlgy, Inc fr 124, 000 fr Enterprise Land Management ( ELM) system implementatin services; and 2. Authrize the City Manager t execute the agreement Mtin: Cuncilmember Harringtn mved and Cuncilmember Phillips secnded t apprve the recmmended actins Mtin carried unanimusly 4 8 4TH OF JULY BIKE PARADE & CELEBRATION 1. Authrize City staff t hst the 4th f July Bike Parade & Celebratin fr 2020 with the supprt f a cmmunity cmmittee, and 2. Apprve apprpriatins f general fund mnies in the amunt $ 12, 000 fr the 4th f July Bike Parade & Celebratin. 5. PUBLIC HEARINGS: PLANNING APPLICATION PA ( EXT) A REQUEST FOR A SECOND ONE- YEAR EXTENSION FOR PLANNING APPLICATION PA ( SDP/ EP) FOR THE PROPERTIES LOCATED AT 1 AND 6 POLARIS WAY City Manager David Dyle intrduced Senir Manner Erica Ress wh prvided the staff reprt. Staff respnded t questins regarding parking structure, extensin regulatins and trees. Applicant Ben Shaffer prvided additinal infrmatin regarding the prject. Mayr Munzing pened the public hearing. There were n speakers. Mayr Munzing clsed the public hearing. Cuncilmembers cmmented n the matter. Recmmended Actin: 1. Cnduct a public hearing, 2 Make a determinatin that the envirnmental effects f the prject have been previusly assessed in cnjunctin with the Mitigated Negative Declaratin State Clearinghuse # ); and that under State CEQA Guidelines, Sectin 15162, n further envirnmental review is required fr the prpsed secnd, ne-year extensin t Planning Applicatin PA ( SDP/ EP); and 3. Adpt Reslutin N apprving a secnd, ne- year extensin t Planning Applicatin PA ( SDP/ EP) fr the prperties lcated at 1 and 6 Plaris Way Mtin: Cuncilmember Harringtn mved and Cuncilmember Phillips secnded t apprve the recmmended actins. Mtin carried unanimusly Page 4 f 7 February 5, 2020
5 6. DISCUSSION: SUMMER CAMP SCHOLARSHIPS City Manager David Dyle intrduced Recreatin & Cmmunity Services Manager Stephanie Phillips wh prvided the staff reprt Staff respnded t questins regarding funding and business supprt Cuncilmembers cmmented n the matter. Discuss and apprve the prpsed Summer Camp Schlarship prgram. Mtin: Cuncilmember Harringtn mved and Mayr Pr Tern Ackley secnded t apprve the recmmended actin, as amended t prvide up t three schlarships per week ttaling up t $6, 000 Mtin carried unanimusly 6 2 MID- YEAR BUDGET UPDATE City Manager David Dyle intrduced Financial Services Directr Gina Tharani wh prvided the staff reprt. Staff respnded t questins regarding federal funding pprtunities, develpment impact fee apprpriatins, revenue prjectins, training funds, gas tax, facilit. Cuncilmembers cmmented n the matter. Adpt the recmmended Mid- Year Budget fr Fiscal Year Mtin: Cuncilmember Harringtn mved and Cuncilmember Phillips secnded t apprve the recmmended actin Mtin carried unanimusly 7. CITY MANAGER' S REPORT: City Manager David Dyle cmmented n the prgress f the Alis Viej Ranch cnstructin prject; annunced registratin fr Summer Camps; YWCA f Nrth Orange Cunty mammgram screening t be held frm 8: 00 a. m. t 11: 45 a. m. n February 22, 2020 at the Iglesia Park Cmmunity Center, Aquatic Center Open Huse t be held frm 1: 00 p. m. t 3: 00 p. m. n February 29, 2020; encuraged residents t fllw the City n Facebk, Twitter, Instagram and Nextdr; and prvided Alis Viej Ranch cnstructin update 8. ANNOUNCEMENTS / COUNCIL COMMENTS / COMMITTEE UPDATES: Cuncilmember Chun. Attended Suthern Califrnia Edisn Gvernment Advisry Panel Attended Orange Cunty Msquit and Vectr Cntrl District Meeting Page 5 f 7 February 5, 2020
6 Attended Alis Niguel High Schl cncert Attended apprpriatins briefing by U. S Attended Brave Race 5K and Jyful Child Fun Run Cngressman Harley Ruda Attended League f Califrnia Cities Transprtatin, Cmmunicatin & Public Wrks Plicy Cmmittee Meeting Attended Bys & Girls Club f Capistran Valley Yuth f the Year Attended Capistran Unified Schl District Innvatin Shwcase Requested bike safety infrmatin related t 49h f July Bike Parade & Celebratin Attended League f Califrnia Cities OC Divisin General Membership Meeting Cuncilmember Phillips. Expressed appreciatin fr staff' s effrts in getting sidewalks replaced Cmmented n diseased trees Submitted in writing Attended Orange Cunty Library Advisry Bard Meeting Attended Bys & Girls Club f Capistran Valley Yuth f the Year Attended Brave Race 5K and Jyful Child Fun Run Attended Alis Viej Girls Sftball Opening Day Cuncilmember Harringtn: Submitted in writing: Attended ACC- OC Legislative and Regulatry Cmmittee Meeting Participated in ACC- OC Executive Cmmittee Cnference Call Attached OCFA Bard f Directrs Meeting Attended ACC- OC Sacrament Advcacy Trip Mayr Pr Tern Ackley: Prpsed use f rganic pesticides and herbicides in City parks Cmmented n March 3, 2020 Electin Wished Mayr Munzing well in upcming medical prcedure Mayr Munzing: Submitted in writing: Attended TCA Cmmittee Meetings Attended Alis Viej Chamber f Cmmerce After Hurs Attended Suth Orange Cunty Ecnmic Calitin Membership Meeting Attended Brave Race 5K and Jyful Child Fun Run Attended Suth Orange Cunty Assciatin f Mayrs Breakfast 9. ADJOURNMENT: Mayr Munzing adjurned the meeting at 8: 43 p m t the regularly scheduled meeting f February 19, Page 6 f 7 February 5, 2020
7 Respectfully submitted. Apprved i t. li MITZ OR, MMC TIFFA At EY W CITY CLERK MAYOR PRO EM Page 7 f 7 February 5, 2020
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